Board of Public Works

Minutes of Board of Public Works Meeting of April 23, 2015 A regular meeting of the Board of Public Works was held on Thursday, April 23rd, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Jeff Lafleur, Superintendent of Solid Waste Commissioner Tim Lavoie Eric Ryder, Superintendent of Streets Commissioner Tracy Pappas Nick Caggiano, Superintendent of Parks & Recreation Steve Dookran, City Engineer Ken Siegel, Aldermanic Liaison John Vancor, Project Manager, BSP David Deane, President, Board of Aldermen Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Lavoie: Present Commissioner Moriarty: Present Commissioner Bergeron: Present Commissioner Pappas: Present Mayor Lozeau: Present I. Motion: Commissioner Moriarty to approve the Agenda as amended and presented. SECONDED: Commissioner Lavoie MOTION: Carried Unanimously II. Motion: Commissioner Pappas to approve the Minutes of the Board of Public Works Special Meeting of March 19, 2015. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously III. Motion: Commissioner Pappas to approve the Minutes of the Board of Public Works Budget Workshop of March 26, 2015. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Minutes of Board of Public Works Meeting of April 23, 2015 Page 1  IV. Public Comment A. Motion: Commissioner Pappas to approve the third table to be returned to the City Room Café until a final decision is made at the board level for outdoor dining procedures. SECONDED: Commissioner Bergeron MOTION: Carried Unanimously DISCUSSION: Terry Wade, Owner of the Cityroom Café at 105 W. Pearl Street spoke to the Board regarding the removal of one if her three outdoor tables used seasonally for outdoor dining. She communicated that for 25 years, the Cityroom Café has had three tables on the sidewalk and has neither received any complaints nor been contacted by the police regarding a complaint. This year she was not granted a permit for her third table. Ms. Wade communicated that the removal of this table would significantly impact her income and would affect her ability to pay for health insurance for her fulltime employees. She isn’t clear as to why this table has been removed. Resident Randy (last name not given) spoke to the board. He has been passing by this particular outside table for years and has never had any issues passing by with his service dog and as a blind person. The Mayor responded that the most important thing is that our sidewalks are safe for people to walk on. She has asked the Director to put together a group of people from the city to review the protocols that have been put in place for outdoor dining. It is important that all business have the same rules to operate under. Within the last year the permit has been changed to say that there must be 5 feet of unobstructed walking space for people to walk safely on a sidewalk. If this table at the Cityroom Café has 5 feet then there isn’t a problem. Otherwise we need to be prepared to tell everyone in the city that they don’t need to have 5 feet. The meeting to review current outdoor timing protocol is next week and should come back with recommendations and then the board can review and approve or adjust them. Alderman Siegel stated that according to federal law only 3 feet of clearance is required and that 5 feet is a measurement voluntarily adopted by the City of Nashua. He said there is City legislation being contemplated to allow the Cityroom Café to keep their current table configuration because of their unique sidewalk configuration including a bump out in front of their establishment. He believes that removing the table would result in needlessly penalizing the business through significant loss of income. Minutes of Board of Public Works Meeting of April 23, 2015 Page 2  B. Coleen Cappucci of 122 East Hobart St spoke to the board about the poor condition of her road and would like it paved. Director Fauteux responded that East Hobart is scheduled to be paved during FY16. C. John Paolillo of 560 S. Main Street spoke to the board regarding that fact that he has lived there for 31 yrs and only 3/10 of a mile from Farmington Rd to Lisbon Lane has been paved. The north part of Main Street has been paved and also the south part. In 31 years his section hasn’t been paved. Estimated 40-50 pot holes in front of his property. The hot patch they put down just makes a mess every year. Why has the other 2/3 of road been paved but his has not? Requesting his street be added this year. The Mayor explained the need to increase paving budget. The budget doubled last year to $2m and that we are in the process of finding a company to upgrade the software to do a new analysis for future streets. The resident of 560 S. Main also mentioned the drain in front of their home that is above street level that they have to maintain so water will flow properly. Commissioner Pappas asked if we could publish a Mill and Fill list. Director Fauteux commented that she would hate to publish a list and not be able to follow through as sometimes we get derailed. She would rather keep everyone up to date on the streets that have been done. D. Tracy Pierce of 109 East Glenwood St suggested that maybe we could mill and fill the side streets and pave South Main. E. Linda Twombley of 120 E. Hobart St has lived here for 39 years and her street has never been paved. Only spray tar and sand. Area gets torn apart every year. V. Aldermanic Referrals: A. R-15-127 AUTHORIZING THE ACQUISITION OF APPROXIMATELY 1.6 ACRES OF LAND ABUTTING SOUTHWEST PARK AT YUDICKY FARM FROM COOSANE, LLC UPON CERTAIN CONDITIONS AND AUTHORIZING A RELATED TRANSFER OF $60,000 FROM GENERAL CONTINGENCY MOTION: Commissioner Bergeron to approve Aldermanic Referral: R-14-073. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: Commissioner Pappas wanted to know if the $60k comes from the from conservation money? Mayor Lozeau responded that it does not. It is coming from Coosane, LLC. It covers the cost of the piece of land from Yudicky Farm parking lot to The Nature of Things property. B. O-15-047 UPDATING THE ORDINANCE ON OTHER SIGNS IN STREET RIGHTS-OF-WAY MOTION: Commissioner Pappas to approve Aldermanic Referral: O-15-047. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Alderman Deane joined the discussion regarding the trailblazing signs. There was also a signage discussion about removing antiquated groups, add aldermanic, remove traffic Minutes of Board of Public Works Meeting of April 23, 2015 Page 3  department sign and replace with DPW. Waiting for community development to finish a proposal and then the Infrastructure Committee and DPW will review it. Commissioner Moriarty recommends changing Public Works Division to Division of Public Works. Alderman Deane will discuss with Dory Clark from the Legal Department. VI. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway John Vancor provided an update on the status of the Broad Street Parkway Project. Details are available on the website. B. Motion: Commissioner Pappas to approve Change Order #2 for Construction Engineer Services with Ward Geotechnical for the Replacement of the Nashua Canal Control Structure in the amount of $18,315. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: During final design, it was determined that the outlet control structure meets requirements to be classified as a low hazard dam. NHDES has specific qualification requirements for individuals who perform inspection of dam construction. Ward Geotechnical was selected to perform services related to construction of this structure based on their extensive relevant experience. Earlier work included review of contractor submittals and meeting attendance and observation of early construction activities. Work under this Change Order will include construction administration of remaining work on this structure. With the approval of Change Order #2 the total contract value will be $27,705. VII. Parks & Recreation Department: A. Motion: Commissioner Pappas to accept the resignation of Foreman Robert Beaucher effective May 1, 2015. SECONDED: Commissioner Lavoie MOTION: Carried Unanimously DISCUSSION: Bob has worked for the city at the Parks and Recreation Department for over 42 years. Bob started out as a groundsman and worked his way up to the positon of Foreman. Bob’s current responsibility was for Greeley Park, Main Street, Rotary Pool, and all of the inner city parks and public spaces. Bob was also the foreman responsible for the Minutes of Board of Public Works Meeting of April 23, 2015 Page 4  Fourth of July Fireworks Display in his 42 years at the department Bob only missed two July Fourth events. I would like to thank him for his years of service and wish him well with his retirement. Commissioner Pappas wishes him the best and thanks him for his service. B. Informational: Presentation by Parks & Recreation Department Superintendent on the progress and status of the Emerald Ash Borer in NH. VIII. Street Department: A. Motion: Commissioner Pappas to approve the hiring of Jason Joyce of Hudson, NH to the position of Truck Driver, Street Department. Starting salary for this position will be $21.38 per hour for a yearly salary of $44,470.40. Funding will be through: Department: 161 Street Department; Fund: General; Account Classification: 51- Salaries & Wages. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: This position was posted per AFSCME CBA and there were no internal applicants. The interview team consisting of Eric Ryder, Street Superintendent, Jeff Lafleur, Street Superintendent and Nick Caggiano, Parks & Recreation Superintendent developed interview questions related to the job and scored and rated the applicants. After review of the candidates, it was determined that Jason Joyce would be recommended for the position. Mr. Joyce participated in a practical test administered by the Fleet Manager. The test was comprised of pre-trip inspection and road test including parking, backing up and driving. Mr. Joyce performed well on the testing. B. Motion: Commissioner Pappas to approve the purchase of an Asphalt Planer Attachment from HP Fairfield of Pembroke, NH at a cost of $24,065. Funding will be through Department: 161 Street; Fund: General; Activity: Equipment. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Street Department received a new Trackless MT6, this Trackless has been equipped with a high flow hydraulic pump and deep reduction gear box that enables this Trackless to operate with smooth, precise surge-free control with several attachments. One of these attachments is the asphalt cold planer that is used to grind down areas of asphalt that abuts manhole covers, gutters, curbs, potholes and utility cuts in preparation for repair and resurfacing. The Trackless Cold Planer Attachment is 18” wide and has the capability of shifting hydraulically side to side 22” to plane a 40” wide area in a single pass before equipment needs to be repositioned; this is highly desirable as with other cold planers Minutes of Board of Public Works Meeting of April 23, 2015 Page 5  the entire piece of equipment must be repositioned every time a patch wider than the width of the drum of 16”-18” is needed. The purchase of this planer will be through the HGAC (Houston-Galveston Area Council) procurement service and will be purchased directly from Trackless through their local dealer H P Fairfield in Pembroke NH. C. Motion: Commissioner Pappas to approve the purchase of a 35 Ton Low Bed Trailer from Hale Trailer of Walpole, MA for the price of $39,525. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The City went out to bid in April for a 35 Ton Low Bed Trailer to replace the current Low Bed Trailer #51. This trailer is 21 years old and requires extensive structural frame repair due to rust and rot, brake replacement and wooden deck replacement are also required to pass state inspection. Trailer #51 is used for moving large construction equipment, street curbing and large steel plates used temporarily to cover sink holes. The new trailer will be used in the same capacity by the Street Department. It is the recommendation of the Superintendent, the Fleet Manager and the Purchasing Department that the purchase be awarded to Hale Trailer for the procurement of their bid for a Dorsey Model LB35-22DD Dominator Series Detachable Neck Low Bed Trailer. IX. Wastewater Department: A. Motion: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously B. Motion: Commissioner Pappas to approve the purchase of polymer from Polydyne of Riceboro, GA not to exceed the amount of $75,000 for the remaining fiscal year. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: When the dewatering upgrade was designed with the Huber Presses, the technical specifications for the Huber presses stated in order to optimize the performance of the presses, the desired polymer should be a liquid emulsion polymer. Since the original polymer system was a dry system, the City installed a Velodyne polymer system which is designed for liquid emulsion polymers as part of the sludge dewatering upgrade. We conducted a polymer study (bench test) to determine which specific product would be the most cost effective. Since BASF does not manufacture a liquid emulsion Minutes of Board of Public Works Meeting of April 23, 2015 Page 6  polymer, we contacted three other vendors to participate in the bench tests, Polydyne, Cleanwaters and Carus. The only two companies that took part in the bench test were Polydyne and Cleanwaters. The final result was that Polydyne Inc. could offer the City a cross-linked liquid emulsion polymer that had the best performance in the Huber Presses. The polymer cost for Polydyne is $1.03/lb. and the polymer cost for Cleanwaters is $1.35/lb. I am requesting an amount not to exceed $75,000 to purchase polymer from Polydyne for the remainder of this fiscal year. Commissioner Moriarty asked about a cost analysis for the City. Superintendent David Simmons said that an analysis had been done and it will be more efficient. There should be a savings of approximately $15K/yr. C. Motion: Commissioner Pappas to approve the award of the construction contract for the NWTF Roof Replacements Project contract to Rockwell Roofing, Inc. of Leominster, MA in the amount of $382,500. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The roofs scheduled for replacement in the project are all the buildings which were part of the original plant construction or the 1989 secondary plant upgrades. Most of these roofs are over 25 years old and are in need of replacement. There are roof leaks in at least 3 buildings during heavy rainstorms. The purpose of this project is to replace all the older roofs at the plant. There are eight buildings and approximately 33,400 square feet of roofs to be replaced in this project. The buildings scheduled for roof replacement include the following buildings: admin, sludge dewatering, grit, maintenance, aeration, pump, dechlorination, and the pipe gallery entrance and the loading dock canopy. A total of eight contractors attended the prebid meeting on this project, but only 3 bid on it. The low bid of $382,500 was received from Rockwell Roofing. Rockwell Roofing has completed numerous commercial and municipal roofing projects. References were checked and in all cases Rockwell had performed quality work on time and on budget. This is a FY15 scheduled replacement as identified in the wastewater equipment replacement fund (WERF), equipment ID No: RR. Minutes of Board of Public Works Meeting of April 23, 2015 Page 7  It was mentioned that the 15 year warranty is standard. Alderman Deane wanted to know where the disposable of the old roof would be. Superintendent Simmons said that the contractor is responsible for disposal