Board of Public Works

Minutes of the Board of Public Works Meeting of July 11, 2011 A regular meeting of the Board of Public Works was held on Monday, July 11, 2011 at 3:45 p.m. at the Division of Public Works, Administration and Engineering Offices, 9 Riverside Street, Nashua, NH 03062. Members Present Donnalee Lozeau, Mayor, Chairman Lisa Fauteux, Director Tracy Pappas, Vice Chairman Steve Dookran, P.E., City Engineer Tim Lavoie, Commissioner Mario Leclerc, Superintendent, WWTF Dan Gagnon, Commissioner Nick Caggiano, Superintendent, Park & Rec. Don Dyer, Commissioner Roy Sorenson, Superintendent, Streets Marc Morgan, Superintendent, Solid Waste Carolyn O’Connor, DPW Finance Manager Kathie Berube, DPW Admin. Assistant III David Deane, Aldermanic Liaison I. MOTION: Commissioner Dyer to approve the Agenda as presented. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of June 13, 2011. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. III. Public Comment- N/A IV. Aldermanic Referrals- N/A V. Broad Street Parkway A. MOTION: Commissioner Pappas to award a contract for professional services to evaluate several key parcels in the Millyard to maximize future redevelopment after the Broad Street Parkway is constructed to Urban Design Associates, Pittsburgh, PA in an amount not to exceed $21,000. Funding for this purchase is available in account #753-53075-3740-0000, Broad Street Parkway. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. Informational: Broad Street Parkway Update City Engineer Dookran reviewed the Overall Status of the Broad Street Parkway Project with the Board. 1 VI. AFSCME Step III Public Grievance A. AFSCME Grievance # 11-08 Mayor Lozeau inquired as to whether there was a union representative present to speak about the grievance and there was not. Street Superintendent, Roy Sorenson discussed the grievance with the board. MOTION: Commissioner Dyer to deny grievance #11-08 SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VII. Traffic Department A. MOTION: Commissioner Gagnon to approve the award of the FY12 pavement markings contract to Hi-Way Safety Systems, Inc of Rockland, MA in the amount of $91,539.35. Funding for this request is available in accounts: #555-59170-6944 Contracted Svc-Signing & Striping $52,750.00 #951-5353 Amherst St Traffic Mitigation ETF $21,068.00 #951-5202 DW Hwy Traffic Mitigation ETF $7,641.00 FY11 Surplus (Contingent upon escrow approval) $10,081.55 SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VIII. Parks & Recreation Department A. MOTION: Commissioner Gagnon to award the Aquatic Weed Harvesting contract to Aquatic Control Technology Inc. of Sutton, MA for an amount not to exceed $20,000. Funding for this project is available in account #952-59100-5351, The Mine Falls Park Trust in the amount of $20,000. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. Superintendent Caggiano reviewed a map that showed various locations of invasive aquatic plants in the Mine Falls Pond and Canal and the Nashua River. B. Informational: Greeley Park Bandshell Violation on July 4, 2011 to be discussed. Mayor Lozeau informed the Board that on July 4th the band that performed at the Greeley Park Bandshell violated the City’s agreement and sound ordinance by using their own amplification during their concert. 2 Parks & Recreation Superintendent Caggiano explained that the band was notified of the violation and will not be allowed back to play at the park. Commissioner Pappas handed out photos of the band violating the agreement on July 4th. MOTION: Commissioner Gagnon to accept and place on file the handout from Commissioner Pappas. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. IX. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve Change Order No. 2 to the construction contract for the 2011 Paving Program to Brox Industries, Dracut MA, in the amount of $210,544.00. Funding for this change order will be through accounts: #653–33 Paving FY12 $196,714.82 #792-59231-3744 Sewer Structures $ 13,829.18 SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve Change Order 2 for the supply of manhole and catch basin castings to E.J. Prescott of Concord, NH in the amount of $11,640.70. Funding for this Change Order will be through account #792-59231-3744 WWTF – Sewer Structures. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Gagnon to accept and place on file: Informational: CSO Consent Decree Quarterly Progress Report (July 1, 2011) SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Gagnon to accept and place on file: Informational: Update on Stormwater and Drainage Program. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. X. Wastewater Department A. MOTION: Commissioner Dyer to approve the Residential Wastewater Service Permits and Fees as submitted. 3 SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to extend the contract for Polymer purchases through 2/15/12 with BASF, Florham Park, NJ not to exceed $160,000. Funding is available in account #802-45101-8500-8900, Polymer. