Board of Public Works
Regular MeetingNashua, NH · May 7, 2015
Minutes
Minutes of Board of Public Works
Special Meeting of May 7, 2015
A special meeting of the Board of Public Works was held on Thursday, May 7th, 2015 at 7:00 p.m.
at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street,
Nashua, NH 03062.
Members Present
Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works
Commissioner Kevin S. Moriarty, Vice Chair Ken Siegel, Aldermanic Liaison
Commissioner Paul G. Bergeron Wayne Husband, Senior Traffic Engineer
Commissioner Tracy Pappas David Deane, President, Board of Aldermen
Mayor Lozeau called the meeting to order at 7:00 p.m. and called the roll.
Commissioner Moriarty: Present
Commissioner Bergeron: Present
Commissioner Pappas: Present
Mayor Lozeau: Present
Mayor Lozeau opened the meeting by informing the board of the loss of Commissioner
Lavoie to a tragic accident earlier in the week. Commissioner Lavoie had served as a
Commissioner for over 15 years to the City of Nashua. She spoke of his wisdom, his
knowledge of the city infrastructure and Public Works and that his passing is a tremendous
loss to the City.
I. Motion: Commissioner Pappas to approve the Agenda as amended and presented.
SECONDED: Commissioner Moriarty
MOTION: Carried Unanimously
II. Public Comment
A. Mr. James Cutter of 86 Palm Street read a letter to the Board regarding a no parking
sign on Palm Street. (attached)
Commissioner Pappas asked to have access to the legal opinion about the no parking
sign in question. The Mayor responded that the Legal Department sent information to
an Alderman which discusses the two ordinances and how one superseded the other
and was adopted by the Board and to change it would require legislation to be brought
in by the Board of Alderman.
Alderwoman Brown said that she had received the legal opinion from Attorney Bennett
and that the Broad Street Parkway ordinance that replaces the former ordinance is
legal. She is proposing legislation in the future so that the Board and community can
discuss and review the parking space.
Minutes of Board of Public Works Meeting of May 7, 2015 Page 1
B. Mrs. Kaminski spoke to the Board on Mr. Cutter’s behalf and asked that there be some
sort of senior exception since he is 83 years old.
III. Wastewater Department:
A. Motion: Commissioner Pappas to approve the selection of Ryan R. Pelissier of
Allenstown, NH to the position of Operator II, 2nd shift, Wastewater Treatment
Facility. Starting salary for this position will be $25.92 per hour for a yearly
salary of $53,913.60. Funding will be through: Department: 169 Wastewater;
Fund: Wastewater; Account Classification: 51 Salaries & Wages.
SECONDED: Commissioner Moriarty
MOTION: Carried Unanimously
DISCUSSION:
This vacancy was the result of the shift change of Kevin Brodeur from 2nd shift to 1st
shift effective April 8, 2015. The position was posted per AFSCME CBA internally,
and there were no qualified applicants.
The vacancy was then posted externally, on the City website, in local newspapers and
related government agency’s websites. There were three applications received and
three interviews were conducted.
The interview team consisted of John Adie, Plant Operations Supervisor, Kenneth
Lowe, Collection System Foreman, James Lavalley, Maintenance Foreman, Noelle
Osborne, Laboratory Supervisor, David A. Simmons, Wastewater Superintendent and
Jeff Lafleur, Solid Waste Superintendent. The interview team developed and
administered a set of interview questions related to the position. The candidate was
also interviewed by Lisa Fauteux, Director of Public Works. Mr. Pelissier was selected
because of his knowledge, ability and qualifications in the field of wastewater and is
the selected candidate.
B. Motion: Commissioner Pappas to approve the selection of Donald A. Fossett of
Brookline, NH to the position of Operator II, 2nd shift, Wastewater Treatment Facility.
Starting salary for this position will be $25.92 per hour for a yearly salary of
$53,913.60. Funding will be through: Department: 169 Wastewater; Fund:
Wastewater; Account Classification: 51 Salaries & Wages.
