Board of Public Works

Minutes Board of Public Works Meeting of December 19, 2013 A regular meeting of the Board of Public Works was held Thursday, December 19, 2013 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director of Public Works Tim Lavoie, Commissioner, Vice Chair Steve Dookran, City Engineer Tracy Pappas, Commissioner Nick Caggiano, Superintendent, Parks Department Kevin Moriarty, Commissioner Mario Leclerc, Superintendent, Wastewater Dan Gagnon, Commissioner Guests John Vancor, P.E., HSI, BSP Project Manager Mayor Lozeau called the meeting to order at 5:30pm and called the roll. Commissioner Pappas: Present Commissioner Moriarty: Present Vice Chair Lavoie: Present Commissioner Gagnon: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously II. MOTION: Commissioner Gagnon to accept the Minutes of the Board of Public Works Meeting of November 21, 2013. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously III. Public Comment Peter Schaefer of E Street spoke regarding his concerns about how the proposed roundabout on Bridge Street will work. The Mayor told him that City Engineer Dookran will keep Mr. Schaefer informed of progress. IV. Aldermanic Referral R-13-154: AUTHORIZING THE MAYOR TO ENTER INTO A TRANSPORTATION PROJECT AGREEMENT WITH THE STATE OF NEW HAMPSHIRE FOR THE PURPOSE OF CONSTRUCTING A MULTI-LANE ROUNDABOUT REPLACING THE EXISTING  Minutes of the Board of Public Works Meeting of December 19, 2013 Page | 2 SIGNALIZED INTERSECTION WHERE EAST HOLLIS STREET AND CANAL STREET MEET BRIDGE STREET AND TO ACCEPT AND APPROPRIATE $3,661,000 FOR THE PROJECT A. MOTION: By Commissioner Gagnon to forward a favorable recommendation to the Board of Aldermen for Resolution R-13-154 authorizing the Mayor to enter into a Transportation Project Agreement with the State of New Hampshire for the purpose of Constructing a Multi-Lane Roundabout replacing the existing signalized intersection where East Hollis Street and Canal Street meet Bridge Street and to accept and appropriate $3,661,000 for the project. SECONDED: Commissioner Moriarty MOTION CARRIED: Commissioner Pappas opposed. Discussion: City Engineer Dookran informed the Board of the funding process. The funding will be available in late 2014. The plan is to have the engineering and design work completed in time for the availability of the funding for construction. This roundabout will be a gateway project into the City. The project not only addresses aesthetic and traffic issues but will also help resolve storm water issues as well. Commissioner Pappas expressed concerns brought to her by her constituents about potential problems with the roundabout. V. Broad Street Parkway A. INFORMATIONAL: Overall Status of the Broad Street Parkway John Vancor presented the status updates for the project. The information is posted to the City web-site. B. MOTION: By Commissioner Gagnon to approve the construction contract with E.D. Swett of Concord, NH for the Broad Street Parkway Nashua River Bridge & Fairmount Street Bridge Construction in the amount of $13,792,727.65. Funding for this contract is through Department 160 Engineering: Fund Bond: Activity: Broad Street Parkway SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VI. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the purchase of a 2014 Ford F350 4 Wheel drive pickup from MHQ (Municipal Headquarters) of Marlboro 2  Minutes of the Board of Public Works Meeting of December 19, 2013 Page | 3 MA, in the amount of $43,869 pursuant to the active Plymouth County Commissioners Contract # PCC 121314. Funding will be through Department: Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: Commissioner Gagnon inquired as to why there are rubber boots in the rear only and not in the front for the plow. Superintendent Leclerc said he would forward the answer to the Commissioner. C. MOTION: Commissioner Pappas to approve the rebuild of the three (3) gravity belt thickeners and accessories by BDP Industries of Greenwich, NY, in the amount of $393,500. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously Discussion: Commissioner Moriarty inquired as to the nature of the sole source claim on this rebuild. Superintendent Leclerc explained why this is sole source to BDP. The Mayor asked for more clarification to be provided in future sole source memos. D. MOTION: Commissioner Pappas to approve the replacement and repair of 11 Muffin Monster Grinders from JWC Environmental of Buford, GA in the amount of $97,736. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VII. Street Department A. MOTION: Commissioner Gagnon to approve the hiring of Shaun Dubois of Litchfield, NH to the position of Equipment Operator, Street Department. Starting salary for this position will be $22.73 per hour for a yearly salary of $47,278. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51- Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Gagnon to approve the hiring of Bob Gendron of Bedford, NH to the position of Equipment Operator, Street Department. Starting salary for this position will be $22.73 per hour for a yearly salary of $47,278. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51- Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 3  Minutes of the Board of Public Works Meeting of December 19, 2013 Page | 4 C. MOTION: Commissioner Pappas to approve the purchase of two highway sanders from H.P Fairfield of Pembroke, NH in the amount of $11,990.00. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 71- Equipment SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to approve the hiring of Victor Rezendes to the position of Truck Driver, Street Department. Starting salary for this position will be $20.80 per hour for a yearly salary of $43,264. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VIII. Parks & Recreation Department A. MOTION: Commissioner Gagnon to accept and place on file various thank you notes. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimous IX. Solid Waste Department A. MOTION: Commissioner Pappas to approve the hiring of Scott Perkins of Nashua, NH to the position of Administrative Assistant II, Solid Waste Department. Starting salary for this position will be $16.63 per hour for a yearly salary of $34,611. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to accept and place on file a thank you letter to Roslyn Ntellas for great service. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously X. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve Change Order 5 to the construction contract for the Dewatering and Grit System Upgrades project with T Buck Construction in the amount not to exceed $320,000. Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Activity Description: Sludge Dewatering Construction (WERF) 4  Minutes of the Board of Public Works Meeting of December 19, 2013 Page | 5 SECONDED: Commissioner Gagnon MOTION CARRIED: Unanimously XI. Administration A. Main Street Sidewalk Discussion: Director Fauteux reviewed the latest work. Updates are posted to the City website. B. Director’s Report: Director Fauteux reviewed slides of recent events from each department. Discussion: Director Fauteux passed around information on the receipt of the Northern NE Concrete Promotion Association award on the outstanding use of concrete on our Main Street sidewalks. XII. COMMISSIONER’S COMMENTS Discussion: The Mayor explained the delay in the completion date for the CMAQ project. The new anticipated completion date is March of 2014. The sidewalk plows were discussed. Maintenance issues arise when items under snow are encountered and taken into the blower attachment causing damage to the equipment. Commissioner Moriarty asked if the Foster Court plowing issue had been resolved. Director Fauteux assured him that it has been plowed and will the responsibility of the Parks and Rec. Department in the future. The Mayor thanked Commissioner Gagnon for his service on the Board and to the community and presented him with a gift. XIII. Possible Non-Public Session XIV. MOTION: Commissioner Gagnon to adjourn SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Meeting was adjourned at 7:04 pm 5