Board of Public Works

Minutes Board of Public Works Meeting of January 30, 2014 A regular meeting of the Board of Public Works was held Thursday, January 30, 2014 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director of Public Works Tim Lavoie, Commissioner, Vice Chair Steve Dookran, City Engineer Tracy Pappas, Commissioner Nick Caggiano, Superintendent, Parks Department Kevin Moriarty, Commissioner Mario Leclerc, Superintendent, Wastewater Department Paul G. Bergeron, Commissioner Eric Ryder, Superintendent, Street Department Jeff Lafleur, Superintendent, Solid Waste Department Ken Siegel, Aldermanic Liaison: Present until 7:03PM Mayor Lozeau called the meeting to order at 5:30pm and called the roll. Commissioner Pappas: Present Commissioner Moriarty: Present Commissioner Lavoie: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Moriarty to approve the Agenda as presented. SECONDED: Commissioner Pappas MOTION CARRIED: Unanimously II. MOTION: Commissioner Moriarty to accept the Minutes of the Board of Public Works Meeting of December 19, 2013. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Discussion: Commissioner Pappas asked about the minutes of the Non-Public Session of December 19, 2014. There was no non-public session, therefore, there are no minutes. III. MOTION: Commissioner Pappas to approve the verbatim minutes of the December 2, 2013 Special Meeting of the Board of Public Works. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 2 III. Public Comment Mr. Broderick of 8 Boxwood Court asked if we would be willing to pick up the Christmas trees that had frozen to the ground before they could be picked up. Mr. Broderick spoke with Superintendent Lafleur and he agreed to pick up the trees. Mrs. Johnson of 14 Meredith asked if there was a written record of the non-public minutes. The Mayor replied that that there was. Mrs. Johnson then said a word of welcome to Commissioner Bergeron. Mrs. Johnson expressed concerns over the surveying being done on West Hollis Street relative to a potential bike lane. Mrs. Johnson also expressed concerns over the timing of the light cycle at East Hollis coming from Hudson. She said that the three cycles she witnessed only let through 5-7 cars per cycle and is backs up the traffic on the bridge. Mrs. Johnson also asked why there was a Public Works surveying van at the Stone House at Greeley Park on January 27th between 3:00 and 3:30. Director Fauteux said she would find out and get back to her. IV. Step III AFSCME Grievances A. 13-53 B. 13-56 C. 13-57 MOTION: By Commissioner Lavoie to deny Grievances 13-56 and 13-57. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: Director Fauteux mentioned that Grievance 13-53 had been settled and therefore would not be discussed. Mr. Joe Anderson represented the AFSCME union. He asked that 13-56 and 13-57 be discussed together. The Board agreed. Mr. Anderson stated the Union’s grievance. He said that the Union wants the City to follow the agreement and cited Articles 11 and 6. He said the City should follow the agreement and that if they need to fill a position that it should be done with Union employees, not probationary employees who are not Union members. Superintendent Lafleur stated that the employee was training with a union employee who normally performs the work and did not receive additional compensation while training. Mayor Lozeau introduced Alderman Siegel to the Board. V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Steve Dookran, City Engineer, presented the status updates for the project. The information is posted to the City web-site. Discussion: Mayor Lozeau asked that we keep in mind that we want to set up a Neighborhood Meeting for communication of the pending work on the Fairmount 2  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 3 Street Bridge. We need to identify a date, make sure the Commissioners are available and notify the residents in advance of the meeting. VI. Street Department A. Informational: Fleet Status Update Discussion: Public Works Director, Lisa Fauteux and Citistat Director, Susan Valaitis presented an overview of the Fleet Assessment done in 2009 and updated the Board on the current status of the fleet. B. MOTION: Commissioner Pappas to approve the hiring of Anthony Valdes of Nashua, NH to the position of Truck Driver, Street Department. Starting salary for this position will be $20.80 per hour for a yearly salary of $43,264. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the hiring of Patrick Chamberlain of Milford, NH to the position of Truck Driver, Street Department. Starting salary for this position will be $20.80 per hour for a yearly salary of $43,264. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. MOTION: Commissioner Pappas to approve the purchase of two EcoBoost Ford F-150 4X4 pickup trucks from MHQ, 401 Elm Street, Marlborough, MA as part of the Commonwealth of Massachusetts Procurement Contract #OVM10 in the amount of $50,066. Funding will be through: Department: 161-Street Department; Fund: Trust; Activity: CERF SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: The Board discussed that the motion should reflect the year of the vehicle being purchased. In this case, the vehicles are 2014 models. E. MOTION: Commissioner Pappas to approve the purchase of four 2014 International 7400 (6) wheel dump trucks from Liberty International Trucks of Manchester NH for the price of $88,900 per vehicle for the cab and chassis pursuant to the State of NH DOT Contract #8001495. Total purchase price for vehicles will be $355,600. Funding will be through: Department: 161- Street Department; Fund: Trust; Activity: CERF SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously F. MOTION: Commissioner Moriarty to approve the purchase of two 2015 Freightliner 114SD 10 wheel dump trucks cab and chassis only from 3  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 4 Freightliner of NH, Inc. of Londonderry, NH for the price of $121,420 each for a total purchase price of $242,840 pursuant to the State of NH DOT Contract #8001494. Funding will be through: Department: 161-Street Department; Fund: Trust; Activity: CERF SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously G. INFORMATIONAL: Pothole Report Discussion: Street Superintendent Eric Ryder discussed the number of potholes that his department had repaired since the beginning of 2014. VII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the purchase of a 2014 Ford F150 4x2 pickup from Irwin Ford, Laconia, NH in the amount of $17,340. Funding will be through Department: Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the rebuild of the Waukesha Generator by Highland Power of Brockton, MA, in the amount of $110,999. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously D. MOTION: Commissioner Moriarty to approve the selection of David Milnes of Bedford, NH to the position of Mechanic 1st Class, Wastewater Treatment Facility. Starting salary for this position will be $25.03 per hour for a yearly salary of $52,062.40. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously VIII. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of a Toro Groundmaster 5910 from the Massachusetts Statewide Contract #FAC71 lowest qualified bidder Turf Products Corporation of Enfield, CT, for the sum of $89,382.51. Funding will 4  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 5 be through Department: 177 Parks and Recreation; Fund: Parks and Recreation; Account Classification: 55 Other Services SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimous B. MOTION: Commissioner Pappas to approve the purchase of aquatic invasive weed services from Aquatic Control Technology INC. of Sutton, MA. For the sum of $20,235. Funding will be through Department: 177 Parks and Recreation; Fund: Parks and Recreation; Account Classification: 55 Other Services SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimous C. MOTION: Thank You Letters from the Great American Downtown and a resident. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimous D. INFORMATIONAL: Discussion on City Parks Discussion: A Park Needs Assessment was presented to the Board for their review. It will be discussed at a future meeting. X. Solid Waste Department A. MOTION: Commissioner Pappas to approve the hiring of Kevin Naro of Nashua, NH to the position of Solid Waste Foreman, Solid Waste Department. Starting salary for this position will be $28.85 per hour for a yearly salary of $60,015. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously XI. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Moriarty to approve Change Order 5 to the Main Street Sidewalk Improvements Curbing Contract to Classic Curb Inc. of Bow, NH in the amount of $15,182. Funding will be through Department: 161-Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Lavoie MOTION CARRIED: Commissioner Pappas Opposed 5  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 6 C. MOTION: Commissioner Moriarty to approve Change Order 3 to the Main Street On-Call Electrical Services to Johnson’s Electric Supply, Inc. of Nashua NH in the amount of $10,000. Funding will be through Department: 161-Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Lavoie MOTION CARRIED: Commissioner Pappas Opposed D. MOTION: Commissioner Moriarty to approve an amendment in the amount of $42,000 to the Construction Phase Services contract with Vanasse, Hagen Brustlin, Inc. for the Traffic Signalization at various locations. Funding will be through Department: 161 Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Lavoie MOTION CARRIED: Commissioner Pappas opposed Discussion: Mayor Lozeau recapped the CMAQ project progress to date. E. MOTION: Commissioner Pappas to approve Change Order 4 in the amount not to exceed $154,618 to the construction contract of the Traffic Signalization at various locations with Siemens Industry, Inc. Funding will be through Departments: 160 Engineering and 161 Street; Funds: Capital ($130,330) Amherst Street Trust ($12,362) and General ($11,926); Account Classification: 55 Other Service; Activity Description: CMAQ. SECONDED: Commissioner Lavoie MOTION CARRIED: Commissioner Pappas opposed F. INFORMATIONAL: Update on Quarterly Report to EPA on CSO Consent Decree. XII. Administration A. MOTION: By Commissioner Lavoie to nominate Commissioner Moriarty for Vice- Chair to the Board. Motion: Commissioner Lavoie to close nominations. Commissioner Moriarty had no objections. MOTION CARRIED: Unanimously B. MOTION: By Commissioner Pappas to nominate Commissioner Bergeron for BPW Pension Board Representative. Commissioner Bergeron had no objections. MOTION CARRIED: Unanimously C. INFORMATIONAL: Quarterly Risk Report Summary Discussion: Commissioner Pappas would like to postpone discussion on the Risk Report. The Commissioner would like information on whether or not protective gear was worn. The Director said she took a very strong stand on the disciplinary actions surrounding the West Hollis Street incident and takes employee safety very seriously. 6  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 7 Mayor Lozeau agreed to have the personal protective equipment information added to the report and that in the future an identifier for the particular employees would be devised and added. Commissioner Pappas asked if information on safety seminars attended by employees could be added to the Directors Report. There was some discussion as to whether a second public comment section could be added to the BPW Meetings but it was not acted on. D. Director’s Report: Director Fauteux reviewed slides of recent events from each department. XIII. COMMISSIONER’S COMMENTS Discussion: There was discussion on clearing of the sidewalks and the challenges faced in trying to clear them. Commissioner Pappas reported several complaints regarding the lack of salt and sand on dead-end streets. Director Fauteux asked to be advised of any issues the Commissioners are aware of. There was discussion of the green arrow at Bennett Street and the confusion it seems to be causing drivers. The Board discussed setting dates for future meetings and will try to set future meetings on the last Thursday of the month pending calendar commitment. Commissioner Moriarty asked for a better understanding of the tow procedures during snow emergencies. Director Fauteux explained the process. Commissioner Bergeron thanked the members for all of their help in his acclamation as a Board member. XIV. Possible Non-Public Session MOTION: By Commissioner Lavoie to go into non-Public to discuss a pending lawsuit. Roll Call: Commissioner Moriarty: yes Commissioner Lavoie: yes Commissioner Bergeron: yes Commissioner Pappas: yes Mayor Lozeau: yes MOTION: By Commissioner Lavoie to seal the minutes of the non-public session. Roll Call: Commissioner Moriarty: yes Commissioner Lavoie: yes Commissioner Bergeron: yes Commissioner Pappas: yes Mayor Lozeau: yes MOTION: Commissioner Lavoie to adjourn SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 7  Minutes of the Board of Public Works Meeting of January 30, 2014 Page | 8 Meeting was adjourned at 8:13 pm 8