SECONDED: Commissioner Moriarty
MOTION: Carried Unanimously
DISCUSSION:
This vacancy was the result of the shift change of Eugene Meyers from 2nd shift to 3rd
shift, which will occur after the new candidate is trained, 60 days. The position was
posted per AFSCME CBA internally, and there were no qualified applicants.
The vacancy was then posted externally, on the City website, in local newspapers and
related government agency’s websites. There were three applications received and
three interviews were conducted.
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 2
The interview team consisted of John Adie, Plant Operations Supervisor, Kenneth
Lowe, Collection System Foreman, James Lavalley, Maintenance Foreman, Noelle
Osborne, Laboratory Supervisor, David A. Simmons, Wastewater Superintendent and
Jeff Lafleur, Solid Waste Superintendent. The interview team developed and
administered a set of interview questions related to the position. The candidate was
also interviewed by Lisa Fauteux, Director of Public Works. Mr. Fossett was selected
because of his knowledge, ability and qualifications in the field of wastewater and is
the selected candidate.
The Mayor mentioned the Mayor’s Summer Job Youth Initiative she is working on for this
summer. The goal of the initiative is to help industries where it is difficult to attract workers, such
as Pennichuck Water Works and Wastewater. The program will be open to High School Juniors
and Seniors. These will be paid positions.
IV. Engineering Department
A. Informational: Amherst Street Traffic Improvements between Charron Avenue and
Diesel Road
DISCUSSION:
Senior Traffic Engineer, Wayne Husband, presented the proposed traffic improvements
to the Board.
The City of Nashua is in possession of Preliminary Design Plans for transportation
improvements at the intersection of Charron Avenue and Amherst Street across from
the Burger King jug handle and the widening of Amherst Street through the jug handle
just west of the existing Dunkin Donuts.
The plans would accommodate the following:
Two left turn lanes from Charron Avenue to Amherst Street westbound
A right turn lane from Charron Avenue to Amherst Street eastbound
Elimination of the jug handle just west of Dunkin Donuts
Widening of Amherst Street to allow left turns from Amherst Street to Whole
Food and the south side that is currently being developed
Building a full four approach signalized intersection that allows left turns onto
Amherst Street eastbound and west bound. This allows the elimination of the
jug handle just west of Dunkin Donuts.
Relocation of all the mast arms, traffic cabinets and associated traffic
infrastructure
Relocation of utility poles along Charron Avenue and Amherst Street
There will be some full box reconstruction in areas to accommodate the
widened roadway(s), but most of the pavement work will be mill and fill.
The cost of the project and process going forward would be as follows:
The cost for these improvements are estimated to be $1.1 million
The City is seeking approval to bond $550,000 toward this reconstruction. A
bond hearing is being held on Monday, May 11th.
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 3
Private parties have committed $440,000 toward this reconstruction work.
Private parties have agreed to pay for a qualified engineering consulting firm to
prepare the final design plans and specifications.
The City will review, comment and approve all of the plans and specifications.
The City would then advertise the project for bids from qualified contractors.
Commissioner Moriarty expressed concern that traffic turning right from Charron onto
Amherst Street that want to turn left into Whole Foods would have to cross three lanes
of traffic. Senior Traffic Engineer Husband said that the light would work in sequence
so that the lanes would be clear.
The Mayor explained that the payment of any cost overruns of this project would be
divided amongst the contributors the same way the initial funds are.
V. Administration
A. Motion: Commissioner Pappas moves to adopt the Outdoor Dining Rules &
Regulations as amended this evening.
SECONDED: Commissioner Moriarty
MOTION: Carried Unanimously
DISCUSSION:
The Mayor opened a discussion on the topic of Outdoor Dining Rules & Regulations
prior to a motion being put forth.
Director Fauteux distributed copies of the Annual Outdoor Dining Permit Application
(attached) and provided a summary of the development of the current Outdoor Dining
Rules and Regulations. Four ordinances currently apply to open air cafés 83-3, 83-4,
285-9 and 285.11 (attached). Outdoor dining on a public sidewalk is not permitted
without prior written approval from the Division of Public Works, Environmental
Health and the Fire Department. Until 2012 the rules and regulations were not clearly
defined and the Mayor and Director began to discuss clarifying these guidelines for
Outdoor Dining. The focus was on the health, safety and welfare of Nashua residents.
