Board of Public Works

Board of Public Meeting of November 8, 2010 Agenda A regular meeting of the Board of Public Works was held on Monday, November 8, 2010 at 4:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Leon Kenison, P.E., Director Tracy Pappas, Vice Chair Steve Dookran, P.E., City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Donald Dyer, Commissioner Mario Leclerc, Superintendent, Wastewater Lisa Fauteux, Superintendent, Solid Waste Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Carolyn O’Connor, DPW Finance Manager Kathie Berube, DPW Administrative Assistant III David Deane, Alderman At-Large, Liaison Not Present Daniel Gagnon, Commissioner I. MOTION: Commissioner Dyer to approve the Agenda as presented. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Dyer to approve the Minutes of the Board of Public Works Meeting of October 18, 2010. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. III. Aldermanic Referrals 1. R-10-68: NAMING THE NEW CITY PARK ON PINE STREET “LABINE PARK” Chair Lozeau suggested that the board hold R-10-68 mentioning that it was also referred to the Committee on Infrastructure and the Fire Chief. MOTION TO HOLD: Commissioner Lavoie. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. IV. Public Comment Mr. James Cutter, P.O. Box 69, Nashua, NH was present and read a letter that he had written and mailed to Director Kenison and to Alderman Jeffrey Cox pertaining to not changing Pine Street from a two- way street to a one-way street relevant to the Broad Street Parkway project. Chair Lozeau thanked Mr. Cutter for his comments. 1 Chair Lozeau introduced Susan Valaitis, Citistat Director, Lisa Fauteaux, Solid Waste Superintendent and Nick Caggiano, Parks & Recreation Superintendent and recognized them for spearheading the project for fleet assessment and CNG review. Susan Valaitis informed the board of the extensive research and multiple CNG facility tours that the team had visited. She also informed them of three locations being considered for a CNG facility in Nashua; behind the salt barn located at the Street Department on Stadium Drive, behind the Transit building garage on Riverside Street and near the old exit 5 by Congress Supply. V. Presentation: Michael P. Manning, Director of Marketing and Business Development AVSG LP (Alternative Vehicle Service Group LP) Michael Manning Director of Marketing and Business Development AVSG LP (Alternative Vehicle Service Group LP) presented a PowerPoint slide presentation pertaining to vehicle conversion and to the implementation of a full public access Compressed Natural Gas (CNG) fueling station for Nashua. Mayor Lozeau mentioned that item VI. A. under Solid Waste should be amended re: the dollar amount relative to the acceptance and appropriation of $350,000 changed to $400,000 stating that the appropriation amount should be increased in order to allow for additional packer purchases. Mayor Lozeau also stated that this was the first presentation regarding CNG adding that another presentation will be given to the Board of Aldermen at a later date. VI. Solid Waste Department A. MOTION: To approve the purchase of 3 automated, 1 semi-automated and 5 packer solid waste collection vehicles from McNeilus, 941 Hemlock Road, Morgantown, PA in the amount of $2,296,259 for CNG engines or $1,845,724 for diesel engines and to move to provide a favorable recommendation for R-10-71: Relative to the acceptance and appropriation of $350,000 from the State of New Hampshire, Department of Environmental Services into capital project account #791-3786 “Solid Waste, compressed natural gas (CNG) refuse hauler trucks”. * The City’s preference is to purchase CNG refuse trucks but diesel pricing is provided as an alternative. Funding for this purchase is found in account #791- 3786. AMENDED MOTION: Commissioner Pappas to approve the purchase of 3 automated, 1 semi-automated and 5 packer solid waste collection vehicles from McNeilus, 941 Hemlock Road, Morgantown, PA in the amount of $2,296,259 for CNG engines or $1,845,724 for diesel engines and to move to provide a favorable recommendation for R-10-71: Relative to the acceptance and appropriation of $400,000 from the State of New Hampshire, Department of Environmental Services into capital project account #791-3786 “Solid Waste, compressed natural gas (CNG) refuse hauler trucks”. * The City’s preference is to purchase CNG refuse trucks but diesel pricing is provided as an alternative. Funding for this purchase is found in account #791-3786. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Dyer to approve the award of a three year contract for the 2  transportation and processing of the City’s single stream recyclables to our current vendor Integrated Paper Recyclers in Woburn, MA for an amount not to exceed $25,000 and to move to provide a favorable recommendation for R-10-72: Approving a multi-year agreement with Integrated Paper Recyclers, LLC for single stream recycling. Funding for this purchase is found in account #801-53109-8402-8500. The balance remaining after purchase will be $15,500. