Board of Public Works

Minutes of Board of Public Works Meeting of September 30, 2014 A regular meeting of the Board of Public Works was held on Thursday, September 30, 2014 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Ken Siegel, Aldermanic Liaison Commissioner Kevin Moriarty, Vice Chair David Deane, Adlerman Commissioner Paul G. Bergeron Lisa Fauteux, Director of Public Works Commissioner Tim Lavoie Steve Dookran, City Engineer Commissioner Tracy Pappas Jeff Lafleur, Solid Waste Superintendent Nick Caggiano, Park & Recreation Superintendent John Vancor, Project Manager, BSP Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Lavoie: Present Commissioner Pappas: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously II. MOTION: Commissioner Pappas to approve the Revised Minutes of the Board of Public Works Meeting of August 28, 2014. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously III. MOTION: Commissioner Pappas to approve the Minutes of the Special Board of Public Works Meeting of September 18, 2014 SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously IV. MOTION: Commissioner Bergeron to approve the Minutes of the Non-Public Board of Public Works Meeting of September 18, 2014. SECONDED: Commissioner Moriarty MOTION CARRIED: Tabled until October Meeting V. Public Comment Minutes of Board of Public Works Meeting of September 30, 2014 Page 1  James B. Cutter presented the board with the issue of a removed no parking sign at 85-87 Palm Street. He stated that the sign had been there for 13 years prior to the Broad Street construction and requested that it be put back. He also stated that the speed hump that was installed is 100 feet away from 86 Palm Street and does not affect the traffic at that location, therefore, the sign should be put back to help traffic flow in accordance with ordinance #0-00-24. He also mentioned that because cars are now allowed to park across the street, he experiences difficulty getting in and out of his driveway, especially during winter. Mayor Lozeau explained that the recently approved parking plan, as part of the Broad Street Parkway, supersedes former ordinances. New legislation must be put in place to make any changes. Peter Mancini of 1080 West Hollis Street presented the board with an issue regarding a large pothole that is in his driveway that has created the need for multiple car repairs over the years. This portion of his driveway is owned by the City of Nashua. He went on to explain the difficulty he has had over the past two years trying to persuade the City of Nashua to repair this pothole and has even offered to repair the pothole himself if the City would give him an easement. Mayor Lozeau has asked the Legal Department to look into whether any type of paperwork needs to be written up and how we move forward. She will follow up with him once she hears back from Legal. VI. Broad Street Parkway A. INFORMATIONAL: Overall Status of the Broad Street Parkway John Vancor provided an extensive update on the status of the Broad Street Parkway Project. Details are available on the website. B. MOTION: Commissioner Pappas to approve the Contract with Continental Paving of Londonderry, NH for the Construction of Broad Street Parkway South in the amount of $7,102,394. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Majority YAY: Commissioners Moriarty, Lavoie, Bergeron, Mayor Lozeau NAY: Commissioner Pappas DISCUSSION: The Invitation to Bid for the Broad Street Parkway South was advertised under IFB0148-082914 on City website as well as local newspapers on August 11, 2014. A mandatory pre-bid meeting was held on August 14, 2014 with two vendors attending. The original bid due date of August 29, 2014 was revised to September 10, 2014. One Bid was received from Continental Paving of Londonderry, NH. The bid submitted by Continental Paving was significantly higher than the Engineer’s Opinion of Probable Cost. We conclude that this is in part because the weighted Minutes of Board of Public Works Meeting of September 30, 2014 Page 2  average unit prices which provide a basis for much of the Engineer’s Opinion of Probable Cost do not necessarily reflect the complication and risk the Bidder faces in this contract due to the tight work zone; the Bidder’s concern with unknown underground obstructions in the formerly privately owned Millyard; the aggressive schedule; the need to segment work in order to maintain access to all abutting properties; and the need to rely on timely relocation of privately owned utilities. We believe that these observations are reinforced by the fact that no other contractor submitted a bid on this contract. We