Board of Public Works

Minutes of Board of Public Works Meeting of June 25, 2015 A regular meeting of the Board of Public Works was held on Thursday, June 25, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Nick Caggiano, Superintendent of Parks & Recreation Commissioner Tracy Pappas Ken Siegel, Aldermanic Liaison David Deane, President, Board of Aldermen Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Pappas: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas moved to approve the Agenda as presented on the goldenrod copy. SECONDED: Commissioner Bergeron DISCUSSION: Mayor Lozeau pointed out that under Wastewater item F the amount had been revised from $200,000 on the original Agenda to $70,000 in the revised Agenda otherwise everything is the same. In further discussion Commissioner Pappas thinks it makes sense to move the discussion of verbatim minutes from Administration item XII to the point on the Agenda for approval of meeting minutes. II. MOTION: Commissioner Pappas moved to approve the item regarding verbatim minutes out of Discussion to just before item XII approval of meeting minutes. SECONDED: Commissioner Bergeron MOTION FAILS: Yes – Pappas, Bergeron; No – Lozeau, Moriarty DISCUSSION: Commissioner Bergeron requests a discussion on the issue. Commissioner Pappas states she believes it appropriate to move the discussion as it pertains to meeting minutes. Mayor Lozeau advises the reason the issue is a discussion and not a Motion and that is why it is appropriately located on the Agenda. Mayor Lozeau inquires if Commissioner Pappas would like to move the motions to approve meeting minutes to after the discussion on verbatim minutes. III. MOTION: Commissioner Pappas to approve the Agenda as present and the movement of Minutes of Board of Public Works Meeting of June 25, 2015 Page 1  the Motions to approve meeting minutes of April 23rd, May 7th and May 28th to after the discussion on verbatim minutes. SECONDED: Commissioner Moriarty MOTION CARRIES: Majority (Yes: Bergeron, Pappas, Lozeau; No: Moriarty) IV. Public Comment: None V. Broad Street Parkway a. Informational: Overall Status of the Broad Street Parkway. Mr. John Vancor provided an update on the status of the Broad Street Parkway Project. Details are available on the website. To summarize, Mr. Vancor said there has been a lot of progress made. New drainage is almost complete. Southerly side in almost complete and they should be base paving in approximately a month. Rail crossing is dependent on Pan Am. They are still waiting for some of their materials. Hopeful that this can be synchronized with Audley. If Pan Am doesn’t do their portion, Audley will complete the work. As the North contract is completed, an RFP will go out for plantings on the buffer. Substantial trees will be going in that the neighborhood had asked for. Regarding the River Bridge Contract, 13 of the 16 shafts have been completed. The three that are left are in the water. Commissioner Bergeron wanted to clarify that we are ahead of schedule on the Fairmount St Bridge. Mr. Vancor said that they are waiting for the delivery of the bridge railing which will be a big milestone. Regarding the Parkway South Contract, Mr. Vancor spoke about the fire pump being fully in progress saying that this should be finished in approximately a month. The Boiler House foundation is being built. Pretty soon demolition of the pump house will take place. Asbestos has been found but they think it will be able to be deposed of. Final work on the chimney is advancing. Work has been delayed at times because of the discovery of asbestos pockets. At times they’ve had to seize their work. Commissioner Moriarty asked if it will affect the contract and Mr. Vancor said no. The chimney contract is later than their completion date. They are working around Continentals schedule. The Mayor asked about confusion on whether “Mill yard” will be painted on the chimney. Mr. Vancor stated that it has only been there since the 1970’s so it is not “historical”. The opinion from International Chimney is that there will be a shadow of the paint left if we don’t have it painted on. Mr. Vancor said that we are waiting for an update as to their opinion. The Mayor asked if it was the preference of the Board. Commissioner Bergeron voiced concerned about the expense of repainting the lettering. Mr. Vancor suggested the International Chimney do a test area. Alderman Siegel commented that either way, there will be controversy. He feels that a lot of people won’t know that it’s “not” historical and wonder what happened to the lettering. Mr. Vancor said there is no change in project completion budget of $59 million. Commissioner Pappas wanted to know when work will be completed. Mr. Vancor said that the contractors are predicting less than a month. Commissioner Bergeron asked if with the removal of the extra asbestos found would put us over budget. Mr. Vancor said that the