Board of Public Works

Minutes of Board of Public Works Meeting of July 31, 2014 A regular meeting of the Board of Public Works was held on Thursday, July 31, 2104 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Ken Siegel, Aldermanic Liaison Commissioner Kevin Moriarty, Vice Chair Lisa Fauteux, Director of Public Works Commissioner Paul G. Bergeron Steve Dookran, City Engineer Commissioner Tim Lavoie Mario Leclerc, Superintendent, Wastewater Commissioner Tracy Pappas Nick Caggiano, Superintendent, Park & Recreation John Vancor, Project Manager, BSP Stephen Bennett, Esq, Corporation Counsel Mayor Lozeau called the meeting to order at 5:35 p.m. and called the roll. Commissioner Commissioner Moriarty: Present Commissioner Lavoie: Present Commissioner Bergeron: Present Commissioner Pappas: Present Mayor Lozeau: Present I. MOTION: Commissioner Moriarty to approve the Revised Agenda as presented. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meetings of June 17, 2014 and July 15, 2014 SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously MOTION: Commissioner Bergeron to approve the Minutes of the Board of Public Works Meeting of July 22, 2014. SECONDED: Commissioner Lavoie MOTION CARRIED: Majority YAY: Commissioner Bergeron, Commissioner Lavoie and Mayor Lozeau ABSTAIN: Commissioners Pappas and Moriarty III. Public Comment - None IV. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. Minutes of Board of Public Works Meeting of July 31, 2014 Page 1  Mr. John Vancor, HSI, presented the status updates for the project. The information is posted to the City web-site. B. MOTION: Commissioner Pappas to approve the contract with D.L. King & Associates, Inc. of Nashua, NH for demolition and renovation work of Storehouse No. 2 at 3 Pine Street, Nashua, NH in the amount of $347,400. Funding for the contract will be through Department: 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously In order to construct the Broad Street Parkway, partial demolition of Storehouse No. 2 is required. Approximately 100 feet of this building will be removed. The portion to be removed is an addition added to the original building. With this demolition, the original exterior wall of this historic building will be exposed. This work includes installation of new windows and doors into this wall as well as restoration of the brick surface. An interior stairway will be installed as well. The design and bid document were prepared by Dennis Mires, P.A., The Architects. The designer’s opinion of probable construction cost was $400,000. The bids were advertised on June 24, 2014. Three bids were received: D.L. King & Associates, Inc. $347,400 Mark Carrier Construction Inc. (MCCI) $445,170 Turnstone Construction $494,000 D.L. King was the low bid. Their references haven checked and they are being commended for this contract. C. MOTION: Commissioner Moriarty to approve Amendment #4 in the amount of $14,000 with Sanborn Head Associates, Inc. for environmental engineering services as part of the Broad Street Parkway. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously The original contract awarded in July 2012 for $267,300 with Sanborn Head (SHA) was primarily for evaluating underground hazardous materials and groundwater within the parkway footprint and designing the measures to mitigate the impacts. Amendments 1, 2, and 3 totaling $166,441 were for added environmental services related to construction. These services included but were not limited to testing and monitoring asbestos abatement during the demolition of 44 Broad St., monitoring of the removal and disposal of large amounts of buried asbestos on Parkway North, and for dealing with a buried contaminated tank found at 44 Broad St. and with contaminated drilled shaft spoils related to the foundation of the Nashua River Bridge. Minutes of Board of Public Works Meeting of July 31, 2014 Page 2  To date the environmental effort has been more extensive than anticipated. On the Parkway North contract, more time was required than anticipated to observe handling of asbestos material. This aspect is dependent on contractor operations and is beyond SHA’s ability to control. On the River Bridge and Fairmount Street Bridge contract, the quantity and character of urban fill material encountered required more extensive effort by SHA than anticipated. In order to avoid high disposal costs, SHA participated in preparation of a plan to dispose of urban fill material onsite. While saving considerable construction funding this effort required significant effort by SHA. Additionally, limited asbestos material was unexpectedly encountered within the limits of the River Bridge and Fairmount Street Bridge contract. This Amendment (#4) will provide budget to complete required documentation of asbestos as well as provide an allowance to address additional material which may be encountered during remaining construction. D. MOTION: Commissioner Pappas to approve Amendment #2 with Haley and Ward, Inc. of Maynard, MA in the amount not to exceed $64,766 for Construction Phase Services for the Fire Pump Replacement. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The original contract with Haley and Ward was in the amount of $45,460 for the design of the replacement of the fire pump that is in the path of the Broad Street Parkway, as well as the water supply main. Amendment #1 for $8,500 was issued to Haley and Ward to work with the roadway designer, Fay Spofford & Thorndike to determine and specify how the future road contract will deal with abandoning the existing pump and intake and discharge piping. This Amendment #2 for $64,766, is for construction phase services to be provided by this firm. They will lead efforts in coordination with the construction contractor, Albanese D&S, as well as with Pennichuck Water Works to review contractor submittals, perform construction observation and compile records. During progression of the work, this contract will be managed by Hayner/Swanson, Inc. as part of their overall project management support to the City. E. MOTION: Commissioner Pappas to approve Amendment to the design contract with Dennis Mires, P.A., The Architects of Manchester, NH in the amount not to exceed $43,000 for construction phase services relating to the Storehouse No. 2 Minutes of Board of Public Works Meeting of July 31, 2014 Page 3  partial demolition and retrofit. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Dennis Mires, P.A., The Architects prepared the design and bid documents for the partial demolition and retrofit of Storehouse No. 2 at 3 Pine Street. The original design contract was for the amount of $32,000. This Amendment for $43,000 is for construction phase services to be provided by this firm. They will lead efforts in coordination with the contractor, review contractor submittals, perform construction observation, and compile records. During progression of the work, this contract will be managed by Hayner/Swanson, Inc. as part of their overall project management support to the City. V. Park & Recreation Department: A. MOTION: To approve the Tower Replacement Agreement and Tower Communications Site Lease Agreement between the City of Nashua and Cellco Partnership d/b/a Verizon Wireless and to authorize the Chairman, Mayor Donnalee Lozeau, to execute any and all documents necessary to complete the transactions set forth in these agreements. Attorney Bennett presented the Commissioners with a memorandum, Tower Communications Site Lease Agreement and Tower Replacement Agreement for their review and approval. Verizon wireless is proposing to build a new wireless communications facility on the site of the city’s existing cell tower at Mines Fall Park. The current cell tower does not have the capacity to handle additional new carriers or to allow existing carriers to increase their weight loads on the tower. Currently Sprint is before the Planning Board to modify the existing cell tower to accommodate its need to replace equipment. The cost to reinforce the existing cell tower to accommodate Verizon’s presence would be prohibitive and the process would require all carriers to temporarily move the equipment during the construction. Verizon has reached a ten- tative agreement with Sprint regarding Sprint’s contribution of $27,000 to the cost of the new cell tower. The other three (3) carriers on the existing cell tower have indicated that, while not opposed to having their equipment moved to a new cell tower, they are not willing to contribute financially to the cost of a new cell tower at this time. The new tower would all the carriers room to expand, as well as leave room for an additional carrier. Verizon will be responsible for migrating all equipment of current carriers to the new tower. The City does not contribute any monies to the construction of the new tower nor for the old tower’s removal. There will be no change of the current lease agreements with other carriers due to the new tower construction. Minutes of Board of Public Works Meeting of July 31, 2014 Page 4  Verizon is willing to install landscape screening to improve look of base area. Construction will not interfere with use of fields. Verizon would not be looking to start construction until very late in the fall. The term of the agreement is ten years with four five year options. Verizon’s rental for the first year will be $26,400. After listening to Attorney Bennet, the Commissioners chose to table this item until the August meeting allowing time for them to better review the Agreements. B. MOTION: Commissioner Pappas to approve the purchase of roadside and trail mowing services from the low bidder Kohl Farms of Chelmsford, MA for an amount not to exceed $29,000. Funding for this purchase will be through Department: 177 Park & Recreation; Fund: Trust; Account Classification: 55 Other Purchased Services $11,000; Department 177 Park & Recreation; Fund: General: Account Classification: 55 Other Purchased Services $7,000 and Department: 169 Wastewater; Fund: Wastewater; Account Classification: 55 Other Purchased Services $11,000. SECONDED: Commissioner Moriarty MOTION CARRIED: Majority NAY: Commissioner Pappas In July 2013, the City solicited bids for roadside mowing. Four bids were received with Kohl Farm of Chelmsford, MA being the low bidder. Kohl Farm has agreed to hold their July 2013 bid pricing of $65/per hour for the current year. This work will include roadside mowing of overgrowth areas, intersection sight distance mowing as well as sidewalk, trail and bike path moving. There will also be maintenance mowing of the Mine Falls Park Canal and the levy system along the Merrimack River. The rainy wet humid weather that we experienced in June and July has produced more than normal growth. This work will begin in late August and will run through mid-October. Portion of the funding from Wastewater Department is for the mowing required by the Army Corp of Engineers in maintenance of the Levy. C. MOTION: Pappas to approve the purchase of a Kubota M7060HDC12 tractor with attachments from the National Joint Powers Alliance / Michigan State contract #NJPA 070313-KBA to MB Tractor and Equipment of Plaistow, NH for the sum of $66.374.47. Funding will be through Department: 177 Park and Recreation; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The current 1986 John Deere tractor unit #517 is beyond its useful life. The tractor has experienced significant repair costs over the past three years. The replacement Minutes of Board of Public Works Meeting of July 31, 2014 Page 5  will be a Kubota M7060HDC12. The tractor will come with a front bucket, grapple bucket, ballast box, forks, fertilizer spreader, boom sprayer, and auger. The replacement tractor and the attachments will provide efficiencies that will allow for better maintenance of the 53 playing fields (80 acres) in the City. More effective weed control and field fertilization will help improve the quality of the playing fields. The engine on the mower is a tier 4 diesel engine rated to run on B-10 diesel fuel which is currently being used by the Department. The current tractor will be kept in service until a point when it can no longer be used. The new tractor will come with a 2 year tractor 3 years power train warranty. The expected life expectancy of this tractor will be 20 plus years. We researched pricing through several state contracts. The Massachusetts State Contract approved vendor James R. Rosencrantz and Sons offered