Board of Public Works

Minutes of the Board of Public Works Meeting of March 8, 2012 A regular meeting of the Board of Public Works was held on Thursday, March 8, 2012 at 2:00 p.m. at the Division of Public Works, Administration and Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Steve Dookran, P.E., City Engineer Dan Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Kevin Moriarty, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Tracy Pappas, Commissioner Roy Sorenson, Superintendent, Streets Jeff Lafleur, Interim Superintendent, Solid Waste Carolyn O’Connor, Finance & Admin. Mgr. Kathie Berube, DPW Admin. Assistant III Also Present Mark Cookson, Aldermanic Liaison Barbara Pressley, Alderman-at-Large Mayor Lozeau opened the meeting and asked Kathie Berube to call the roll. Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. Not present at roll call: Commissioner Pappas. Commissioner Pappas had called to say that she was running late and would be along momentarily. I. MOTION: Commissioner Gagnon to approve the Agenda as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Gagnon to approve the Minutes of the Board of Public Works Meeting of February 9, 2012. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. III. Public Comment Mayor Lozeau recognized Alderman-at-Large, Barbara Pressly. Commissioner Pappas arrived at 2:18 p.m. 1 Alderman Pressly referred to the Boiler House as a key part of Nashua’s industrial history and informed the Board that she was saddened that it was currently being demolished as part of the Broad Street Parkway project. She encouraged the Board and others to visit the site in the Millyard before the demolition was completed. She added, that in her opinion, members of the Millyard Association have not been adequately communicated with regarding the project. IV. Public Step III AFSCME Grievance A. #12-02 There were no representatives present from the AFSCME Union Local 365. Mayor Lozeau asked the Parks & Recreation Superintendent, Nick Caggiano to speak on behalf of City management. Superintendent Caggiano reviewed the grievance with the Board and stated that the grievance was in reference to not calling in staff that was on vacation or out sick for an overtime brush removal opportunity. Commissioner Pappas commented that it was important that the subject be noted as brush removal and not snow because she said that she knew that Public Works was scrambling to complete that major task from the October ice storm. Commissioner Pappas also commented that she could understand that if a child was home sick and an employee took time off to care for a child for example, or if an employee was sick on a Friday and felt better on a Saturday that they should be eligible for an overtime opportunity. Street Superintendent, Roy Sorenson discussed the Snow Pager agreement with the Board and explained that this particular grievance was a separate incident and was not relevant to the Snow Pager agreement MOTION: Commissioner Lavoie to deny AFSCME Grievance #12-02. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. V. Aldermanic Referrals A. R-12-13- REGARDING THE PRESERVATION OF THE NASHUA MILLYARD CHIMNEY Mayor Lozeau and City Engineer Dookran informed the Board that the options for the Millyard Chimney are pending relative to the possible use of Design/Build procurement for work on the Chimney which NHDOT and FWHA are considering. 2 Mayor Lozeau suggested that a recommendation be tabled at this time until further information is received. The Board concurred. MOTION TO TABLE: Commissioner Lavoie to table referral R-12-13. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. Referral of Communication from Pastor Phemister: First Baptist Church Mayor Lozeau informed the Board that she spoke with Pastor Phemister from the First Baptist Church and stated that she would be meeting with the congregation in the near future to discuss the Broad Street Parkway project. Commissioner Moriarty mentioned that he would like to accompany the Mayor. VI. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Project Update & Budget City Engineer Dookran reviewed and updated the Board on the Overall Status of the Broad Street Parkway Project Update and Budget. VII. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve Change Order 3 in the amount of $95,830 to the contract with Albanese D&S, Inc. of Dracut, MA for the Miscellaneous Sewerage Improvements 2011 project. Funding for this change order is through account #792-59232-3795-0000, Capital Improvements, Sewer Construction. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. VIII. Wastewater Treatment Facility A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to accept the resignation of Randy Mandra, effective March 1, 2012. SECONDED: Commissioner Moriarty. 3 MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept and place on file Item VIII. C. Informational: Thank you note. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. IX. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of the 2012 Fourth of July Fireworks Display from Pyrotecnico of New Castle, PA (local office Jaffrey, NH) for the price of $18,000. Funding is through account #552-59040-6911. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to accept the retirement of Victor Delisle, Foreman, Parks & Recreation Department effective February 24, 2012. SECONDED: Commissioner Moriarty. Mayor Lozeau mentioned that she unfortunately missed Victor’s retirement celebration but later presented him with a recognition certificate for his contributions to the City. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept and place on file item IX. C. Informational: 2012 Summer Camps and Trips menu. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. X. Solid Waste Department A. MOTION: Commissioner Pappas to approve the expenditure of funds to Fortistar Methane Group in the amount of $25,000 towards the construction project on modifications to two landfill gas condensate collection sumps. Funding for this purchase is found in account #791-01310-0-3788. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to accept and place on file item X. B. Informational: Thank you letter. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. XI. Street Department 4 A. MOTION: Commissioner Pappas to approve the promotion of Mr. Theodore Sullivan to the position of Fleet Foreman at the Street Department. Starting salary for this position will be $26.48 per hour for a yearly salary of $55,078.40. Funding for this position is found in account #553-11336-6930, Street Department operations budget. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the purchase of two Dump Truck equipment packages from H.P. Fairfield, Pembroke, NH for the price of $65,070 each for a total purchase of $130,140 pursuant to quote 130304 procured through the Town of Hanover, NH public bid. Funding will be through account #599-68060-9864-CERF-FY11 and account #599-68060-9864- CERF-FY12. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept and place on file item XI. C. Informational: Update on FY12 Winter Operations. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Commissioner Pappas requested a list of the winter events with a breakdown showing overtime and fuel. Superintendent Sorenson replied that he would provide her that information based on the macro dollar amounts. XII. Administration A. MOTION: Commissioner Pappas to designate Mary Woods, Administrative Assistant II, Engineering Department as the Administrative Clerk, Board of Public Works Pension System. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. XIII. Director’s Report Director Fauteux presented the Director’s Report to the Board of Public Works. XIV. Commissioner’s Comments Mayor Lozeau informed the Board that the CNG Grant was approved by the Governor’s Council. Mayor Lozeau presented the Board with a postcard to be distributed to Nashua’s residents titled “INVEST in Nashua’s Future…RECYCLE!” in addition to a two-page spreadsheet titled “Curbside Recycling Collection- Recycling Cart Expansion-Implementation Plan” from the Solid Waste Department. Mayor Lozeau explained that recycling toters would be 5 available for sale at our cost of $60.00 which would allow for additional recycling opportunities for the residents of Nashua. Commissioner Pappas stated that she has seen automated trash trucks with two people in the truck. Director Fauteux explained that McNeilus is teaching our drivers how to operate the automated trucks so that’s possibly why she’s seen more than one person in these trucks. MOTION TO ADJOURN: Commissioner Pappas. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. Transcribed by Kathie Berube, Administrative Assistant III 6