overall environmental contingencies are doing very well and we would not be over budget. Minutes of Board of Public Works Meeting of June 25, 2015 Page 2  MOTION: Commissioner Pappas moved to approve and place on file the Informational Update of overall status on the Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously VI. Engineering Department: A. MOTION: Commissioner Pappas moved to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously B. MOTION: Commissioner Moriarty moved to approve Drainlayer’s License for Mears Construction, LLC, 24 Continental Blvd., Merrimack, NH 03054, in accordance with Nashua City Code §255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously DISCUSSION: Mears Construction, LLC, is requesting approval for a Drainlayer's License in accordance with Nashua City Code § 255-19 Issuance of Drainlayer's License. Mears Construction, LLC, is located in Merrimack, NH. Mears has performed private excavation work satisfactorily with other companies. Their most recent sewer and water excavation projects were for Pennichuck Water Corp., Nashua, NH; Rousseau Trucking, LLC, Merrimack, NH and Green Apple Home in Westford, MA. References were checked and found to be acceptable. The City Engineer's Office recommends approval of the request. C. MOTION: Commissioner Pappas moved to approve the award of the construction contract for the Mill Pond Boardwalk in Mine Falls Park to Signature Bridge, Inc. of Mentor, Ohio in the amount of $175,084.44. Funding for this contract will be through Department: 177 Parks and Recreation; Fund: Trust; Activity: Mill Pond Boardwalk. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Holden Engineering and Surveying, Inc. provided the design of an elevated pedestrian boardwalk and three overlooks above the existing Red Trail located in the buffer of the Mill Pond at the head of the Nashua Canal. The existing rugged dirt trail along the edge of the pond has eroded and become a steep, narrow trail exposing tree roots and a storm drain pipe. Minutes of Board of Public Works Meeting of June 25, 2015 Page 3  This project was advertised on April 14, 2015 on the City website. The advertisement was sent to 22 vendors. Five contractors attended the mandatory prebid meeting. Three bids were received on May 12, 2015 as follows: Signature Bridge, Inc. of Mentor, OH $178,084.44 Solid Earth Technologies, Inc. of Amherst, NH $237,080.00 Project Resource Group, LLC of Francestown, NH $277,000.00 Holden Engineering reviewed the bids. The Signature Bridge submittal included certain conditions and functional equivalents in the bid, including a redesign for the abutment structures. Signature Bridge is a specialty bridge contractor with experience in environmentally protected areas. Holden reviewed the modifications proposed by signature and found them acceptable. Holden Engineering has recommended the bid award to Signature Bridge, Inc. of Mentor, Ohio as the qualified Commissioner Moriarty asked to see the design. Superintendent Caggiano said that the foundations have been changed and reviewed by Holden Engineering. Superintendent Caggiano said the letter is on file and it’s a 30-40 yr. life expectancy. Commissioner Bergeron wanted to know when this would be started. Superintendent Caggiano thought it would be either on the July 1st or July 15th Finance Committee Agenda and that the goal is to have work completed before School starts again. Commissioner Bergeron wanted to know how much of the budget is left in this trust fund. Superintendent Caggiano said that before this work is done, approximately $220,000 is left and that in August about $100,000 will be deposited for the new year. Commissioner Pappas wanted to know if there is any work being done at Sargent’s Ave. Superintendent Caggiano said that they are making progress and there will be pouring of concrete next week. Superintendent Caggiano said we are pretty close to being finished. D. INFORMATIONAL: Commissioner Pappas moved to approve and place on file the Paving Program Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: An update of the status of the streets included in the 2014/2015 Paving Program was provided to the Commissioners. Engineering is working with utilities, contractors and the Wastewater and Street Departments to get streets prepared for paving. Coordination of paving with other city projects is also required. Final paving has been completed on Tolles St from Courtland St to Whitney St, and Holbrook Dr from Nutmeg to Yarmouth. Streets expected to be final paved in the upcoming month are Boulder Cir, Dow St, Robinson Ct and Cross St from Summer St to Holman St. Commissioner Bergeron asked when Manchester St will be paved. Director Fauteux said that there is no firm date but it should be done before school starts. Minutes of Board of Public Works Meeting of June 25, 2015 Page 4  VII. Street Department: A. MOTION: Commissioner Bergeron moved to approve