Board of Public Works

Minutes of the Board of Public Works Meeting of December 13, 2010 A regular meeting of the Board of Public Works was held on Monday, December 13, 2010 at 3:45 p.m. at the Division of Public Works, Administration & Engineering offices located at 9 Riverside Street, Nashua, New Hampshire. Members Present Mayor Donnalee Lozeau, Chair Leon Kenison, P.E., Director Tracy Pappas, Vice Chair Steve Dookran, P.E., City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Donald Dyer, Commissioner Mario Leclerc, Superintendent, Wastewater Dan Gagnon, Commissioner Lisa Fauteux, Superintendent, Solid Waste Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Carolyn O’Connor, DPW Finance Manager Kathie Berube, DPW Administrative Assistant III David Deane, Alderman At-Large, Liaison Chair Lozeau called the meeting to order at 3:45 p.m. and asked Ms. Berube to call the roll. Commissioner Pappas: Present Commissioner Dyer: Present Chair Lozeau: Present Commissioner Lavoie: Present Commissioner Gagnon: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of November 8, 2010. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. III. Aldermanic Referrals IV. Public Comment- Mr. Cutter was present and read a letter pertaining to Pine and Palm Streets. – On file V. Wastewater Treatment Facility A. MOTION: Commissioner Dyer to approve the User Fee Warrants as presented. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. 1 B. MOTION: Commissioner Dyer to approve the selection of Mr. Steve Pecararo, for the position of Collection System Technician at the Wastewater Treatment Facility. Starting rate of pay is $23.56/hr or $48,812.50/year. Funding for this position is located in the FY2011 Wastewater Budget 802-11158-8330-8700. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve the purchase of a drive unit rebuild for the Secondary Clarifier No. 3 from Siemens Water Technologies, Waukesha, WI in the amount of $15,155. Funding is available in account #802-96080-8500-8900-72. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Dyer to approve the contract for rebuilding the Secondary Clairifier No 3 with Waterline Services, Seabrook, NH in the amount of $10,150. Funding is available in account #802-96080-8500-8900-72. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VI. Engineering Department A. MOTION: Commissioner Gagnon to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve Amendment # 3 to AECOM’s Professional Engineering Services Contract for the Construction Phase of the Wet Weather Flow Treatment Facility in an amount not to exceed $30,000.00. Funding for this contract amendment will be through account #792-53030-3799, Wet Weather Flow Treatment Facility Construction Phase Engineering Services. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. Informational: Update on Stormwater and Drainage Program- On file VII. Solid Waste Department A. MOTION: Commissioner Pappas to approve an additional Equipment Operator, Landfill position and eliminate a Collection Equipment Operator position. Starting salary for this position will be $22.05 per hour for a yearly salary of $45,864. Funding for this position is found in the Solid Waste Department budget in #801-11595-8100-8200. SECONDED: Commissioner Pappas. Commissioner Pappas inquired about changing an existing serviceman position at the Street Department to a mechanic last month but doesn’t recall any abolishment. 2 Mayor Lozeau suggested that Commissioner Pappas hold the question and to have it addressed under the Street Department. MOTION CARRIED: Unanimous. VIII. Street Department Chair Lozeau suggested that item A. be addressed following the motions for hiring so as to address Commissioner Pappas’s question. Superintendent Sorenson informed the board that once impact bargaining was had with the AFSCME union then the serviceman position at the Street Department would be abolished. The vacant serviceman position will eventually be replaced by a 2nd class auto mechanic position. Mayor Lozeau explained that Solid Waste Superintendent Fauteux was making a change based on how she will use her staff and that Street Superintendent Sorenson can’t eliminate a position until it is worked out with the union. A. Presentation: 2010 Sewer Replacement Program Overview- presented after item E. under the Street Department B. MOTION: Commissioner Pappas to approve the hiring of Mr. Robert Lajoie of Nashua NH to the position of Truck Driver at the Street Department. Starting salary for this position will be $20.09 per hour for a yearly salary of $41,787.20. Funding for this position is found in the Street Department operations budget in account #553-11759-6921-000. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Dyer to approve the hiring of Mr. Ryan Lones of Nashua NH to the position of Truck Driver at the Street Department. Starting salary for this position will be $20.09 per hour for a yearly salary of $41,787.20. Funding for this position is found in the Street Department operations budget in account #553-11759-6921-000. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Gagnon to approve the following Pole License Petitions: Pole License 21-1038 for one pole located on Wagon Trail, Pole License 21-1047 for one pole located on Temple Street and Pole License 21-1055 for two poles located on West Hollis Street. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. E. Informational: Thank you letter from resident. 3 Street Superintendent Sorenson presented a PowerPoint presentation entitled 2010 Sewer Replacement Program Overview. IX. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of playground equipment to replace the current equipment at Bulova Park from the low bidder O’ Brien & Sons, Inc. of Medfield, MA. for the sum of $11,817 Funding is available in account number #952-64225- 0-5384 Park Rehabilitation in the amount of $62,849.38 balance after purchase will be $51,032.38. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Dyer to approve the lease between the City and Nashua Collegiate Baseball for a sum of $600 for a two month period. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. C. Informational: Thank You letter from the Humane Society of Greater Nashua D. Informational: Thank You letter from resident regarding the Senior Outing. MOTION: Commissioner Dyer to accept items C & D and place them on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. X. Administration A. MOTION: Commissioner Pappas to approve the contract for the removal of 20 feet of the chimney at the Boiler Building at 10 Technology Way to International Chimney Corporation of Buffalo, NY for the amount of $26,700.00 using method Option #2. Funding for this contract is through account #753-3740 Broad Street Parkway Project. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. B. MOTION: Commissioner Pappas to approve Amendment 3 to the Hayner/Swanson Inc. contract for Planning and Design Services on the Broad Street Parkway- Pine Street/Palm Street Improvements in the amount of $199,397. Funding for this amendment is available through account #753-3740 Broad Street Parkway Project. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. C. MOTION: Commissioner Pappas to approve Amendment 1 to the Vanasse Hangen Brustlin, Inc. contract for Historic Documentation on the Broad Street Parkway – Boiler House and 40 Pine Street in the amount of $21,750. Funding for this amendment is available through account #753-3740 Broad Street Parkway Project. 4 SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. D. Informational: Overall Status of the Broad Street Parkway MOTION: Commissioner Pappas to accept item D. Informational: Overall Status of the Broad Street Parkway and place it on file. SECONDED: Commissioner Gagnon. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. E. Informational: FY2012 Capital Improvement Program MOTION: Commissioner Pappas to accept and place on file item E. Informational: FY2012 Capital Improvement Program SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. F. Informational: Board of Public Works Meeting Schedule for 2011 MOTION: Commissioner Pappas to accept and place on file item F. Informational: Board of Public Works Meeting Schedule for 2011. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. XI. Directors Report Director Kenison presented a PowerPoint presentation highlighting several ongoing divisional projects. XII. Commissioners Comments MOTION TO ADJOURN: Commissioner Pappas to adjourn at 5:01 p.m. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube, DPW Administrative Assistant III 5