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Dyer to extend the contract for Hypochlorite (Chlorine) and Sodium Hydroxide (Caustic) purchases through 6/30/12 to JCI Jones Chemicals, Inc., Merrimack, NH not to exceed $130,000 for Hypochlorite and $9,600 for Hydroxide. Funding is available in accounts #802-45103-8500-8900, Hypochlorite and #802-45104- 8500-8900, Sodium Hydroxide. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to extend the contract for Ferrous Chloride and Ferric Chloride purchases through 12/31/11 to Kemira Water Solutions, Matteson, IL at a price not to exceed $81,320 for Ferrous and $18,450 for Ferric. Funding is available in accounts #802-45106-8500-8900, Ferrous Chloride and #802-45116-8500-8900, Ferric Chloride. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Dyer to extend the contract for Sodium Metabisulfite purchases through 6/12/12 to Holland Company, Inc., Adams, MA not to exceed the yearly cost of $70,000. Funding is available in account #802-45105-8500-8900, Sodium Metabisulfite. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. XI. Street Department A. MOTION: Commissioner Gagnon to approve the purchase of a 2011 Caterpillar CB- 14 XW asphalt roller from Milton CAT of Hopkinton, NH in the amount of $24,844.85. Funding is available in account #599-68050-9864, FY11 CERF. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the hiring of Mr. Chad Murray of Greenfield, NH to the position of Auto Mechanic 2nd Class -Nights at the Street Department. Starting salary for this position will be $21.95/hr plus $0.30/hr shift differential for a yearly salary of $46,280.00. Funding for this position is available in account #553-11631-6930, Auto Mechanic 2nd Class-Nights. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. 4 C. MOTION: Commissioner Dyer to approve the contract for winter road salt to Granite State Minerals of Portsmouth, NH at the bid price of $56.76 per ton. The total amount of this purchase order will be for 6,554 tons or a budgeted value of $372,000.00. Funding for this purchase is available in account #553-45260-7163, Road Salt. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve the contract for back-up winter road salt to Eastern Minerals of Lowell, MA at the bid price of $56.76 per ton. The total amount of this purchase order will be for 1638 tons or a budgeted value of $93,000.00. Funding for this purchase is available in account #553-45260-7163, Road Salt. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Gagnon to approve the following Pole License Petitions: Pole License 21-1056 for one pole on West Hollis Street, Pole License 21-1057 for one pole on Pinehurst Avenue, Pole License 21-1061 for one pole on South Main Street and Pole License 234650 for one pole on Coliseum Avenue. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. XII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the hiring of Mr. Victor Rezendes, Nashua, NH, to the position of Equipment Operator, Landfill at the Solid Waste Department. Starting salary for this position is $22.05 per hour for a yearly salary of $45,864. Funding for this position is available in account #801-11276-8001-8100, Equipment Operator, Landfill. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve a contract with Sanborn Head and Associates in the amount of $22,000.00 to provide construction engineering services during construction of the Phase II Landfill Gas Collection and Control System Expansion. Funding for this contract is found in account # 791-53030-3788, Lined Landfill Expansion II – Engineering Services. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to approve the renewal of the cooperative services agreement between the City of Nashua and the USDA Wildlife Management Services for the integrated gull management program for $65,300. Funding for this purchase is available in account #801-53075-8001-8100, Professional Services. SECONDED: Commissioner Pappas. 5 MOTION CARRIED: Unanimous. XIII. Director’s Report- Stellos Discussion Director Fauteux presented the Director’s Report PowerPoint presentation and highlighted several ongoing divisional projects with the Board. A discussion of the Stellos Stadium turf replacement project was discussed. Mayor Lozeau asked that the August 8th meeting of the Board of Public Works begin at 3:00 p.m. instead of 3:45 p.m. The Board concurred. Mayor Lozeau informed the Board that Alderman Flynn had passed away that morning and that arrangements were being made. Mayor Lozeau commented that Alderman Flynn was an extraordinary Alderman and would he be sadly missed. XIV. Commissioner’s Comments A discussion regarding traffic conditions at Coliseum Avenue was had. Commissioner Pappas commended Alderman- at- Large, David Deane and his wife Susan for their countless hours of volunteering in keeping the Cal Ripken fields looking great. MOTION TO ADJOURN: Commissioner Lavoie to adjourn at 5:17 p.m. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube DPW Administrative Assistant III 6