Board of Public Works

Minutes of the Board of Public Works Meeting of May 17, 2012 A regular meeting of the Board of Public Works was held on Thursday, May 17, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Steve Dookran, P.E., City Engineer Dan Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Kevin Moriarty, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Tracy Pappas, Commissioner Roy Sorenson, Superintendent, Streets Jeff Lafleur, Interim Superintendent, Solid Waste Kathie Berube, DPW Admin. Assistant III Aldermanic Liaison Mark Cookson was not present. Mayor Lozeau asked Kathie Berube to call the roll. Commissioner Pappas: Present. Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meetings of March 8, 2012, April 19th and the Budget Workshop of March 28th. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. III. Public Comment – N/A IV. Public Step III AFSCME Grievance A. # 12-01 AFSCME Local 365 Chapter Chair, Paul Westaway was present and spoke on behalf of the union. 1 Mr. Westaway said that this grievance was being presented because four second shift mechanics were not utilized for the post October 2011 storm for cleanup. He added that the union feels that with federal money coming in the City should have utilized their own resources before they hired outside contractors. Parks & Recreation Superintendent, Nick Caggiano spoke on behalf of City Management. Superintendent Caggiano stated that in the contract there is no language reference; with the exception of snow call-ins, when to make overtime available to all AFSCME employees. There is no violation of article 2 and the City does have the ability to hire private contactors. Commissioner Moriarty reviewed the official grievance form prepared by the Union and queried about how was Article 2; recognition relevant? He then stated that yes; the city recognizes the union as the sole and exclusive representative of the regular full-time employees...etc. Mr. Westaway stated that he didn’t, but should have referred to the Preamble and that the Preamble was what was violated. Commissioner Pappas clarified that the city does hire outside contractors. Mr. Westway contested that the storm cleanup was necessary to get done so in addition to the outside call-ins they should have called in the union. Mayor Lozeau mentioned that she was involved with the decision to bring in the contractors in December and didn’t feel that she could cast an impartial vote. She said she would abstain from the vote. Superintendent Caggiano stated that the mechanics were on the second shift and for an eight hour call-in where would it stop? He added that the Wastewater Department calls in outside contractors for sewer work all the time. Director Fauteux also supported the denial of this grievance. MOTION TO DENY: Commissioner Lavoie SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. 2 V. Aldermanic Referrals A. MOTION: Commissioner Pappas to favorably endorse R-12-36- Naming the Roby Park Fields the “Jeff Morin Fields at Roby Park” SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to favorably endorse R-12-40-Approving a second amendment to the site lease agreement with new Cingular Wireless (AT&T/formerly Telecorp) relative to its antenna facility located on the Mine Falls Park cell tower. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. VI. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Update & Budget City Engineer Dookran reviewed and discussed the Overall Status of the Broad Street Parkway Update & Budget with the Board. B. MOTION: Commissioner Gagnon to approve Change Order No. 1 in the amount of $20,954.40 to the contract with EQ Northeast of Wrentham, MA for the Boiler House Exterior Tank Soil and Groundwater Removal project. Funding will be through Account 1061.60.02.20-54210, Broad Street Parkway Project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the purchase of a Mixer Assembly for the Anaerobic Digester from SIHI Pumps, Inc. of Long Island, NY for the total price of $145,970. Funding will be through Account 69.6200.975-81300, WERF. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VIII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the purchase of 200 trash carts and 388recycling carts for curbside from Toter, Inc. of Statesville, North Carolina in the 3  amount of $34,473. Funding will be through Account 68.6000.692-71000 $12,556 Miscellaneous Equipment and through Account 68.6000.695-55699 $21,917.00 Miscellaneous Services. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. IX. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of a Toro Sand Pro 5040 off of the Massachusetts Statewide Contract #FAC71 from Turf Products Corporation of Enfield, CT, for the sum of $25,544.15. Funding will be through Account 61.1.700- 71999 Miscellaneous Equipment. SECONDED: Commissioner Gagnon. Mayor Lozeau asked the Board if they would vote in favor of this purchase contingent upon approval to use this account. The Board concurred. AMENDED MOTION: Commissioner Pappas to approve the purchase of a Toro Sand Pro 5040 off of the Massachusetts Statewide Contract #FAC71 from Turf Products Corporation of Enfield, CT, for the sum of $25,544.15. Funding will be through Account 61.1.700-71999 Miscellaneous Equipment contingent upon approval to use said account. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the reclaiming and paving of the basketball court at Massachusetts Drive Park from low bidder DLB Paving of Litchfield, NH, for the sum of $13,500. Funding will be through Account TF77.7058-54280 Park Rehabilitation. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept and place on file item C. Informational: Thank you note. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to accept and place on file item D. Informational: Public Works Week May 19th through May 26th. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. 4 X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 1869388 installation of one pole on Jefferson Street. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve Amendment No. 1 for the design contract for the CSO Screening and Disinfection Facility to Hazen & Sawyer, P.C. of Boston, MA in the amount of $895,073.00. Funding for this contract will be through Activity 1050.69.01.30-53999 Wastewater Screening and Disinfection, Professional Services. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to approve the Sole Source purchase of materials to replace Mast Arms at various locations along Main Street. Funding for this purchase will be through Account 61.1010 -94200 PY Escrow, Mast Arm Replacement $80,000 and Account 61.1.700-71999 Misc Equipment $80,878. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Pappas to approve the award of the construction contract for the Miscellaneous Sewerage Improvements 2012 to Albanese D&S, Inc. of Dracut, MA in the amount of $1,313,727.50. Funding for this contract will be through Activity 1052.69.01.30-54210 Sewer Rehab, Construction. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Pappas to approve the purchase of seven new street lights for the Main Street Sidewalk Improvements project from Union Metal Corporation of Canton, OH in the amount of $45,500. Funding for this purchase will be through Account 61.1.700-71999 Misc Equipment. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. 5  G. MOTION: Commissioner Pappas to accept and place on file item G. Informational: 2012 Annual Stormwater Management Program Report. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Item H was handed out before the meeting was opened. H. MOTION: Commissioner Gagnon to accept the resignation of Kristen A. Rutter, Senior Staff Engineer, effective June 1, 2012. SECONDED: Commissioner Moriarty. Commissioner Gagnon wished Kristen good luck in her future. MOTION CARRIED: Unanimously. Mayor Lozeau introduced Elvis Dhima, Engineering Assistant for the Engineering Department. Mr. Dhima addressed the Board and thanked them for the opportunity to be employed at the Division of Public Works, Engineering Department. XI. Street Department A. MOTION: Commissioner Pappas to approve the elimination of one position: Auto Mechanic 1st Class. Funding for this position is through the Street Department budget Account 61.1.700-51100, Wages, Full-Time. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. XII. Administration A. MOTION: Commissioner Pappas to approve the attendance of Mayor Lozeau and Director Fauteux at the 2012 American Public Works Sustainability Conference from June 25 through June 27, 2012. Funding will be through Accounts 60.1.500-55400; 68.6000.540-55400; and 69.6200.54-55400 Conferences & Seminars. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the hiring of Mr. Jeff Lafleur of Hooksett, NH to the position of Superintendent of the Solid Waste Department. Starting annual salary for this position will be $77,256. Funding for this position is through the Solid Waste Department budget Account 68.6000.500-51100 Wages, Full-Time. 6  SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept and place on file item C. Informational: Divisional Accident and Injury Quarterly Report. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. XIII. Director’s Report Director Fauteux presented the Director’s Report to the Board of Public Works. Mayor Lozeau presented and discussed a map that outlines the proposed Downtown Improvements Project with the Board. Commissioner Moriarty mentioned that he would like to see the sidewalk next to City Hall (near the rail trail) opened up for bicycle access. XIV. Commissioner’s Comments Commissioner Pappas mentioned that she received from Alderman Cookson information relative to a more intense recycling program that is currently being implemented in the City. Director Fauteux recognized the recycling program that Commissioner Pappas referred to and a discussion was had. Director Fauteux noted that information from this company indicated that the program is not currently available in the New England area and is expensive to implement and maintain. MOTION TO ADJOURN: Commissioner Pappas. SECONDED: Commissioner Moriarity. MOTION CARRIED: Unanimously. Minutes by Kathie Berube, Admin. III 7