Board of Public Works

Minutes of the Board of Public Works Meeting of April 19, 2012 A regular meeting of the Board of Public Works was held on Thursday, April 19, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Steve Dookran, P.E., City Engineer Dan Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Kevin Moriarty, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Tracy Pappas, Commissioner Roy Sorenson, Superintendent, Streets Jeff Lafleur, Interim Superintendent, Solid Waste Carolyn O’Connor, Finance & Admin. Mgr. Kathie Berube, DPW Admin. Assistant III Also Present Mark Cookson, Aldermanic Liaison Mayor Lozeau opened the meeting and asked Kathie Berube to call the roll. Commissioner Pappas: Present Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. Mayor Lozeau asked that the Board amend the Agenda by moving the budget up on the Agenda The Board concurred. I. MOTION: Mayor Lozeau to approve the Agenda as amended. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimously II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of March 8, 2012. SECONDED: Commissioner Moriarty. Commissioner Pappas requested that the grievance portion of the Minutes of the Board of Public Works Meeting of March 8, 2012 reflect more detail. Mayor Lozeau suggested that the Board table the Minutes until the next Board Meeting. MOTION TO TABLE: Commissioner Gagnon to table the Minutes of the Board of Public Works meeting of March 8, 2012. SECONDED: Commissioner Moriarty. 1  MOTION CARRIED: Unanimously. III. Public Comment Alderman Barbara Pressly spoke and told the Board that as part of the Broad Street Parkway project, the Boiler House was in its final stage of demolition and that it would be gone forever. She stated that to her knowledge there was never any representation sought by the City from local historians or from the Historic District relative to the preservation of the Boiler House. Mayor Lozeau stated that if the Board was interested in reviewing any historic documentation relative to the Parkway that it was available. IV. Public Step III AFSCME Grievance A. # 12-07 Representatives from the AFSCME Local 365 were present. Chief Steward, Bob Guidaboni introduced Joe Anderson, Mechanic at the Street Department, to speak on behalf of the grievance. Mr. Anderson informed the Board that a 25 year past practice pertaining to the number of fleet mechanics that are paged in for winter storm events had been altered. This grievance states that on January 31, 2012, 12 truck drivers and 1 operator were paged in to perform salt and sanding operations and no first or second class mechanics were paged in. Mr. Anderson further explained that historically when five trucks were called in for salt and sanding operations, one first class mechanic and one second class mechanic were called in and if twelve or more trucks were paged for salt and sanding, then two first class mechanics and two second class mechanics would be paged in. Street Superintendent Sorenson spoke on behalf of the City. He explained that management had notified the union several times to let them know that they were looking closely at two particular areas relative to sounder winter operations; shotguns and fleet. Superintendent Sorenson added that he personally met with all fleet personnel and new guidelines were illustrated. He stated that there are no articles or provisions in the collective bargaining agreement that specifically define procedure, specific roles or assignments pertaining to maintenance positions eligibility during winter events. Superintendent Sorenson stated that management chose to change operating procedures which are within the rights of management. Director Fauteux concurred with Superintendent Sorenson. 2 Commissioner Lavoie said he was concerned as to whether past practice would supersede the union contract and suggested holding the grievance to obtain Legal’s opinion. Superintendent Sorenson informed the Board that the legal department was aware of this past practice issue and it was first visited when Leon Kenison resided as Public Works Director. Attorney McNamee had discussed it as a matter of management’s rights with the union’s representative Steve Lyons. Commissioner Moriarty commented that the union did not have a leg to stand on without a policy or written agreement. Mr. Anderson replied that currently when trash is picked up on a Saturday, management staffs the garage with two mechanics. Mayor Lozeau discussed the point that in the past, the depreciated fleet was a big challenge to the fleet maintenance employees and she praised them for band-aiding and keeping them running for as long as they did. She then mentioned that with the arrival of the new DPW vehicles that one would think the demand for maintenance would hopefully decrease. MOTION: Commissioner Lavoie to deny grievance # 12-07. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimously. (Moved to item XII. B. Administration) Discussion of the FY13 Budget was had as a follow-up to the March 28, 2012 budget workshop. A handout was distributed entitled Division of Public Works, Summary of FY13 Operating Budgets, General Fund. Discussion was had regarding hand tools, background checks for volunteers, the remaining traffic department’s head count, CNG, UPS, CitiStat, fuel and private contractors. Mayor Lozeau mentioned that it might be helpful to have another review of Solid Waste for Commissioner Moriarty’s benefit. Mayor Lozeau informed the Commissioners that she would let them know the schedule for the budget presentation to the Board of Aldermen. MOTION: Commissioner Gagnon to approve the Division of Public Works FY13 Budget as presented at the March 28, 2012 Board of Public Works Budget Workshop. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. V. Aldermanic Referrals 3 A. MOTION: Commissioner Pappas to favorably endorse R-12-20- Appropriating $650,000 for the Purchase of Land for the Division of Public Works at 836, 844 and 848 West Hollis Street (Map D, Lots 84, 85 and 86) and authorizing the Acquisition of that property. SECONDED: Commissioner Moriarty. Commissioner Pappas informed the Board that she was in favor of the land purchase but was not in favor of using funds from the Pennichuck Acquisition Fund. Mayor Lozeau explained the Pennichuck Acquisition Fund to the Board. Commissioner Lavoie commented that we should purchase the property while the price is right. Commissioner Moriarty commented that it was a great opportunity for the City and praised Mayor Lozeau for her due diligence. OPPOSED: Commissioner Pappas MOTION CARRIED: Majority. B. MOTION: Commissioner Pappas to forward a favorable recommendation to the Board of Aldermen relative to R-12-27- Naming the new city park at the intersection of Ledge and Pine Streets “Park Social at Labine”. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VI. Broad Street Parkway City Engineering Dookran reviewed the Overall Status of the Broad Street Parkway Update & Budget. Aldermanic Liaison Cookson suggested that the City could possibly generate some income by considering a cellular antenna band to be placed around the Millyard Chimney. He informed the Board that a citizen told him about a similar chimney in Chelmsford, MA (at the former Bane Bridges Restaurant) that now has a cellular tower band. He added that the cell tower company pays to do the work and maintains the Chimney. He also noted that the City would have to look at the cellular tower legislation to see how it could be considered. Alderman Cookson left the meeting at 4:05 p.m. B. MOTION: Commissioner Pappas to approve Amendment No. 4 of the Professional Engineering Services contract for the Boiler House Demolition project to Credere Associates, LLC in an amount not to exceed $45,000 for a total contract price of $250,500. Funding will be through account: #753-3740, Broad Street Parkway Project. SECONDED: Commissioner Moriarty. OPPOSED: Commissioner Pappas. MOTION CARRIED: Majority. 4 C. MOTION: Commissioner Pappas to approve the award to EQ Northeast of Wrentham, MA for the Boiler House Exterior Tank Soil and Groundwater Removal project in the amount of $127,800. Funding will be through account #753-3740, Broad Street Parkway Project. SECONDED: Commissioner Moriarty. OPPOSED: Commissioner Pappas. MOTION CARRIED: Majority. D. MOTION: Commissioner Pappas to approve a professional services contract with Fay, Spofford & Thorndike, LLC of Bedford, NH for the final design of three bridges which are part of the Broad Street Parkway project in the amount of $977, 862.89. Funding for this contract is available through account #753-3740, Broad Street Parkway Project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Pappas to approve Amendment #1 in the amount of $7,000 to the contract with Fremeau Appraisal, Inc, of Manchester, New Hampshire for the Broad Street Parkway Appraisal Service Project. Funding for this amendment will be through account #753- 3740, Broad Street Parkway Project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to accept and place on file item VII. B. Informational: Legislative DC visit. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VIII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the purchase of one CNG Automated Front Load Trash Collection Truck at a cost of $255,719 from McNeilus of Morgantown, PA. Funding will be through CERF account #599-68045-9863 in the amount of $230,719 and Energy Grant account #373-68045-7207-7002 in the amount of $25,000. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the renewal of the cooperative services agreement between the City of Nashua and the USDA Wildlife Management Services for the integrated gull management program at the Four Hills Landfill in the amount of $66,605. Funding for this agreement is through account #801-53075-8001-8100. SECONDED: Commissioner Moriarty. 5 MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve the purchase of one CNG dump body metal collection vehicle from MHQ, Marlborough, MA as part of the Plymouth County Commissioners Cooperative Procurement Contract #PCC-121314 in the amount of $89, 533. Funding will be through account #791-68048-0-6534. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. IX. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the promotion of Scott Painter to the position of Foreman at the Parks and Recreation Department. Starting salary for this position will be $26.48 per hour for a yearly salary of $55,078.40. Funding for this position is through account #552-11324-6911, Parks and Recreation Department operations budget. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the purchase and installation of eight sign bases for new entrance signs at Mine Falls Park from Michie Corporation of Henniker, NH for the price of $35,560. Funding is through account #952-45285-5351, Mine Falls Park Trust Fund. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve a request from Etchstone Properties, Inc. of Nashua, NH for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to award the Wastewater Treatment Facility Dewatering and Grit System Upgrades contract in the amount of $4,463,101 to T Buck Construction of Auburn,ME. Funding for this contract will be through account #792-01310-3797. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to award the contract for construction phase services for the Sludge Dewatering project at the Nashua Wastewater Treatment Plant to Wright Pierce in an amount not to exceed $609,500. Funding for this contract will be through account #792-53030- 6 3797-0000, Capital Improvements, Sludge Dewatering project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Pappas to approve the award of sewer lateral video inspection services in the amount of $13,125 to Prism Contractors & Engineers, Inc., of Yorktown, VA. Funding for this contract will be through account #792-53075-3746, Professional Services Storage Tanks. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1100 installation of one pole on Riverside Street. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. G. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1101 installation of one pole on Harris Road. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. H. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1103 installation of one pole on Lawndale Street. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. I. MOTION: Commissioner Pappas to approve the selection of Mr. Elvis Dhima, P.E. of Sandown, NH for the position of Engineering Assistant in the City Engineering Department. Starting salary is $56,116/year. Funding for this position is located in the following budgets:FY2012 Engineering/Administration #551-11274, Solid Waste #801-11274 and Wastewater #802-11274. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. J. MOTION: Commissioner Pappas to approve the award of the construction contract in the amount not to exceed $787,900.56 for the FY12 Paving Program to Sunshine Paving of Hudson, NH. Funding for this contract is from account #653-33, Capital Improvements Paving FY12, account #953-450305331, Paving Trust, account #792-59231-3795 Sewer Rehab, and account #792-59231-3744 Sewer Structures. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. K. MOTION: Commissioner Pappas to approve award to E.J. Prescott of Concord, NH, in the amount of $25,878.90 for the supply of Manhole and Catch Basin Castings. This purchase will be funded through #792-59231-3744, WWTF, Sewer Structures, $25,878.90. SECONDED: Commissioner Moriarty. 7 MOTION CARRIED: Unanimously. L. MOTION: Commissioner Pappas to approve the Main Street Bridge Improvement Project as presented including the sidewalk improvements, mid-block crosswalk, six replicated street lights and in-road crosswalk lighting. The funding for the street lights and in road crosswalk lighting will be through EDI Riverwalk 09 Construction. SECONDED: Commissioner Moriarty. Mayor Lozeau asked that the items L & M be presented and discussed simultaneously. Mayor Lozeau and City Engineer Dookran presented a plan of the Main Street Bridge Improvement Project and discussed it with the Board. Commissioner Pappas mentioned that she was excited about the sidewalk improvements downtown but does not like mid crosswalks. OPPOSED: Commissioner Pappas. MOTION CARRIED: Majority. M. MOTION: Commissioner Pappas to approve the use of Quadrant Funds in the amount of $112,780 to complete the reconstruction of the Main Street Bridge Sidewalk Improvements project and surrounding areas. Funding for this work will be through account #972-5341, Sidewalk Quadrant, Northeast in the amount of $43,488 and account #972-5343, Sidewalk Quadrant, Southeast in the amount of $69,292. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. N. MOTION: Commissioner Pappas to accept and place on file item X. N. Informational: Quarterly Report to EPA on CSO Consent Decree SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. XI. Street Department A. MOTION: Commissioner Pappas to accept and place on file item XI. A. Informational: Update on FY12 Winter Operations. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. XII. Administration Mayor Lozeau asked that the sealed Minutes of the Non-Public Session of January 5, 2012 be passed around to the Board for review while the Director presented her Director’s PowerPoint Report. Director Fauteux presented the Director’s Report to the Board of Public Works. 8 Mayor Lozeau stated that the Board should have the opportunity to review the Minutes before they are sealed for the purpose of accuracy. She requested that the Board receive copies of non- public meeting minutes to review for accuracy prior to them being sealed and accepted. A. MOTION: Commissioner Pappas to unseal the minutes of the non-public session of January 5, 2012 relating to RSA 91-A: 3(II) (d). SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. MOTION TO ADJOURN: Commissioner Pappas. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Transcribed by Kathie Berube DPW Administrative Assistant III 9