have reviewed the bid and consider the bid to be balanced. It was recommended that a contract be awarded to Continental Paving of Londonderry, NH in the amount of $7,102,394. Contract award is also pending approval by New Hampshire Department of Transportation and Federal Highway Administration. Mayor Lozeau mentioned the potential cost that would be involved in postponing the project further in hopes of acquiring a lower bid. Also that the construction climate has changed since they received the low bid for the first project. Construction companies are much busier and fewer companies are looking for large project work so it likely bids will be higher than they were a few years ago. C. MOTION: Commissioner Bergeron to approve Amendment in the amount of $50,000 with FST, Inc. for Final Design and Construction Phase Services as part of the Broad Street Parkway. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: This Change Order proposes to establish two additional allowances to assure that FST is able to respond quickly to specific tasks that may occur. Rapid response in these areas will be needed to avoid delay to contractor operations. The first $25,000 allowance is for services which may be needed to address concerns specifically related to enhancements to the river bridge appearance and lighting The second $25,000 allowance is for services which may be needed to address ongoing issues with drilling operations and construction of the River Bridge foundation. In total this Change Order in the amount of $50,000 will increase the bridge contract value to $1,060,470.89. D. MOTION: Commissioner Bergeron to approve Amendment #5 in the amount of $20,000 with Sanborn Head Associates, Inc. for environmental engineering services as Minutes of Board of Public Works Meeting of September 30, 2014 Page 3  part of the Broad Street Parkway. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: This Amendment #5 in the amount of $20,000 provides funding to replenish the budget for reaction to unanticipated environmental conditions which may be encountered. This allowance will permit SHA to quickly respond and therefore minimize any associated delays to the construction contractor. This allowance will only be used by SHA if directed to do so by the City. With the approval of this Amendment the revised contract amount with SHA will be $467,741. E. MOTION: Commissioner Bergeron to approve Change Order #1 to the construction contract with R.S. Audley in the amount $25,224.85 for Anti-Graffiti on bridge and retaining wall. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Majority YAY: Commissioners Moriarty, Lavoie, Bergeron, Mayor Lozeau NAY: Commissioner Pappas DISCUSSION: The original contract awarded in the amount of $11,052,579.46 includes construction of the Broad Street Parkway from Broad Street to a point midway between Baldwin Street Bridge and Fairmount Street, the Baldwin Street Bridge and a large retaining wall adjacent to the Parkway. The bridge abutments have been vandalized with graffiti. The graffiti has been covered over with paint. Work included in this change order includes removal of the paint and graffiti and application of an anti-graffiti coating/sealant. The anti-graffiti coating/sealant will also be applied to the bottom 10 feet of the retaining wall. With the approval of this Change Order the revised contract amount with R.S. Audley will be $11,077,804.31 F. MOTION: Commissioner Moriarty to approve Change Order #3 with ED Swett in the amount of $16,337.48 for the corrosion coating on steel drainage sleeve. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Majority Minutes of Board of Public Works Meeting of September 30, 2014 Page 4  YAY: Commissioners Moriarty, Lavoie, Bergeron, Mayor Lozeau NAY: Commissioner Pappas DISCUSSION: The original contract awarded in the amount of $13,792,727.65 includes construction of the Broad Street Parkway from the limit of the Parkway North Contract to a point in the Millyard. The work also includes construction of the Nashua River Bridge, the Fairmount Street Bridge and a large retaining wall adjacent to the Parkway. Previous change orders have incorporated an enhanced bridge rail into the project for the Fairmount Street Bridge and added a concrete surface treatment to the piers for the Nashua River Bridge. Within the limits of the retaining wall, proposed drainage pipes will be placed in protective steel sleeves. Work included in this change order includes application of a protective coating to these steel sleeves to extend their service life. With the approval of this Change Order the revised contract total is $13,936,821.13. G. MOTION: Commissioner Moriarty to approve Change Order #2 to the Construction Contract with D.L. King & Associates of Nashua, NH in the amount of $155,031.33. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously DISCUSSION: The City previously tried to identify a location where the Waste House could be relocated. Those efforts have been unsuccessful. The Waste House must be demolished to make way for construction of the Parkway within the Millyard. Because the building is similar and in close proximity to Storehouse No. 2, D.L. King was requested to provide this change order proposal to demolish the building. Execution of this Change Order will increase the contract amount to $465,467.08 H. MOTION: Commissioner Lavoie to approve Change Order #3 to the Construction Contract with D.L. King & Associates of Nashua, NH in the amount of $5,272.80. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: Work under this Change Order includes work necessary to prepare three window openings to receive new windows. Minutes of Board of Public Works Meeting of September 30, 2014 Page 5  This work also includes repairs to existing stair risers and treads. These stairs are adjacent to the limit of the proposed building retrofit. These repairs will address a safety concern. With the execution of this Change Order the revised contract amount will be $470,739.88. VII. Street Department: A. MOTION: Commissioner Pappas to approve the contract for winter road sand to F.L. Merrill Construction, Inc. of Loudon, NH at the bid price of $9.75 per ton. Total amount of this purchase order will be for 1,641 tons or a budgeted value of $16,000. Funding is through Department; 161 Street; Fund: General; Account Classification; 61 Supplies and Materials SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The City solicited bids under IFB0778-091014 from qualified suppliers for the Winter Road Sand as required by the Street Department. A total of three vendors were solicited. Bids were opened on Wednesday, September 10, 1014. A summary of the bids received is noted below. F.L. Merrill was the low bidder. Summary of Bids for IFB0778-091014 FY 15 Winter Road Maintenance Sand Company Price per ton, delivered F.L. Merrill Construction $9.75 Plourde Sand & Gravel $9.85 Brox Industries Inc $13.50 B. MOTION: Commissioner Pappas to approve a Change Order to the Main Street Sidewalk Improvements to Granite State Concrete, Milford, NH in the amount of $6,500. Funding will be through: Department: 161 Street; Fund: General; Activity Description: Main Street SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The Board of Public Works to approve the $35,000 purchase of concrete from Granite State Concrete in March 2014 for Block 3 & Block 4. With construction season moving along a change order was done for $9,600 for Block 5 West Side. The Street Department is requesting a change order in the amount of $6,500 for the remaining pads on Block 4 (West Side). Minutes of Board of Public Works Meeting of September 30, 2014 Page 6  The decision to do a change order with Granite State Concrete was based on their costs remaining the same as given on Block 3 and Block 4 (West Side). The work requires close coordination with the schedule of the Street Department work and Granite State Concrete has demonstrated their willingness to work cooperatively with the City in the past and this year. In addition, they continue to provide high quality workmanship and continue to keep scheduled deliveries. This Change Order results in a revised contract amount of $55,941. C. MOTION: Commissioner Pappas to approve the selection of Richard Fournier of Hudson, NH to the position of Auto Mechanic 1st class, 2nd shift, Street Department. Starting salary for this position will be $24.98 per hour for a yearly salary of $51,958.40. Funding will be through: Department: 161 Street; Fund: General; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: This position was posted per AFSCME CBA and Mr. Fournier was the only internal applicant. The interview team consisted of Eric Ryder, Street Superintendent, John Stewart Fleet Manager and Ted Sullivan, Fleet Foreman. The applicant was given a verbal test related to the job. Mr. Fournier has been an Auto Mechanic 2nd class and has received his qualified hours towards his Auto Mechanic 1st class over the past year. We recommend Mr. Fournier for the position of Auto Mechanic 1st class, 2nd shift. D. MOTION: Commissioner Bergeron to approve the selection of Joseph Santin of Nashua, NH to the position of Sign Maintenance, Street Department. Starting salary for this position will be $21.64 per hour for a yearly salary of $45,011.20. Funding