the hiring of Alexander MacLean, of NH to the position of Truck Driver, Street Department. Starting salary for this position will be $21.38 per hour for a yearly salary of $44,470.40. Funding will be through: Department: 161-Street Department; Fund: General; Account Classification: 51-Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This position was posted per AFSCME CBA and there were no internal applicants. The interview team of Eric Ryder, Street Superintendent, Nick Caggiano, Parks & Recreation Superintendent, and Jeff LaFleur, Solid Waste Superintendent developed interview questions related to the job and scored and rated the applicants. After review of the candidates, it was determined that Mr. MacLean would be recommended for the position. Mr. MacLean participated in a practical test administered by the Fleet Manager. The test was comprised of pre-trip inspection and road test including parking, backing up and driving. Mr. MacLean performed well on the testing. Mr. MacLean has extensive experience with operating a snow plow, loader and street sweeper. Based on the interview and past experience, it was determined that Mr. MacLean would be a valuable asset to the City. VIII. Wastewater Department: A. MOTION: Commissioner Bergeron moved to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously B. MOTION: Commissioner Bergeron moved to approve the contract with Kemira Water Solutions of Lawrence, KS for the purchase of the chemical Ferric Chloride in the amount of $20,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Ferric Chloride is used in settling solids in the wet weather treatment facility influent. Last year, for FY15, The City of Nashua, NH participated in the Northeast/Merrimack Valley Chemical Consortium (NEMVCC) bid process. The City of Nashua once again participated in the NEMVCC. Sealed bids were due by May 21, 2015 electronically or on paper to the Littleton Water Department, Littleton, MA. Kemira Water Products was the low bidder and is the selected vendor we wish to purchase Ferric Chloride from for FY16. Minutes of Board of Public Works Meeting of June 25, 2015 Page 5  #28 - Ferric Chloride – Bulk 32-38%, price dry lb. Kemira Water Solutions Lawrence, KS $0.2550 Borden & Remington Fall River, MA $0.3104 C. MOTION: Commissioner Bergeron moved to approve the contract with JCI Jones Chemical of Sarasota, FL (Merrimack, NH terminal) for the purchase of the chemical Sodium Hypochlorite (Chlorine) in the amount of $141,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Sodium Hypochlorite is used to disinfect the wastewater before it is discharged into the Merrimack River. It is also used in odor control for the air scrubber system. This chemical is used at the Wastewater Treatment Facility and the CSO 5 Wet Weather Facility located at 70 Bridge Street. Last year, for FY15, The City of Nashua, NH participated in the Northeast/Merrimack Valley Chemical Consortium (NEMVCC) bid process. The City of Nashua once again participated in the NEMVCC. Sealed bids were due by May 21, 2015 electronically or on paper to the Littleton Water Department, Littleton, MA. JCI Jones Chemicals was the low bidder. #78 – Sodium Hypochlorite 15% , Bulk, price wet lb JCI Jones Chemicals Lawrence, KS $0.0580 Borden & Remington Fall River, MA $0.0582 Univar U.S.A., Inc. Providence, RI $0.0598 D. MOTION: Commissioner Bergeron moved to approve the contracts with PVS Chemical Solutions of Detroit, MI (Montreal, PQ terminal) and JCI Jones Chemicals of Sarasota, FL (Merrimack, NH terminal) for the purchase of the chemical Sodium Bisulfite in the amounts of $72,000 and $17,000 respectively. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Sodium Bisulfite is used to remove chlorine in the wastewater before it is discharged into the Merrimack River. This chemical is used at the Wastewater Treatment Facility and the CSO 5 Wet Weather Facility located at 70 Bridge Street. Minutes of Board of Public Works Meeting of June 25, 2015 Page 6  Last year, for FY15, The City of Nashua, NH participated in the Northeast/Merrimack Valley Chemical Consortium (NEMVCC) bid process. The City of Nashua once again participated in the NEMVCC. Sealed bids were due by May 21, 2015 electronically or on paper to the Littleton Water Department, Littleton, MA. As we did last year, we have opted to purchase Sodium Bisulfite from 2 bidders; the lowest bidder, PVS Chemical Solutions and the local distributor, JCI Jones Chemicals. Purchasing from two different companies is prudent to ensure timely delivery. There may be instances where influent flow volumes may require a more rapid delivery time frame, or adverse weather conditions may delay the vendor’s ability to deliver within said time frame. Based on these scenarios, we recommend awarding a back-up contract to JCI Jones Chemicals. #64 – Sodium Bisulfite 38% , Bulk, price wet lb. PVS Chemical Solutions Detroit, MI $0.0940 Southern Ionics West