Board of Public Works

Minutes of the Board of Public Works Meeting of July 12, 2010 The regular meeting of the Board of Public Works was held on Monday, July 12, 2010 at 3:45 p.m. at the Division of Public Works Administration and Engineering Offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Leon Kenison, P.E., Director, DPW Tracy Pappas, Vice Chair Stephen Dookran, P.E., City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Daniel Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Donald Dyer, Commissioner Wayne Husband, Superintendent, Traffic Lisa Fauteux, Superintendent, Solid Waste Roy Sorenson. Superintendent, Streets Kathie Berube, Administrative Assistant III David Deane, Aldermanic Liaison Guests Diane Sheehan, Ward 3 Alderman Barbara Pressely, Alderman At-Large Mayor Lozeau called the meeting to order at 4:50 p.m. and asked Kathie Berube call the roll. Commissioner Pappas: Present Commissioner Dyer: Present Chair Lozeau: Present Commissioner Lavoie: Present Commissioner Gagnon: Present I. MOTION: Commissioner Dyer to accept the Agenda as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of June 14, 2010. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. III. Public Comment- N/A IV. Aldermanic Referrals-N/A 1 V. Wastewater Treatment Facility A. MOTION: Commissioner Dyer to approve the User Fee Warrants as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the purchase of two cutter pumps and a control box from AAA Pump Service, Inc. at a cost of $20,781.95. Funding is available in Account #802-96030-8330-8700 balance after purchase will be $195,331.05 (Balance of the Collection System – Capital Equipment Fund –Pump Station) SECONDED: Commissioner Gagnon. A discussion was had related to the cutter pumps warranty and whether or not the original pumps could be re- installed if the replacement pumps failed. MOTION CARRIED: Unanimous C. MOTION: Commissioner Pappas to extend the contract for Ferrous Chloride & Ferric Chloride purchases through 6/30/11 to Kemira Water Solutions, at a price of $0.69/gallon for Ferrous Chloride and $0.84/gallon for Ferric Chloride. The yearly estimated cost and funding source is: Ferrous Chloride $81,320 – Funding #802-45106-8500-8900; Ferric Chloride $18,450 - Funding #802-45116-8500-8900. Balance after purchase will be $0. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to extend the contract for Polymer (ZETAG) purchases through 07/31/11 to BASF at a price of $2.26/gallon ZETAG 7587 and $1.64/gallon for ZETAG 7878 FS40. The yearly estimated cost and funding source is: Polymer $160,000 - Funding #802-45104-8500-8900. Balance after purchase will be $0. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Pappas to extend the contract for Hypochlorite and Hydroxide purchases through 6/30/11 to JCI Jones Chemicals, Inc. at a price of $0.7885 per gallon Hypochlorite 15% and $2.337 per gallon Caustic 25%. The yearly estimated cost and funding source is: Sodium Hydroxide - $9,600 - Funding #802-45104-8500-8900; Sodium Hypochlorite - $130,000 – Funding #802-45103-8500-8900. Balance after purchase will be $0. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. F. MOTION: Commissioner Pappas to extend the contract for Sodium Metabisulfite purchases through 6/30/11 to Holland Company, Inc. at a price of $1.44 per gallon. The yearly estimated cost and funding source is: Sodium Metabisulfite $70,000 - Funding #802- 45105-8500-8900. Balance after purchase will be $0. 2  SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VI. Street Department A. MOTION: Commissioner Gagnon to approve the purchase of a 2011 Bobcat S185 skid- steer from the low bidder Bobcat of NH of South Hudson, NH in the sum of $39,174.00. Funding will be from FY10 CERF Account #99132 which has a current balance of $91,485.22. The remaining balance after purchase will be $52,311.22. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Gagnon to approve the following Pole License Petitions: Pole License 21-1044 located on West Hollis Street near Marina Drive, Pole License 21- 1048 for two poles located on D.W. Highway near Autumn Leaf Drive, and Pole License 21- 0998 located at 155 Chestnut Street. SECONDED: Commissioner Dyer. A discussion was had regarding requests to PSNH and Fairpoint for removal of old poles and whether the requests for new poles should be postponed until old poles have been removed. The board concurred that the approvals of new pole requests should be contingent upon response from PSNH and Fairpoint regarding old poles. Superintendent Sorenson informed the board that he would contact the utility companies and inform the board of their response. MOTION CARRIED CONTINGENT UPON RESPONSE FROM PSNH AND VERIZON: Unanimous. C. Informational: Update on sewer replacement program as performed within Division of Public Works exclusive to city forces. Superintendent Sorenson updated the board on the sewer replacement program. VII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the renewal for electronics recycling to Universal Recycling Technologies (Formerly Uniwaste/CRT Processing). The cost will be $0.125 per pound. Funding for this purchase is found in FY11 budget account #801-59100- 8300-8400. The contract will not exceed $100,000. The balance remaining after purchase is estimated to be $23,000. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 3  B. MOTION: Commissioner Pappas to approve the disbursement of $432 from the Asbestos Trust Fund for the purpose of purchasing geotextile fabric for the capping of asbestos disposal sites. The fabric will be purchased from AHH Harris. The funding for this purchase is found in #951-5374 Asbestos site ETF. The balance remaining after purchase is $20,877.43. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. Informational: The Solid Waste Department has made a couple of additions to its web page. There are new icons to report odors at any time of day or night and residents now have the ability to determine their trash and recycling day by simply typing in their address. Superintendent Fauteux and Chair Lozeau discussed holiday schedules and the latest additions to the Solid Waste Department’s website. VIII. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Dyer to approve a request from Bridges, LLC, P.O. Box 405, Sandown, NH 03873 for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to recommend to the Board of Aldermen the Acceptance of Smithfield Terrace (900 feet) for Public Use and Maintenance in accordance with City Code 285-21 & 22. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. D. Informational: Update on Stormwater and Drainage Program. A discussion was had regarding Tufts and Tomolonis Drives. City Engineer Dookran stated that Tufts was finished but Tomolonis is under contract and is scheduled for a future paving list. Aldermanic Liaison Deane asked that he be notified when Tomolonis Drive has an actual date to begin paving. 4 IX. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase and installation of a Packer Body and Sander from the low bidder that met bid specifications Howard P Fairfield, LLC of Pembroke NH for the sum of $44,391. Funding is available in the FY2011 Budget #552- 68045-6911. Balance after purchase will be $35,609. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the 5 year parking lot lease with UPS for additional parking at the Whipple Street entrance of Mine Falls Park. Funding is available in the FY2011 Budget #552-81086 in the amount of $1,850 balance after purchase will be 0. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. X. Director’s Report Director Kenison presented the Director’s Report PowerPoint presentation and highlighted several on going divisional projects with the board. XI. Commissioner’s Comments Mayor Lozeau mentioned that Nashua recently placed #94 in Money Magazine for the top 100 cities to live. Mayor Lozeau praised two of the Divisions Solid Waste Department employees Shawn Willette and Jake Larkin for helping to save residents from an apartment fire they had detected during an early morning trash route. She added that she would be thanking them personally sometime during the week. A discussion was had regarding a recent serious accident that occurred at the intersection of Medical Drive and Main Street. Commissioner Pappas commented on the use of external amplification devices. Mayor Lozeau mentioned that she would get a copy of the noise study to the board Alderman Diane Sheehan was present and mentioned that a piece of a sea monster sculpture was missing. Alderman Barbara Pressley was present and suggested that bike paths have more designation and wheelchair signage. 5 MOTION TO ADJOURN: Commissioner Dyer at 5:20 p.m. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. XII. Non-Public if applicable Transcribed by Kathie Berube DPW/BPW Administrative Assistant III 6