will be through: Department: 161 Street; Fund: General; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously DISCUSSION: This position was posted per AFSCME CBA and there were 2 internal applicants. The interview team consisted of Eric Ryder, Street Superintendent, Tom Joyce, Traffic Manager and Jeff LaFleur, Solid Waste Superintendent. The applicants were given a verbal and practical test related to the job. After review of the candidates, it was determined that Mr. Santin would be recommended for the position. Mr. Santin performed well on the testing. E. MOTION: Commissioner Pappas to approve the hiring of Shawn Simmons of Nashua, NH to the position of Mason at Street Department. Starting salary for this Minutes of Board of Public Works Meeting of September 30, 2014 Page 7  position will be $21.74 per hour for a yearly salary of $45,219.20. Funding is through Department: 161 Street; Fund: General; Account Classification: 51 Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: This position was posted per the AFSCME CBA and there were no internal applicants. It was then advertised externally and there were three applicants. The interview team consisted of Eric Ryder, Superintendent, Andy Landry, Street Foreman and Andy Patrician, Senior Forman. All applicants were interviewed and given practical tests. Mr. Simmons scored the highest. Mr. Simmons has prior experience repairing and rebuilding sidewalks, masonry work and street repair. Based upon the interview and past experience, it was determined that Mr. Simmons would be a valuable asset to the City. VIII. Park & Recreation Department: A. MOTION: Commissioner Pappas to approve the Selection of Miss Ashley Carusone to the position of Groundsman I at the Parks and Recreation Department. Starting salary for this position will be $19.49 per hour for a yearly salary of $40,539.20. Funding is through Department: 171 Parks and Recreation; Fund: General; Account Classification: 51-Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: This position was posted per AFSCME CBA and there was one internal applicant who decided to withdraw his name. The position was then posted locally. The interview team of Nick Caggiano, Parks and Recreation Superintendent, Scott Painter, Foreman and Andy Patrician Operations Manager interviewed and rated seven applicants. After reviewing the scoring of the interviews it was determined that Ms. Carusone has the qualifications, sufficient experience, and ability to do the job. Ms. Carusone is recommended for the position. Ms. Carusone has been employed by the city for the past 4 years as a temp at the Parks and Recreation Department. She has excelled in her duties as a seasonal laborer working on plant care on Main Street and this year running the field painting crew and a grass mowing crew. B. MOTION: Commissioner Bergeron to approve the purchase of a Smithco Superstar X-Treme infield groomer with attachments from the Massachusetts State Bid Contract FAC71 from MTE Inc. of Tewksbury, MA of $22,469.60. Funding will be through Department: 177 Park and Recreation; Funds: Prior Year Escrow & Trust; Account Classification: 81Capital Outlay. SECONDED: Commissioner Moriarty Minutes of Board of Public Works Meeting of September 30, 2014 Page 8  MOTION CARRIED: Carried Majority YAY: Commissioners Moriarty, Lavoie, Bergeron, Mayor Lozeau NAY: Commissioner Pappas DISCUSSION: The current groomer unit number 594 is a 2001 Smithco Super rake is beyond its useful life. The unit was scheduled for replacement in 2009 but the Department has managed to keep it operational. The groomer has experienced significant repair costs over the past year. The repairs included engine repairs as well as structural repairs. The replacement will have two mid mount scarifiers with vertical gauge wheels, two infield finishers and a front mounted hydraulic plow. The replacement groomer and the attachments will provide efficiencies that will allow for better maintenance of the infield during the stadium 170 yearly game schedule. The new groomer will come with a 2 year power train warranty. The expected life expectancy of this groomer will be 7-8 years. The Massachusetts State Contract is being used to purchase this piece of equipment. It is the recommendation of the Superintendent, the Fleet Manager and the Purchasing Department that the purchase be awarded to MTE Inc of Tewksbury, MA. C. MOTION: Commissioner Pappas to approve the purchase of four 48 inch Wright Stander replacement mowers with collection bags and two EXMARK 60 inch zero turn replacement mower with bagger drive kits from low bidder Nashua Outdoor Power equipment of Nashua, N.H. for