Board of Public Works

Minutes Board of Public Works Meeting of March 27, 2014 A regular meeting of the Board of Public Works was held Thursday, March 27, 2014 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chairman Lisa Fauteux, Director of Public Works Kevin Moriarty, Vice Chair Steve Dookran, City Engineer Tracy Pappas, Commissioner Nick Caggiano, Superintendent, Parks Department Paul G. Bergeron, Commissioner Tim Lavoie, Commissioner Ken Siegel, Aldermanic Liaison Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Pappas: Present Commissioner Moriarty: Present Vice Chair Lavoie: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas to approve the amended Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously II. MOTION: Commissioner Moriarty to approve the Minutes of the Board of Public Works Meeting of January 30, 2014 which were sealed at the January 30, 2014 meeting. This motion was held at the meeting of February 27 after discussion on recording minutes of non-public sessions. SECONDED: Commissioner Bergeron MOTION CARRIED: Unanimously III. MOTION: Commissioner Moriarty to approve Minutes of the Board of Public Works Meeting of February 27, 2014 which were sealed at the January 30, 2014 meeting. IV. PUBLIC COMMENT Mrs. Paula Johnson, of 14 Meredith Drive, clarified that the bathrooms at the Stone House at Greeley Park are non-functional in the winter as the water is shut off. Mrs. Johnson expressed her opinion that the Public Works Division should consider buying used vehicles instead of new ones in some circumstances to save the taxpayer’s money.  Minutes of the Board of Public Works Meeting of March 27, 2014 Page | 2 Mike Broderick, 8 Boxwood Court, asked the status of what was being done relative to his recommendations from the last meeting regarding pothole repairs. Director Fauteux told him there is a demo set up for next week. He further added that he felt the minutes of the BPW meetings should be transcribed verbatim. The Mayor explained that there are financial impacts relative to verbatim transcription. Mr. Gary Dearborn and Mr. Nick Nickels, representatives of the Gate City Clangers Horseshoe Club, came in to discuss the allegations that the Club allowed drinking at the games and that they sell food. They said there is absolutely no drinking at the games which are all on Tuesday night. They also discussed that the lights are out at 10:00 and that the keys to the facilities are in their possession and there is no variance from their rules. They said they do not sell food but have a refrigerator for soft drinks and water. They discussed the work their club had done repairing the pavilion and replacing the shed. The Mayor said per ordinance the Club will need to seek Aldermanic approval for the work done to the shed. John Kershaw, of Nashua, discussed the quality of the snow removal on Hearthside and Sandstone. He considers the size of the equipment inadequate to plow properly and feels the contracted plow drivers need to be trained better relative to how the smaller streets and cul de sacs are plowed. He commented on the potholes on Tinker Road. The Mayor said it was helpful to hear about these issues and that in the upcoming season, the City is going to try to match up the equipment with the routes to try to ensure better snow removal. David Wendt, 4 Melissa Drive, reported that there was a Nashua Public Works truck parked in Merrimack at the Home Depot at 10:45 a.m. for an hour. He cannot understand why our truck needs to be in Merrimack when we have two Home Depots in Nashua. He said there are no systems, no processes and no control over the City resources. He also said that for three days there was a 10- wheeler with two operators driving through his neighborhood with no apparent purpose. He further commented on the agenda item for concrete and the its cost. He says the cost is 50% more this year. It was discovered that there was a typo on the agenda and that the concrete pricing was the same as last year. Director Fauteux said she would check on the pricing. The Mayor said that the City has controls in place and that we investigate cases and hold staff accountable when we have problems. The Mayor said we continue to explore the use of GPS tracking systems for the City vehicles. Superintendent Caggiano explained what he believed was the reason for the presence of the City truck at the Merrimack Home Depot. He said that there was a heater failure which required a pipe replacement. The pipe has a double liner which had been researched and was only available at Merrimack Home Depot. The Mayor asked him to confirm this. V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway John Vancor presented the status updates for the project. The information is posted to the City web-site. 2  Minutes of the Board of Public Works Meeting of March 27, 2014 Page | 3 VI. Street Department A. MOTION: Commissioner Pappas to approve the hiring of Anthony Valdes to the position of Mason at Street Department. Starting salary for this position will be $21.74 per hour for a yearly salary of $45,219.20. Funding is through Department: 161Streets; Fund: General; Account Classification: 51 Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve purchase of delivered concrete for Main Street sidewalk construction from Granite State Concrete of Milford, NH. The total amount of this purchase order will be for 250 cubic yards or a budgeted value of $35,000. Funding for this purchase through Department 161 Streets; Fund: General; Activity: Main Street. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously C. MOTION: Commissioner Pappas to approve the elimination of one Truck Driver at the Street Department. Funding: Department: 161-Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: Position could not be filled within the contractual timeframe which resulted in a grievance. The Mayor stated that we think we still need the position. D. Informational: Commissioner Pappas to accept and place on file 2014 Spring Clean-up Press Release. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously VII. Wastewater Department A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Bergeron MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve the selection of Kevin Brodeur of Merrimack, NH to the position of Operator II, Wastewater Treatment Facility. Starting salary for this position will be $24.93 per hour for a yearly salary of $51,854.40. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 3  Minutes of the Board of Public Works Meeting of March 27, 2014 Page | 4 VIII. Parks & Recreation Department A. MOTION: Commissioner Pappas to approve the purchase of three Gem eM 140 utility vehicles from the lowest qualified bidder, Abbots Power Equipment, of E. Waterboro, Maine, for the sum of $33,716.13. Funding will be through Department: 177 Park and Recreation; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Discussion: Mayor Lozeau explained the make-up of the CERF committee and how it works. Superintendent Caggiano described the electric vehicles and how they would be used. Commissioner Lavoie asked what the main purpose of the vehicles is. Superintendent Caggiano described that they are low impact vehicles used for maintenance of the park grounds and that they are more efficient for in-park work than pick-up trucks. He said they are also used for parades. He does not use golf carts for this work as they do not have the capacity for the type of work being done. Commissioner Bergeron asked where else we are using this type of vehicle. They are used at Mine Falls, Greeley, Stellos, Holman. They are transported from site to site on trailers. The vehicles are stored at Gilson Road for the winter. X. Solid Waste Department A. MOTION: Commissioner Pappas to approve the hiring of Brian Annese of Hudson, NH to the position of Equipment Operator, Solid Waste Department. Starting salary for this position will be $22.83 per hour for a yearly salary of $47,486.40. Funding will be through: Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously XI. Engineering Department A. MOTION: Commissioner Pappas to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to approve Change Order No. 5 in the amount of $16,626.70 to the construction contract for the Aeration and Secondary Clarifier Upgrades with Penta Corporation of Moultonborough, NH. Funding will be through: Department: 169 - Wastewater; Fund: Wastewater; Activity Description: Aeration and Secondary Clarifier. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 4  Minutes of the Board of Public Works Meeting of March 27, 2014 Page | 5 C. MOTION: Commissioner Moriarty to approve Change Order No. 2 to the Manchester Street Bridge construction contract to R. S. Audley, Inc. of Bow, NH, in the amount of $9,860.00. Funding will be through Department: 160 Engineering; Fund: Grant & General; Activity: Manchester Street Bridge. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Discussion: City Engineer said that the contracted work is due to be completed in 2015. There are seasonal issues that have been taken into account due to the nesting bald eagles and we need to remain in compliance with the Federal Fish and Games Laws governing nesting eagles. D. MOTION: Commissioner Pappas to approve the agreement with the NHDOT Bureau of Turnpikes to install, maintain and repair the proposed sewer extension under the F.E. Everett Turnpike to provide sewer service to Innovative Way. SECONDED: Commissioner Bergeron MOTION CARRIED: Unanimously Discussion: City Engineer explained the need for the work. E. MOTION: Commissioner Moriarty to eliminate the position of Staff Engineer and to create the new position of Senior Staff Engineer in the City Engineering Department. Funding will be through: Department: 160- Admin/Engineering; Fund: General Fund; Account Classification: Wages Full Time; Department: 168- Solid Waste; Fund: Solid Waste; Account Classification: Wages Full Time; Department: 169-Wastewater; Fund: Wastewater, Fund; Account Classification: Wages Full Time SECONDED: Commissioner Pappas MOTION CARRIED: Unanimously F. MOTION: Commissioner Pappas to approve the selection of Mr. Timothy Watson, P.E. of Nashua, NH for the position of Senior Staff Engineer in the City Engineering Department. Starting salary is $63,425/year. Funding for this position is located in the following budgets: Department: 160-Admin/Engineering; Fund: General Fund; Account Classification: Wages Full Time; Department: 168- Solid Waste; Fund: Solid Waste; Account Classification: Wages Full Time; Department: 169- Wastewater; Fund: Wastewater, Fund; Account Classification: Wages Full Time SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously G. Informational: Commissioner Pappas to accept and place on file the Use and Occupancy agreement for placement of identification sign in the City Right-of- Way - 421 South Main Street (Rivier University). SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously 5  Minutes of the Board of Public Works Meeting of March 27, 2014 Page | 6 XII. Administration A. Informational: Director’s Report Director Fauteux reviewed slides of recent events from each department. Discussion: City Engineer updated the Board on the CMAQ project status. The remaining work is related to communications within the equipment. There will be some fiber optic installation on Main Street. Integration of the software is on the punch list; other punch list items include paving, retention walls and cosmetic work. The full system is expected to be in place and operational by mid-May. There was also discussion regarding repairing the loops that were damaged during the installation work. The Mayor asked Engineer Dookran to put together an update for the BPW and for the Aldermen. Budget workshop was tentatively set for Thursday, April 10 at 9:00 a.m. B. Informational: Commissioner Moriarty to accept and place on file the Future Sculpture Locations. SECONDED: Commissioner Pappas MOTION CARRIED: Unanimously The Mayor met with the committee and asked them to choose the locations for this year’s sculptures. The potential locations were reviewed by the Board. A copy of the information that was presented is attached to these minutes. XIII. COMMISSIONER’S COMMENTS Discussion: The Mayor told the Commissioners that the two 10 wheelers had gone back out to bid and the purchase is on hold in the Finance Committee. Commission Lavoie asked if we could get the bid to include the fit-up with the plow and Director Fauteux told him we would. MOTION: Commissioner Lavoie to adjourn MOTION CARRIED: Unanimously Meeting was adjourned at 8:17 p.m. 6