Board of Public Works

Minutes of the Board of Public Works Meeting of April 11, 2011 A regular meeting of the Board of Public Works was held on Monday, April 11, 2011 at 3:45 p.m. at the Division of Public Works, Administration and Engineering Offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tracy Pappas, Vice Chairman Steve Dookran, City Engineer Daniel Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Tim Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Wayne Husband, Superintendent, Traffic Roy Sorenson, Superintendent, Streets David Deane, Aldermanic Liaison Marc Morgan, Superintendent, Solid Waste Kathie Berube, DPW Admin. Assistant III Carolyn O’Connor, Finance Manager, DPW John Griffin, CFO Leon Kenison, Administrator, Broad Street Parkway Not Present Don Dyer, Commissioner Mayor Lozeau opened the meeting at 3:50 p.m. and asked Kathie Berube to call the roll. Commissioner Pappas: Present Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. Commissioner Dyer was not present. Aldermanic Liaison David Deane was present. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of March 14, 2011. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 20110411 BPW Minutes 1 III. Public Comment- N/A IV. Overview Status of the Broad Street Parkway Leon Kenison, P.E., Administrator, Broad Street Parkway was present and briefed the board regarding the current status of the project. Mayor Lozeau informed the board that City Treasurer, David Fredette would be working with Mr. Kenison concerning the project’s budget. V. Aldermanic Referrals Mayor Lozeau mentioned that there were 2 Referrals being held by the board at this time. VI. Wastewater Treatment Facility A. Presentation: Wastewater Analysis City Engineer, Steve Dookran and DPW Financial Manager, Carolyn O’Connor and presented and reviewed a PowerPoint presentation pertaining to the current issues impacting the Wastewater Fund. B. MOTION: Commissioner Lavoie to approve a 15% increase in the wastewater user fee rates effective July 1, 2011 as recommended by the Wastewater Fund Rate/Revenue Requirement Analysis March 2011. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to approve the debt financing of capital project in the amount of $15,492,453 as recommended by the Wastewater Fund Rate/Revenue Requirement Analysis March 2011. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Gagnon to approve the User Fee Warrants as presented. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VII. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the selection of the qualified low bidder of 3 bidders, Natare Corporation of Indianapolis, Indiana to install a pool lining system at the Rotary Pools in the amount of $43,040.00. Funding is available in account #652- 24, CIP – Pool Upgrade/Repair Park & Rec. SECONDED: Commissioner Gagnon. 20110411 BPW Minutes 2  MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to accept and place on file item VII. B. Informational: Letter from the New Hampshire Preservation Alliance. The letter congratulates the city for the Gatehouse Preservation project being selected as one of New Hampshire’s 25 Milestone Projects of the last quarter century. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VIII. Street Department A. MOTION: Commissioner Gagnon to approve the purchase of a sidewalk paving machine from Eagle Professional Paving Equipment of Litchfield, NH in the sum of $48,300.00. Funding is available in Street Department FY11 Account #553-45030- 6921. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. Informational: Cedar Street Sewer Main Repair Street Superintendent, Roy Sorenson updated the board regarding the sewer main repair on Cedar Street. MOTION: Commissioner Lavoie to accept item VIII. B. and place it on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. Informational: Update on FY11 Winter Operations Street Superintendent, Roy Sorenson briefed the board regarding FY11 Winter Operations. IX. Traffic Department A. MOTION: Commissioner Pappas to approve the consultant services contract with VHB to assist the City of Nashua with the planning, design and engineering to expand the closed loop signal system and add traffic signals to the Traffic Management Center under the Congestion Mitigation and Air Quality program created by the Intermodal Surface Transportation Efficiency Act of 1991. VHB has agreed to provide these traffic consulting services for the sum of $298,500. Funding is available in account #751-53030-0-3719, Loop Traffic Signal Expansion – Engineering Services. SECONDED: Commissioner Gagnon. Traffic Superintendent Wayne Husband and City Engineer Steve Dookran discussed the several aspects of the project with the board. 20110411 BPW Minutes 3  MOTION CARRIED: Unanimous. X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Gagnon to approve a request from Lynch’s Landscaping & Excavation, 231 Main Dunstable Road, Nashua, NH 03061, for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to award the Harbor Avenue Area Sewer Separation construction contract to the low bidder De Felice Corporation in the amount of $4,936,750.40. Funding for this contract is available in account number #792-01310-3748, Construction, Harbor Avenue Area Sewer Separation. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve the award of the professional services contract for construction phase services for the Harbor Avenue Area Sewer Separation to Hayner/Swanson, Inc. (HSI) of Nashua, NH for an amount of $347,970.00. Funding for this contract is available under account number #792-53075-3748, Capital Improvement – Professional Services, Harbor Avenue Area Sewer Separation. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Pappas to accept and place on file item X. E. Informational: Update on Stormwater and Drainage Program. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. F. MOTION: Commissioner Gagnon to accept and place on file item X. F. Informational: CSO Quarterly Report. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. G. MOTION: Commissioner Pappas to approve the award of the construction contract in an amount not to exceed $1,075,000 for the FY11 Paving Program with a minimum contract to Brox Industries of Dracut, MA in the amount of $796,610 with the 20110411 BPW Minutes 4  remainder to be awarded to Brox or other qualified contractor. Funding for this contract will be through accounts: #953-5331 Street Paving Trust $218,767 #653-23 FY10 Paving Program $3,055 #792-3744 Sewer Structures $39,163 #653-31 FY11 Paving Program $814,015 SECONDED: Commissioner Gagnon. Joe Mendola, Street Construction Engineer was present and discussed aspects related to the paving program with the board. MOTION CARRIED: Unanimous. XI. Solid Waste Department Mayor Lozeau introduced Marc Morgan, (recently hired) Solid Waste Department Superintendent. Superintendent Morgan briefed the Board regarding his experience and professional background. Mayor Lozeau informed the board that an accident had occurred last week involving a trash truck and a vehicle driven by a young woman. She mentioned that fortunately there were no injuries and that the employees acted competently at the scene. A. MOTION: Commissioner Pappas to accept the retirement of Mr. Steven Davenport of Nashua, NH as Collection Equipment Operator at the Solid Waste Department. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Good luck and thank you for your years of service Steve. B. MOTION: Commissioner Pappas to accept the retirement of Mr. Dwight Larkin of Sandown, NH as Equipment Operator, Landfill at the Solid Waste Department. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Good luck and thank you for your years of service Dwight. C. MOTION: Commissioner Gagnon to approve the hiring of Mr. Rusty Gagne of Nashua, NH to the position of Equipment Operator, Landfill at the Solid Waste Department. Starting salary for this position will be $22.05 per hour for a yearly salary of $45,864. Funding for this position is found in the Solid Waste Department budget in 801-11276- 001-8100. SECONDED: Commissioner Lavoie. 20110411 BPW Minutes 5 Alderman Deane mentioned that the Parks and Recreation Department was losing a good employee to the landfill. MOTION CARRIED: Unanimous. XII. Department Reports- On file XIII. Director’s Report Director Fauteux presented a PowerPoint presentation of her Director’s Report highlighting several on-going divisional projects. XIV. Commissioners Comments A discussion was had regarding the removal of street signs for discontinued streets. Mayor Lozeau mentioned that she would like to hold one or two budget work sessions within the next two weeks and informed the board that she would be in contact with proposed dates and times. MOTION: Commissioner Lavoie to adjourn at 6:00 p.m. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube DPW Administrative Assistant III 20110411 BPW Minutes 6