the sum of $ 56,594.98. Funding will be through Department: 177 Park and Recreation; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The current Standers were purchased in 2001 # 562, 526 and 565. The Exmark mowers 632 and 606 were purchased in 2001 and 2003. These mowers are beyond the projected useful life of ten years. The mowers have experienced significant repair costs over the past two years, one stander mower number 562 is not worth repairing and is being used for parts. The replacement mowers will be the updated types and models. The mowers have performed very well over the past 11-14 years. The current mowers will be sent to the State auction in the spring. The new mowers will come with a 2 year power train warranty. The expected life expectancy of these mowers will be 10 plus years. Three firms responded to the request and the low bidder that met the specifications was Nashua Outdoor Power Equipment. The CERF committee approved the use of these funds at the December 19, 2013 CERF meeting. It is the recommendation of the Superintendent, the Fleet Manager and the Purchasing Department that the purchase be awarded to Nashua Outdoor Power equipment of Nashua, N.H. Minutes of Board of Public Works Meeting of September 30, 2014 Page 9  IX. Wastewater Department: A. MOTION: Commissioner Moriarty to approve the User Warrants as presented. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously B. MOTION: Commissioner Lavoie to approve the purchase of a three (3) Flowrox Chemical Metering Pumps from Flowrox c/o Hampshire Pump & Equipment LLC of Concord, MA in the amount of $12,306. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The Wastewater Treatment Facility has six chemical feed pumps that are Flowrox pumps. These pumps are peristaltic and are primarily used for chemical additions to the wastewater process. These three pumps are due for replacement as identified in the wastewater equipment replacement fund (WERF) for FY2015. Hampshire Pump & Equipment LLC is the sole supplier and representative of this type of pump and equipment. These are FY15 scheduled replacements as identified in the wastewater equipment replacement fund (WERF). C. MOTION: Commissioner Moriarty to approve the selection of an Eric Gingras of Nashua, NH to the position of Electrical Diagnostic Tech 1, Wastewater Treatment Facility. Starting salary for this position will be $25.99 per hour for a yearly salary of $54,059.20. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously DISCUSSION: This is to recommend Eric Gingras to the position of Electrical Diagnostic Tech 1. This vacancy was the result of the retirement of Mario Fernandez that was effective July 25, 2014. The position was posted per AFSCME CBA and there were no internal applicants. The position was posted in area newspapers and websites and there were two applicants. The interview team was comprised of Mario Leclerc, Wastewater Superintendent, Gene Meyers, Maintenance Foreman and Nick Caggiano, Park and Recreation Superintendent. It was a unanimous decision that Eric Gingras had the qualifications to meet the requirements for the position. He has more than 20 years of experience and he is a licensed master electrician. Minutes of Board of Public Works Meeting of September 30, 2014 Page 10  D. MOTION: Commissioner Pappas to approve the purchase of three (3) thickened primary sludge pumps from Technology Sales Associates, Inc. of Berlin MA in the amount of $127,960. Funding will be through Department 169; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Lavoie MOTION CARRIED: Carried Unanimously DISCUSSION: The thickened primary sludge pumps are located in the pump gallery in the main building. These are the original pumps installed during the secondary upgrade of 1988. They have undergone several rebuilds, including the piston cans and ball check valves. They have reached the end of useful life. These pumps are robust, reliable and are a direct replacement for existing equipment. The pumps that were to approve at the August BPW, were for a different application; they replaced the thickened waste activated sludge pumps. This request is for pumps to replace the thickened primary sludge pumps. These are FY15 scheduled replacements as identified in the wastewater equipment replacement fund (WERF). E. Discussion: Weston & Sampson Proposal The Mayor began the discussion stating that since the Superintendent of Wastewater is no longer with the city, we plan to have an engineering company come in and provide us with an assessment and information regarding the state of the plant equipment. Alderman Deane joined the discussion. The Mayor, the