Board of Public Works

Minutes Board of Public Works Meeting of December 12, 2011 A regular meeting of the Board of Public Works was held on Monday, December 12, 2011 at 3:45 p.m. at the Division of Public Works, Administration and Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director Tracy Pappas, Vice Chairman Steve Dookran, City Engineer Tim Lavoie, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Dan Gagnon, Commissioner Roy Sorenson, Superintendent, Streets Mario Leclerc, Superintendent, WWTF Marc Morgan, Superintendent, Solid Waste Carolyn O’Connor, DPW Finance & Admin. Manager Kathie Berube, DPW Admin. Assistant III Also Present David Deane, Aldermanic Liaison Mayor Lozeau opened the meeting and asked Kathie Berube to call the roll. Commissioner Pappas: Present Mayor Lozeau: Present. Commissioner Gagnon: Present. Commissioner Lavoie: Present. Commissioner Dyer was unable to attend the meeting due to illness. Mayor Lozeau mentioned that the he had chosen to not seek re-election and that this would have been his last meeting. She mentioned that she would formally recognize him when he was feeling better. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of November 14, 2011. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. III. Public Comment- N/A IV. Aldermanic Referrals A. R-10-68- NAMING THE NEW CITY PARK ON PINE STREET “LABINE PARK” 1  Mayor Lozeau informed the Board that she, with the endorsement of three Aldermen, has proposed legislation to rename the park “Park Social at Labine”. She asked the Board for their input as well as Alderman Deane. The Board and Alderman Deane concurred. MOTION: Commissioner Pappas to favorably endorse amending R-10-68 to name the New City Park on Pine Street “Park Social at Labine”. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. V. Parks & Recreation Department A. Presentation: Informational 2011 SummerFun Program Summary. Dick Lavoie, Vice Chairman, SummerFun presented a PowerPoint presentation summary of the 2011 SummerFun Program. Commissioner Pappas inquired about the status of the brush removal program. Director Fauteux informed the Board that in addition to six divisional crews picking up brush the City also hired six private crews to assist with the clean-up. Potential FEMA reimbursement was discussed. B. Informational: Thank you notes from residents (on file). VI. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Project Update City Engineer Dookran reviewed the Overall Status of the Broad Street Parkway update with the Board. Discussion was had relative to the Millyard Chimney, acquisition, surplus property, the Boiler House storage tank and Pine and Palm Streets. B. MOTION: Commissioner Gagnon to approve a professional services contract with Fay Spofford & Thorndike, Inc. of Bedford, NH for the final design of the Broad Street Parkway roadway in the amount of $1,527,043.97. Funding for this contract is available through account #753-3740, Broad Street Parkway Project. SECONDED: Commissioner Lavoie. Mayor Lozeau excused herself and asked that Vice Chairman Pappas preside. Discussion was had regarding the parameters of the Broad Street Parkway, sewer and sidewalk improvements and bridge design. 2  Commissioner Pappas informed the Board that she would not be supporting this motion. OPPOSED: Commissioner Pappas. MOTION CARRIED: Majority. VII. Wastewater Treatment Facility A. MOTION: Commissioner Gagnon to approve the User Warrants as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Majority. B. MOTION: Commissioner Gagnon to approve the selection of Martin Davis, for the position of Operator II, 1st shift at the Wastewater Treatment Facility. Starting rate of pay is $24.08/hr or $50,086.40/year. Funding for this position is through account #802- 11513-8500-8900, Operator II, WWTP, FY12 Operating Budget. SECONDED: Commissioner Lavoie. Wastewater Superintendent Leclerc informed the Board that this would be a lateral move for Mr. Davis. Superintendent Leclerc also stated that he was the most senior qualified AFSCME applicant for the position. MOTION CARRIED: Majority. C. MOTION: Commissioner Pappas to approve the contract for Hazen and Sawyer, P.C. of Boston, MA to assist in generating the Third Quarterly Report and Corrective Action Plan in response to the Section 308 letter in the amount of $24,307. Funding for this contract will be through account #802-96004-8500-8900, Treatment Facility Improvements. SECONDED: Commissioner Lavoie. Discussion was had relative to foam that has been observed at the Wastewater Treatment Facility effluent outfall located in the Merrimack River. OPPOSED: Commissioner Gagnon. MOTION CARRIED: Majority. D. Informational: Thank you notes from residents (on file). VIII. Engineering Department A. MOTION: Commissioner Gagnon to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Pappas. MOTION CARRIED: Majority. 3  B. MOTION: Commissioner Pappas to accept and place on file item VIII. B. Informational: Update on the CSO Screening and Disinfection Facility and proposed purchase of 17 Jackson Street. SECONDED: Commissioner Lavoie. A discussion was had relative to a determination made by Hazen and Sawyer that an underground closed conduit system in the Bancroft Street area would be the more feasible than 17 Jackson Street. City Engineer Dookran explained that with the alternative location selected, the acquisition of 17 Jackson Street would no longer be necessary. A request has been forwarded to the Board of Aldermen to reconsider their favorable vote to purchase 17 Jackson Street. MOTION CARRIED: Majority. IX. Director’s Report Director Fauteux presented the Director’s Report to the Board of Public Works. Mayor Lozeau returned and presided as Chair. X. Commissioners Comments The Board extended get-well wishes to Commissioner Dyer. XI. Administration A. Informational: Board of Public Works Meeting schedule for 2012 Mayor Lozeau discussed the issue of next year’s meeting schedule and that the Board would be welcoming a new Commissioner in January. She stated that it looked as if the meetings would potentially be changed to Thursday’s at 2:00 p.m. Commissioner Pappas is to confirm her availability for January 12th. Mayor Lozeau mentioned the potential for Thursday meetings to Alderman Deane and he responded that he could not make meetings at that time. Mayor Lozeau stated that if Thursday afternoons work for everyone then a yearly schedule will be created and if not we will hopefully schedule two months at a time. Mayor Lozeau stated that the next item would be non-public and informed the staff and videographer that they could leave the room because after the non-public grievance session they would come out of non-public and then adjourn. Mayor Lozeau asked for a motion, by roll call to unseal the Non-public Minutes of the Board of Public Works meetings of October 17, 2011 and November 14, 2011. 4  Commissioner Pappas: Yes. Mayor Lozeau: Yes. Commissioner Lavoie: Yes. Commissioner Gagnon: Yes. MOTION: Commissioner Gagnon to unseal the Minutes of the Non-public Meeting of November 14, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. MOTION: Commissioner Pappas to unseal the Minutes of the Board of Public Works meeting of October 17, 2011. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. XII. AFSCME Step III Non-Public Grievance A. AFSCME Grievance #11-21 MOTION: Commissioner Pappas to move by roll call that the Board of Public Works go into non-public session pursuant to RSA 91-A:3, II(c) to discuss a matter, which if discussed in public, would likely affect adversely the reputation of a person, other than a member of the body or agency itself. SECONDED: Commissioner Lavoie. Commissioner Pappas: Yes. Mayor Lozeau: Yes. Commissioner Lavoie: Yes. Commissioner Gagnon: Yes. MOTION: Commissioner Pappas to come out of non-public session and seal the minutes of the AFSCME Grievance non-public session. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. MOTION: Commissioner Pappas to adjourn. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. 5