Board of Public Works

Minutes of the Board of Public Works Meeting of September 12, 2011 A regular meeting of the Board of Public Works was held on Monday, September 12, 2011 at 3:45 p.m. at the Division of Public Works, Administration and Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tracy Pappas, Vice Chairman Steve Dookran, City Engineer Timothy Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Don Dyer, Commissioner Mario Leclerc, Superintendent, WWTF Dan Gagnon, Commissioner Roy Sorenson, Superintendent, Streets Marc Morgan, Superintendent, Solid Waste Kathie Berube, Administrative Assistant III David Deane, Aldermanic Liaison Mayor Lozeau called the meeting to order and asked Kathie Berube to call the roll. Commissioner Pappas: Present. Commissioner Dyer: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of August 8, 2011. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. III. Public Comment- N/A IV. Aldermanic Referrals A. MOTION: Commissioner Pappas to favorably endorse R-11-143- NAMING THE LITTLE LEAGUE FIELD AT LYONS PARK “RICHARD P. FLYNN MEMORIAL FIELD” SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 1 V. Broad Street Parkway A. MOTION: Commissioner Pappas to award the construction contract for the Boiler House Demolition Project to NCM Demolition and remediation, LP of Wilmington, MA in an amount not to exceed $1,010,392. Funding for this contract will be through accounts: #753-3740 Broad Street Parkway Project $626,392 #371-01310-7203-7033 Brownsfield Boiler House Cleanup Grant $184,000 #371-01310-7203-7035 NHDES Brownsfield Boiler House Cleanup Grant $200,000 SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. B. Informational: Broad Street Parkway Overall Status Update City Engineer Dookran reviewed the Broad Street Parkway Overall Status Update with the Board. Mayor Lozeau and City Engineer Dookran discussed some anticipated issues related to the Railroad. C. MOTION: Commissioner Dyer to accept and place on file Item B. Informational: Broad Street Parkway Overall Status Update. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VI. Street Department A. MOTION: Commissioner Gagnon to approve the following Pole License Petitions: Pole License 234651 relocation of one pole on Canal Street and Pole License 238277 relocation of one pole on Brook Village Road. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. B. Discussion: To discuss the CNG upgrades for the Street Department garage to be awarded to Vendor to be named, in an amount not to exceed $200,000. Funding for this contract will be found in Account #373-01310-7207-7002 Energy Grant. Mayor Lozeau and Superintendent Sorenson informed the Board that a Request for Proposal was advertised on August 17th for a Design/Build proposal to upgrade and retrofit portions of the existing fleet maintenance area at the Street Department. This is in order to accommodate the CNG ready vehicles and equipment for repair and service. Mayor Lozeau informed the Board that they could either wait until after the bids were received to take action on this item (September 15, 2011) and follow up with a special 2  meeting, or award the contract by making the motion with a stipulation not to exceed the $200,000 amount. MOTION: Commissioner Lavoie to approve the CNG upgrades for the Street Department garage to be awarded to Vendor to be named, in an amount not to exceed $200,000. Funding for this contract will be found in Account #373-01310-7207-7002 Energy Grant. SECONDED: Commissioner Gagnon. Mayor Lozeau stated that the vendor selection and bid information will be forwarded to the board following the award. MOTION CARRIED: Unanimous. VII. Parks & Recreation Department A. MOTION: Commissioner Dyer to accept and place on file Motion A. Informational: Congratulations letter from Senator Shaheen. This was regarding the Mine Falls Park Gatehouse being named one of the top preservation projects of the past 25 years by the New Hampshire Preservation Alliance. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. VIII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Fee Warrants as submitted. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. IX. Solid Waste Department A. MOTION: Commissioner Pappas to accept and place on file item A. Informational: The City of Nashua Solid Waste Department’s proposed 2012 Holiday Collection Schedule. SECONDED: Commissioner Gagnon. After discussion it was decided to add New Years Day to the proposed Holiday Collection Schedule. X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 3 B. MOTION: Commissioner Gagnon to approve Change Order No. 3 to the construction contract for the 2011 Paving Program to Brox Industries, Dracut MA, in the amount of $80,717.00. Funding for this change order will be through accounts: #653-33 Paving FY12 $76,150.00 #792-59231-3744 Sewer Structures $ 4,567.00 SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to approve the award of the final design contract for the CSO Storage Facility to Hazen & Sawyer, P.C., of Boston, MA in the amount not to exceed $300,000. Funding for this contract will be through account #792- 53075-3746, Professional Services – Storage Tanks. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve Change Order 2 in the amount of $323,400 to the contract with Albanese D&S, Inc. of Dracut, MA, for the Miscellaneous Sewerage Improvements 2011 project. Funding for this change order will be through account #792-59232-3795-0000, Capital Improvements - Sewer Construction. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. E. MOTION: Commissioner Gagnon to approve the award for the purchase of Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Signs to Spot Devices Inc., of Sparks, NV for an amount of $13,301. Funding for this contract will be through account #653-20 Sidewalk Construction and Replacement. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. F. MOTION: Commissioner Pappas to approve the award of construction contract for the completion of Mill City’s unfinished work on the Sidewalk Improvement Projects to Pichette Brothers Construction, Inc. of Manchester, NH in an amount not to exceed $18,000.00. Funding for this contract will be through accounts: #653-20-9994 Retainage Account for Mill City $6,041.40 #653-09-5010 Retainage Account for Mill City $5,958.60 #653-20 Sidewalk Construction and Replacement $6,000.00 SECONDED: Commissioner Gagnon. OPPOSED: Commissioner Dyer. MOTION CARRIED: Majority. G. MOTION: Commissioner Gagnon to approve the award of the Design/Build contract in an amount of $50,775 for HVAC Upgrades at the DPW- Administration/Engineering Building to Eckardt and Johnson of Manchester, NH Funding for this contract will be through account: #590-23551-6947 PY Escrow PW Engin $10,000 #651-38-9994 Riverside Bldg Upgrades $24,000 4  #717-3732 City Building Renovations $16,775 SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. XI. Director’s Report Director Fauteux presented a PowerPoint presentation entitled DPW Fleet Assessment Review to the Board followed by the Director’s Report PowerPoint presentation. XII. Commissioner’s Comments Commissioner Pappas shared photographs with the Board of a band playing at the Bandshell in Greeley Park, using their own amplifiers. It was then discussed that they should be banned from performing in the Park for not adhering to the contract with the City. A discussion was had about sidewalk maintenance. MOTION TO ADJOURN: Mayor Lozeau at 5:10 p.m. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. Transcribed by Kathie Berube, DPW Administrative Assistant III 5