Board of Public Works

Minutes Board of Public Works Meeting of August 20, 2013 A regular meeting of the Board of Public Works was held Tuesday, August 20, 2013 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director of Public Works Tim Lavoie, Commissioner, Vice Chair Mario Leclerc, Superintendent, Wastewater Dan Gagnon, Commissioner Stephen Dookran, City Engineer Kevin Moriarty, Commissioner Andrew Patrician, Operations Manager Tracy Pappas, Commissioner Steven Dookran, City Engineer Maggie Bickford, Executive Administrator Mark Cookson, Aldermanic Liaison Guests John Vancor, P.E., HSI, BSP Project Manager Mayor Lozeau called the meeting to order at 5:32pm and requested a roll call. Commissioner Pappas: Present Commissioner Moriarty: Present Vice Chair Lavoie: Present Commissioner Gagnon: Present Mayor Lozeau: Present I. MOTION: Commissioner Moriarty to approve the Agenda as presented. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously II. MOTION: Commissioner Gagnon to approve the Minutes of the Board of Public Works Meeting of July 23, 2013 and the Minutes of the Board of Public Works Non- Public Meeting of July 23, 2013. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously III. Public Comment Jim Cutter, of 86 Palm Street, Nashua delivered a letter to the Mayor regarding property line issues. Mrs. Paula Johnson, of 14 Meredith Drive, spoke regarding her concerns regarding budgeting for the maintenance of Main Street once the work is completed. Dave Wendt, of 4 Melissa Drive, spoke regarding his concern over the difference in the amount charged by Nashua versus Hudson for trash pick-up.  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 2 IV. Emergency Management A. Informational: Presentation on Code Red Discussion: Emergency Management Director, Justin Kates presented the Code Red Program and explained how citizens can sign up for emergency alerts. V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway John Vancor presented the status updates for the project. The information is posted to the City web-site. Discussion: Roadway/Bridge Design has gone to bid and bids will be opened on September 3rd. Tom Galligani is working with cell phone service providers to see if there is interest in locating a tower inside the Millyard Chimney. This could possibly defray the cost of the restoration work on the Chimney. VI. Wastewater Department A. MOTION: Commissioner Moriarty to approve the User Warrants as presented. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the contract with JCI Jones Chemicals, Inc of Merrimack, NH for the purchase of the chemicals Sodium Hypochlorite (Chlorine), and Sodium Metabisulfite in the amount of $200,000. Funding will be through Department: 169 Wastewater; Fund: General Fund Operating Budget; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the contract with Kemira Water Solutions of Lawrence, Kansas for the purchase of the chemicals Ferrous and Ferric Chloride in the amount of $180,000. Funding will be through Department: 169 Wastewater; Fund: General Fund Operating Budget; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to approve the contract with BASF Corporation of Florham Park, NJ for the purchase of the chemical Polymer in the amount of $160,000. Funding will be through Department: 169 Wastewater; Fund: General Fund Operating Budget; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Moriarty 2  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 3 MOTION CARRIED: Unanimously E. POSSIBLE MOTION: Pulled from agenda F. MOTION: Commissioner Pappas to accept the retirement of Francis Hyland, Operator II Wastewater Department, effective August 2, 2013. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VII. Street Department A. MOTION: Commissioner Pappas to approve the hiring of Victor Rezendes to the position of Mason at Street Department. Starting salary for this position will be $21.74 per hour for a yearly salary of $45,219.20. Funding is through Department: 161Streets; Fund: General; Account Classification: 51 Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the hiring of Mr. Craig A. Carter of Nashua NH to the position of Storekeeper at Street Department. Starting salary for this position will be $22.39 per hour for a yearly salary of $46,574. Funding is through Department: 161Streets; Fund: General; Account Classification; 51 Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the purchase of 220 plow cutting edges from Valk Manufacturing of New Kingstown, PA at The New Hampshire bid price of $93 per edge (with freight included if order is over 10,000 pounds.) The total amount of this purchase will be $20,460. Funding for this purchase is through Department: 161 Streets; Fund: Street Department; Account Classification: 54 Property Services. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to approve the purchase of winter road salt from Eastern Minerals of Lowell, MA at the State of New Hampshire bid price of $49.84 per ton. The total amount of this purchase will be for 7,500 tons or a budgeted value of $373,800. Funding for this purchase is through Department: 161 Street Department: Fund: Street Department; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously E. MOTION: Commissioner Pappas to approve the purchase of back-up winter road salt to Granite State Minerals of Portsmouth, NH at the State of New Hampshire bid 3  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 4 price of $49.84 per ton. The total amount of this purchase order will be for 1,890 tons or a budgeted value of $94,197.60 Funding is through Department: 161 Street Department: Fund: Street Department; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously F. MOTION: Commissioner Pappas to approve the sole source vendor Perma-line of New England of Brockton, MA for various signs, replacement poles and proprietary items related to signs in addition to pavement paint and paint machine replacement parts in the amount of $25,000. Funding for this purchase is through Department: 161 Streets; Fund: Street Department; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: Aldeman Cookson asked why this vendor is a sole-source. The response was that this is a proprietary technology. VIII. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of roadside and trail mowing services from the low bidder Kohl Farms of Chelmsford, MA in an amount not-to-exceed $23,000. Funding for this purchase will be through Departments: 177 Park & Recreation and 169 Wastewater; Funds: General, Trust and Wastewater; Account Classification: 55 Other Services. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: Alderman Cookson asked for a update regarding what was being done to eliminate the overgrowth at Broad and Upstone. Director Fauteux will respond after investigation. IX. Solid Waste Department A. MOTION: Commissioner Moriarty to approve a contract with American Environmental Group, Ltd. to install landfill gas collection in the Phase II landfill in the amount of $118,240. Funding will be through Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 54 Construction Services. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously B. MOTION: Commissioner Moriarty to approve an increase in the amount charged to accept contaminated soils at the Four Hills Landfill from $10 per ton to $16 per ton. Revenues will be directed to Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 44-Charges for Services SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously 4  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 5 X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve a request from Macura Excavating, LLC, 14 Stub Toe Lane, Southborough, MA 01772, for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve Change Order 1 to the construction contract for the Sewer Replacement Project 2013 to Park Construction in the amount not to exceed $195,140. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Rehab, Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously D. MOTION: Commissioner Moriarty to approve the use of Quadrant Funds to purchase a radar speed feedback sign for Bicentennial Elementary, in an amount of $3,900. Funding will be through: Department: 160 Admin & Engineering; Fund: Trust; Activity Description: 53 Construction Services SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously E. MOTION: Commissioner Gagnon to approve the use of Quadrant Funds in an amount of $9,995 to extend the East Dunstable Road sidewalk 165 feet. Funding will be through: Department: 160 Admin & Engineering; Fund: Trust; Activity Description: 53 Construction Services SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously F. MOTION: Commissioner Pappas to approve the selection of Mark Jennings of Manchester, NH, for the position of Survey Technician in the City Engineering Department. Starting salary is not-to-exceed $57,025/year. Funding will be through: Department: 160-Admin/Engineering; Fund: General Fund; Account Classification: 51-Wages and Salaries SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously G. MOTION: Commissioner Gagnon to accept and place on file the NPDES Phase II Small MS4 General Stormwater Permit Comment Letter on Draft 2013 General Permit 5  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 6 MOTION CARRIED: Unanimously H. MOTION: Commissioner Pappas to accept and place on file the Emergency Change Order (#2) in the amount of $66,848.63 to the construction change order for the Dewatering and Grit System Upgrades project with T Buck Construction of Auburn, ME. Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Activity Description: Sludge Dewatering Construction SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously XI. Administration A. Main Street Sidewalk Discussion: Director Fauteux reviewed the latest work. Updates are posted to the City website. B. Historical Markers: The Mayor informed the Board of markers at six or seven locations downtown. The Mayor also said that she has hopes that we move the bell to City Hall plaza. The Board indicated that they had no objection to the markers. Discussion: Commissioner Pappas related that she was concerned that the Board is being informed about the Main Street Project but has not actually had a formal vote on items that have been discussed, with the exception of the crosswalk. She expressed particular concern that the Board had never formally voted on the taking down of the trees. The Mayor said that any Board Member was free to bring in a motion at any time. The Mayor said that the Board had voted on the all of the cost items, the lights and other items as well as reviewing the plan. After reiterating the timeline of activity on the trees and the discovery of the damage the trees have caused to the drainage systems and sidewalks, the Mayor expressed that it would be disingenuous to ask residents their opinion on what should happen with the trees, once it had been determined that the trees needed to be taken down due to the damage they have caused. Commissioner Pappas proposed that the Board take a formal vote on the trees. C. Discussion relative to the relocation of the David Deane Skateboard Park: Potential site at 44 Broad Street was reviewed by the Board. The Board was reminded that a resolution (R-13-129) has been passed by the Board of Aldermen that the BOA would approve any change to the location of the skateboard park. For the next meeting, the Mayor will have Mr. Galligani come in to discuss further. D. Informational: Commissioner Lavoie to accept and place on file the Divisional Accident and Injury Quarterly Report. Seconded by Commissioner Gagnon. Accepted unanimously. E. Director’s Report: Public Works Director, Lisa Fauteux, reviewed slides of recent events from each department. XII. COMMISSIONER’S COMMENTS Discussion: Commissioner Moriarty urged the Board to “stay the course” relative to the work being done on the Main Street Sidewalk Project. 6  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 7 Commissioner Moriarty also asked if the Board could consider putting in a cricket field and if the Parks Department could add a cricket camp next summer. Alderman Cookson complimented the paving work that had been done on Dublin Ave. XIII. Possible Non-Public Session MOTION: By Commissioner Gagnon that by roll call the Board of Public Works go into non-public session pursuant to RSA 91-A:3, II(a) to discuss the compensation as to any City employee. SECONDED: Commissioner Lavoie Roll Call: Commissioner Pappas: Present Commissioner Moriarty: Present Vice Chair Lavoie: Present Commissioner Gagnon: Present Mayor Lozeau: Present MOTION: By Commissioner Gagnon that the Board of Public Works go into non-public session pursuant to RSA 91-A:3, II (c) matters which discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. Roll Call: Commissioner Pappas: Yes Commissioner Moriarty: Yes Vice Chair Lavoie: Yes Commissioner Gagnon: Yes Mayor Lozeau: Yes MOTION: By Commissioner Gagnon that the Board seal the minutes of the non-public session until such time as the majority of the Board votes that the purpose of the confidentiality would no longer be served. Roll Call: Commissioner Pappas: Yes Commissioner Moriarty: Yes Vice Chair Lavoie: Yes Mayor Lozeau: Yes Commissioner Gagnon: Yes MOTION: By Commissioner Gagnon to eliminate the position of DPW Foreman Administration and create the position of Senior Foreman Administration. Starting salary not-to-exceed $31.40/hour for an annual salary not-to-exceed $65,305.20 SECONDED: Commissioner Moriarty MOTION PASSED: Unanimously 7  Minutes of the Board of Public Works Meeting of August 20, 2013 Page | 8 MOTION: By Commissioner Gagnon to approve a salary increase for the four (4) Foreman, Labor, Street from an hourly rate of $27.41 to $28.85 for an annual salary from $57,025 to $60,015. Said increase effective August 26, 2013 and upon agreement by the Foreman, Labor, Street of the revised PDF. SECONDED: Commissioner Moriarty MOTION PASSED: Unanimously Additional discussion: The Mayor explained that we had had a request for information from the Telegraph with regard to purchases made from the Sausage King. The information was provided and there was a second request for further information. Based on the information, it has come to the Board’s attention that there is a problem. It appears that a City employee used some poor judgment and if that employee still worked for the City some action would be taken. The employee, however, no longer works for the City. The City continues to amass the data for the second request and it will be provided. XIV. MOTION: Commissioner Gagnon to adjourn SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Meeting was adjourned at 9:02 pm 8