a John Deere Tractor with attachments for a price of $76,361. The Power Alliance/Michigan State contract #NJPA offered a Kubota comparable tractor with same attachments at lower price of $66,374.47 well under the budget of $75,036. It is the recommendation of the Superintendent, the Fleet Manager and the Purchasing Department that the purchase be awarded to MB Tractor and Equipment of Plaistow, NH. The CERF committee approved the use of these funds at the December 19, 2013 CERF meeting D. MOTION: Commissioner Pappas to approve improvements and changes to the tennis court at Fields Grove Park to create four pickle ball courts for public use. SECONDED: Commissioner Lavoie MOTION CARRIED: Majority NAY: Commissioner Pappas Last year the Nashua Pickle Ball group represented by Mr. Doug Price came to us to discuss pickle ball. We agreed to have a fall demonstration of this game which is very popular with seniors. The group came and held demonstrations at Greeley Park. The three dates were very popular and the Park and Rec Recreation Manager Tom Dwane was very impressed. The staff met with them over winter to try and find a home court for them. We made the decision to have them play at Fields Grove two days a week using temporary lines and portable nets The program this spring has been very successful and we would like to encourage more play. The next step would be to start the process of converting the existing court into four permanent pickle board courts. Require fixing surface cracks and holes, tree trimming, fence work and the painting of pickle ball lines on the court surface along with other improvements. There is no time line for these improvements; the players are willing to volunteer to help with the tasks. Tom Dwane Recreation Manager and Nick Caggiano, Parks and Recreation Superintendent both recommend to work with the group and would like to start the Minutes of Board of Public Works Meeting of July 31, 2014 Page 6  process to give pickle ball a home. We do not see any impact to Tennis the existing court is underutilized and there are courts in use at Greeley Park, Sargent Ave, Shady Lane, Sunset Heights and both High Schools. Having more visitors at Fields Grove will help cut down on vandalism and will create positive interaction with seniors and the youth of Nashua. Commissioner Pappas expressed concern that the tennis courts are not maintained well and thinks it is a mistake to change to pickle ball courts. Commissioner Bergeron believes the pickle ball court will get more use than the current single tennis court. E. MOTION: To approve the purchase of Playground Package from the selected vendor TBD for the sum not to exceed TBD. Funding will be through Department: 177 Park and Recreation; Fund: Previous Year Escrows; Activity: Playground Equipment. The current playground has been scheduled for replacement. Bids were received last September but the project was put on hold pending the decision regarding the Legacy Playground. The pricing will need to be adjusted in the 3-5% range due to increased cost. This is the reason for the not to exceed language Superintendent Caggiano provided a presentation on the top four bids received. A total of seven bids were received. The Director and Superintendent narrowed the list to the top four. These four were options were presented in a Powerpoint presentation. The Commissioners reviewed current playground thru Pictometry. There was discussion that the current large swing would stay. The current infant swings and main play structure would be removed. No trees would be removed for the installation of the new equipment. There is one older tree that may be removed due to the condition of the tress. The new playground would be ADA compliant. Commissioner Pappas expressed that she did not believe the current bridge area is in that bad of shape. Superintendent explained that during inspections each year they have had to remove certain parts of the current play structure and that the tube is cracked. Commissioner Pappas proposed having a Ward meeting to discuss the options. Commissioner Lavoie stated that waiting a month to make a decision is okay, however, this is just a replacement of equipment and did not believe a Ward meeting was necessary. Commissioner Moriarty would like the Superintendent to check if it is possible to obtain a video of the four options if at all possible. It was determined that the best course of action was to hold the item for the August meeting, post something at the pool that will notify citizens that the issue will be discussed further at the August meeting. Minutes of Board of Public Works Meeting of July 31, 2014 Page 7  The item is tabled until the August meeting allowing time for residents to provide comments on the four options. F. MOTION: Commissioner Pappas to accept and place on file thank you notes to the Park & Recreation Department SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously VI. Solid Waste Department: A. MOTION: Commissioner Pappas to approve the purchase of recycling and trash carts for curbside collection in the amount not-to-exceed $145,000 from Toter Inc. located in Statesville, North Carolina. Funding for this Purchase is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 71 Equipment. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Toter Inc. has been the vendor supplying trash and recycling carts for the City of Nashua for the past 11 years. Toter Inc. carts have been used in Nashua since 2003, when the automated trash collection program started. The curbside recycling program has grown immensely. The demands for recycling carts are on the rise. In October 2002 (RFP #0721-110802), a nine member committee comprised of DPW, BPW, and Purchasing officials as well as a representative of the Board of Aldermen and the general public interviewed prospective vendors and evaluated their proposals. Toter Inc. was chosen and has been providing a quality product and excellent service as well as honoring warranty claims presented. B. MOTION: Commissioner Pappas to approve Sanborn Head and Associates to perform engineering services at the City’s landfills for FY15 not to exceed $80,000. Funding for this contract is through Department 168 Solid Waste; Fund: Account Classification: 53 Professional & Technical Services. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Sanborn Head and Associates (SHA) is the City’s primary engineering consultant for landfill and solid waste related issues. Services they provide include: landfill gas management, design and construction, groundwater, air and solid waste permitting, capacity analyses, regulatory representation and general landfill operations. They review and prepare documents required by the City’s Title V air emission permit and prepare the annual Greenhouse Gas Emissions report required by the USEPA. The City also utilizes SHA’s Landfill Gas Management Suite (LFGMS) software program to assist us with monitoring, managing, operating the landfill gas collection and control system at the Four Hills Landfill. The data collected in LFGMS is Minutes of Board of Public Works Meeting of July 31, 2014 Page 8  included in tri-annual monitoring reports submitted to NHDES. It is also required by the Standard Operating Procedures/Enhanced Monitoring Procedures Plan approved by NHDES. As such, they have a thorough understanding of the issues and requirements of the Four Hills facility and other closed City landfills, and provide consistent, high quality engineering and consulting services to the department in a timely manner. They have demonstrated superior abilities relative to regulatory reporting, permitting, design and construction oversight. Therefore, they are considered a sole source for these services. C. MOTION: Commissioner Pappas to approve Sanborn Head and Associates, Inc. Landfill Gas Management Suite (LFGMS) service for FY2015 in the amount of $12,000. Funding for this Service is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional & Technical Services. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The Solid Waste Department has utilized LFGMS since 2009 to collect analyze, report, and monitor landfill gas data from the Four Hills MSW and Phase I/II landfills. The features of this program allow landfill gas data to be uploaded into a single database for ease of access and analysis. The program can also generate gas concentration maps, and e-mail notifications of regulatory exceedances and corrective action deadlines. Data from landfill surface emission scans is also uploaded into the program. This program has become an essential tool for compliance with the landfill’s solid waste and air emissions permits, and for monitoring the operation of the landfill gas collection system. Per NRO Sec 5-84 (A)(7), “ Purchases under extensions of contracts when no increase exceeds 10% per year.” We are seeking your approval to extend the City’s annual agreement with Sanborn Head and their LFGMS software. The annual fee is $12,000, which has been the cost since 2009, billed at $3,000.00 per quarter. The annual fee includes upgrades and maintenance of the program for the Four Hill’s facility, and training and support services. D. MOTION: Commissioner Pappas to approve brush grinding and composting services at the Four Hills Landfill in an amount not-to-exceed $40,000 to The Dirt Doctors located in Pembroke, NH. Funding for this service is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Services SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The Solid Waste Dept went out to bid for brush grinding services in FY13. The Dirt Doctors was low bidder. Pursuant to NRO 5-84 (A) (7) extension of contracts, they are holding the original price for FY14. It is the recommendation of the Superintendent of Solid Waste that The Dirt Doctors be awarded the annual brush grinding contract for the Four Hills Landfill. The Dirt Doctors have maintained a safe and productive work site, worked well with city personnel, all while processing Minutes of Board of Public Works Meeting of July 31, 2014 Page 9  the excessive amounts of residential and commercial brush brought into the landfill over the last year. VII. Engineering Department: A. MOTION: Commissioner Pappas to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously B. MOTION: Commissioner Bergeron to approve Drainlayer’s License for Pennichuck Water Works, Inc., 25 Manchester Street, Merrimack, NH 03054, in accordance with Nashua City Code §255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Pennichuck Water Works, Inc., is requesting approval for a Drainlayer's License in accordance with Nashua City Code § 255-19 Issuance of Drainlayer's License. This license is being sought at the request of the Engineering Department as Pennichuck is required to make repairs to sewer and drain lines if they are damaged during waterline work. The City Engineer’s office is familiar with their workmanship and recommends approval of the request. C. MOTION: Commissioner Bergeron to approve the contract for installing two banner pole foundations for Main Street on Block 3 from New England Signal, in the amount of $18,000. Funding will be through: Department: 161 - Streets; Fund: General; Activity Description: Main Street SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously During the reconstruction of Block 1 Main Street Sidewalk Improvements, two existing banner poles located in front of the Telegraph Building were removed. The poles foundations were not properly designed and sized for wind loads and the plan was to replace with more appropriate structures in a location that would be more beneficial to the City. New decorative poles with street and sidewalk LED fixtures are to be installed on Block 3. They will require foundations that are forty (40) inches in diameter and thirteen (13) feet deep. Bid documents for these concrete foundations were submitted to the following seven vendors: East Coast Signal New England Signal Ocean State Signal Transportation tech Services Moulison North Group Highway Tech Econolite Control Product Inc. Minutes of Board of Public Works Meeting of July 31, 2014 Page 10  In addition, this contract was advertised for two weeks on the City’s website. New England Signal was the only bidder with a price of $21,300. The City and the contractor negotiated the price down to $18,000 which is closer to the engineer’s estimate. New England Signal has done work for the City of Nashua in the past including the installation of the new twelve mast arm foundations on Main Street. This contractor continues to provide quality work for the City and is willing to work around the City’s construction schedule. D. MOTION: Commissioner Bergeron to approve the award of the construction contract for the 2014 Sewer Replacement Project to Albanese D&S, Inc. of Dracut, MA, in the amount of $1,216,382.50. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Rehab, Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously The 2014 Sewer Replacement project continues to address failing, aged sewers and those sewers with repeated sinkholes and worn-out bottoms. This project will address a total of 2,685 linear feet of pipe in the following eight streets using the stated methods:  Belmont St – install 40 feet of cured in place lining (CIPP) of the sewer main from Belmont St-Main St intersection to a manhole in the middle of Main Street.  Cross St – replacement of 670 ft of sewer main  Eldridge St – replacement of 60 ft of sewer main and 270 ft of drain pipe as well as 65 ft of CIPP  Grove St – replacement of 185 ft of sewer main  Oak St – 470 ft of CIPP  Robinson Ct – replacement of 200 ft of sewer main  Whitney St – replacement of 325 ft of sewer main  Temple St – installation of 2 sewer manholes This work also includes new manholes, catch basins, pipe connections, underground utility replacements and street and sidewalk restoration. This sewer project was first advertised in April 2014 and at the bid opening on May 13, 2014, Albanese D&S (ADS) was the only bidder at $1,754,880. In an effort to obtain more competitive bidding and to bid this project concurrently with a Pennichuck Water Works water improvements project, the sewer project was modified a little and advertised on June 25, 2014. Seven contractors attended the mandatory prebid conference on July 2, 2014. The bid openings were held on July Minutes of Board of Public Works Meeting of July 31, 2014 Page 11  16, 2014, with only Albanese D&S submitting a bid for $1,714,110 to complete the sewer project. This bid also includes an alternate price of $33,530 to re-establish the proper sidewalk width, handicap ramps and curb reveal for drainage along Eldridge Street, contingent upon easements from abutting owners. Since the second bid was also considerably higher than the engineer’s estimate of $1,405,000, Engineering entered into negotiations with ADS to bring the contract within budget. This was achieved in thru adjustments in the cost of lump sum items, value engineering and transferring of roadway restoration items to the existing Brox 2014 paving contract which offers more favorable pricing on those items. The overall savings of these efforts are $302,000, and the resulting ADS contract is for the amount of $1,216.382.50. It is expected the majority of the sewer work will be completed this year but will depend greatly on the progress made by the utility companies. ADS has done a considerable amount of sewer work in the City in the past. They have performed satisfactorily on water/sewer projects in a number of communities in southern New Hampshire. E. MOTION: Commissioner Bergeron to approve the use of Amherst Street Traffic Mitigation Funds in the amount of $70,000 to extend the Cushing Avenue sidewalk on the westerly side from the intersection of Adams Street to Amherst Street. Funding will be through Department: 160 Admin & Engineering; Fund: Trust; Account Category: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Construction of a sidewalk along the westerly side of Cushing Avenue from the intersection of Adams Streets to Amherst Street is needed to provide continuity of the sidewalk on Cushing Avenue and to address poor geometry at Amherst Street. The scheduled work for this project involves the installation of vertical granite curbing, concrete sidewalk, detectable warnings and minor drainage improvements along this street. These improvements will help to improve the safety of pedestrians traveling to/from the nearby schools (Amherst St Elementary, St. Christopher’s and Charlotte Ave Elementary), restaurants and commercial properties. The majority of the work will be performed by City forces. F. MOTION: Commissioner Bergeron to approve the installation of a new parking area in the right-of-way of Old Ridge Road, a new walkway along Groton Road in the right-of-way, a new trail connection between Musket Drive and Gilson Road and five new crosswalks to enhance the trail connectivity in the area. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Minutes of Board of Public Works Meeting of July 31, 2014 Page 12  The Conservation Committee in conjunction with the City’s Planning Department is developing a trail plan to connect Gilson Road with Buck Meadow Road and to interconnect several other areas of trails in the vicinity. Because of parking needs in the area related to passive recreation, they have proposed to construct a new parking area at the end of Old Ridge Road. It will consist of seven spaces, fencing, bollards, and solar lights. Old Ridge Road has been closed to traffic since 1998 but has not been discontinued. The proposed walkway along Groton Road will connect the Terrell Conservation Area with Yudicky Park. It will also help pedestrians navigate this area in a safe manner. Additional efforts will include an extension of the sidewalk from Musket Drive to the existing walkway on Gilson Road and five new crosswalks: two on Main Dunstable Road, and one each on Ridge Road, Buck Meadow Road and Gilson Road. The sidewalk extension will provide the residents in these areas with access to the multitude of trails while the crosswalks will aid the trail users in crossing the roadways safely. Signage is planned to be installed at the crosswalks to aid in identifying the individual trails. G. MOTION: Commissioner Bergeron to approve a Right-of-Way Use and Occupancy permit for Rivier University to construct, operate and maintain pedestrian related facilities on Daniel Webster Highway in the vicinity of 2 Robinson Road and the main campus. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Rivier University is asking for permission to install a crosswalk on Daniel Webster Highway between the main campus and Robinson Road. It would consist of a crosswalk with a mid-crossing raised island and a flashing pedestrian signal mounted on a single decorative pole on the raised island. Additional design features include advance warning flashers located 300’ east from the crossing on Daniel Webster highway, revised lane striping and a curb bump-out on the eastern road edge. This crosswalk will allow the University to connect the main campus on South Main Street to its new facility located at 2 Robinson Road. Final design details will be reviewed by the Engineering Department and the permit will be executed upon the approval from the BPW and final acceptance of the language by the City’s Legal and Risk Management Departments and the Owner’s representative. H. MOTION: Commissioner Bergeron to approve Change Order No. 1 of the construction contract for 2014 Paving to Brox Industries of Dracut, MA in the amount not to exceed 2,306,400. Funding will be through: Department: 161 Street; Fund: General; Activity: Paving; Department: 161 Street; Fund: Trust; Account Category: 54 Property Services; Department: 169 Wastewater; Fund: Wastewater; Minutes of Board of Public Works Meeting of July 31, 2014 Page 13  Activity: Sewer Structures and Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Rehab. Department: 169 Wastewater; Fund: Wastewater; Activity: Stormwater Abatement. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The Base Contract for 2014 Paving with Brox Industries for $984,434 was awarded in June and construction is underway. The Base Contract will pave 3.7 miles. The original bid included another $1,058,000 to pave an additional 3.5 miles as Alternate A and the intention was to approve and award this upon approval of the FY15 budget. The approval FY15 budget now contains a $2 million for street paving and a decision has been made to award a change order that utilizes all of the new funds because of the favorable pricing. In addition, Change Order No. 1 includes road reclamation and paving of streets undergoing sewer and utility rehabilitation by other contractors as well as repairing structures and replacement castings typically done under the paving program and paid for with wastewater funds. The total cost of Change Order No. 1 is $2,306,400 and consists of:  $2,000,000 for paving 7.3 miles of streets under the paving program  $181,600 for paving 0.5 miles of streets undergoing sewer and utility work  $100,000 for repairing sewer structures and replacing castings  $ 24,800 to resolve a drainage issue on Stanley Ln (currently in the Paving Program) prior to paving the street. Attached is the list of streets to be paved under the paving program and the streets to be paved because of sewer and utility work. I. MOTION: Commissioner Pappas to approve Change Order No. 1 of the contract for the supply of manhole and catch basin castings to EJ Prescott of Concord, NH in the amount of $24,875. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The 2014 Paving Program includes the work to replace all obsolete, broken and corroded manhole and catch basin castings. In order to keep costs low, the paving contract specifies that the castings will be supplied by the City. An original purchase of $36,049.16 in castings has been made. With the addition of streets to Brox’s contract, additional castings will need to be replaced. Change Order No. 1 to EJ Prescott is for the supply of more castings with a total value of $24,875. This will bring the total contract value to $60,924.16 J. MOTION: Commissioner Pappas to accept and place on file CSO Consent Decree Quarterly Report to EPA Minutes of Board of Public Works Meeting of July 31, 2014 Page 14  SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously K. MOTION: Commissioner Pappas to approve a Temporary Easement and Permanent Maintenance Agreement to construct drainage improvements that will require the current and future homeowners of 1 and 3 Chinook Drive to maintain. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously When the subdivision at Chinook Drive was constructed about 1995, a swale to convey a vernal stream to a City drainage easement was constructed. Residential development has since occurred immediately above these properties as well as alterations to the swale were made by previous homeowners. During a rain event, runoff from the closed drainage system on Lamb Road and Middle Dunstable Road is conveyed in this brook. During large rain events, flow in the brook can overtop the existing swale and be diverted towards and occasionally enters into the basement at 1 Chinook Drive. Homeowners claim that since most of the runoff comes from the public streets and changes to the stream were approved by the Planning Board, the City should assist in correcting the problem. The purpose of this Temporary Easement and Permanent Maintenance Agreement is to allow the City to improve the swale and direct the flow to the existing City drainage easement where the flow enters a closed drainage system. However, once constructed, maintenance of the swale and inlet area not within the existing City drainage easement will be the responsibility of the current and future homeowners. Once executed, this document will be recorded at the Hillsborough County Registry of Deeds. The Legal Department has agreed with the language in the attached Temporary Easement and Permanent Maintenance Agreement documents. The document will be executed upon the approval from the BPW, Risk Management Department and the current homeowners. L. MOTION: Commissioner Pappas to approve the contract award the emergency repairs related to the Primary Digester to TBuck Construction, Inc. of Auburn, ME in the amount of $ 22,526.50. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay Improvements SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously The primary digester, also referred to as the “egg”, uses a recirculation pump with another as a backup. Around July 10th, one pump failed and replacement pump has been ordered. Then the second pump unexpectedly failed on July 24th. This was unexpected since the normal life of these pumps is 18 years, and the pumps were originally installed around 2001 during the construction of the egg digester. These are on the equipment replacement schedule for 2015 and 2017, respectively. Minutes of Board of Public Works Meeting of July 31, 2014 Page 15  With both anaerobic sludge recirculation pumps down, the egg digester cannot operate properly and plant personnel had to stop the feed of sludge to it. They now have to dewater undigested sludge which is more expensive to remove off site since it has to be transported to special landfills licensed to handle that material with subsequent higher tipping fees. The additional sludge hauling costs are being paid to the contractor Casella out of the plant operating budget. The egg digester is currently in a shutdown condition and NWTF personnel are in the process of renting a recirculation pump in order to put the egg digester back online. Since the egg is down, they are also going to replace a mechanical mixer which is at the end of its useful life. This mixer has been bought by the Plant and is on site. They were planning on replacing the mixer sometime in September, but with the egg digester down they are speeding up this process to replace it now. In order to install the new mixer, a contractor needs to be hired to lower the sludge level in the egg, install temporary air blowers to circulate air through the top of the egg so the methane levels do not reach an explosive level, and replace the mechanical mixer. The contractor for the sludge dewatering project, TBuck, has previously brought in a crane to make upgrades to the vessel adjacent to the egg digester, hence it made sense to utilize their knowledge and hire them directly to lower the sludge level in the egg and install the mechanical mixer. The cost proposal, which is attached, is for $22,526.50. VIII. Wastewater Department: A. MOTION: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously B. MOTION: Commissioner Lavoie to approve the selection of Matthew Cusato of Merrimack, NH to the position of Operator II, Wastewater Treatment Facility. Starting salary for this position will be $24.93 per hour for a yearly salary of $51,854.40. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously This vacancy was the result of the promotion of Eugene Meyers to 2nd shift on May 20, 2014. The position was posted per AFSCME CBA and there was one internal applicant. Matthew Cusato is the only internal candidate, and currently works at the plant as a Mechanic and meets the minimum qualifications C. MOTION: Commissioner Moriarty to approve the selection of Eugene Meyers of Nashua, NH to the position of Maintenance Foreman, Wastewater Treatment Facility. Starting salary for this position will be $28.85 per hour for a yearly salary of Minutes of Board of Public Works Meeting of July 31, 2014 Page 16  $60,014.24. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously This position became vacant when John Adie was promoted to Plant Operations Supervisor at the June 23, 2013 BPW. Mr. Meyers has been employed at the City of Nashua, Wastewater Department since November 2011. He has almost 10 years of wastewater work experience and over 7 years of maintenance experience. He was the only internal candidate and he has been serving as Acting Maintenance Foreman for over 60 days and has demonstrated that he has the qualities and skills necessary to succeed in the position. He meets the qualifications of the position and he has made great initiatives in the temporary capacity. D. MOTION: Commissioner Moriarty to approve the retirement of Mario Fernandez effective July 31, 2014. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously Mario Fernandez has been employed by the City of Nashua, Wastewater Department for over 7 years. As Electrical Diagnostic Technician 1, he assisted with the implementation of the Wet Weather Pump Station and the co-generator complex, among many other plant initiatives. I would like to wish him well in his retirement. E. MOTION: Commissioner Moriarty to approve the purchase of a Fairbanks Morse Activated Sludge Pump from Hayes Pump Inc., of Concord, Ma in the amount of $12,442.00. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously The Waste Activated Sludge (WAS) pumps, located in the WWTF Pump Building, are the original Fairbanks Morse 5420 series pumps that were installed during the Secondary Upgrade Project in 1988. These pumps control the level of micro- organisms in our secondary process. The micro-organisms play a large part in solids removal, making the pumps our primary control method the plant uses to meet the City of Nashua’s EPA and NHDES discharge permit standards. Early in 2013, the No. 2 WAS pump failed. The No. 1 WAS pump has been running continuously since then. This pump is very well worn, necessitating direct replacement. The No. 2 WAS pump assembly has been replaced. Hayes Pumps was used to supply the No. 2 Fairbanks Morse pump assembly. The Wastewater Treatment Facility would like to use Hayes Pumps to supply the No. 1 Fairbanks Morse pump. Two other pump suppliers were contacted, Peabody Plumbing Supply and F.W. Webb. Both of these suppliers were unable to obtain the 5420 series pump. Minutes of Board of Public Works Meeting of July 31, 2014 Page 17  Hayes Pumps was the only supplier in the area to obtain and ensure delivery of a 5420 series pump. IX. Street Department: A. MOTION: Commissioner Lavoie to approve the hiring of Tony Dubowik to the position of Truck Driver, Street Department. Starting salary for this position will be $20.80 per hour for a yearly salary of $43,264. Funding will be through: Department: 161 Street Department; Fund: General; Account Classification: 51- Salaries & Wages. Funding will be through: Department: 161-Street; Fund: General; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously This position was posted per AFSCME CBA and there were no internal applicants and 4 external applicants. The interview team of Eric Ryder, Street Superintendent, John Stewart, Fleet Manager and Jon Ibarra, Senior Foreman developed interview questions related to the job and scored and rated the applicants. After review of the candidates, it was determined that Mr. Dubowik would be recommended for the position. Mr. Dubowik participated in a practical test administered by the Fleet Manager. The test was comprised of a pre-trip inspection and road test including parking, backing up and driving. Mr. Dubowik performed well on the testing. Mr. Dubowik has extensive experience with operating a snow plow, loader and street sweeper. Based on the interview and past experience, it was determined that Mr. Dubowik would be a valuable asset to the City. B. MOTION: Commissioner Pappas to accept the letter of retirement from Manuel Silveria, Truck Driver at the Street Department effective July 18, 2014. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously The Street Department wishes him the best on his retirement. We thank Mr. Silveria for his 25 years of service to the City of Nashua. C. MOTION: Commissioner Pappas to approve the elimination of the current vacant Truck Driver position and create an additional Sign Maintenance Position. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously This proposal will eliminate the vacant Truck Driver position and create an additional Sign Maintenance position. This will provide a more versatile employee during the winter and summer seasons. The new position will have a minimum of a CDL-B and will have the expertise in painting crosswalks, parking lines and other striping. This individual will also be able to operate a dump truck for winter plowing. There will be an annual financial impact of $ 1,747.20 by upgrading this Minutes of Board of Public Works Meeting of July 31, 2014 Page 18  position from a rate of $20.80 per hour to a rate of $21.64 per hour. This upgrade will give us more flexibility and better efficiencies in how work is scheduled. It is the Superintendent’s recommendation that this position be created. D. MOTION: Commissioner Bergeron to approve the selection of Joseph Anderson, Mechanic I, Street Department to the position of Welder 1st class, Street Department. Starting salary for this position will be $24.71 per hour for a yearly salary of $51,396. Funding will be through: Department: 161 Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously This position was posted per AFSCME CBA and there were 2 internal applicants. The interview team of Eric Ryder, Street Superintendent and John Stewart, Fleet Manager developed interview questions related to the job and scored and rated the applicants. After review of the candidates, it was determined that Mr. Anderson would be recommended for the position. Mr. Anderson participated in a practical welding test administered by the Fleet Manager Stewart and Paul Plourde, Certified Welding Inspector. Mr. Anderson has welding and fabricating experience. Based on the interview and welding test, it was determined that Mr. Anderson is the best candidate for the position. E. MOTION: Commissioner Bergeron to approve a Change Order to the Main Street Sidewalk Brick Improvements to Corriveau-Routhier, Nashua, NH in the amount of $17,345.40. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously The City currently has a Purchase Order in the amount of $9,513.20. Corriveau- Routhier is the local supplier of the current brick style used throughout the Main Street renovation project. Being located in close proximity of the project, the vendor provides storage at no cost for the material based on the City’s needs during the construction season. This Change Order in the amount of $17,345.40 is for the following: Item Description Quantity Units Unit Price Total Brick PH English Edge 4x8x2 1/4 9,900 ea $0.89 $8,811 Sand/poly - High Performance 336 ea (Beige) $25.40 $8,534 This Change Order results in a revised Purchase Order amount of $26,858.60. Minutes of Board of Public Works Meeting of July 31, 2014 Page 19  X. Administration A. MOTION: Commissioner Pappas to accept and place on file thank you note from Great American Downtown. SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously B. MOTION: Commissioner Pappas to accept and place on file thank you note from Resident regarding Public Works Day SECONDED: Commissioner Lavoie MOTION CARRIED: Unanimously C. Informational: Main Street Sidewalk Update Director Fauteux provided update on the Main Street project. The work is now underway on Block 4. Eight pads have been poured. The ninth pad and tip-down to be completed next. Two street lights are scheduled to be installed and coordination of work with the gas company is underway. It is anticipated that they will be at Norton’s by the end of September. They are waiting on the granite for the crosswalk to complete the brick. This should involve two more nights of work. Director’s Report Director Fauteux provided a PowerPoint presentation of DPW work in the last month. XI. Commissioner’s Comments Commissioner Lavoie advised that the tree limbs need trimming along the sidewalk near Exit 1 between the Staples and Exxon. Also the sidewalk in Ward 4 along Ledge Street near Gate City Fence is in bad shape. Commissioner Moriarty thinks the City workers working downtown are doing a very good job for City however he expressed concern that there will be enough staff to maintain the landscaping downtown. The Mayor explained that businesses are interested in adopting landscape planting areas to maintain. It was discussed that the cemetery will be removing a greenhouse and that it may be an opportunity for the Division of Public Works to obtain a greenhouse for plants. Director Fauteux will look into this and the possibility of installing at the landfill. Mayor Lozeau explained that the rotary next to the Nashua High School had been offered to the school to have students maintain. They have been unable to and Sullivan Farm has expressed interest in maintaining the area. The School Superintendent is in agreement to have Sullivan Farm maintain the area. Also the issue of the sculpture next to Rivier University has been resolved. The sculpture will be moved to a location along the Broad Street Parkway near the Millyard Technology Building. The University will cover the cost of moving the sculpture. Minutes of Board of Public Works Meeting of July 31, 2014 Page 20  MOTION: Commissioner Pappas to adjourn SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously Meeting was adjourned at 8:25 pm Minutes of Board of Public Works Meeting of July 31, 2014 Page 21