Changes were made to the start date of Outdoor Dining as well as a streamlining of the
permitting process and space taken up on sidewalks by restaurants.
A group of staff was assembled from Code Enforcement, Fire, Environmental Health
and Public Works to discuss what rules and regulations should be put in place. Those
of other communities were also studied.
On March 7th 2013 the Mayor hosted a public meeting and invited all restaurant owners
to come in and comment on our proposed Rules and Regulations which were more
business friendly than the old rules and regulations.
In 2015, there have been 12 applications submitted for outdoor dining. The Director
passed out copies of all 12 applications and corresponding drawings.
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 4
The same group of staff was asked to review these rules and regulations again this year.
It was important that all businesses were treated equally and that there weren’t any
unintended consequences. Meetings were held on April 27th and 30th and some changes
were made. Maps and templates are also being assembled for each dining
establishment so no onsite measuring will be needed. Director Fauteux distributed
three examples of the sidewalk templates – Martha’s Exchange, 7 Star Pizza and City
Room Café.
Director Fauteux reviewed the proposed changes to the Rules and Regulations
(attached). Mayor Lozeau explained that the 5 foot clearance requirement for
pedestrians isn’t specific to between tables or from the curb – it only requires a 5 foot
aisle to walk through. She emphasized how important outdoor dining is to the City, but
that it is also important to be fair to all businesses and to not exempt specific
restaurants from the rules.
Alderwoman Brown asked about outdoor smoking at a cigar business and the legality
of it. The Mayor said we don’t prohibit outdoor smoking if a storefront isn’t a dining
establishment. If someone leaves a restaurant’s property to smoke and disposes of their
smoking material in front of another storefront, there is nothing we can do. Outdoor
dining permits require them to clean up their outdoor dining area only.
Aldermanic Liaison Siegel asked if efforts have been made to contact downtown
companies to get their input since 2013. The Mayor responded that she and the
Director have met with owners on Main Street. They’re also welcomed at City Hall
meetings both individually and as a group.
Aldermanic Liaison Siegel expressed concern about Riverside BBQ which he said was
told they were only allowed 3 seats at their tables which were made to hold 4 and asked
if the Mayor had met with them. They Mayor responded that the owner was involved
in the development of the sidewalk plan and the Department will follow up with
Riverside BBQ and that we weren’t aware of this. Aldermanic Liaison Siegel questions
whether the 5 foot rule is really necessary if it impedes business especially when there
are other places in the City that has sidewalks that are only 3 feet wide.
Aldermanic Liaison Siegel asked why the date restriction (March 15th – November
15th) – couldn’t we have winter dining? Director Fauteux explained that winter dining
would create an issue with sidewalk plowing after a snowstorm and also the Fire
Department won’t allow heaters on the sidewalk.
Change made to Standard Condition 3 - “…equipment shall be removed from the
sidewalk upon 24 hour notice from Department of Public Works.
Change made to Standard Condition 11 - change “each evening” to “each day after
close of business”.
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 5
Change made to Standard Condition 16 - change to “Heaters are not permitted “per fire
marshal”.
Change made to Environmental Health Conditions. At the end of the paragraph, add “at
a minimum compliance with all state laws.”
The Mayor clarified further about the 5 foot clearance for walking space. The goal is to
be ADA complaint in all of our sidewalks. The minimum requirement to be in
compliance is 3 feet, but the recommendation is 5 feet.
A conversation commenced between the Board Members about whether 5 feet is
necessary. Director Fauteux stated that she would prefer to leave the rule at 5 feet and
make a case by case exception if necessary.
Alderwoman Brown stated that she thinks the City should stick with the Governor’s
position on the recommended space required for those with disabilities.
Change made to Compliance – add to the end of paragraph “Exceptions may be granted
by the Board of Public Works.”
Add “no smoking” to Rules and Regulations after discussing best place to add them
with legal.
