Board of Public Works

Minutes of the Board of Public Works Meeting of April 12, 2010 A scheduled meeting of the Board of Public Works was held on Monday, April 12, 2010 at 3:45 at the Division of Public Works, Administration and Engineering Office, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Leon Kenison, P.E., Director, DPW Tracy Pappas, Vice Chairman Steve Dookran, P.E., City Engineer Tim Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Dan Gagnon, Commissioner Lisa Fauteux, Superintendent, Solid Waste Don Dyer, Commissioner Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Mario Leclerc, Superintendent, Wastewater Kathie Berube, DPW/BPW Admin. Assistant III David Deane, Aldermanic Liaison Guests James McNamee, Esquire, Corporation Council Chair Lozeau called the meeting to order at 3:55 p.m. and asked the clerk to call the roll. Commissioner Pappas: Present Commissioner Lavoie: Present Commissioner Gagnon: Present Commissioner Dyer: Present Chair Lozeau: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of March 8, 2010. SECONDED: Commissioner Gagnon MOTION CARRIED: Majority Commissioner Dyer voted present re: was absent from the meeting of March 8, 2010 III. Public Comment- N/A IV. Aldermanic Referrals- N/A V. AFSCME Step III Grievances Matt Eiserman and Randy Mandra were present on behalf of AFSCME Local 365. A. DPW AFSCME Grievance #10-02- Street Department The Board and the AFSCME Union representatives agreed to hold grievance #10-02 at this time. 1 B. DPW AFSCME Grievance #10-05- Street Department Street Department Superintendent, Roy Sorenson addressed the board and presented a hand- out with additional information supporting his denial of grievance #10-05. Matt Eiserman, AFSCME Representative requested that grievance #10-05 go into non-public session relevant to past practice. Chair Lozeau referred to the boards’ policy regarding non-public sessions and denied his request. Attorney McNamee presented a copy of the Board of Public Works Non-Public Grievance policy. Mr. Eiserman cited that if grievance #10-05 were to be discussed in public a reputation could be jeopardized. The board did not agree. The Union rested. MOTION: Commissioner Lavoie to deny grievance #10-05. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VI. Solid Waste Department A. MOTION: Commissioner Pappas to approve the addition of commercial electronic waste and fluorescent bulbs to the Curbside Collection Policy approved 10/21/2009. The fee for commercial electronic waste will be $10 per item. The fee for commercial fluorescent bulbs will be $0.50 per bulb for bulbs up to 4 feet and $1.00 per bulb for bulbs larger than 4 feet and compacts. SECONDED: Commissioner Lavoie. A discussion was had regarding the proposed fee. Aldermanic Liaison Deane commented that $.50 is too much money to charge per bulb. MOTION CARRIED: Unanimous. VII. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of a cab and chasse from the low bidder that met bid specifications Freightliner of Londonderry NH for the price of $65,795. Funding is available in the FY 10 budget #552-68045-6911 in the amount of $52,609 balance after purchase will be $4,480 and in CERF 01-622 account # 599-68060- 9858 in the amount of $13,186 balance after purchase will be $6,645. SECONDED: Commissioner Gagnon. A discussion was had regarding the condition of the division’s fleet. Chair Lozeau encouraged the board to attend an informational Fleet Assessment meeting to be presented to the Board of Aldermen and Board of Public Works by Citistat on 2  Monday, April 26, 2010, at 7:00 p.m. in the City Hall Auditorium. B. MOTION: Commissioner Pappas to approve the purchase and installation of a swap hook, truck body, hydraulic system, front plow, and wing from the low bidder that met bid specifications Howard P Fairfield, LLC of Pembroke, NH for the sum of $58,500. Funding is available in the CERF 92-502 account #599-68060-9858 in the amount of $51,855 and CERF 01-622 account # 599-68060-9858 in the amount of $6,645 balance after purchase will be $0. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to accept the gift of a memorial bench for Main Street in memory of Michael Kelley from his parents Marie and Paul Kelley. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VIII. Engineering Department A. MOTION: Commissioner Gagnon to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the award to E. J. Prescott in for the supply of manhole and catch basin castings the amount of $22,167.65. Funding for this contract will be through account #792-59231-3744 – WWTF – Sewer Structures. (The account balance remaining after purchase will be $75,483) SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to approve the award to F. L. Merrill Construction, Inc., of Pembroke, NH, the construction contract for the Miscellaneous Sewerage Improvements 2009, Phase 2 project in the amount of $1,189,837.50. Funding for this contract will be through accounts: #792-59232-3795 WWTF User Fund- Sewer Rehab-Sewer Const $1,062,037.50 (The account balance remaining after purchase will be $0) #653-23 Capital Improvement-Street Paving Program FY10 $127,800.00 (The account balance remaining after purchase will be $817,898.00) SECONDED: Commissioner Lavoie. A discussion was had regarding the low bid that was rejected because the bid was unbalanced. Bill Keating, P.E., Project Manager, Engineering Department explained that several unit submitted in the rejected bid were exceptionally low ($0.01) and others were exceptionally high. He added that the second bid from F.L. Merrill Construction, Inc. was reviewed and determined to be satisfactory. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve the award of the construction contract for 3 the FY10 Paving Program to Sunshine Paving Corporation of Hudson, NH, in the amount of $688,647.50. Funding for this contract will be through accounts: #653-14 Capital Improvement – FY08 Paving Funds $69,714.00 (The account balance remaining after purchase will be $0) #653-21 Capital Improvement – FY09 Paving Funds $20,473.00 (The account balance remaining after purchase will be $0) #653-23 Capital Improvement – FY10 Paving Funds $555,903.00 (The account balance remaining after purchase will be $261,995.00) #792-59231-3744 WWTF-Sewer Structures $42,557.50 (The account balance remaining after purchase will be $32,926.00) SECONDED: Commissioner Dyer. Commissioner Dyer asked if Sunshine Paving was a new name for an old company. Joe Mendola, Project Manager, Engineering Department informed the board that Sunshine Paving has been around for approximately 18 years and has good references. He added that the paving will start at the beginning of May. MOTION CARRIED: Unanimous. E. MOTION: To approve the award to the qualified low bidder for the construction of the Sluice Gate near CSO 006 for the amount to be determined at the April 8, 2010 bid opening. Funding for this contract is available in account #792-01310-3791, Capital Improvement – Construction, Disinfection Facility. (The estimated account balance remaining after purchase bid is opened.) Information containing the qualified low bidder and funding was handed out. MOTION: Commissioner Pappas to approve the award to Kinsman Corporation, Inc. for the construction of the Sluice Gate near CSO 006 for the amount of $737,600. Funding for this contract is available in account #792-01310-3791, Capital Improvement – Construction, Disinfection Facility. (The estimated account balance remaining after purchase is $852,642.) SECONDED: Commissioner Gagnon. Amy Gill, Project Manager, Engineering Department spoke to the board about a modification of the Consent Decree which includes a Re-Evaluation Study of the scheduled projects CSO005 and CSO006. She mentioned that Hazen and Sawyer, P.C. thoroughly reviewed the bids and included a letter explaining why R.D. Edmunds, the low bidder was not recommended and why Kinsman Corporation, Inc. was awarded the project. MOTION CARRIED: Unanimous. F. MOTION: Commissioner Pappas to approve the construction phase engineering services contract with Hazen and Sawyer, P.C for the construction of the Sluice Gate near CSO 006 in an amount of $59,488.00. Funding for this contract is available in account #792-53075- 3791, Capital Improvement – Engineering Services, Disinfection Facility. (The estimated account balance remaining after purchase is $1,590.242.00) SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 4 G. Informational: CSO Consent Decree Quarterly Progress Report (April 1, 2010)-on file. H. Informational: Update on Stormwater and Drainage Program- on file I. MOTION: Commissioner Pappas to approve the retirement of Jon LeBrun, P.E., Deputy City Engineer, effective April 2, 2010. SECONDED: Commissioner Lavoie. Commissioner Lavoie and Mayor Lozeau thanked Jon LeBrun, P.E. for his years of dedicated service to the City of Nashua. MOTION CARRIED: Unanimous. IX. Wastewater Treatment Facility A. MOTION: Commissioner Dyer to approve the User Fee Warrants as presented. SECONDED: Commissioner Pappas MOTION CARRIED: Unanimous. B. Informational: Acceptance of food waste form Pilgrim Foods, Greenville NH Wastewater Superintendent, Mario Leclerc discussed a request for a temporary disposal outlet for Pilgrim Foods wastewater. He further explained that because of the large amount of rain that Greenville had received, their wastewater treatment facility was currently in surcharge condition. X. Traffic Department A. MOTION: Commissioner Lavoie to approve the funding that will allow the City to provide the 20% matching amount ($460,000) toward a Congestion Mitigation Air Quality (CMAQ) project that will allow the City to include all of the traffic signals in the City into a Traffic Management System similar to the one that is in place along DW Highway and Spit Brook Road transportation corridors. Funding for this project would be through the following accounts. Account # Account Title Current Balance 951-5336 Broad Street Improvements $41,372.63 951-5353 Amherst Street Traffic $563,641.93 Improvement 951-5354 Searles Road Traffic $8,070.87 Mitigation 951-5355 West Hollis Street Traffic $3,466.86 Mitigation 951-5356 Northeastern Blvd/Main $18,191.21 Dunstable Traffic Mitigation 951-5357 Pine Hill/Charron Avenue $9,611.18 Traffic Mitigation 951-5359 Main Street Traffic $3,395.98 Mitigation Total $647,750.66 5 SECONDED: Commissioner Gagnon. Chair Lozeau and Director Kenison discussed the project with the board. MOTION CARRIED: Unanimous. XI. Director’s Report Director Kenison presented and reviewed the Director’s Report and a hand-out containing photo’s of ongoing divisional projects. XII. Commissioners Comments Aldermanic Liaison Deane discussed the seagull problem at the landfill. Newly hired Executive Administrator, Margaret Bickford was introduced and discussed her professional background with the board. Commissioner Gagnon inquired about an existing sidewalk on Van Buren Street that needed repair. City Engineer Dookran stated that he would look into it. MOTION TO ADJOURN: Commissioner Pappas to adjourn at 5:25 p.m. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube DPW Administrative Assistant III 6