Board of Public Works

Minutes of the Board of Public Works Meeting of May 10, 2010 A regular meeting of the Board of the Works was held on Monday, May 10, 2010 at the Division of Public Works, Administration/Engineering Offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Leon Kenison, P.E., Director, DPW Tracy Pappas, Vice Chairman Steve Dookran, P.E., City Engineer Tim Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Dan Gagnon, Commissioner Lisa Fauteux, Superintendent, Solid Waste Don Dyer, Commissioner Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Mario Leclerc, Superintendent, Wastewater Kathie Berube, DPW/BPW Admin. Assistant III David Deane, Aldermanic Liaison Guests Deb Chisholm, Brownfields Coordinator, CDD Michael LeChance, CEO, YMCA Mayor Lozeau opened the meeting at 4:47 p.m. and asked the clerk to call the roll. Commissioner Pappas: Present. Commissioner Dyer: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. All board members were present as well as the Aldermanic Liaison, David Deane. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Gagnon to approve the Minutes of the Board of Public Works Meeting of April 12, 2010. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimously. III. Public Comment- N/A IV. Aldermanic Referrals 1 Aldermanic Liaison David Deane informed the board that he amended R-10-12, under general terms to add the Board of Public Works to approve or deny artwork for Holman Stadium, its concession and sponsorship signage. A. MOTION: Commissioner Pappas to forward a favorable endorsement as amended to the Board of Aldermen of R-10-12-APPROVING A HOLMAN STADIUM AGREEMENT SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to forward a favorable endorsement of R-10-18- to the Board of Aldermen AUTHORIZING THE MAYOR TO ENTER INTO A TRANSPORTATION ENHANCEMENT AGREEMENT WITH THE STATE OF NEW HAMPSHIRE FOR THE PURPOSE OF EXPANDING THE CLOSED LOOP TRAFFIC SIGNAL SYSTEM OF THE CITY’S EXISTING TRAFFIC MANAGEMENT CENTER AND TO ACCEPT AND APPROPRIATE $1,840,000 FOR THE PROJECT SECONDED: Commissioner Gagnon. Aldermanic Liaison, David Deane informed the board that R-10-12 was previously tabled last week at the Infrastructure Committee Meeting. A discussion was had regarding the 80% NHDOT grant for the Enhancement Project and the use of developers’ contributions towards the City’s required 20% share. MOTION CARRIED: Unanimous. V. Solid Waste Department A. MOTION: Commissioner Pappas to approve the award for Route Optimization to Route Smart Technologies, Inc., 8850 Stanford Blvd., Suite 3250, Columbia, MD 21045 in the amount of $30,000. Funding is available in Solid Waste FY10 Budget #801-59100-8100-8200 in the amount of $20,000 (Balance after purchase of $126,551.00 and in Streets FY10 Budget #553- 59100-0-6923) in the amount of $10,000. (Balance after purchase of $49,426.53) SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the tipping fee waiver related to the YMCA project on Riverside Street. SECONDED: Commissioner Gagnon. Michael LeChance, CEO, YMCA was present and discussed the request for the tipping fee waiver with the board. The estimated cost for 9,000 tons of trash @ $80 per ton equals $700,000. MOTION CARRIED: Unanimous. 2 C. MOTION: Commissioner Gagnon to approve the tipping fee waiver for the disposal of asbestos containing soil related to the Great American Downtown (GAD) and for the City of Nashua’s Riverwalk Project. SECONDED: Commissioner Pappas. Deb Chisholm, Brownfields Coordinator, CDD was present and discussed the project and tipping fee waiver request with the board. The estimated 400 tons of asbestos containing soils to be disposed of at the Four Hills Landfill would save the project approximately $80,000. MOTION CARRIED: Unanimous. VI. Street Department A. MOTION: Commissioner Gagnon to approve the promotion of Mr. Philip J. Couturier to the position of Equipment Operator – Street Repair at the Street Department. Starting salary for this position will be $21.46 per hour for a yearly salary of $44,636.80. Funding for this position is found in the Street Department operations budget in account #553-11279-6921-000. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to accept the retirement of Mr. Walter C. Sage, Equipment Operator, effective May 4, 2010. SECONDED: Commissioner Lavoie. Street Superintendent Sorenson commended Walter Sage and thanked him for his years of service. MOTION CARRIED: Unanimous. C. Informational: Discussion on sewer replacement program to be by city forces. Street Superintendent Sorenson explained that potential repairs and sewer replacements are currently being evaluated within division departments in order to determine the appropriate course of action D. Informational: Mill and Fill Pavement Rehabilitation Street Superintendent Sorenson explained that the Mill and Fill Pavement Rehabilitation Program would be bid out and managed by the Engineering and Street Department. This program will specifically address troubled pothole areas within the city. 3 VII. Parks & Recreation Department A. Informational: Thank You Letter from Southern New Hampshire Services for our participation in the Seniors Count- Nashua Spring Yard Clean-Up. (Placed on file) Parks and Recreation Department Superintendent, Nick Caggiano informed the board that a drunk driver recently caused major damage to the playground equipment at the park on Atherton Avenue. VIII. Engineering Department A. MOTION: Commissioner Dyer to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to authorize the request of Homes by Paradise, Inc. for a private sewer to service two lots (63 and 65 Manchester Street). SECONDED: Commissioner Lavoie to include the recommended stipulations from the Engineering Department.; The maintenance of the sewer service within the right-of-way shall become the responsibility of the property owners and an agreement between the property owners regarding the responsibility for maintenance of the sewer service should be approved by the Engineering Dept. prior to filing with the Hillsborough County Registry of Deeds. The property owner Mr. Cahill was present. A letter of request and concurrence from Mr. Cahill was handed out. The board briefly discussed the stipulations recommended from the Engineering Department if the request were to be granted. MOTION CARRIED AS AMENDED: Unanimous. C. MOTION: Commissioner Dyer to approve the payment of $16,400 to Pennichuck Water Works for the paving of Granite St. Funding for this work will be through account: #653-23 CIP - Street Paving FY10 $16,400 (The account balance remaining after purchase will be $70,595) SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. Informational: CSO Consent Decree Quarterly Progress Report (April 1, 2010) Supplemental Information. (On File) E. Informational: Update on Stormwater and Drainage Program. (On File) 4  F. Informational: 2010 Annual Report - NPDES Phase II MS4 Stormwater Permit (On File) G. MOTION: Commissioner Pappas to award the 2010 Stormwater Improvements construction contract to DBU Construction, Inc. of Epsom, New Hampshire. (Funding for this work will be through account: #792-53181-3794 - Stormwater Abatement $183,555 (The account balance remaining after purchase is $40,058) SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. H. MOTION: Commissioner Gagnon to approve a request from Stabile Construction Services, Inc., of 20 Cotton Road, Nashua, NH 03063 for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. IX. Wastewater Treatment Facility A. MOTION: Commissioner Pappas to approve the User Fee Warrants as presented SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the selection of John Adie, for the position of Maintenance Foreman at the Wastewater Treatment Facility. Salary for this position is $57,734.00. Funding for this position is located in the FY2010 Wastewater Budget # 802-11330- 8330-8700. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Dyer to approve the selection of Mr. Phil Fote, for the position of Maintenance Mechanic 1st Class at the Wastewater Treatment Facility. Starting rate of pay is $23.34/hr. Funding for this position is located in the FY2010 Wastewater Budget # 802-11480- 8330-8700 SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. X. Director’s Report Director Kenison reviewed and discussed the Director’s Report with the board. XI. Commissioner’s Comments A discussion between City Engineer Dookran and Alderman Deane was had regarding PED safety improvements and sidewalks on Broad Street. Alderman Deane asked Superintendent Sorenson to address the inside loop by the front entrance at the Amherst Street School. 5 A discussion was had regarding the Main Street intersection with Kinsley Street. Commissioner Dyer inquired about a tree to be removed near 280 Main Street and asked if it could be looked at. XII. Non-Public if applicable- N/A MOTION TO ADJOURN: Vice Chair Pappas to adjourn at 5:15 p.m. SECONDED: Chair Lozeau. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube DPW Administrative Assistant III 6