Director Fauteux read a letter written by Fred Teeboom regarding his concerns about
Outdoor Dining.
Aldermanic Liaison Siegel agreed that a 5 foot clearance should stay with ability for
the Board to recommend exceptions.
B. Motion: Commissioner Pappas to approve the contract with Cartegraph Systems, Inc.
for an Enterprise Asset Management/Work Order System in the amount of $287,640.
Funding will be through Department: 169 Wastewater; Fund: Wastewater; Activity:
CSO Consent Decree ($187,640); and Department: 126 Financial Services; Fund:
General – Prior Year Escrows ($100,000).
SECONDED: Commissioner Moriarty
MOTION: Carried Majority
YAY: Commissioners Moriarty, Bergeron, Mayor Lozeau
NAY: Commissioner Pappas
DISCUSSION:
The contract with Cartegraph was adopted last evening at the Finance Committee
Meeting subject to approval of the Board of Public Works. We are required at
Wastewater by the Consent Decree and the EPA Permit to have an asset management
system. Cartegraph has asset management, paving software and a work order system.
This software will allow the City to use it in other areas of the City for asset
management.
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 6
Commissioner Pappas expressed concern about Wastewater paying for the majority of
the software. Mayor Lozeau explained that Wastewater had originally put aside
$300,000 in anticipation of purchasing the asset management system they needed and
the cost of inputting data into the system. When IT began to look into the software for
just their asset management, they found pricing to be equal to or greater than the
pricing for Cartegraph. Wastewater’s share of the software purchase is only $187,640
and ongoing maintenance costs will be 20%.
Commissioner Pappas asked if any other cities and towns in NH use Cartegraph.
Director Fauteux replied that many communities in Massachusetts use it and speak
very highly of it. We were very impressed with their paving software demo they
provided.
Alderman Siegel mentioned that Cartegraph also has an unlimited seat license and that
we’re also retiring Intelligov which will save us a significant amount of money.
The Mayor provided an update on the Main Roads Paving Program. She will put together a
proposal after the budget is done. It won’t impact the FY16 budget. In July/August she can
devote put more attention to the proposal. It won’t hit the FY16 budget because it will
likely have a bonding component to it.
The Mayor is also working on a street light proposal to switch to LED which will also be
bonded and will not affect the FY16 budget.
Meeting adjourned at 9:10 pm
Minutes of Board of Public Works Special Meeting of May 7, 2015 Page 7
Agenda
City of Nashua
Public Works Division
9 Riverside Street (603) 589-3140
Nashua, NH 03062 Fax (603) 589-3169
Special Board of Public Works Meeting of May 7, 2015
Agenda
A special meeting of the Board of Public Works is scheduled for Thursday, May 7, 2015 at 7:00
p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street,
Nashua, NH 03062.
I. Motion: To approve the Agenda as presented.
II. Public Comment
III. Wastewater
A. Motion: To approve the selection of Ryan R. Pelissier of Allenstown, NH to the
position of Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for
this position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
B. Motion: To approve the selection of Donald A. Fossett of Brookline, NH to the
position of Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for
this position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
IV. Engineering
A. Informational: Amherst Street Traffic Improvements between Charron
Avenue and Diesel Road
V. Administration
A. Motion: To approve the Outdoor Dining Rules & Regulations.
B. Motion: To approve the contract with Cartegraph Systems, Inc. for an Enterprise
Asset Management/Work Order System in the amount of $287,640. Funding will
be through Department: 169 Wastewater; Fund: Wastewater; Activity: CSO
Consent Decree ($187,640); and Department: 126 Financial Services; Fund:
General – Prior Year Escrows ($100,000).
