Board of Public Works

Minutes of the Board of Public Works Meeting of September 20, 2012 Minutes of the Board of Public Works Meeting of September 20, 2012 A regular meeting of the Board of Public Works was held on Thursday, September 20, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Nick Caggiano, Superintendent, Parks & Recreation Dan Gagnon, Commissioner Roy Sorenson, Superintendent, Streets Kevin Moriarty, Commissioner Mario Leclerc, Superintendent, WWTF Tracy Pappas (2:20 p.m.) Jeff LaFleur, Superintendent, Solid Waste Carolyn O’Connor, Finance & Admin Manager Kathie Berube, Administrative Assistant III Present via Conference Call Mark Cookson, Aldermanic Liaison Guests John Vancor, P.E., HSI, BSP Project Manager Mayor Lozeau opened the meeting and asked Kathie Berube to call the roll. Commissioner Moriarty: Present. Mayor Lozeau: Present. Commissioner Lavoie: Present. Commissioner Gagnon: Present. Commissioner Pappas had called to say that she would be delayed. Mayor Lozeau stated that Aldermanic Liaison Cookson was attending via conference call. I. MOTION: Commissioner Gagnon to approve the Agenda as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. II. MOTION: Commissioner Gagnon to approve the Minutes of the Board of Public Works Meeting of August 9, 2012 and Special Meeting of August 30, 2012. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Minutes of the Board of Public Works Meeting of September 20, 2012 P age |2 III. Public Comment Alderman at-Large Barbara Pressly was present and encouraged the Board to support R-12-69. IV. Aldermanic Referrals A. R-12-67- APPROVING A FIRST AMENDMENT TO THE TOWER COMMUNICATIONS SITE LEASE AGREEMENT WITH METROPICS MASSACHUSETTS, LL RELATIVE TO ITS WIRELESS COMMUNICATIONS SITE LOCATED IN MINE FALLS PARK (10 WHIPPLE STREET) MOTION: Commissioner Gagnon to favorably support R-12-67. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. R-12-69- REGARDING ACCOUNTING FOR THE COSTS OF THE MAIN STREET PROJECT MOTION: Commissioner Pappas to favorably support R-12-69. SECONDED: Commissioner Lavoie. Mayor Lozeau informed the Board that the Budget Committee had tabled R-12-69. The Board of Public Works and Aldermanic Liaison Cookson discussed R-12-69. Mayor Lozeau mentioned that she had forwarded to the Board of Aldermen the information they requested (relative the Main Street Project Costs) and also forwarded it to the Public Works Commissioners electronically on September 19th. She stated that she was unable to get that information to Commissioner Pappas but said she would provide that to her after the meeting. Commissioner Moriarty stated that the Charter was not being considered and that the Board of Public Works had jurisdiction over the Main Street Project. Commissioner Moriarty requested that in the future any communications going to the Board of Alderman concerning the Board of Public Works should come to the Board of Public Works first for discussion and review. Mayor Lozeau concurred. Commissioner Lavoie stated that he was also opposed to the proposed legislation. IN FAVOR OF R-12-69: Commissioner Pappas. OPPOSED: Commissioner Lavoie. Commissioner Gagnon. 2 Minutes of the Board of Public Works Meeting of September 20, 2012 P age |3 Commissioner Moriarty. Mayor Lozeau. MOTION CARRIED: Denied. MOTION TO HOLD: Commissioner Lavoie. SECONDED: Commissioner Moriarty. OPPOSED: Commissioner Pappas. MOTION CARRIED: Majority. V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Update & Budget John Vancor, P.E., BSP Project Manager reviewed and discussed the Overall Status of the Broad Street Parkway with the Board of Public Works. VI. Wastewater Department A. MOTION: Commissioner Lavoie to approve the User Warrants as presented. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the purchase of three (3) gas probes from Fluid Components Inc. of San Marcos, CA in the amount of $10,920. Funding will be through: Department: 169-Wastewater; Fund: Wastewater; Account Classification: 54-Property Services. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to accept the retirement of Patrick Sheehan, Operations Foreman, Wastewater Department effective August 24, 2012. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to accept and place on file item D. Informational: Thank you from Touch a Truck event. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VII. Solid Waste Department A. MOTION: Commissioner Pappas to approve a contract with Chemserve Environmental Analysts to provide ground water quality testing services at Nashua landfills in the amount of $35,316.24. Funding will be through: Department: 168- Solid Waste; Fund: Solid Waste; Account Classification: 53-Professional & Technical Services. 