Board of Public Works

Minutes of the Board of Public Works Meeting of August 9, 2012 A regular meeting of the Board of Public Works was held on Thursday, August 9, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Chairman Steve Dookran, P.E., City Engineer Kevin Moriarty, Commissioner Mario Leclerc, Superintendent, WWTF Roy Sorenson, Superintendent, Streets Jeff Lafleur, Superintendent, Solid Waste Kathie Berube, DPW Admin Assistant III Conference Call Mark Cookson, Aldermanic Liaison Not Present Commissioner Pappas Commissioner Gagnon Mayor Lozeau asked Kathie Berube to call the roll. Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Mayor Lozeau informed the Board that later in the meeting she would be asking them to table item X. A. The A.F.S.C.M.E. Collective Bargaining Agreement but would most likely call a special meeting in the upcoming weeks to address it. Mayor Lozeau informed the Board that the Agenda was amended to include one additional item under Engineering and one under Solid Waste. Goldenrod copies of the Agenda and added items were distributed. I. MOTION: Commissioner Moriarty to approve the Agenda as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Moriarty to approve the Minutes of the Special Meeting of Board of Public Works on July 9, 2012, the regular meeting of July 12, 2012. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. III. Public Comment- N/A IV. Aldermanic Referrals- N/A Minutes of the Board of Public Works Meeting of August 9, 2012 Page 1  Mayor Lozeau acknowledged that Alderman Cookson was present via telephone conference call. V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Update & Budget City Engineer Dookran discussed the Overall Status of the Broad Street Parkway Update & Budget with the Board. VI. Wastewater Department A. MOTION: Commissioner Moriarty to approve the User Warrants as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. VII. Solid Waste Department A. MOTION: Commissioner Moriarty to approve the selection of Scott Perkins of Nashua, NH to the position of Solid Waste Foreman. Starting rate of pay is $27.86/hourly or $57,965 annually. Funding for this position is available through Account 68.6000.540-51100, Wages Full Time. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Moriarty to approve The Dirt Doctors of 709 Keith Ave., Pembroke, NH for brush grinding services at the Four Hills Landfill in the amount not to exceed $40,000. Funding for this service is through Account 68.6000.692- 55699, Other Contracted Services. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Moriarty to approve the hiring of Joseph Wilson to the position of Equipment Operator, Solid Waste Department. Starting rate of pay for this position will be $22.05/hourly or $45,864 annually. Funding for this position is through Account 68.6000.500-51100, Wages Full Time. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Moriarty to accept the resignation of Cynthia Ford effective August 2, 2012. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Moriarty to approve an additional Equipment Operator, Landfill position and eliminate a Collection Equipment Operator position. Starting Minutes of the Board of Public Works Meeting of August 9, 2012 Page 2  salary for this position will be $22.05 per hour for a yearly salary of $45,864. Funding for this position is available through Account 68.6000.692-51100. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. VIII. Parks & Recreation Department A. MOTION: To approve the retirement of John Barry, Operations Manager effective August 19, 2012. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Moriarty to accept and place on file; Informational: Thank you notes from the Morin family. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. IX. Engineering Department A. MOTION: Commissioner Moriarty to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Moriarty to approve a request from Jeremy Hiltz Excavating, Inc, 63 West Street of Ashland, NH for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Moriarty to approve a request from D&S Excavating, Inc., 30 B and B Lane of Weare, NH for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Moriarty to approve the Sole Source purchase of new LED lighting on new decorative mast arm poles and new decorative street light poles at various locations along Main Street from King Luminaire (agent-M.B. Squires) in the amount of $56,737. Funding for this purchase will be through Activity 1000, Main Street Project. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Moriarty to approve the award of the CSO Infiltration Removal – Point Repairs to Sewers to New England Pipe Cleaning Co. of Minutes of the Board of Public Works Meeting of August 9, 2012 Page 3  Watertown, CT in an amount not to exceed $177,078. Funding for this contract will be through Activity 1093.69.01. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Moriarty to approve the award of the Rosecliff Path Upgrade at Bicentennial School to Steve Sarette & Son Excavation of Goffstown, NH in the amount not to exceed $15,330. Funding for this contract will be through Activity 1064.60.03. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. G. MOTION: Commissioner Moriarty to approve the use of Expendable Trust Funds and to award a construction contract in the amount of $163,590 to Hudson Paving & Excavation. Inc. of Hudson, NH for the 2012 Pine Hill Rd Pavement Repairs. Funding for this contract will be through Account TF60.7518 for $11,278 and Account TF60.7514 for $152,312. SECONDED: Commissioner Lavoie. City Engineer Dookran discussed the need for the pavement repairs to Pine Hill Road. MOTION CARRIED: Unanimously. H. MOTION: Commissioner Moriarty to approve the selection of Elvis Dhima, P.E., of Sandown, NH for the position of Senior Staff Engineer in the City Engineering Department. Starting salary is $61,599.46/year. Funding for this position will be through Account 60.1.665-51100, Wages Full Time. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. X. Administration Mayor Lozeau stated that she had mentioned earlier in the meeting that she would ask the Board to table the A.F.S.C.M.E. Collective Bargaining Agreement that afternoon. She explained that she had hoped to have had a formal vote to communicate to the Board of Aldermen from the Board of Public Works but the union members as a whole had not yet met to vote on it. She added that a special meeting of the Board of Public Works would likely be called in the next couple of weeks, prior to the next Board of Aldermen meeting, relative to the A.F.S.C.M.E. Agreement. A. MOTION TO TABLE: Commissioner Moriarty to approve the Collective Bargaining Agreement between the Board of Public Works of the City of Nashua, New Hampshire and the American Federation of State, County and Municipal Employees (A.F.S.C.M.E.), AFL-CIO, Local 365 for the period of July 1, 2011 through June 30, 2014. SECONDED: Commissioner Lavoie. Minutes of the Board of Public Works Meeting of August 9, 2012 Page 4  MOTION CARRIED: Unanimously. B. Discussion: Greeley Park Bandshell Commissioner Lavoie had suggested that item X. B., Discussion about the Greeley Park Bandshell is held until Commissioner Pappas was present. Mayor Lozeau replied that Commissioner Pappas had informed her that she did not want to discuss it. Mayor Lozeau stated that she wanted to get Commissioner Moriarty up to speed on the issue. A discussion was had regarding the Greeley Park Bandshell. C. Informational: Minutes of the Non-Public Session conducted on July 12, 2012 on the direction of the Legal Department. MOTION: Commissioner Moriarty to place on file the Unsealed Minutes (on the direction of the Legal Department) of the Non-Public session of July 12, 2012. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. D. Director’s Report Director Fauteux presented the Director’s Report to the Board of Public Works. XI. Commissioner’s Comments Commissioner Lavoie praised Superintendent Sorenson and the crews working downtown on the Main Street Project. XII. Possible Non-Public Session – N/A MOTION: Commissioner Moriarty to adjourn. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. Minutes of the Board of Public Works Meeting of August 9, 2012 Page 5