and that he will verify that it won’t be going in our landfill prior to going to finance. D. Motion: Commissioner Pappas to approve the replacement of the Muffin Monster Grinder from JWC Environmental of Costa Mesa, CA in the amount of $18,869. Funding will be through Department 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Wastewater Treatment Facility requests the purchase and repair of a Muffin Monster Grinder, through JWC Environmental, the company that manufactures the grinders. The Wastewater Treatment Facility uses Muffin Monster Grinders throughout the facility and pump stations. They are used to grind rags and other larger material to prevent clogging and premature wear on pumps. The Muffin Monster Grinder would be used to grind material from our grease pit to feed the primary digester. Grease fed to the primary digester results in an increase in gas production. JWC Environmental is the sole manufacture of Muffin Monster Grinders and recognized as the leader in the grinder industry. Because we use only Muffin Monster grinders at the NWTF, would like to request the purchase of a Muffin Monster grinder for the price of $18869.00. This is a FY15 scheduled replacement as identified in the wastewater equipment replacement fund (WERF), equipment ID No: GTG. E. Motion: Commissioner Pappas to approve the award of a services contract for the WERF Updates to Wright Pierce of Portland, ME in the amount of $19,100. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 53 Professional and Technical Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Wastewater Plant maintains a wastewater equipment replacement fund (WERF) list of all equipment at the Nashua Wastewater Treatment Facility (NWTF). This list is used as a planning tool of when to replace equipment at the facility prior to the end of useful life and potential failure. It is also used to assist with projecting operating costs at the Plant over a 5-year planning period and to help determine if the wastewater user rate fees are adequate for projected spending. The purpose of this project is to have a consultant with expertise in the wastewater plants review the existing WERF, make sure all the significant equipment is shown on the list and to provide updated costs for purchase and installation. It was bid as an RFP in order to streamline the selection process and to encourage consultants to provide competitive costs which are not otherwise possible with a request for Minutes of Board of Public Works Meeting of April 23, 2015 Page 8  qualifications (RFQ). Three consultants expressed an interest in this project and bid on it. These companies were Stantec, Wright Pierce and Weston & Sampson. Wright Pierce was determined to be the lowest qualified bid in the amount of $19,100. Although Stantec had a lower bid, they appear to lack experience in performing WERF related projects at other plants. They also have not previously provided services at the NWTF and were judged to have too much of a learning curve to perform this work in a timely and cost effective manner. Bid Summary – WERF Updates Project – Bid Opening March 26, 2015 Three bids were received as follows: Consultant Amount Stantec $15,000 Wright Pierce $19,100 Weston Sampson $36,690 Wright Pierce has recently completed the design and construction phase services for the sludge dewatering project. They also are design engineer for the headwork’s project which is on-going. They have provided quality services at the NWTF and expect they will continue in this manner for the WERF project. They have also performed this type of work at another plant, which reported that the project was satisfactorily completed and within the budget. Commissioner Bergeron wanted to know if we are updating replacement costs for a onetime cost. Superintendent Simmons said that yes we are. F. Informational: Commissioner Pappas to approve and place on file the Wastewater permit & appeal. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Superintendent Simmons explained the draft permit was submitted 15 months ago and there was no response to the city. X. Solid Waste Department: A. Motion: Commissioner Bergeron to approve a contract with Environmental Compliance Services, Inc. (ECS) of Bow, NH to provide air quality monitoring and landfill gas sampling and analysis services for the Shady Lane Landfill and New Searles Elementary School. This contract and will be in the amount of $15,284. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional and Technical Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Minutes of Board of Public Works Meeting of April 23, 2015 Page 9  DISCUSSION: The Solid Waste Department solicited bids in March 2015 to engage a firm with substantial experience in analytical field sampling and laboratory testing relative to air quality and landfill gas. The professional skills and services required to produce the required results consist of ambient air and landfill gas sampling, analysis and reporting. These services are performed at the former Shady Lane Landfill and New Searles Elementary School. The Solid Waste Department received four bids for review. Two of the bids failed to meet all of the requirements in the RFP and were rejected. ECS was chosen based on