3 Minutes of the Board of Public Works Meeting of September 20, 2012 P age |4 SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the hiring of Carol Maxfield of Loudon, NH to the position of Licensed Scale Operator. Starting salary of $16.65 per hour, for a yearly salary of $34,649. Funding will be through: Department: 168- Solid Waste; Fund: Solid Waste; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve the hiring of John Guidaboni of Nashua, NH to the position of Equipment Operator, Solid Waste Department. Starting salary for this position will be $22.05 per hour for a yearly salary of $45,864. Funding will be through: Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to approve the hiring of Mathew LeBlanc of Nashua, NH to the position of Solid Waste Foreman, Solid Waste Department. Starting salary for this position will be $28.29 per hour for a yearly salary of $58,843.20. Funding will be through: Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. VIII. Street Department A. MOTION: Commissioner Pappas to approve the contract for winter road sand to Pembroke Sand & Gravel of Pembroke NH at the bid price of $9.90 per ton. Total amount of this purchase order will be for 1,617 tons or a budgeted value of $16,000. Funding is through Department; 161Streets; Fund; General Fund Operating Budget; Account Classification; 61-Supplies and Materials SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to approve the hiring of Mr. Alan Piper of Nashua NH to the position of Truck Driver at the Street Department. Starting salary for this position will be $20.09 per hour for a yearly salary of $41,787.20. Funding is through Department; 161Streets; Fund; General Fund Operating Budget; Account Classification; 51-Salary & Wages. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve the hiring of Mr. Eric Johnson of Nashua NH to the position of Truck Driver at the Street Department. Starting salary 4 Minutes of the Board of Public Works Meeting of September 20, 2012 P age |5 for this position will be $20.09 per hour for a yearly salary of $41,787.20. Funding is through Department; 161Streets; Fund; General Fund Operating Budget; Account Classification; 51-Salary & Wages. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. IX. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. B. MOTION: Commissioner Pappas to eliminate the position of Engineering Assistant and to create the new position of Staff Engineer in the City Engineering Department. Funding will be through: Department: 160 Admin/Engineering; Fund: General Fund Operating Budget; Account Classification: 51-Wages Full Time. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. C. MOTION: Commissioner Pappas to approve a request from R. Rowsell Tank & Pump, Inc., 6 Arlington St, Chelmsford, MA for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. D. MOTION: Commissioner Pappas to approve the award of the contract for the Aeration and Secondary Clarifier in the amount of $3,333,780 to Penta Corporation of Moultonboro, NH. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity Description: Aeration and Secondary Clarifier. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. E. MOTION: Commissioner Pappas to approve the award of the contract of landscaping work on Arlington Street for the sidewalk improvements completed by the City in the amount of $13,185 to Lynch’s Excavation of Nashua, NH. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification; 54-Property Services. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. F. MOTION: Commissioner Pappas to approve the award of the construction contract for Citywide Traffic Signals at various locations to Republic ITS of Billerica, MA in the amount of $1,691,328. Funding will be through: Department: 160 Admin/Engineering; Fund: CMAQ Grant, General Trust Fund; Activity Description: - CMAQ Loop Traffic Project. 5 Minutes of the Board of Public Works Meeting of September 20, 2012 P age |6 SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. G. MOTION: Commissioner Pappas to approve the construction phase services for Citywide Traffic Signals at various locations to Vanasse Hangen Brustlin, Inc., of Bedford, NH in the amount of $199,750. Funding will be through: Department: 160 Admin/Engineering; Fund: CMAQ Grant, General Fund Trust Funds; Activity Description: CMAQ Loop Traffic Project. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Engineer Keating discussed the Construction Phase Services for the Aeration and Secondary Clarifier Upgrades project with the Board of Public Works and informed them that the amount agreed upon is $398,000 and not 400,000. H. MOTION: Commissioner Pappas to approve the Construction Phase Services for the Aeration and Secondary Clarifier Upgrades project to Woodard & Curran of Portland, ME in amount not-to-exceed $398,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity Description: Aeration and Secondary Clarifier Upgrades. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. X. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of furnishings for the Main Street project in the amount of $76,296 to Victor Stanley, INC. of Dunkirk, Maryland. Funding will be through: Department: 161 Street; Fund: General Fund Prior Year Escrow; Activity Description: Main Street Project. SECONDED: Commissioner Moriarty. Mayor Lozeau presented the sample material that the barrels and benches will look like. MOTION CARRIED: Unanimously. XI. Administration A. Director’s Report Director Fauteux presented the Director’s Report to the Board of Public Works. Superintendent Sorenson reviewed the Downtown Sidewalk Project and plan with the Board of Public Works. XII. Commissioner’s Comments 6 Minutes of the Board of Public Works Meeting of September 20, 2012 P age |7 Mayor Lozeau spoke to the Board about the recent passing of Jennifer Norton, Administrative Assistant II at the Street Department. She mentioned that Jennifer was an exemplary employee with an outstanding work ethic. She will be greatly missed. A discussion was had about the parking lot on Spring Street. XIII. Possible Non-Public Session- N/A MOTION: Commissioner Pappas to adjourn. SECONDED: Commissioner Moriarty. MOTION CARRIED: Unanimously. Minutes by Kathie Berube 7