Administration Street City Parks-Recreation Solid Waste Wastewater
Business Office Department Engineer Department Department Treatment Plant
(603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560
City of Nashua
Public Works Division Wastewater Department
9 Riverside Street (603) 589-3560
Nashua, NH 03062 Fax (603) 594-3474
Board of Public Works Meeting of May 7, 2015
Wastewater Department
Agenda
A. Motion: To approve the selection of Ryan R. Pelissier of Allenstown, NH to the
position of Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for
this position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
B. Motion: To approve the selection of Donald A. Fossett of Brookline, NH to the
position of Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for
this position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
Administration Street City Parks-Recreation Solid Waste Wastewater
Business Office Department Engineer Department Department Treatment Plant
(603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560
City of Nashua, Public Works Division
To: Board of Public Works Meeting Date: May 07, 2015
From: David A. Simmons, Superintendent
Wastewater Department
Re: Selection of Operator II, 2nd shift
A. Motion: To approve the selection of Ryan R. Pelissier of Allenstown, NH to the position
of Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for this
position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
Attachments: Application
Discussion: This vacancy was the result of the shift change of Kevin Brodeur from 2nd shift to
1st shift effective April 8, 2015. The position was posted per AFSCME CBA
internally, and there were no qualified applicants.
The vacancy was then posted externally, on the City website, in local newspapers
and related government agency’s websites. There were three applications received
and three interviews were conducted.
The interview team consisted of John Adie, Plant Operations Supervisor, Kenneth
Lowe, Collection System Foreman, James Lavalley, Maintenance Foreman,
Noelle Osborne, Laboratory Supervisor, David A. Simmons, Wastewater
Superintendent and Jeff Lafleur, Solid Waste Superintendent. The interview team
developed and administered a set of interview questions related to the position.
The candidate was also interviewed by Lisa Fauteux, Director of Public Works.
Mr. Pelissier was selected because of his knowledge, ability and qualifications in
the field of wastewater and is the selected candidate.
City of Nashua, Public Works Division
To: Board of Public Works Meeting Date: May 07, 2015
From: David A. Simmons, Superintendent
Wastewater Department
Re: Selection of Operator II, 2nd shift
B. Motion: To approve the selection of Donald A. Fossett of Brookline, NH to the position of
Operator II, 2nd shift, Wastewater Treatment Facility. Starting salary for this
position will be $25.92 per hour for a yearly salary of $53,913.60. Funding will
be through: Department: 169 Wastewater; Fund: Wastewater; Account
Classification: 51 Salaries & Wages.
Attachments: Application
Discussion: This vacancy was the result of the shift change of Eugene Meyers from 2nd shift to
3rd shift, which will occur after the new candidate is trained, 60 days. The
position was posted per AFSCME CBA internally, and there were no qualified
applicants.
The vacancy was then posted externally, on the City website, in local newspapers
and related government agency’s websites. There were three applications received
and three interviews were conducted.
The interview team consisted of John Adie, Plant Operations Supervisor, Kenneth
Lowe, Collection System Foreman, James Lavalley, Maintenance Foreman,
Noelle Osborne, Laboratory Supervisor, David A. Simmons, Wastewater
Superintendent and Jeff Lafleur, Solid Waste Superintendent. The interview team
developed and administered a set of interview questions related to the position.
The candidate was also interviewed by Lisa Fauteux, Director of Public Works.
Mr. Fossett was selected because of his knowledge, ability and qualifications in
the field of wastewater and is the selected candidate.
City of Nashua
Public Works Division Engineering Department
9 Riverside Street (603) 589-3120
Nashua, NH 03062 Fax (603) 589-3169
Board of Public Works Meeting of May 7, 2015
Engineering Department
Agenda
A. Informational: Amherst Street Traffic Improvements between Charron Avenue and
Diesel Road
Administration Street City Parks-Recreation Solid Waste Wastewater
Business Office Department Engineer Department Department Treatment Plant
(603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560
City of Nashua, Public Works Division
To: Board of Public Works Meeting Date: May 7, 2015
From: Stephen Dookran, P.E., City Engineer
Engineering Department
A. Informational: Amherst Street Traffic Improvements between Charron Avenue and Diesel
Road
Discussion: The City of Nashua is in possession of Preliminary Design Plans for
transportation improvements at the intersection of Charron Avenue and Amherst
Street across from the Burger King jug handle and the widening of Amherst Street
through the jug handle just west of the existing Dunkin Donuts.