having the lowest cost, previous experience at the subject site and demonstrated knowledge of the services required. This contract is to be awarded with the option for annual renewals for up to three years under the same terms and conditions for each fiscal year (July 1 to June 30) at the discretion of the City. The contract is scheduled for submittal to the Finance Committee upon Board of Public Works approval and is subject to approval of the City’s fiscal year 2016 budget. ECS has provided the required certificate of insurance to accomplish this testing. The Solid Waste Superintendent and the Environmental Engineer recommend awarding Environmental Compliance Services, Inc. (ECS) of Bow, NH the contract for these services. Alderman Deane gave a little history on the subject. B. Motion: Commissioner Bergeron to approve a three year contract between the City of Nashua and Chemserve Environmental Analysts of Milford, NH for water quality testing services at the Four Hills Landfill and four closed landfill sites in the City of Nashua. This contract and will be in the amount of $31,651 annually. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional and Technical Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Solid Waste Department solicited bids in March 2015 to engage a firm with substantial experience in analytical field sampling and laboratory testing relative to closed landfills and groundwater management zones as regulated by the New Hampshire Department of Environmental Services (NHDES). The professional skills and services required to produce the required results consist of water quality sampling, analysis, and reporting. These services are performed at the Four Hills Landfill, former Shady Lane Landfill, Old Nashua (Riverside) Landfill, Roussel Gardner Park Landfill, and Lincoln Park Landfill. Minutes of Board of Public Works Meeting of April 23, 2015 Page 10  The Solid Waste Department received seven bids for review. Four of the bids failed to meet all of the requirements in the RFP and were rejected. Chemserve was chosen based on cost, previous experience at the subject sites, work on other City projects, and demonstrated knowledge of the services required. This contract is to be awarded with the option for annual renewals for up to three years under the same terms and conditions for each fiscal year (July 1 to June 30) at the discretion of the City. The contract is scheduled for submittal to the Finance Committee upon Board of Public Works approval, and is subject to approval of the City’s fiscal year 2016 budget. Chemserve has provided the required certificate of insurance to accomplish this testing. The Solid Waste Superintendent and the Environmental Engineer recommend awarding Chemserve Environmental Analysts of Milford, NH the contract for these services. C. Motion: Commissioner Bergeron to approve a three year contract between the City of Nashua and Interstate Refrigerant Recovery Inc. of Foxboro MA, for refrigerant recovery (CFC’s) services at the Nashua Recycling Center. The term of this contract will be from July 1, 2015 through June 30, 2018. Spending for this contract service is not to exceed $20,000 annually. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services. SECONDED: Commissioner Pappas MOTION: Carried Unanimously DISCUSSION: The Solid Waste Department went out to bid for the Refrigerant recycling at the Four Hills Landfill. Two vendors submitted bids for price per unit. After reviewing the bids, the Solid Waste Superintendent and Recycling Coordinator determined that Interstate Refrigerant Recovery Inc. will be awarded the contract. This contract is for three years renewable annually subject to budget appropriations. The duration of this contract will be from July 1, 2015 through June 30, 2018. Interstate Refrigerant Recovery, Inc. has provided the required certificate of insurance to accomplish this service. The Solid Waste Superintendent and the Recycling Coordinator recommend awarding Interstate Refrigerant Recovery Inc. of Foxboro MA the contract for these services. REFRIGERANT RECYCLING BIDS $/ Company Address City Stat Zip Contact Recommended unit Minutes of Board of Public Works Meeting of April 23, 2015 Page 11  Amherst 16 Skyview Nashua NH 03062 Steve Ondus $7 Appliance Drive Interstate Refrigerant P.O. Box 517 Foxboro MA 02035 Tim Maloof $6 X Recovery, Inc. D. Motion: Commissioner Pappas to approve a three year contract between the City of Nashua and Oldcastle Lawn and Garden of Hooksett, NH to provide brush grinding services for the Four Hills Landfill at no charge to the City of Nashua. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Solid Waste Department went out to bid for brush grinding services. The RFP was sent to fourteen vendors with only two responding. Oldcastle Lawn and Garden proposed sending in trailers at convenient times to haul the brush from the landfill to their facility to process at no cost to the City of Nashua. Landfill equipment operators would load the trailers. Oldcastle Lawn and Garden have provided the required certificate of insurance to accomplish this service. The Solid Waste Superintendent and the Recycling Coordinator recommend awarding Oldcastle Lawn and Garden of Hooksett NH the contract for these services. Vendor Name Vendor Address Proposed Fee Recommended Oldcastle Lawn and Garden Hooksett, NH $0 X The Dirt Doctors Pembroke, NH $3,390/Day Commissioner Moriarty commented that a good job was being done in this area. E. Motion: Commissioner Pappas to approve a three year contract between the City of Nashua and Universal Recycling Technologies, LLC for the processing and disposal of electronic waste from the Nashua Recycling Center. The term of this contract will be July 1, 2015 through June 30, 2018. Funding for this contract service is not to exceed $75,000 annually. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Solid Waste Department went out to bid for the Electronic Waste recycling at the Four Hills Landfill. Four vendors submitted bids. After review of bids by the Solid Waste Superintendent and the Recycling Coordinator, it was determined that Universal Minutes of Board of Public Works Meeting of April 23, 2015 Page 12  Recycling Technologies, LLC will be awarded the contract. They were the lowest bid based on current recycling levels and also offered 50,000 lbs. of free recycling being offered by their partner Samsung. This contract is for three years renewable annually subject to budget appropriations. The duration of this contract will be from July 1, 2015 through June 30, 2018. The Solid Waste Superintendent and the Recycling Coordinator recommend awarding Universal Recycling Technologies, LLC the contract for these services. Commissioner Pappas would like to see us start charging because she fears we are getting disposals from other cities. She thinks it would offset some of the costs if we charged for the first three items. Complete Recycling Solutions North Coast Serv. LLC RMG Enterprise Universal Recycling Tech. Monitors $0.140 $0.11 $0.14 $0.13 CPU's $0.140 $1,900.64 Credit $0.20 $2,715.20 Credit $0.10 $1,357.60 Credit $0.20 $2,715.20 Incomplete N/A Credit $0.05 $0.17 $0.15/$0.20 Laptops $0.140 Credit $0.22 Credit $0.30 Mixed $0.140 $9,293.20 $7,301.80 $0.16 $10,620.80 $0.13 $8,297.50 TV's/CRT's $0.140 $79,324.42 $0.14 $79,324.42 $0.14 $79,324.42 $0.13 $73,658.39 $75 per p/u and $150 cost for Initial/$50 per some p/u 8" box=$8 Low grade lamp Low grade electronics $0.05 Low Other Costs boxes $3,225.00 Elect. $0.06 $2,300.00 are no charge $0.00 Grade Items $0.00 TOTALS CRS $93,743.26 North Coast $86,211.02 RMG $88,587.62 URT $79,240.69 F. Motion: Commissioner Pappas to approve the renewal of the Cooperative Service Agreement between the City of Nashua and the USDA Wildlife Management Service for FY16 pending budget approval. This service agreement covers the integrated gull management program at the Four Hills Landfill and is not to exceed $59,040. Funding for this agreement is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification 53 Professional & Technical Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The Cooperative Service Agreement (CSA) between the City of Nashua and the USDA Wildlife Service is a renewal of the ongoing integrated gull management project. Its purpose is to reduce on and off-site conflicts associated with large concentrations of gulls and other birds at the Four Hills Landfill that could potentially affect the surrounding neighborhoods. The CSA covers Wildlife Service activities for the period of July 1, 2015 through June 30, 2016. Minutes of Board of Public Works Meeting of April 23, 2015 Page 13  Through this agreement trained personnel are assigned to the Four Hills Landfill Monday through Friday to control gull populations utilizing standardized harassment techniques. All necessary permitting and reporting is coordinated with the USDA. Please see the attached copy of the Cooperative Service Agreement for further details. This expense is a budgeted item and is subject to approval of the FY 2016 budget. G. Motion: Commissioner Pappas to approve Sanborn Head and Associates of Concord, NH to perform engineering services at the City’s landfills for FY16 pending budget approval not to exceed $80,000. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 53 Professional and Technical Services. SECONDED: MOTION: Carried Unanimously DISCUSSION: Sanborn Head and Associates (SHA) is the City’s primary engineering consultant for landfill and solid waste related issues, including landfill gas management, design and construction; groundwater, air and solid waste permitting; capacity analyses; regulatory representation; and general landfill operations. They review and prepare documents required by the City’s Title V air emission permit. They also prepare the annual Greenhouse Gas Emissions report that is required by the USEPA. The City also utilizes SHAs Landfill Gas Management Suite (LFGMS) software program to assist us with monitoring, managing, operating the landfill gas collection and control system at the Four Hills Landfill. The data collected in LFGMS is included in tri-annual monitoring reports submitted to NHDES and is required by the Standard Operating Procedures/Enhanced Monitoring Procedures Plan approved by NHDES. As such, they have a thorough understanding of the issues and requirements of the Four Hills facility and other closed City landfills, and provide consistent, high quality engineering and