Board of Public Works

Minutes of the Board of Public Works Meeting of October 18, 2012 A regular meeting of the Board of Public Works is scheduled for Thursday, October 18, 2012 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director Tim Lavoie, Vice Chairman Nick Caggiano, Superintendent, Parks & Recreation Dan Gagnon, Commissioner Roy Sorenson, Superintendent, Streets Kevin Moriarty, Commissioner Mario Leclerc, Superintendent, WWTF Tracy Pappas, Commissioner Jeff Lafleur, Superintendent, Solid Waste Andy Patrician, Operations Manager Margaret Bickford, Executive Administrator Mark Cookson, Aldermanic Liaison Mayor Lozeau opened the meeting and asked Ms. Bickford to call the roll. Commissioner Pappas: Present Commissioner Moriarty: Present Mayor Lozeau: Present Commissioner Lavoie: Present Commissioner Gagnon: Present I. MOTION: Commissioner Pappas to amend the agenda to add a motion to change the time of the meetings under the Administrative section of the Agenda and approve the Agenda as amended. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously II. MOTION: Commissioner Pappas to approve to approve the Minutes of the Board of Public Works Meeting of September 20, 2012 SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously III. Public Comment a. Alderman Deane spoke in favor of R-12-75. The proposal would move the funds for the two positions that were eliminated to the general fund and to move $20,000 into the budget for parks and Recreation to facilitate additional labor. b. Alderman at-Large Barbara Pressly encouraged the Board to support R-12-044. c. Bob Sullivan expressed disappointment at the vote by the DPW on R-12-69. He said he was disappointed to see the resolution voted down. Further, he  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 2 expressed his displeasure at the DPW meeting time. He feels that 2:00pm on a business day is not in the best interest of citizens who would like to attend but cannot due to work. He says this is not transparent government. Moreover, he said that an unintended consequence of the 2:00 meeting time is that it discourages those who would like to run for board membership from doing so. He says that this can be construed as a manipulation of elections, it is unethical and it is not in the best interest of the citizens. He further stated that, if we continue to hold meetings at 2:00pm on a business day, we should consider compensation to the citizens for their time. d. Geoff Daily discussed his belief that, if there had been meetings later in the day, there may have been more public attendance and better understanding of the needs, and, therefore, more support of the West Hollis Street land purchase. He also proposed that the Board consider more use of volunteer help to assist in work such as trail clean-up. Mr. Daily then recommended the use of Quick Books, or other off-the-shelf software, to track and manage the costs of our large projects. Mr. Daily then commented on the time it takes to complete projects. In closing, Mr. Daily reiterated that changing the time of the meetings to a more reasonable time would result in more input and more support going forward. e. The SummerFun Year End Report was presented by Dick Lavoie of Triangle Credit Union and Chairman of the SummerFun Committee. IV. Presentation-Legacy Playground Eric Brand, a Leadership Greater Nashua participant and Legacy Playground project leader, presented the concept of the Legacy Playground. The cost will be approximately $250,000 to be gathered through grants and donations. The public’s opinions are being gathered in meetings and through an on-line survey. The type, size and configuration of the equipment will then be determined. The Mayor said that Superintendent Caggiano will be looking at potential areas for the Legacy Playground and that those will be discussed during the November BPW meeting. V. Aldermanic Referrals A. R-12-75 RELATIVE TO THE TRANSFER AND REDUCTION OF $86,711 FROM PUBLIC WORKS FULL-TIME PAYROLL ACOUNTS. MOTION: Commissioner Pappas to hold R-12-75 SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Commissioner Pappas stated that she is not sure that the intent and the wording of the resolution as it is written are in agreement. There is confusion as to the accuracy of the numbers in the resolution. It is not clear that the funds can actually be transferred as stated in the resolution. 2  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 3 B. R-12-77 APPROVING A FIRST AMENDMENT TO THE SITE LEASE AGREEMENT WITH SPRINT SPECTRUM L.P. RELATIVE TO ITS WIRELESS COMMUNICATIONS SITE LOCATED IN MINE FALLS PARK MOTION: Commissioner Pappas to favorably support R-12-77 SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. O-12-25 UPDATING THE TRAFFIC ORDINANCES TO REFLECT FINAL BROAD STREET PARKWAY PLANS MOTION: Commissioner Pappas to favorably support O-12-25 SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. R-12-044 (AMENDED) ESTABLISHING A COMMITTEE TO INVESTIGATE AN EXPANSION OF THE CITY OF NASHUA’S RECYCLING PROGRAM MOTION: Commissioner Pappas to favorably support R-12-044 SECONDED: Commissioner Moriarty MOTION CARRIED: Not voted on Commissioner Moriarty proposed and discussed an amendment to the resolution. He stated that he is concerned about unnecessary legislation. He also said that the BPW oversees the Solid Waste Department which would handle the recycling so that the Board of Public Works should handle this matter. The Commissioner said that he had studied the City Codes and would like to amend the resolution and send back to the Aldermen. He then handed out copies to the group and read from his copy the proposed amendment. Commissioner Pappas will not support Commission Moriarty’s amendment. Commissioner Gagnon is glad to see the resolution amended to include representation from the BPW but questions the need for legislation. He will support either way. There was discussion on the green recycling toters and how to get them out to the residents without charging for them. Commission Moriarty wants to establish the authority