CFO, the Director, Commissioner Moriarty, Alderman Deane, and Andy Patrician attended a meeting on September 29th with Weston & Sampson. Alderman Deane confirmed that the need to bring in this engineering company is not a reflection of the staff at the plant – they simply did what they were told to do. He emphasized the importance of the staff because of the wealth of knowledge the employee body holds and the limited number of workers who enter the public sector in this field. He also emphasized the importance of this facility, stating that it is the most important facility in the city. The Mayor proposed the formation of an internal work group (composed of The Mayor, the CFO, the Director, Commissioner Moriarty, Alderman Deane, Alderman Siegel, John Adie, and Andy Patrician) to move forward with this project. She asked the Board to entertain a motion for Weston & Sampson to move forward with creating a scope of service. This discussion is only agreeing on the scope of services. Several changes will be made under terms and conditions and legal has yet to review it. Minutes of Board of Public Works Meeting of September 30, 2014 Page 11  MOTION: Commissioner Bergeron to approve a contract for wastewater infrastructure assessment with Weston & Sampson of Portsmouth, NH in the amount of $21,200. The fund will be through department 169; Wastewater Fund / Wastewater Account Classification: 53 Professional and Technical Services SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously X. Engineering Department: A. MOTION: Commissioner Lavoie to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously B. MOTION: Commissioner Pappas to approve Drainlayer’s License request from Mountainside LLC, 35 Sawtelle Rd, Jaffrey, NH 03452, for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: Mountainside LLC, is requesting approval for a Drainlayer's License in accordance with Nashua City Code "255-19 Issuance of Drainlayer's License". Mountainside LLC, has been operating in Jaffrey, NH with most recent sewer and water excavation projects at the Town of Jaffrey Watewater Dept., Jaffrey, NH, the Town of Franklin, MA and the Town of Westborough, MA. References were checked and found to be acceptable. The City Engineer's Office recommends approval of the request. C. Informational: Commissioner Pappas to accept and place on file information on CMAQ Citywide Traffic Signalization, Damage to Signal and Communication Systems due to Saturday, Sept. 6 Storm SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: Risk Management has been notified of the extensive damage to signal, communications, and Opticom equipment due to this severe storm and will be processing a claim. The current estimate of the damage sustained is $91,920. Mayor Lozeau invited City Engineer Steve Dookran to discuss the damage and how we can protect ourselves in the future. City Engineer Steve Dookran explained that there isn’t any way to protect ourselves against a storm as intense as the September 6th storm. Minutes of Board of Public Works Meeting of September 30, 2014 Page 12  Alderman Siegel explained that there is equipment available that could protect equipment as long as it isn’t a direct hit. Direct hits cannot be protected against. City Engineer Steve Dookran has been told by the suppressor manufacturers that a storm of this intensity will jump the suppressors. He doesn’t believe we received any direct hits. It was agreed that more research needs to be done to find equipment that can protect the city’s equipment from a similar storm in the future. D. MOTION: Commissioner Pappas to approve the use of Amherst Street Traffic Mitigation funds in the amount of $9,600 to install a new signalized pedestrian crossing at the intersection of Amherst Street and Celina Avenue. Funding will be through: Department: 160 Admin & Engineering; Fund: Trust; Account Classifications: 61 Supplies & Materials and 55 Other Services. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: Currently there is no pedestrian crossing across Amherst Street along the section of heavily traveled roadway near Celina Avenue, a heavy retail and business area. The closest pedestrian crossing is approximately 1,500 feet to the east at Cellu Drive. The improvements would include countdown pedestrian heads, push buttons, an aluminum pole, pole base, conduit, pill box, cable and accessories, excavation for conduit and foundation, and pavement markings. There will also be costs associated with having VHB adjusting the TACTICS Traffic Management System to accommodate the pedestrian crossing phases. These improvements will help to safely cross the increasing volume of