Board of Public Works

Minutes of the Board of Public Works Meeting of January 10, 2011 A regular meeting of the Board of Public Works was held on Monday, January 10, 2011 at 3:45 p.m. at the Division of Public Works, Administration & Engineering offices located at 9 Riverside Street, Nashua, New Hampshire. Members Present Mayor Donnalee Lozeau, Chair Leon Kenison, P.E., Director Tracy Pappas, Vice Chair Steve Dookran, P.E., City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Donald Dyer, Commissioner Mario Leclerc, Superintendent, Wastewater Dan Gagnon, Commissioner Lisa Fauteux, Superintendent, Solid Waste Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Carolyn O’Connor, DPW Finance Manager Kathie Berube, DPW Administrative Assistant III David Deane, Alderman At-Large, Liaison Guests John Vancor, HSI, BSP Project Manager Chair Lozeau called the meeting to order at 4:00 p.m. and asked Ms. Berube to call the roll. Commissioner Pappas: Present Commissioner Dyer: Present Chair Lozeau: Present Commissioner Lavoie: Present Commissioner Gagnon: Present I. MOTION: Commissioner Gagnon to approve the Agenda as presented. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Gagnon to approve the Minutes of the Board of Public Works meeting of December 13, 2010. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. III. Aldermanic Referrals- O-10-46-AMENDING THE HOURS OF USE OF DESCHENES OVAL, BICENTENNIAL PARK AND MONUMENT PARK MOTION: Commissioner Pappas to favorably recommend O-10-46 to the Board of Aldermen. SECONDED: Commissioner Gagnon. Chair Lozeau asked Nick Caggiano, Parks & Recreation Superintendent to share his knowledge and opinion regarding the proposed Ordinance. 1 Discussion was had regarding O-10-46. Mayor Lozeau suggested that the board hold O-10-46 until she has the opportunity to discuss the reasoning behind the proposed legislation with Alderman Sheehan. The Board concurred. MOTION TO HOLD: Commissioner Dyer. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. IV. Public Comment- Mr. Robert Sullivan, 12 Stoneybrook Road addressed the board with a request for budget information regarding the Broad Street Parkway to be publicly accessible on the City’s website. V. Public Session -AFSCME Grievance #10-17 Matt Eiserman was present on behalf of AFSCME and Chair Lozeau asked if he would like to present the grievance to the board. Mr. Eiserman agreed to discuss grievance #10-17. Mr. Eiserman informed the board that a temporary agreement was made with management that if an employee was absent from work, a phone call informing their supervisor would be accepted until an official Sick Time Policy was agreed upon and implemented. Mr. Eiserman informed the board that a sick-time policy had not yet been presented to the union but that certain employees in a particular department had recently been singled out with the requirement of submitting a written note of absence. Joe Brassil, employee, Traffic Department was present and addressed the board with comments relative to his disagreement of the requirement for written documentation for sick time. Discussion was had regarding justifications for absenteeism’s, chronic absenteeism, unpaid absenteeism and disciplinary procedures. Director Kenison informed the board that the Traffic Department has had some serious issues with employee sick-time/ call-out. He informed the board that at this time he prefers to continue to request written documentation from the employees of that particular department. MOTION: Commissioner Lavoie to deny grievance #10-17. SECONDED: Commissioner Pappas. OPPOSED: Commissioner Dyer. MOTION TO DENY: Majority. VI. Parks & Recreation Department 2  A. MOTION: Commissioner Gagnon to approve the purchase of a 2011 F350 four wheel drive pick up truck with the plow and hitch package from John Grappone Ford of Concord NH for the sum of $24,621.This purchase is off the NH State Bid NH Specification 2011-44. Funding is available in account number 599-68045-0-9858- CERF SECONDED: Commissioner Lavoie. Discussion was had regarding the scheduled replacement truck purchase, undercoating of vehicles and CNG conversion costs. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. B. MOTION: Commissioner Gagnon to approve the purchase of a 2011 Ford Fusion Hybrid automobile from Colonial Ford of Plymouth MA for the sum of $25,498. This purchase is off the NH State Bid NH Specification 2011-100. Funding is available in account number 599-68045-0- 9858- CERF in the amount of $15,750 and $9,748 from 2010 Energy Grant account number 373-68045-0-7207-7002. SECONDED: Commissioner Lavoie. Discussion was had regarding the purchase of the 2011 Ford Hybrid from the MA State Auction, and the possibility of employees using their own vehicles opposed to purchasing a another city vehicle. OPPOSED: Commissioner Pappas. OPPOSED: Commissioner Dyer. IN FAVOR: Chair Lozeau. MOTION CARRIED: Majority. C. MOTION: Commissioner Pappas to accept and place on file Informational: Thank You letter from the Great American Downtown regarding the 2010 Downtown Stroll. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VII. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to accept and place on file Informational: Update on Stormwater and Drainage Program. SECONDED: Commissioner Lavoie. Compliments were extended to the Engineering Department regarding the overall management of the Stormwater and Drainage Program. MOTION CARRIED: Unanimous. 3  C. MOTION: Commissioner Pappas to allow the City to award the construction contract for the North Generator Stack Modifications project to Waterline Services, LLC in the amount of $47,777.00. Funding for this contract will be through account number 792-01310-3799 Capital Improvements –Wet Weather Treatment Facility, Construction (North Generator Stack Modification). SECONDED: Commissioner Lavoie. Discussion was had regarding the placement of the exhaust pipe, insulation of pipes, and hazardous fumes. As a precautionary safety issue, it was suggested that the fire department be contacted to access the generator’s fume discharge level. Superintendent Leclerc concurred. MOTION CARRIED: Unanimous. D. Informational: CSO Quarterly Report to EPA on compliance. – On file VIII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the hiring of Mr. Victor Rezendes of Nashua, NH to the position of Equipment Operator, Landfill at the Solid Waste Department. Starting salary for this position will be $22.05 per hour for a yearly salary of $45,864. Funding for this position is found in the Solid Waste Department budget in 801-11595-8100-8200. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. IX. Wastewater Treatment Facility A. MOTION: Commissioner Pappas to approve the User Fee Warrants as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the selection of Mr. Philip Fote, for the position of Collection System Operator at the Wastewater Treatment Facility. Starting rate of pay is $21.86/hr or $45,486.33/year. Funding for this position is located in the FY2010 Wastewater Budget # 802-11157-8330-8700. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. X. Street Department A. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1065 for one pole located on Gilson Road. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. 4 XI. Administration A. Informational: Overall Status of the Broad Street Parkway Chair Lozeau informed the board that they will be receiving an update monthly entitled Overall Status of the Broad Street Parkway and that changes in the update will be italicized. A handout entitled Broad Street Parkway Budget Status was reviewed and discussed with the board by John Vancor, P.E., BSP Project Manager. XII. Director’s Report Chair Lozeau excused herself from the meeting at 5:45 and asked that Vice Chair Pappas continue with the meeting. Director Kenison discussed the Director’s Report PowerPoint presentation with the Board. XIII. Commissioner’s Comments Commissioner Pappas mentioned she would like to discuss upright pedestrian signs at the next scheduled Board of Public Works meeting. MOTION TO ADJOURN: Commissioner Lavoie to adjourn at 5:55 p.m. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube, DPW Administrative Assistant III 5