The plans would accommodate the following:
Two left turn lanes from Charron Avenue to Amherst Street
westbound
A right turn lane from Charron Avenue to Amherst Street eastbound
Elimination of the jughandle just west of Dunkin Donuts
Widening of Amherst Street to allow left turns from Amherst Street to
Whole Food and the south side that is currently being developed
Building a full four approach signalized intersection that allows left
turns onto Amherst Street eastbound and west bound. This allows the
elimination of the jug handle just west of Dunkin Donuts.
Relocation of all the mast arms, traffic cabinets and associated traffic
infrastructure
Relocation of utility poles along Charron Avenue and Amherst Street
There will be some full box reconstruction in areas to accommodate
the widened roadway(s), but most of the pavement work will be mill
and fill.
The cost of the project and process going forward would be as follows:
The cost for these improvements are estimated to be $1.1 million
The City is seeking approval to bond $550,000 toward this
reconstruction. A bond hearing is being held on Monday, May 11th.
Private parties have committed $440,000 toward this reconstruction
work.
Private parties have agreed to pay for a qualified engineering
consulting firm to prepare the final design plans and specifications.
The City will review, comment and approve all of the plans and
specifications.
The City would then advertise the project for bids from qualified
contractors.
City of Nashua
Public Works Division
9 Riverside Street (603) 589-3140
Nashua, NH 03062 Fax (603) 589-3169
Board of Public Works Meeting of May 7, 2015
Administration
Agenda
A. Motion: To approve the Outdoor Dining Rules & Regulations.
B. Motion: To approve the contract with Cartegraph Systems, Inc. for an Enterprise
Asset Management/Work Order System in the amount of $287,640. Funding will be
through Department: 169 Wastewater; Fund: Wastewater; Activity: CSO Consent
Decree ($187,640); and Department: 126 Financial Services; Fund: General – Prior
Year Escrows ($100,000).
Administration Street City Parks-Recreation Solid Waste Wastewater
Business Office Department Engineer Department Department Treatment Plant
(603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560
Rules and Regulations for Outdoor Dining
May 7, 2015
Introduction
The City of Nashua recognizes the importance of outdoor dining to the vitality and success of
our downtown. The outdoor dining rules and regulations are in place to promote the health,
safety and welfare of our residents.
Required Approvals
Outdoor dining on a public sidewalk is not allowed without the prior written approval of the
Division of Public Works, Fire Department and the Environmental Health Department.
Application Requirements
1. An Annual Outdoor Dining Permit Application which includes approvals from Public
Works, Fire (Assembly Permit) and Environmental Health.
2. A sketch or diagram depicting the proposed dining area including the proposed number
and location of tables, chairs, decorations and other equipment, pedestrian access
points to the dining area and how the dining area will be separated from the rest of the
sidewalk. Include all physical features in the immediate vicinity including driveways,
wheelchair ramps, fire hydrants, trees, poles, etc. Label the name of the street, width of
sidewalk, length and width of sidewalk being utilized for outdoor dining and
demonstrate compliance with all applicable setbacks.
3. There is $50 charge for an assembly permit and $1.50 charge per outdoor seat. Please
make check payable to the City of Nashua. Certificate of Insurance $1,000,000 per
occurrence/ $2,000,000 aggregate – The City of Nashua must be listed as both the
certificate holder and additional insured. The certificate must be valid throughout the
period of the permit.
Standard Conditions
1. Permits shall be in effect from March 15th through November 15ththe date of issuance
for one year and must be renewed on an annual basis.
2. For the period from November 16th through the following March 14th, all chairs, fencing,
umbrellas, tables and other equipment must be removed from the public sidewalk.
3. For the period from March 15th through the following November 15th, all chairs, fencing,
umbrellas, tables, and other equipment shall be removed from the sidewalk during
inclement weather and upon 24 hour notice from the Division of Public Works.
4. Outdoor dining is permitted until 12:45 a.m.
5. Permit is to be posted in public view and is not transferable.
6. An outdoor dining permit does not increase the maximum number of patrons allowed
inside the eating establishment. The outdoor permit is only for the additional outside
seats.