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VII. Wastewater Treatment Facility A. MOTION: Commissioner Pappas to approve the User Fee Warrants as presented. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the selection of Mr. Patrick Sheehan, for the position of Operations Foreman at the Wastewater Treatment Facility. Starting rate of pay is $56,829/year or $27.32/hour. Funding for this position is located in the FY2011 Wastewater Budget # 802-11333-8330-8700. SECONDED: Commissioner Lavoie. Commissioner Pappas inquired about how the selection process was conducted. Superintendent Leclerc discussed the vacant position posting, interview and selection process with the board. MOTION CARRIED: Unanimous. Mayor Lozeau informed the board that management had requested to hold item IV.C. MOTION TO HOLD: Commissioner Lavoie to hold item IV. C. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. * HOLD- C. Motion: To approve the selection of Mr. Michael Atwater, for the position of Collection System Technician at the Wastewater Treatment Facility. Starting rate of pay is $23.56/hr or $48,812.50/year. Funding for this position is located in the FY2010 Wastewater Budget # 802-11158-8330-8700. D. MOTION: Commissioner Pappas to approve the purchase of a Yeomans Pump from Yeomans Chicago Corporation for the amount of $11,244.00. Funding is available in acct. #802-96007-8500-8900-00. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Pappas to approve the purchase of a Fairbanks Morse Pump from Atlantic Pump & Engineering for the price of $17,592. Funding is available in acct. #802-96007-8500-8900-00. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. 3  F. MOTION: Commissioner Pappas to approve the purchase of a Lakeside Wash Press from Lakeside Equipment Corporation for the amount of $14,587.00. Funding is available in acct. #802-96529-8500-8900-72. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. G. MOTION: To approve Ms. Nancy Lesieur’s attendance at the Nutrient Recovery and Management Conference for a total cost of $1,910.00. Funding is available in acct. #802- 94005-8500-8700. SECONDED: Commissioner Dyer. Commissioner Lavoie inquired about any alternatives to the conference that would be less costly. Superintendent Leclerc relayed that the conference would expand Ms. Lesieur’s knowledge base as it relates to analytical requirements relevant to regulatory agency requirements. OPPOSED: Commissioner Lavoie. MOTION CARRIED: Majority. MOTION: Commissioner Dyer to place informational items H & I on file. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. *Placed on file- H. Informational: Thank you letter from constituent - Mildred Carta 3 Burgess St. *Placed on file- I. Informational: Thank you letter from Rivier College for tour. VIII. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Lavoie. Commissioner Dyer noted that the Fee documents’ format submitted from the tax office was different than usual. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to accept and place item B. Informational: Update on Stormwater and Drainage Program on file. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to award the position of Senior Staff Engineer, Primary DPW Engineering to Kristen Rutter. The salary for this position is no greater than $63,424.95 Merit Grade 15 Step 12. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve Change Order No. 2 in an amount not to 4  exceed $50,000 to the construction contract for the 2010 Stormwater Improvements project to DBU Construction, Inc., for a new contract total of $261,129.75. Funding for Change Order 2 is available through account #792-53181-3794 Stormwater Abatement. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. Chair Lozeau informed the board that David Trombley, an employee at the Solid Waste Department passed away last week. David worked with the department for more than 22 years as a collection equipment operator. Heart felt condolences to his family, friends and colleagues. IX. Administration A. Informational: Broad Street Parkway Update A discussion of the process of property acquisition was had. X. Director’s Report Director Kenison presented a PowerPoint presentation highlighting several on-going divisional projects. XI. Commissioner’s Comments A discussion of sidewalks on Conant Road was had. Commissioner Dyer inquired about a report that was previously submitted periodically to the board regarding divisional accidents and injuries. Chair Lozeau mentioned that she and Director Kenison are currently considering a format that would be acceptable per HIPAA compliance and guidelines. MOTION TO ADJOURN: Commissioner Pappas to adjourn at 5:50 p.m. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. XI. Non-Public if applicable - N/A Transcribed by Kathie Berube, DPW Administrative Assistant III 5