Board of Public Works

Minutes of the Board of Public Works Meeting of September 13, 2010 A regular meeting of the Board of Public Works was held on Monday, September 13, 2010 at 3:45 p.m. at the Division of Public Works, Administration and Engineering Office, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Leon Kenison, P.E., Director, DPW Tracy Pappas, Vice Chair Stephen Dookran, P.E., City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Daniel Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Donald Dyer, Commissioner Wayne Husband, Superintendent, Traffic Lisa Fauteux, Superintendent, Solid Waste Roy Sorenson. Superintendent, Streets Carolyn O’Connor, DPW Finance Manager Kathie Berube, Administrative Assistant III David Deane, Aldermanic Liaison Chair Lozeau opened the meeting at 4:50 p.m. and asked Kathie Berube to call the roll. Tracy Pappas, Vice Chair: Present Donald Dyer, Commissioner: Present Mayor Donnalee Lozeau, Chair: Present Timothy Lavoie, Commissioner: Present Daniel Gagnon, Commissioner: Present All present. I. MOTION: Commissioner Dyer to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Dyer to approve the Minutes of the Board of Public Works Meeting of August 2, 2010. SECONDED: Commissioner Lavoie. Correction to the Minutes of the Board of Public Works Meeting of August 2, 2010; Commissioner Pappas: Page 2 paragraph 2; replace Dutsy with Dutzy. Page 2 paragraph 4; replace Hurley with Earley. MOTION CARRIED: Unanimous. III. Public Comment Alderman At-Large Barbara Pressly invited the commissioners to join the Board of Aldermen and Director Kenison for a Broad Street Parkway walk through of the southern portion of the Millyard and Tree Streets, on Saturday, September 25, 2010 at 9:00 a.m. 1 IV. Aldermanic Referrals- 1. R-10-52- APPROVING A FIRST AMENDMENT AND MEMORANDUM OF FIRST AMENDMENT TO THE SITE LEASE AGREEMENT WITH STC FIVE LLC (SUCCESSOR-IN-INTEREST TO SPRINT SPECTRUM, L.P.O. FOR THE FOUR HILLS LANDFILL CELL TOWER. MOTION: Commissioner Pappas to forward a favorable recommendation to the Board of Aldermen regarding R-10-52. SECONDED: Commissioner Gagnon. Chair Lozeau presented and discussed with the board, a spreadsheet listing the cell towers in the city and their generated revenues. Chair Lozeau informed the Board that the Finance Committee also voted favorably on R-10-52. MOTION CARRIED: Unanimous. 2. O-10-30- ADOPTING CERTAIN TRAFFIC CALMING MEASURES ON A PORTION OF LEDGE STREET MOTION: Commissioner Pappas to forward a favorable recommendation to the Board of Aldermen regarding O-10-30. SECONDED: Commissioner Gagnon. Chair Lozeau informed the Board that the Infrastructure Committee voted favorably last week regarding O-10-30. MOTION CARRIED: Unanimous. V. Public Session: AFSCME STEP III Grievances 1. #10-04- Wastewater Treatment Facility AFSCME President, Randy Mandra was present on behalf of the AFSCME Union Local 365 and Wastewater Superintendent, Mario Leclerc was present on behalf of the City of Nashua. President Mandra informed the Board that the union chose to rest regarding grievance #10-4. Chair Lozeau asked President Mandra if details of grievance #10-4 could be discussed for clarification purposes. President Mandra concurred. Chair Lozeau asked that Superintendent Leclerc and President Mandra recess briefly and return with an accurate time line of when the mechanic position at the Wastewater Facility became vacant, when it was posted and when the position was filled. 2 Prior to recessing with Superintendent Leclerc, President Mandra informed the board that he was also present on behalf of the union for the next grievance, #10-04 and that the union chose to rest. Chair Lozeau asked Superintendent Sorenson to present 2. #10-14- Street Department on behalf of the City. 2. #10-14- Street Department Superintendent Sorenson discussed grievance #10-14 with the board. MOTION: Commissioner Pappas to deny AFSCME Grievance # 10-14 Street Department. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VI. Street Department A. MOTION: Commissioner Dyer to approve the purchase of two MacLean MV Sidewalk Tractors from the low bidder MB Tractor of Plaistow NH in the sum of $187,352.00. Funding will be from FY11 CERF Account #993-68045-0000. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Dyer to approve the contract for winter road salt to Granite State Minerals of Portsmouth NH at the bid price of $56.76 per ton. Total amount of this purchase order will be for 7050 tons or a budgeted value of $400,000. Funding for this purchase is found in the FY2011 Street Department Budget in Account 553-45260-7163 – Road Salt. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve the contract for back-up winter road salt to Eastern Minerals of Lowell MA at the bid price of $56.76 per ton. Total amount of this purchase order will be for 1700 tons or a budgeted value of $100,000. Funding for this purchase is found in the FY2011 Street Department Budget in Account 553-45260-7163 – Road Salt. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve the contract for winter road sand to Pembroke Sand & Gravel of Pembroke NH at the bid price of $9.90 per ton. Total amount of this purchase order will be for 3,434 tons or a budgeted value of $34,000. Funding for this purchase is found in the FY2011 Street Department Budget in Account 553-45265-7163: Sand - Snow/Ice. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. Superintendent Leclerc and President Mandra returned to the meeting and discussed the grievance with the board. It was concluded that the mechanic position was posted on 12/14/09. 3 Interviews for the position were held during the week of March 29th and a selected candidate was to be awarded to the position at the April 14th Board of Public Works meeting. The position was instead internally placed on hold and was not submitted for the Boards approval until the May 10th scheduled meeting. A position award was approved at the May 10, 2010 meeting. The Union was requesting that vacant positions be filled within the 30 days per the contract Agreement between the Board of Public Works of the City of Nashua and AFSCME Local 365. MOTION: Commissioner Lavoie to fill AFSCME positions within 30 days per contract agreement. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Lavoie to approve the promotion of Mr. Joseph E. Anderson to the position of Auto Mechanic 1st Class (Nights) at the Street Department. Starting salary for this position will be $24.18 plus $0.50 per hour shift differential for a yearly salary of $51,230.40. Funding for this position is found in the Street Department operations budget in account #553-11475-6930-000. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. F. MOTION: Commissioner Pappas to approve reimbursement of Mr. Joseph E. Anderson in the amount of $523.50 for the Small Engine Repair course offered through Penn Foster Career Schools contingent upon satisfactory completion. Funding for this course is found in the Street Department operations budget in account #553-94010-6923-000 – Educational Assistance. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. G. MOTION: Commissioner Pappas to accept the retirement of Mr. David Migneault, Foreman Labor – Streets, effective August 16, 2010. SECONDED: Commissioner Gagnon. Chair Lozeau and Superintendent Sorenson thanked Mr. Migneault for his 33 years of service to the City of Nashua and the Division of Public Works. MOTION CARRIED: Unanimous. H. MOTION: Commissioner Gagnon to approve the purchase of a 2011 Ford F550 Dump Truck from MHQ (Municipal Headquarters) of Marlborough MA for the price of $60,802.00 pursuant to the active Massachusetts Procurement Contract. The vehicle will come equipped with a 9 foot heavy duty plow. Funding will be from FY11 CERF Account #599993-68060- 9864. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. 4 I. MOTION: Commissioner Gagnon to approve the purchase of a 2011 ¾ ton Ford F250 4X4 Pickup Truck from MHQ (Municipal Headquarters) of Marlborough MA for the price of $30,117.00 pursuant to the active Massachusetts Procurement Contract. The vehicle will come equipped with an 8 foot Minute Mount II plow. Funding will be from FY11 CERF Account #599-68070-9864. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. J. MOTION: Commissioner Pappas to approve Change Order #1 to the Hudson Paving of Hudson, NH contract for the FY10 Pothole Mill and pave Treatment Program in the amount of $20,546.00. Funding for this Change Order will be through Account # 590-23553-6921. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. K. Informational: Status on the purchase of attachments for the Bobcat skidsteer. MOTION: Commissioner Pappas to accept item K and place on file. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. L. Informational: Update on sewer replacement program as performed within Division of Public Works exclusive to city forces. MOTION: Commissioner Pappas to accept item L. and place on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. M. Informational: Thank You letter from the Child Care Advisory Commission’s “Touch-A- Truck”. MOTION: Commissioner Pappas to accept item M and place on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VII. Traffic Department A. Informational: Memo reviewing advanced green for southbound left turns Main Street southbound at Medical Center Drive. Discussion was had regarding a memo reviewing an advanced green for southbound left turns on Main Street southbound at Medical Center Drive that Superintendent Husband submitted in the Agenda packet. Aldermanic Liaison Deane was not satisfied with Superintendent Husband’s memo. Chair Lozeau asked for a recommendation from Director Kenison and Superintendent Husband about how to make the area in question safer. 5  After a lengthy discussion, Superintendent Husband stated that based on his experience he would recommend trying the advanced green for southbound left turns. VIII. Wastewater Treatment Facility A. MOTION: Commissioner Pappas to approve the User Fee Warrants as presented. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Gagnon to approve the selection of Mr. Randy Mandra, for the position of Maintenance Mechanic 1st Class at the Wastewater Treatment Facility. Starting rate of pay is $24.18 per hour. Funding for this position is located in the FY2010 Wastewater Budget #802-11480-8330-8700. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. MOTION TO RECONSIDER: Commissioner Lavoie to reconsider item IV. E under the Street Department. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. MOTION: Commissioner Lavoie to approve the promotion of Mr. Joseph E. Anderson to the position of Auto Mechanic 1st Class (Nights) at the Street Department. Starting salary for this position will be $24.13 plus $0.50 per hour shift differential for a yearly salary of $51,230.40. Funding for this position is found in the Street Department operations budget in account #553- 11475-6930-000. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. IX. Solid Waste Department A. MOTION: Commissioner Gagnon to approve the purchase of a new JCB model # 527-55 telescopic forklift from the low bidder that met bid specifications Casey Equipment & Rental Corp. for the sum of $78,115 less the trade of $8,500 for a net amount of $69,615. Funding for this purchase is found in FY11 budget account #801-68045-8001-0000. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. Informational: The Solid Waste Department wishes to clarify its collection procedures on holidays. See attached letter addressed to Mayor Lozeau and the holiday collection schedule for the remainder of 2010 and the proposed schedule for 2011. MOTION: Commissioner Pappas to accept item B and place it on file. SECONDED: Commissioner Gagnon. A discussion was had regarding public notification of holiday trash schedules. MOTION CARRIED: Unanimous. 6 X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Gagnon to approve a request from Linskey Construction, 47 Jefferson Ave., Salem, MA, for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer’s License. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to approve amendment # 2 to the design phase services contract for the Combined Sewer Overflow Storage Facilities to Fay, Spofford & Thorndike of Burlington, MA in an amount not to exceed $168,512.00. Funding for this amendment will be through account #792-53030-3746-0000, Storage Tanks Design Services - CSO in the amount not to exceed $175,000.00. SECONDED: Commissioner Pappas. Jeanne Walker, Deputy Manager of Engineering discussed the requested contract amendment with the board. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Gagnon to approve the award of the report phase services contract for the Combined Sewer Overflow Program Post Construction Monitoring Plan to Hazen and Sawyer, PC of Boston, MA in an amount of $79,505. Funding for this amendment will be through account #792-53030-3741-0000, Consent Decree Operational Projects in the amount of $79,505. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Pappas to approve change order # 3 to the construction contract for the Sidewalk Program Lund Road, Phase 1 and South Main Street to Mill City Contracting of Tyngsboro, MA in the amount of $21,633.70.00. Funding for this change order will be through account #653-20, Capital Improvements, Sidewalk Program in the amount of $21,633.70. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. F. MOTION: Commissioner Pappas to approve Amendment # 3 to the design contract for the Manchester St Bridge to CLD Consulting Engineers of Manchester, NH in the amount of $9,997. Funding for this change order will be through account #753-53030-0-3713 – Engineering Services, Manchester St Bridge in the amount of $9,997. SECONDED: Commissioner Dyer. 7  MOTION CARRIED: Unanimous. G. Informational: Update on Stormwater and Drainage Program MOTION: Commissioner Pappas to accept item G and place it on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. H. MOTION: Commissioner Gagnon to approve Change Order No. 4 in the amount of $25,115.43 to the construction contract for the Haines Street Sewer Separation project to Park Construction Corp., bringing the contract total to $ 1,337,595.63. Funding for theses change orders will be through account 792-59232-3742 – Sewer Construction, Haines Street Sewer Separation. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. XI. Director’s Report Director Kenison presented the Director’s Report and highlighted several ongoing divisional projects with the board. XII. Commissioner’s Comments Chair Lozeau praised the Division of Public Works employees for their noble efforts during this very busy season. XIV. Non-Public Session (if necessary) N/A MOTION TO ADJOURN: Commissioner Pappas to adjourn at 5:55 p.m. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube, BPW/DPW Admin. Assistant III 8