7. Outdoor dining areas shall be setback:
A. Five (5) feet from a crosswalk, handicap ramp, driveway or intersection.
B. Five (5) feet from the side of the curb closest to the street. A five (5) foot clearance
for pedestrians required on all sidewalks at all times.
8. aisle along sidewalk outside of permitted area must be maintained. The 5 foot aisle
must be a clear path that does not include any obstructions such as light poles, fire
hydrants, sign posts, bollards, etc.
9. Permitted area must be contiguous to the licensed premises and maintained.
10. If alcohol is served, outdoorOutdoor dining shall be separated from public pedestrian
space on the adjacent municipal sidewalk by an enclosure system consisting of heavy
duty black decorative metal materials or equivalent as approved by the Director of
Public Works. The minimum height of the enclosure shall be 30 inches and the
maximum height shall be 36 inches.
11. Businesses must use their own trash and recycling receptacles. Sidewalks will be cleared
of all debris each evening.
12. Outdoor dining shall not damage sidewalks, curbing, bike racks, street trees, light poles,
trash containers or other City infrastructure.
13. The sidewalk shall be completely free of snow and ice along the entire sidewalk from
building to curb in front of the establishment.
14. Umbrellas without logos are permitted as long as they don’t extend beyond the
permitted area.
15. Canopies over the sidewalk are not permitted.
16. Heaters are not permitted.
17. Decorations must be fire retardant and meet NFPA 701 Standards. No decorations
permitted except those approved on the site plan. No loosely hanging material.
18. Fire alarm pull stations may not be obstructed.
19. Candles with small globes are permitted.
20. Sufficient lighting is required. Extension cords are not permitted.
EnvironmentalPublic Health Conditions
The Environmental Health Department will approve outdoor food service operations and
cleaning operations, with the area to be left in a clean and sanitary condition at all times and
garbage contained at all times in covered receptacles. The area shall be left in clean condition
at close of business with all garbage removed in its entirety from the area and any ground
debris swept up at close of daily business. No food preparation, grilling, service windows,
service counters or wait stations shall be allowed in the area and no condiments, paper
products or the like shall be stored in the outdoor area. The Environmental Health Department
shall review/approve that kitchen and bathroom facilities are sufficient to support the
additional outdoor seating. All outdoor dining activities must be in compliance with Ch. 170
Food-Service Establishments and NFPA 101.
Compliance
All outdoor dining permits are subject to revocation by the City for failure to comply with the
conditions of the permit, ordinance or any rules and regulations established by the Board of
Public Works, Fire or Environmental Health.
City of Nashua, Public Works Division
To: Board of Public Works Meeting Date: May 7, 2015
From: Lisa Fauteux, Director Public Works
Administration
Re: Contract Award – Cartegraph Systems, Inc.
B. Motion: To approve the contract with Cartegraph Systems, Inc. for an Enterprise Asset
Management/Work Order System in the amount of $287,640. Funding will be
through Department: 169 Wastewater; Fund: Wastewater; Activity: CSO Consent
Decree ($187,640); and Department: 126 Financial Services; Fund: General – Prior
Year Escrows ($100,000).
Please see attached communication from Bruce Codagnone, CIO/IT Division Director
Department dated April 27, 2015 for the information related to this contract award.
The Information Technology Division is seeking approval to purchase an Enterprise
Asset Management/Work Order System. With this purchase the City will be able to
manage infrastructure capital assets to minimize the total cost of owning and
operating them, while delivering the service levels customers expect.
Bids were solicited from 13 companies on RFP0619-031015. Eight (8) bids were
received and opened on March 20, 2015 with summary results for the three (3) lowest
bidders as shown below:
Avocette Victoria, BC Canada $278,340
Cartegraph Systems Inc. Dubuque, IA $287,640
Tyler Technologies Duluth, GA $901,627
The award is based upon the ranking criteria matrix attached to Director Codagnone’s
communication.
The Director of Information Technology and the Director of Public Works
recommend awarding the bid to Cartegraph Systems Inc. of Dubuque, IA in the
amount of $287,640.
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