consulting services to the department in a timely manner. They have demonstrated superior abilities relative to regulatory reporting, permitting, design and construction oversight. Therefore, they are considered a sole source for these services. Sanborn Head has provided the required certificate of insurance to accomplish these services. The Solid Waste Superintendent and the Environmental Engineer recommend awarding Sanborn Head and Associates of Concord, NH the contract for these services. XI. Engineering Department A. Motion: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. Minutes of Board of Public Works Meeting of April 23, 2015 Page 14  SECONDED: Commissioner Moriarty MOTION: Carried Unanimously B. Motion: Commissioner Bergeron to approve Drainlayer’s License for Statewide Excavation, LLC, 7 E. Otterson St, Nashua NH 03060, in accordance with Nashua City Code §255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Statewide Excavation, LLC, is requesting approval for a Drainlayer's License in accordance with Nashua City Code § 255-19 Issuance of Drainlayer's License. Statewide Excavation, LLC, is located in Nashua, NH. Working with other companies, private excavation work was completed satisfactory through the Nashua Building Dept. Statewide Excavation’s most recent sewer and water excavation projects were for the Town of Hudson Highway Dept., Hudson, NH, the Town of Hooksett DPW, Hooksett, NH and various locations around MA. References were checked and found to be acceptable. The City Engineer's Office recommends approval of the request. C. Motion: Commissioner Bergeron to approve Change Order No. 4 to the Main Street On-Call Electrical Services to Johnson’s Electric Supply, Inc. of Nashua, NH in the amount of $10,000. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: During the 2014 construction season, the City issued Change Order No. 3 for an On- Call Electrical Services contract to Johnson’s Electric Supply, Inc. in the amount of $ 10,000 to provide services in repairing and replacing a variety of wiring for the Main Street Sidewalk Improvements project. The City no longer has a contract with PSNH to maintain the old street lights, provide power or maintain underground conduits. Johnson’s Electric is providing this service as well as maintaining the new LED lights and outlets installed during the Main Street Improvements project. The total value of the contract with Johnson’s Electric Supply, Inc. is $19,500. This Change Order No. 4 in the amount of $10,000 is for continued electrical repair services within the Main Street Improvements project to address unknown and unexpected electrical conflicts and issues, such as repairing and splicing 120V/240V/480V wiring. The decision to do a change order with Johnson’s Electric Supply Inc. was based on their costs being consistently lower than others. Minutes of Board of Public Works Meeting of April 23, 2015 Page 15  The needed electrical work requires close coordination with construction being completed by the Street and Engineering Departments. Johnson’s Electric Supply, Inc. has demonstrated their willingness to work cooperatively with the City on the Main Street Improvements project. In addition, they continue to provide the lowest prices with high quality workmanship. This Change Order No. 4 results in a revised contract amount of $29,500. D. Motion: Commissioner Bergeron to approve the award of the construction contract for the 2015 Sewer Project to DeFelice Corporation of Dracut, MA in the amount of $1,127,913. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Rehab, and Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: The annual sewer program addresses failing, aged sewers including those with repeated sinkholes. This 2015 Sewer Project is expected to replace or line sections of City sewer mains totaling approximately 1,000 feet. The contract covers the areas in Temple Street from Amory St to East Hollis St and in an easement from Franklin St to Auburn St. Contract work includes replacing sewer service lateral connections as well as catch basins and manholes prior to road restoration. Five contractors attended the mandatory pre-bid meeting on March 24, 2015. One bid was received. DeFelice Corporation of Dracut, MA submitted a bid for $1,127,913.40. The bid was reviewed and found to be acceptable. DeFelice Corporation has performed satisfactorily on other sewer projects of this scale in the City. Work is expected to begin in May and finish before the end of this year. Commissioner Lavoie asked if the one bid was within what Engineering expected. The City Engineer Steve Dookran responded that it was and that the lack of bids probably had to do with their project load. Alderman Siegel is concerned about why our project was put on the back burner for some contractors and why we only received one bid? He thinks it’s a lot of money to be left on the table for a contractor. City Engineer Steve Dookran reiterated that he thinks it was just a time frame issue. E. Motion: Commissioner Bergeron to approve the award of the construction contract for the Burke St Sewer Phase 2 project to DeFelice Corporation of Dracut, MA in the amount of $2,616,213. Funding will be through: Department 169 Wastewater; Fund: Wastewater; Activity: Storage Tanks. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of April 23, 2015 Page 16  This project is the third part of the CSO 4 Infrastructure Improvements project which included construction of a CSO storage tank downstream of CSO 4 and lining of the 106 year old Burke Street Sewer. Phase 2 consists of replacing or lining deep sewer service laterals, modification or replacement of existing catch basins and roadway improvements. Utility upgrades by the gas and water companies occurred ahead of this project. This project was advertised on March 5, 2015. Three firms attended the mandatory prebid meeting. Two bids were received as follows: DeFelice Corporation of Dracut, MA $2,616,213 Albanese D&S, Inc. of Dracut, MA $2,778,983 Hazen and Sawyer tabulated and reviewed the bids and have recommended the award to DeFelice Corporation as the qualified, low bidder in the attached letter. DeFelice has satisfactorily completed other sewer projects of this size in the city. The Engineering Dept. recommends award of this project to DeFelice Corporation in the amount of $2,616,213. F. Motion: Commissioner Bergeron to approve the award of the construction phase services contract for the Burke Street Phase 2 project to Hazen and Sawyer, P.C. of Boston, MA in the amount of $165,341. Funding will be through Department: 169 Wastewater; Fund: Bond; Activity: Storage Tanks. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Hazen and Sawyer was awarded the designs for the three CSO 4 Infrastructure Improvements projects which included the CSO storage tank downstream of CSO 4 and lining of the 106 year old Burke Street Sewer and this Phase 2 project which consists of replacing or lining deep sewer service laterals, modification or replacement of existing catch basins and roadway improvements. Hazen and Sawyer are being hired to provide construction administration and partial resident engineering services during the construction of the project. Using the engineer on record for the construction phase services is required by the NHDES for projects eligible for the 20% State Aid grant. The scope of work and resulting fee for these services has been significantly reduced by allocating a City Inspector for the majority of the construction inspection activities. The proposed fee of $165,341 is reasonable for this project. G. Informational: CSO Consent Decree Quarterly Report to EPA MOTION: Commissioner Pappas to accept and place on file the CSO Consent Decree Quarterly Report to EPA. SECONDED: Commissioner Moriarty Minutes of Board of Public Works Meeting of April 23, 2015 Page 17  MOTION CARRIED: Carried Unanimously H. Informational: Paving Program Update MOTION: Commissioner Pappas to accept and place on file the Paving Program Update. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously XII. Administration A. MOTION: Commissioner Pappas to accept and place on file the letter dated April 7, 2015 from Mayor Lozeau regarding approval of travel costs for Director Lisa Fauteux to attend the 2015 Tiger Summit in Washington, DC on April 16, 2015. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: It was explained that the city is involved in the TIGER (Transportation Investment Generating Economic Recovery) summit because of our joint application with MA to have improvements made to Exit 36S. B. Informational: CERF MOTION: Commissioner Pappas to accept and place on file the CERF Schedule. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: There was a discussion on the Capital Equipment Reserve Fund. The Mayor explained that some of the items can be moved out if they do not need to be replaced at the particular time they come up for replacement. C. Informational: Outdoor Dining segment MOTION: Commissioner Pappas to accept and place on file the Informational Segment on Outdoor Dining. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: When information is ready, it will be distributed. D. Informational: Palm Street MOTION: Commissioner Pappas to accept and place on file the Informational Discussion regarding Palm Street. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously DISCUSSION: Map was shown and City Engineer Steve Dookran explained the issue regarding parking on Palm St. Map will be made available to the Alderman. Minutes of Board of Public Works Meeting of April 23, 2015 Page 18  Alderman Pappas believes removing one parking space won’t hurt the neighborhood. Alderman Siegel doesn’t believe Mr. Cutter’s issue can be solved by legislation. E. Discussion: Sculpture Locations Locations this year include Fields Grove, Roby Park and Lincoln Park. There are certain height and width restrictions with all sculptures. F. Director’s Report The Director showed a series of slides showing various current Public Works projects and activities. Commissioner Bergeron asked if the DPW PowerPoint presentation could be put on Channel 16 for residents to see the projects being done in the City and their progress. Everyone agreed that would be a good idea. XIII. Commissioner’s Comments Commissioner Bergeron invited everyone to walk at Greely Park, May 2nd, Sharon’s Walk @ 2:00pm. Meeting adjourned at 8:12pm Minutes of Board of Public Works Meeting of April 23, 2015 Page 19