Board of Public Works

Minutes Board of Public Works Meeting of July 23, 2013 A regular meeting of the Board of Public Works was held Tuesday, July 23, 2013 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director of Public Works Tim Lavoie, Commissioner, Vice Chair Mario Leclerc, Superintendent, Wastewater Dan Gagnon, Commissioner Stephen Dookran, City Engineer Kevin Moriarty, Commissioner Maggie Bickford, Executive Administrator Tracy Pappas, Commissioner Mark Cookson, Aldermanic Liaison Guests John Vancor, P.E., HSI, BSP Project Manager At 5:30PM, Mayor Lozeau called the meeting to order and requested a roll call. Commissioner Pappas: Present Commissioner Moriarty: Present Mayor Lozeau: Present Vice Chair Lavoie: Present Commissioner Gagnon: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously II. MOTION: Commissioner Moriarty to approve the Minutes of the Board of Public Works Meeting of June 25, 2013 SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously III. Public Comment Mike Broderick of 8 Boxwood Court asked for an explanation of the Pine Hill/Indian Rock project that was mentioned in the minutes of the last BPW meeting. Mayor Lozeau explained the purpose of the meeting, Fred Sheldon of 7 Grand Ave. offered his positive feedback on the paving of the trail in Mines Falls Park. Marylou Blaisdell of 32 Webster Street is a member of the Downtown Improvement Committee. Ms. Blaisdell gave the Board positive feedback on the Main Street initiative. She believes that the changes have modernized the downtown area. She expressed that the work is a step towards the revitalization of the downtown area. She thanked Director Fauteux for the on-line weekly updates of the progress on Main Street.  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 2 Richard Lannan of the Lannan Company, Inc. at 7d Taggart Drive says he is tired of the negativity in the newspapers and social media surrounding the Main Street Sidewalk project. He thinks the project is updating the downtown area, where he owns three properties. With regard to the fact that the City did not put this work out to bid, Mr. Lannan offered that he works with architects and contractors all the time in his business and that although there has been a lot of talk in the social media that we should have hired architects and engineering firms to do the planning, that we would not have made anywhere near the progress that we have made and that we would have spent a lot of unnecessary dollars on the plans. Mrs. Paula Johnson of 14 Meredith Drive asked if the Board could clarify if the crosswalk on Main Street is handicapped accessible. Director Fauteux assured her that the crosswalk is fully compliant with regard to handicap accessibility. She also expressed her concerns that the $100 overnight parking permit is too expensive for the low income residents in the areas for the proposed overnight parking. IV. Broad Street Parkway A. INFORMATIONAL: Overall Status of the Broad Street Parkway. Discussion: John Vancor reviewed the updates to each of the project elements. The updates and budget will be posted to the City web-site. V. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the award to John Adie of Nashua, NH the position of Plant Operations Supervisor NWTF, at the Wastewater Treatment Plant. Starting salary for this position will be $73,043.99. Funding for this position will be through Department 169 Wastewater; Fund: Wastewater; Account Category 51 Salaries & Wages. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Discussion: In response to a question by Commissioner Pappas, Director Fauteux says this is currently a Merit position. Commissioner Pappas says she would not support this being a Union position. C. MOTION: Commissioner Moriarty to approve the purchase of wash press replacement parts from Lakeside Equipment Corporation of Bartlett, IL in the amount of $20,708. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously 2  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 3 VI. Street Department A. MOTION: Commissioner Pappas to approve the hiring of Nicole Sawyer of Londonderry, NH to the position of Truck Driver Street Department. Starting salary for this position will be $20.80 per hour for a yearly salary of $43,259. Funding is through Department: 161Streets; Fund: General; Account Classification; 51 Salary & Wages. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: Commissioner Pappas questioned whether we had approved two truck driver positions. The Mayor said that when the Division is ready it will create the positions. B. MOTION: Commissioner Gagnon to approve the purchase of a Portable Air Compressor from Volvo Construction Equipment of Southboro, MA at a cost of $17,781. Funding for this purchase will be through Department: 161 Street; Fund: CERF; Activity CERF Street SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Moriarty to approve the award of the FY14 Pavement Markings contract to Hi-Way Safety Systems, Inc. of Rockland, MA in the amount of $120,000. Funding for this contract is through Department 161: Streets; Fund: General; Account Classification: 54 Other Services SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: There was discussion regarding thermoplastic used on crosswalks. The Mayor explained the process for the pavement markings using thermoplastic. VII. Parks & Recreation Department A. MOTION: Commissioner Gagnon to approve the elimination of the current vacant Backhoe Operator position at the Parks and Recreation Department and to create an Equipment Operator Parks Position SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: Alderman Cookson asked if this position was discussed during the budget cycle. The Mayor said it was not. The Mayor stated that the position recently became vacant and we evaluate every position before filling the opening. B. Informational: Discussion on alternative locations to Greeley Park for the Legacy Playground. 3  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 4 Discussion: Alternatives to the Greeley Park site discussed included Sullivan Park at Marshall Street, Yudicky Park, Ledge Street behind the School Administration Building and Fairgrounds Playground on Cleveland Street. Pros and Cons were discussed for each area by the Committee and the Board. Commissioner Moriarty offered a suggestion regarding the use of the corner of the park where the hibachis are. The Mayor commented that there are no abutters. The group discussed replacing the old playground which has drainage issues with the new one in the North corner as suggested. This suggestion was well-received by most of the Board members and the members of the Legacy Playground Committee. The Committee re-expressed that they had their hearts set on Greeley as the choice for the Legacy Playground. The Mayor thanked the group for the gift of the playground and said that they would reconvene next month after trying to narrow down the options based on feedback from the meeting. The Committee expressed thanks on behalf of their class. Commissioner Pappas expressed her opinion that Greeley Park has been over- developed. The Mayor asked if Commissioner Pappas preferred that we don’t do anything at Greeley Park. Commissioner Pappas said that people are free to look at any options but that she firmly believes that Greeley Park had been overdeveloped. The Mayor said we would spend some time looking at the alternatives and would get back to the group again next month. C. Informational: Commissioner Pappas moved to accept and place on file discussion regarding the proposed expansion of the cell tower site located in Mine Falls Park from Verizon Wireless. The motion was seconded by Commissioner Gagnon. Discussion: The Mayor explained that she asked to have this placed on the agenda. The company wants to double the size of the pad. Commissioner Lavoie said he is not averse to the expansion and that there could be a fence or row of trees to hide the pad. The Mayor told the Board they do not have to decide now. Commissioner Pappas says she would like to visit the site before weighing in. The Mayor will negotiate with the company but wants to make sure the Board is ok with the expansion. VIII. Solid Waste Department A. MOTION: Commissioner Pappas to approve the purchase of recycling and trash carts for curbside collection in the amount not-to-exceed $145,000 from Toter Inc. located in Statesville, North Carolina. Funding for this purchase is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 71 Equipment. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve Sanborn Head and Associates, Inc. Landfill Gas Management Suite (LFGMS) service for FY2014 in the amount of $12,000. Funding for this service is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional & Technical Services. 4  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 5 SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Moriarty to approve brush grinding services at the Four Hills Landfill in an amount not-to-exceed $40,000 to The Dirt Doctors located in Pembroke, NH. Funding for this service is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Services. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: In response to a question from Commissioner Pappas, it was explained that this service contract is for heavy-duty grinding of large material which is more than a chipper could effectively handle. IX. Engineering Department A. MOTION: Commissioner Gagnon to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Gagnon to approve Change Order No. 4 in the amount of $31,132.20 to the construction contract for the Aeration and Secondary Clarifier Upgrades with Penta Corporation of Moultonboro, NH. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity Description: Aeration and Secondary Clarifier. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: The discussion centered on the fact that this valve was 20 years old. There were repairs being performed that required the valve to be closed. The valve did not hold and the sealant on the tank was damaged C. MOTION: Commissioner Moriarty to award the construction of the contract for the East Hollis Street Manhole Repairs to Park Construction Corporation of Fitzwilliam, NH in the amount of $106,615. Funding for this contract will be through Department: 169 - Wastewater; Fund: Wastewater; Activity Description: Sewer Rehab, Construction SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to approve Change Order No. 2 in the amount of $6,200 to the construction contract for the CMAQ Nashua Citywide Traffic Signals at Various Locations with Siemens Industry, Inc. of Billerica, MA. Funding will be through: Department: 161 Street; Fund: General; Activity: CMAQ DW Highway Construction. SECONDED: Commissioner Gagnon 5  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 6 MOTION CARRIED: Unanimously Discussion: In response to a question by Commissioner Pappas, the CMAQ work will be completed in August and then the lights will be synchronized by November. All work is expected to be complete this year. E. Informational: Commissioner Pappas moved to accept and place on file the Consent Decree (Civil Action No. 05-376-PB, dated December 26, 2005) on Combined Sewer Overflows – April 1 to June 30, 2013 Quarterly Report on Compliance. The motion was seconded by Commissioner Gagnon. The motion passed unanimously. F. Informational: Commissioner Pappas moved to accept and place on file the information on Manchester Street Bridge – Bald Eagle Nest. The motion was seconded by Commissioner Gagnon. The motion carried unanimously. X. Administration A. Discussion On-Site Parking Pilot Program Aldermanic Referral O-13-41 Discussion: Alderman Cookson asked if the maps could be made available to the Infrastructure Committee. Director Fauteux indicated they would be available for the meeting. The Mayor said she had two concerns. First, she is not sure why we would want to charge for the permits. Secondly, she cannot understand why the City would not allow overnight parking in all of the other neighborhoods in the City where on- street parking should not be an issue. Areas of the City with wider streets do not seem to present the same challenges from a safety standpoint as the narrow, inner City streets. Commissioner Lavoie likes the recommendation. He feels overnight parking will keep people from taking out more green space to add additional parking. Commissioner Gagnon asked if all the parking spaces need lines painted for them. The Mayor said it would cost roughly $10,000. Additional concerns discussed included trash pick-up and snow removal. There was discussion about putting the rules on the back of the permit and that rule violators could lose their permit. Alderman Cookson commented that Code Red may be useful in helping to notify citizens of snow emergencies. Commissioner Moriarty asked where the cars displaced by snow emergencies would go. The Mayor replied that the City garages are made available for these vehicles during emergencies. The Traffic Safety Group had decided that the individual entities would weigh in so it was reiterated that this recommendation is that of the DPW only. The Board unanimously agreed that they would support the recommendation of the Traffic Safety Group. B. SIDEWALK DISCUSSION: Director Fauteux discussed the latest update on the sidewalk work on Main Street. Included in the discussion was culvert work, gas and water work performed, the vault at 100 Main Street and the challenges that presents, curb work to be performed and the bell removal. The Mayor also reminded the Board that the web-site is kept up-to-date and that the information is available to the public. C. DIRECTOR’S REPORT: Public Works Director, Lisa Fauteux, reviewed slides of recent events from each department. 6  Minutes of the Board of Public Works Meeting of July 23, 2013 Page | 7 XI. COMMISSIONER’S COMMENTS Discussion: None XII. Possible Non-Public Session A. MOTION: Commissioner Gagnon that by roll call the Board go into non-public session pursuant to RSA 91-A:3, II(c) to matters which discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Roll Call: Commissioner Moriarty: Yes Mayor Lozeau: Yes Commissioner Lavoie: Yes Commissioner Gagnon: Yes Commissioner Pappas: Yes B. MOTION: Commissioner Lavoie by roll call to seal the minutes of the non-public session until such time as the majority of the Board votes that the purpose of the confidentiality would no longer be served. Roll Call: Commissioner Moriarty: Yes Mayor Lozeau: Yes Commissioner Lavoie: Yes Commissioner Gagnon: Yes Commissioner Pappas: Absent XIII. MOTION: Commissioner Gagnon to adjourn. MOTION CARRIED: Unanimously The meeting adjourned at 8:40PM 7