pedestrians between the heavily commercial areas and extend the pedestrian network of sidewalks and crossings on this busy corridor. Retail establishments in this area of Amherst Street include restaurants, a coffee shop and a convenience store. E. MOTION: Commissioner Pappas to approve the selection of Todd Welch of Dunbarton, NH for the position of Construction Inspector Engineering Assistant in the City Engineering Department. Starting salary is $59,263/year. Funding for this position will be through: Department: 160-Admin/Engineering; Fund: General Fund; Account Classification: 51 Wages Full Time; 169-Wastewater; Fund: Wastewater, Fund; Account Classification: 51 Wages Full Time SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The previous position of Engineering Designer/Inspector Position became vacant upon the departure of Mr. Dan McCoy. The vacancy was advertised internally by notice board and externally via newspapers and the City’s website. Interviews were conducted for six qualified applicants by a panel made up of the City Engineer, Deputy Manager of Engineering, Superintendent of the Street Department Minutes of Board of Public Works Meeting of September 30, 2014 Page 13  and the Environmental Engineer from the Solid Waste Department. Mr. Welch was selected as the preferred candidate. Mr. Welch has 12 years of engineering experience including construction oversight and design experience for roadways and bridges. He is also a registered professional engineer in New Hampshire. Mr. Welch’s qualifications and experience are more suitable for the newly created position of Construction Inspector Engineering Assistant and he is therefore being recommended for that position. The salary agreed upon is $59,263 (Merit Grade 13, Step 22). XI. Administration  Informational: A. Discussion - Pilot Parking Program 1.Regarding the overnight parking program that has been in place about a year. The infrastructure committee is looking for feedback from the division about the program and planning to extend it more than a year. Mayor Lozeau asked if the board has any input about how the program is being received. More participation was expected – right now there have only been around 116 issued (400 was expected). 2.Concern was stated about residents that have moved to the area may not be receiving information about the program 3.The Director mentioned some issues that have arisen from the program such as difficulty keeping the streets as clean with street sweepers, snow emergencies, being stuck behind trash trucks because they can’t maneuver around cars that are still parked on the street after 7:00 a.m. B. Discussion – Solid Waste Compactor 1.Superintendent Jeff LeFleur summarized the issue with our current compactors. Purchased new in 2008, the Bomag 1172 has had over 80 issues including 2 engines (purchasing a new engine right now would cost about $60k plus installation). The warranty ended August 2013. We’ve paid $73k in repairs since the warranty ran out. We still have 4 years left on the bond and $400k. Trade-in value is $45k. Within the next 1-2 years will need to spend $80k on new wheels. Our backup machine is a 1999 CAT that has 15,000 hours on it. He is recommending that we purchase a CAT 826K which has a lower compacting rate but will make it up by making one additional pass. List price of a new CAT 826K is $874,000 inclusive of caron wheels. 2.Mayor Lozeau asked the Board if it was interested in moving forward in getting a quote on the CAT 826. There was consensus and she directed the Director to move forward with the quote. C. Main Street Sidewalk Update i. Director Fauteux provided an update on the status of the Main Street sidewalk project. This information is available on the website. Minutes of Board of Public Works Meeting of September 30, 2014 Page 14  D. Concern about inconsistency of use of right arrow signals in the city was brought up by Alderman Deane. City Engineer Steve Dookran will research this. E. Director’s Report ii. The Director showed a series of slides showing various current projects, DPW activities and playground equipment from other parks. iii. Manchester Street Project – City Engineer Steve Dookran says that when the contract was started in June, the contractor had requested a 2- week break in September. This break has turned into 4 weeks; however, they have confirmed that they will still meet the agreed upon delivery date. XII. Commissioner’s Comments Commissioner Lavoie thanked everyone working on the Main Street project and said they are doing a great job. Meeting is adjourned at 8:25PM Minutes of Board of Public Works Meeting of September 30, 2014 Page 15