Board of Public Works

Minutes of the Board of Public Works Meeting of August 8, 2011 A regular meeting of the Board of Public Works was held on Monday, August 8, 2011 at 3:00 p.m. at the Division of Public Works, Administration and Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tracy Pappas, Vice Chairman Steve Dookran, City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Don Dyer, Commissioner Mario Leclerc, Superintendent, WWTF Roy Sorenson, Superintendent, Streets Marc Morgan, Superintendent, Solid Waste Kathie Berube, Administrative Assistant III David Deane, Aldermanic Liaison Not Present Dan Gagnon, Commissioner Mayor Lozeau called the meeting to order and asked Kathie Berube to call the roll. Commissioner Pappas: Present. Commissioner Dyer: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon was not present. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of July 11, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. III. Public Comment- N/A IV. Aldermanic Referrals- Mayor Lozeau mentioned that the Board was currently holding 2 Referrals. 1 V. Broad Street Parkway Mayor Lozeau informed the Board that Administrator Kenison was out on extended medical leave. She asked City Engineer Dookran to review the Broad Street Parkway Overall Status Report (item V. D) with the Board and brief them on the HSI contracts presented before them that evening. A. MOTION: Commissioner Pappas to approve Amendment 4 to the Hayner/Swanson Inc. contract for Project Management Services on the Broad Street Parkway in the amount of $119,540. Funding for this amendment is available through account #753-3740 Broad Street Parkway Project. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. B. MOTION: Commissioner Pappas to approve a professional services contract with Hayner/Swanson, Inc. for Bid Document Preparation for Buildings related to the Broad Street Parkway in the amount of $52,450. Funding for this amendment is available in account #753-3740 Broad Street Parkway Project. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. C. MOTION: Commissioner Pappas to approve a professional services contract with Hayner/Swanson, Inc. for Construction Administration Support on the Broad Street Parkway in the amount of $37,300. Funding for this amendment is available in account #753-3740 Broad Street Parkway Project. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. D. MOTION: Commissioner Pappas to accept and place on file item D. Informational: Broad Street Parkway Overall Status Update. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. VI. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of a 2011 Ford F550 Stake Body Truck from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $82,213 pursuant to the active Massachusetts Procurement Contract. Funding is available in FY12 CERF account #599-68060-9864 in the amount of $58,213 and Energy Grant account #373-68045-0-7207-7002 in the amount of $24,000. SECONDED: Commissioner Lavoie. 2  Commissioner Dyer expressed concern about not having a tracking system in place to track the divisional fleet. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. B. MOTION: Commissioner Pappas to approve the purchase of two 2011 Ford F350 CNG pick ups with plows from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $95,442 pursuant to the active Massachusetts Procurement Contract. Funding is available in FY12 CERF account #599-68060-9864 in the amount of $65,642 and Energy Grant account #373-68045-0-7207-7002 in the amount of $29,800. SECONDED: Commissioner Lavoie. Commissioner Pappas requested that more detailed back-up information be provided than what was included in the packet regarding the vehicle purchases. Mayor Lozeau asked that Director Fauteux include for reference, the fleet assessment for public works and an updated vehicle replacement listing in future BPW Agenda packets. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. C. MOTION: Commissioner Pappas to approve the renewal of the 2010/2011 portable toilet contract to the low bidder United Site Services Northeast, Inc. for price of $10,939. Funding is available in FY12 account #552-66000-6911 in the amount of $ 10,939. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimous. VII. Street Department A. MOTION: Commissioner Pappas to approve the contract for winter road sand to Pembroke Sand & Gravel of Pembroke, NH at the bid price of $9.90 per ton. Total amount of this purchase order will be for 1,617 tons or a budgeted value of $16,000. Funding is available in account #553-45265-7163, Winter Road Sand. SECONDED: Commissioner Lavoie. Alderman Deane mentioned that this purchase was previously approved by the Finance Committee. Mayor Lozeau concurred and replied that it was contingent upon Board of Public Works approval. MOTION CARRIED: Unanimous. 3  B. MOTION: Commissioner Pappas to accept the resignation of Mr. Kelly Aubut, Mason/Pipelayer – Street Repair, effective July 22, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve the purchase of a 2011 Ford F550 Dump Truck from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $79,417 pursuant to the active Massachusetts Procurement Contract. Funding is available in account #599-68060-9864 FY11 CERF in the amount of $55,417 and in account #373- 68045-0-7207-7002 Energy Grant in the amount of $24,000. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. D. MOTION: Commissioner Dyer to approve the following Pole License Petition: Pole License 21-1084 for one pole on West Hollis Street. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. VIII. Wastewater Treatment Facility A. MOTION: Commissioner Dyer to approve the User Fee Warrants as submitted. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the purchase of a Polymer Pump from BORGER, Minneapolis, MN in the amount of $11,543.00. Funding is available in account #802-96004-8500-8900, Treatment Facility Improvement. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve the selection of Mr. Phillip Fote to Collection System Technician at the Wastewater Treatment Facility. Starting rate of pay is $23.56/hr or $49,004.80/year. Funding is available in account #802-11158-8330-8700, Collection System Operator. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to accept the retirement of Ms. Nancy McAuley- Lesieur, Laboratory Supervisor, effective August 17, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Pappas to accept the resignation of Mr. Michel Atwater, Mechanic, effective August 27, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. 4 IX. Solid Waste Department A. MOTION: Commissioner Pappas to approve the purchase of one automated CNG trash truck in the amount of $272,442 and one CNG rear packer trash truck in the amount of $246,125 for a combined total of $518,567 from McNeilus, 941 Hemlock Road, Morgantown, PA. Funding for this purchase is available in account #599-68045-9863 in the amount of $431, 956 and account #373-68045-0-7207-7002, Energy Grant in the amount of $86,611. SECONDED: Commissioner Lavoie. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. X. Engineering Department A. MOTION: Commissioner Dyer to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve change order # 1 to the construction contract for the 2011 Sidewalk Improvements to Pichette Brothers Construction, Inc. of Manchester, NH in the amount of $56,630.00. Funding for this contract will be through accounts: #972-5344 Sidewalk Contributions – S/W $28,833.00 # 653-28 Previous Year Escrows CIP Sidewalk Program $27,797.00 SECONDED: Commissioner Lavoie. Engineering Manager, Jeanne Walker was present and discussed the proposed change order with the board. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve Change Order 1 in the amount of $21,000 to the contract with Albanese D&S, Inc., for the Miscellaneous Sewerage Improvements 2011 project. Funding for this change order will be through account #792-59232-3795- 0000, Capital Improvements - Sewer Construction. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Dyer to accept the retirement of Arthur J. Kidd, Assistant City Engineer, effective August 19, 2011. SECONDED: Commissioner Lavoie. Commissioner Dyer thanked Arthur for his years of service and commented that his retirement is a significant loss to the City. 5  MOTION CARRIED: Unanimous. XI. Administration A. MOTION: Commissioner Pappas to accept and place on file item XI. A. Informational: Contract Award for Outside Renovation of Riverside Street. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. XII. Director’s Report Director Fauteux presented the Director’s Report PowerPoint presentation and highlighted several ongoing divisional projects throughout the City. XIII. Commissioner’s Comments A brief discussion was had regarding the possible use of message boards for speed control during fall school re-openings. MOTION: Commissioner Pappas to adjourn. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube, DPW Administrative Assistant III 6