Board of Public Works

Minutes of the Board of Public Works Meeting of June 14, 2012 A regular meeting of the Board of Public Works was held on Thursday, June 14, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Steve Dookran, P.E., City Engineer Dan Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Kevin Moriarty, Commissioner Nick Caggiano, Superintendent, Parks & Recreation Tracy Pappas, Commissioner Roy Sorenson, Superintendent, Streets Jeff Lafleur, Superintendent, Solid Waste Carolyn O’Connor, Finance & Admin. Mgr. Kathie Berube, DPW Admin. Assistant III Aldermanic Liaison Mark Cookson was not present. Mayor Lozeau asked Kathie Berube to call the roll. Commissioner Pappas: Present. Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. A revised Agenda was distributed. I. MOTION: Commissioner Pappas to approve the Amended Agenda as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimous. II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works meeting of May 17, 2012. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimous. III. Public Comment- N/A IV. Aldermanic Referrals- N/A V. Broad Street Parkway City Engineer Steve Dookran reviewed the Overall Status of the Broad Street Parkway report with the Board.  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |2 A. MOTION: Commissioner Pappas to accept and place on file Item V. Broad Street Parkway; Informational: Overall Status of the Broad Street Parkway SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve contracts for on-call appraisal services with Fremeau Appraisal, Inc. of Manchester, NH; McManus & Nault Appraisal Co, Inc., of Bow, NH; and Capital Appraisal Associates, Inc., of Concord, NH. Each contract will have a not to exceed value of $45,000. Funding for these contracts will be through Activity 1061.60.10.70, Broad Street Parkway. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VI. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the selection of Mr. Francis Hyland for the position of Operator II, 3rd shift at the Wastewater Treatment Facility. Funding for this position will be through Account as listed on the Agenda (69.6200.670-51100, Wages Full Time). SECONDED: Commissioner Moriarty. C. MOTION: Commissioner Gagnon to approve the contract with JCI Jones Chemicals, Inc of Merrimack, NH for the purchase of the chemicals Sodium Hypochlorite (Chlorine), and Sodium Metabisulfite in the amount of $172,000. Funding will be through Account as listed on the Agenda (69.6200.670-61156, Wastewater Chemicals). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to approve the contract with Kemira Water Solutions of Lawrence, Kansas for the purchase of the chemicals Ferrous and Ferric Chloride in the amount of $180,000. Funding will be through Account as listed on the Agenda (69.6200.670-61156, Wastewater Chemicals). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Gagnon to approve the selection of Mr. Matthew Cusato for the position of Mechanic WWTP 1st class at the Wastewater Treatment Facility. Funding for this position will be through Account as listed on the Agenda (69.6200.670-51100, Wages Full Time). 2  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |3 SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Pappas to accept and place on file item VI. F. Informational: Thank you letter from Mr. Witzgal for providing a tour of the facility. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. G. MOTION: Commissioner Gagnon to approve the contract with Univar Co., Providence, RI for the purchase of the chemicals Sodium Hydroxide (Caustic) in the amount of $5,300. Funding will be through Account as listed on the Agenda (69.6200.670-61156, Wastewater Chemicals). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VII. Solid Waste Department A. MOTION: Commissioner Pappas to approve a three year contract between the City of Nashua and Amherst Appliance of Nashua, NH for the CFC Removal service at the Nashua Recycling Center. The term of this contract will be July 1, 2012 through June 30, 2015. Funding for this contract is not to exceed $20,000 annually. Funding is through Account as listed on the Agenda (68.6000.695-55699, Miscellaneous Services). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve Sanborn Head and Associates to perform engineering services at the City’s opened and closed landfills for FY13 not to exceed $70,000. Funding for this contract is through Account as listed on the Agenda (68.6000.692-53107, Engineering Services). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve a three year contract for services between The City of Nashua and Universal Recycling Technologies, LLC, Dover, NH for the processing and disposal of Electronic Waste from the Nashua Recycling Center. The term of this contract will be from July 1, 2012 through June 30, 2015. Funding for this contract service is not to exceed $75,000 annually and is through Account as listed on the Agenda (68.6000.695-55699, Miscellaneous Services). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Mayor Lozeau informed the Board to anticipate proposed legislation from the Board of Aldermen to look at recycling opportunities for condominiums. She mentioned that the oversight of that is the responsibility of Public Works. 3  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |4 Commissioner Pappas requested that if a committee was formed, a member of the Board of Public Works should be included. The Board concurred. D. MOTION: To approve the hiring of Mr. Edward Leary Jr. Starting salary of $27.86 per hour for a yearly salary of $57,965. Funding for this position is through Account 68.6000.540-51100 Wages Full Time. Mayor Lozeau asked that the Board table item D. MOTION: Commissioner Pappas to table item D. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Pappas to approve the purchase of seventy-eight front- load dumpsters for use throughout the City from Conshohocken Steel Products of Ambler, PA in the amount of $85,826. Funding in the amount of $63,666 is available through Account as listed on the Agenda (68.6000.540.71000, Miscellaneous Equipment and in the amount of $22,160 through Account TF68.7002-71999 Reclamation Trust Fund Equipment). SECONDED: Commissioner Gagnon. A discussion was had regarding justifications for zigzagging. MOTION CARRIED: Unanimously. VIII. Parks & Recreation Department A. MOTION: Commissioner Pappas to accept and place on file item VIII. A. Informational: The Chapel Church of the Nazarene Community Service Project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. IX. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. A discussion was had regarding a comment “change in number of fixtures” with no fee listed on the Residential Wastewater Service Permits. B. MOTION: Commissioner Pappas to approve the purchase of materials to replace the existing aluminum pedestal poles (for pedestrian and traffic signal heads) in the Main 4  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |5 Street downtown business district. Funding for this purchase will be through Account as listed on the Agenda (61.1.950-8110, Street Capital Improvements in the amount of $41,510). SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve the purchase of a Lieca Robotic Total Station in the amount of $20,550 from New England Laser & Transit Company of Newport, NH. Funding for this purchase will be through Accounts as listed on the Agenda (60.1.665-71000, Survey Equipment $2,500; 69.6200.540-54300 Sewer Maintenance $7,050; Account 68.60000.698-71000 Solid Waste Equipment $1,000; and Activities 1051.69.01 Paving $5,000; 1051.69.01 Stormwater Abatement $5,000). SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas pending approval of the FY13 Wastewater Budget, to approve Amendment #4 to the professional services contract for the Combined Sewer Overflow Flow Monitoring Program, to Flow Assessment Services, LLC of Bedford, NH, for an amount of $51,500, to provide for a fourth year (FY13) of flow monitoring services and maintenance. Funding for this contract will be through Account as listed on the Agenda (69.6200.540-53107 Professional Services). SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Gagnon to approve the Main Street Sidewalk Improvement Project as presented from the Main Street Bridge to Water Street on the west side and from the Main Street Bridge to Park Street on the east side. SECONDED: Commissioner Lavoie. City Engineer Dookran presented a plan and discussed the Main Street Sidewalk Improvement Project with the Board. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Pappas to approve the award of the construction contract to install new curb for the Main Street Sidewalk Improvements (from Park Street and Water Street to the Main Street Bridge) to Classic Curb of Bow, NH in the amount of $20,000. Funding for this purchase will be through Account 61.1.950-8110, Street Capital Improvements. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. G. MOTION: Commissioner Pappas to approve the attendance of City Engineer Steve Dookran at the 2012 American Public Works Conference from August 26 to 29, 5  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |6 2012. Funding will be through Accounts 60.1.500-55400; 68.6000.540-55400; and 69.6200.54-55400 Conferences & Seminars. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. X. Street Department A. MOTION: Commissioner Pappas to approve the promotion of Mr. Lawrence Jeanson to the position of Sign Maintenance Assistant at the Street Department. Starting rate of pay for this position will be $19.48 per hour for a yearly salary of $40,518.40. Funding for this position is through Account 64.1.705-51100 Wages Full Time. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the hiring of Mr. John Stewart of Merrimack, NH to the position of Fleet Manager at the Street Department. Starting annual salary for this position will be $71,114.63. Funding for this position is through Account 61.1.700-51100 Wage Full Time. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. A discussion was had regarding the change in work hours for the second shift mechanics at the Street Department. Superintendent Sorenson stated that effective next week, the mechanics work schedule will be changed. Commissioner Pappas requested a tour of Street Department and or possibly having the next Board of Public Works meeting at that facility. Mayor Lozeau suggested that that possibly the August or September meeting could be held at the Street Department. C. MOTION: Commissioner Pappas to approve the attendance of Street Superintendent Roy Sorenson at the 2012AmericaPublic Works Conference from August 26 to 29, 2012. Funding will be through Account 61.1.670-55400 Conferences & Seminars. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimously. XI. Administration A. Informational: Accounting Review DPW Finance and Administration Manager, Carolyn O’Connor provided a handout entitled “City of Nashua Accounting Review Presentation, June 5, 2012” and reviewed it with the Board. 6  B o ar d o f P ub lic W o r ks M eetin g o f J une 1 4 , 2 01 2 P age |7 Mayor Lozeau suggested that an “accounting card” be created for the Board that would solely list the Division’s accounts and activity numbers. XII. Director’s Report Director Fauteux presented the Director’s Report to the Board. During her presentation Director Fauteux highlighted several exemplary employees nominated by their peers and honored at the Division’s Public Works Week event at Holman Stadium last month. XIII. Commissioner’s Comments Commissioner Moriarty said he was happy to see all the flags on Main Street and that they looked very nice. Mayor Lozeau informed that Board that a ribbon cutting ceremony has been planned for the new park at the former Labine site on Thursday, June 21, 2012 at 5:00:p.m. and that the Jeff Morin fields dedication would be held on Saturday, June 16, 2012 from 1:00 p.m. to 4:00 p.m. at Roby Park. Commissioner Pappas stated that she had been approached by constituents regarding the Board of Public Works meeting time and suggested that it could be changed to the evening instead of 2 p.m. She added that she did not want people to feel excluded to attend public meetings because she had supported the 2:00 meeting time. Mayor Lozeau replied that she had never heard that it was an issue to having 2:00 p.m. as a meeting time and that having the meetings at the DPW Administration and Engineering office the staff is easily accessible for questions and or plans, drawings etc. She added that she looked at the past administration as to how the public attended and what she found was that they didn’t attend very often. She also mentioned that several committees meet during the day except for the Board of Aldermen who meet in the evening. MOTION: Commissioner Pappas to adjourn. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Minutes by Kathie Berube DPW Administrative Assistant III 7