of the Board of Public Works and does not like the precedent set by legislating rather than communicating from one board to another. Alderman Cookson supports whatever the Board needs to do to get the job done. The mayor asked the Director to work with Commissioner Moriarty to put together a cover letter to go with the amendment to go to the Board of Aldermen for consideration. VI. Broad Street Parkway A. MOTION: Commissioner Pappas to accept and place on file the Overall Status of the Broad Street Parkway Update SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 3  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 4 The Mayor stated that there may need to be a special BPW meeting to review proposed bridge designs. Further, she will take information on the bridges to the next Infrastructure Meeting if there is enough information available based on the bid opening. The mayor would like to understand if the under-spending of the budget is due to a timing issue. The mayor will request a non-public session with the Board of Aldermen at the next meeting to discuss the surplus property related to the BSP. B. MOTION: Commissioner Pappas to approve to approve the contract award for chimney repair work on the Mill Yard Chimney in the amount of $16,400 to International Chimney. Funding will be through Department: 160 Admin/Engineering; Activity Description: Broad Street Parkway SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the contract award for the removal of the Boiler House roof truss assemblies from the common wall within the Keystone Building, in the amount of $34,000 to E.B. Rotondi and Sons of Stoneham, MA. Funding will be through Department: 160 Admin/Engineering; Activity Description: - Broad Street Parkway SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VII. Parks & Recreation Department A. MOTION: Commissioner Pappas to accept and place on file the 2012 SummerFun Program Summary Presentation by Committee Vice Chairman Richard Lavoie. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to accept and place on file the 2012 Camp revenue information. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to accept and place on file the 2012 Swimming Lesson Activity Report. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 4  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 5 VIII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the hiring of Mr. David Milnes, for the position of Operator II, 2nd shift at the Wastewater Treatment Facility. Starting rate of pay is $24.44/hr or $50,835.20/year. Funding through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 – Salary and Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the purchase of a replacement secondary drive clarifier from Siemens Industry, Inc, Waukesha, WI in the amount of $57,125. Funding will be through: Department: 169-Wastewater; Fund: Wastewater; Account Description: Equipment. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously IX. Solid Waste Department A. MOTION: Commissioner Pappas to approve the attendance of Kerry Converse to the Landtec Landfill Gas System Engineering Design Seminar. Funding is not to exceed $2,000 Funding will be through: Department; 168-Solid Waste; Fund: Solid Waste; Account Classification: 55-Other Services. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously X. Street Department A. MOTION: Commissioner Pappas to approve the hiring of Mr. Anthony Bibbo of Nashua NH to the position of Truck Driver at the Street Department. Starting salary for this position will be $20.09 per hour for a yearly salary of $41,787.20. Funding is through Department; 161Streets; Fund: General Fund Operating Budget; Account Classification: 51-Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Gagnon to accept the retirement of Mr. Joseph Brassil, Sign Maintenance at the Street Department effective October 19, 2012. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously 5  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 6 XI. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to recommend to the Board of Aldermen the Acceptance of Crystal Drive (900 feet) for Public Use and Maintenance in accordance with City Code 285-21 & 22. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to recommend to the Board of Aldermen the Acceptance of Jasper Lane (620 feet) for Public Use and Maintenance in accordance with City Code 285-21 & 22. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to recommend to the Board of Aldermen the Acceptance of Donna Street (538 feet) for Public Use and Maintenance in accordance with City Code 285-21 & 22. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously E. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1106 installation of one pole on Ledge Street. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously F. MOTION: Commissioner Pappas to approve the following Pole License Petition: Pole License 21-1115 installation of one pole on Dexter Street. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously G. MOTION: Commissioner Pappas to accept and place on file the Update on Quarterly Report to EPA on CSO Consent Decree SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously XII. Administration A. Sidewalk Discussion Superintendent Sorenson updated the Board on the status of the sidewalk work. There was discussion of the Quick Hits List and copies were distributed. The Mayor complimented Superintendent Sorenson on the great work that has been done. 6  Minutes Board of Public Works Meeting of October 18, 2012 P a g e | 7 B. Director’s Report Director Fauteux presented the Director’s Report to the Board. C. Commissioner Pappas requested that a motion be made at next meeting changing the time of the meetings after January 1, 2013, to 7:00pm. The dates for the next two meetings of the BPW were set at November 29, 2012 and December 20, 2012 at 2:00pm. XIII. Commissioner’s Comments Mayor Lozeau introduced the new Operations Manager, Andy Patrician, who spoke to the Board briefly on his background. XIV. Possible Non-Public Session 7