Point, MS $0.1120 JCI Jones Chemicals Lawrence, KS $0.1188 Holland Co Adams, MA $0.1500 Univar Providence, RI $0.1554 E. MOTION: Commissioner Bergeron moved to approve the purchase of polymer from Polydyne of Riceboro, GA in the amount of $120,000. Funding will be through Department: 160 – Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Polymer is used at the Wastewater Treatment Facility to coagulate sludge. In FY15, with the introduction of the new Huber Presses, a new polymer was required. We conducted bench testing and selected a polymer from Polydyne and we have been using that product since May. The unit price is $1.03/lb., and Polydyne has agreed to keep this pricing through FY16 (June 30, 2016). The yearly estimated cost for this polymer is $120,000. F. MOTION: Commissioner Bergeron moved to approve the contract with BASF Corporation of Florham Park, NJ for the purchase of the chemical Polymer in the amount of $70,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of June 25, 2015 Page 7  DISCUSSION: To allow the purchase of Polymer from BASF, Florham Park, NJ, with the below referenced pricing as quoted through 6/30/16. ZETAG 7878 FS40, LIQ @ $1.92/lb. ZETAG 4110 DRY for WW @ $2.53/lb. The yearly estimated cost is $70,000. The ZETAG 7878 FS40, LIQ is used with the thickeners and the ZETAG 4119 DRY is for the Wet Weather Facility for use during rain events. Polymer is used to coagulate sludge. BASF is the sole source for the polymer that the facility needs. There are other manufacturers but they cannot meet the molecular weight and electrical charge that is optimum for the facility’s sludge processing needs. G. MOTION: Commissioner Bergeron moved to approve the purchase of laboratory samplers in the amount of $26,810.64 from HACH of Loveland, CO. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Buildings & Improvements. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Facility is requesting the purchase of 3 new refrigerated samplers and 4 new portable 24 hour composite samplers. The 3 new refrigerated samplers are to replace, in kind, what already exists at the plant. The existing samplers are for permit and process control testing and are greater than 10 years old. The reliability has become an issue and the facility cannot be without these samplers, per NPDES permit. The 4 new portable 24 hour composite samplers are for new process and side stream sampling, as is required by our new NPDES permit. The HACH brand samplers are the same samplers already used in the plant. These samplers have been proven reliable, a necessity for permit related sampling. Additionally, the staff is already familiar with their operation, reducing the learning curve and increasing the ease of use. Having all of the same brand equipment on site also leads to accessories being interchangeable with the samplers and reducing the overall cost of maintenance. H. MOTION: Commissioner Pappas moved to approve the installation of 13 large pumps at the Wastewater Treatment Facility to Penta Corporation of Moultonboro, NH in amount of $91,783. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activity Account Classification: 81 Buildings & Improvements. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of June 25, 2015 Page 8  DISCUSSION: The City recently purchased 2 raw sewage pumps, 4 return activated sludge pumps and 7 plunger pumps for transporting sludge to various locations at the plant. These are large pumps requiring expertise in handling and installing. The plant does not have personnel to install these pumps nor equipment capable of lifting the massive pumps. Bids were sought from contractors with expertise in construction at wastewater plants. Four contractors were called to submit bids. These contractors came to the plant to examine the work scope. Three of the contractors submitted bids as follows: Penta Corp Moultonboro, NH $ 91,783 Weston & Sampson Andover, MA $ 93,800 Forrest Hardardt Hampton, NH $226,986 The low bidder, Penta Corporation, was the contractor at the plant for the aeration blower’s project and is currently working on the tank drain project. They are a reputable contractor and very knowledgeable in all plant related construction activities. They have provided quality construction work on these projects for the City and are well qualified for this work. I. MOTION: Commissioner Pappas moved to approve Amendment 2 to Woodard & Curran’s contract for the Aeration Blowers, Aeration Tanks and Secondary Clarifier Upgrade project in an amount not to exceed $13,165 for additional Construction Phase Services during the warranty period. Funding for this amendment will be through Department: 169 - Wastewater; Fund: Wastewater; Activity: Aeration Blowers and Secondary Clarifier Upgrades. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The construction phase services for the Aeration Blower, Aeration Tanks and Secondary Clarifier Upgrade project was awarded to Woodard & Curran of Portland, ME on October 8, 2012 in the amount of $398,000. Amendment 1 to their contract in the amount of $38,835 was approved on April 11, 2015 to bring their contract amount to $436,835. Amendment 1 was for the purchase and oversight of the installation of 12 new dissolved oxygen probes for the four aeration tanks, which is now complete. This project was substantially complete on May 5th, 2015. Since completion the new aeration blowers at times were not inputting the correct flow of air into the aeration tanks. Woodard and Curran have worked closely with the subcontractor, Siemens, who fine-tuned the setting on the master control panel to improve the performance of the blowers. At this time most of the issues on the aeration blowers has been debugged. However, the operation needs to be evaluated throughout the warranty period and possibly adjusted. Minutes of Board of Public Works Meeting of June 25, 2015 Page 9  The programming and adjustments that may be needed during the warranty period is highly technical and best handled by the consultant who has vast resources and expertise with these systems. Woodard and Curran will work directly with the contractor Penta, and their subcontractor Siemens, to trouble shoot and problems during the warranty period. They will also monitor the blowers to verify if they are running optimally. The City has reviewed Woodard & Curran costs for this work and found a cost not exceeding $13,165 for services during the warranty period to be reasonable. Based on this estimated cost the new value of Woodard Curran’s contract would be $450,000. This project is eligible for a 20% State Aid Grant from the New Hampshire Department of Environmental Services. J. MOTION: Commissioner Pappas moved to approve the first phase of the Design Phase Services to Woodard & Curran of Portland, ME in amount not to exceed $82,590. Funding will be through: Department: 169 - Wastewater; Fund: Wastewater; Activity: Pump Station Upgrades. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: There are thirteen (13) pumps and one pump station that operates only when needed during combined sewer overflow events. Most of these pump stations are the original pump station structures that have aged considerably. Although the City maintains and periodically replaces the pumps and controls, most of the facilities are in need of replacement. In addition, at least 6 of the 13 pump stations can be operated with the pumps in a new building and suction line to the base of the wet well. Having the pumps and controls in a heated building greatly facilitates the operation, maintenance and safety particularly during winter conditions. Another very useful and important upgrade from this project will be to have all 13 pump stations and the CSO pump station integrated into SCADA so operators can monitor the pump stations and identify the problems before driving to them to investigate the problem. Currently the pump stations have general alarms that are sent to the plant using dial up services. This project will have 3 phases including an initial study and evaluation phase, a 30% design phase and a final design phase. The reason for this breakdown is that it is very difficult to put together costs without evaluating all these pump stations and then making a decision on the how to upgrade each one during the 30% design phase. Woodard and Curran previously provided services for the City at the WWTF including the aeration blower project and SCADA upgrades for the wet weather treatment facility. They have completed numerous pump station upgrades projects throughout the northeast and have done excellent work. What particularly sets this firm apart from other consultants is their expertise with SCADA. They have a sizeable group dedicated Minutes of Board of Public Works Meeting of June 25, 2015 Page 10  to SCADA work at wastewater plants and provide a guarantee that the SCADA system will work as designed or they will fix it at no cost. Their cost for the study and evaluation phase was reviewed by the Wastewater Department and was found to be reasonable for the scope of work involved. This project is eligible for a 20% State Aid Grant from the New Hampshire Department of Environmental Services. K. MOTION: Commissioner Pappas moved to approve the installation of head shafts on primary tanks 1 and 2 at the Wastewater Treatment Facility to Renew Mechanical Maintenance of Hampton, NH in amount of $16,829. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Buildings & Improvements. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The fiberglass head shafts in primary tanks 1 and 2 recently failed by cracking. New steel shafts are being order to replace the fiberglass ones. A contractor is needed to install these steel shafts since the plant does not have the expertise or equipment for this type of installation. Bids were sought from contractors with expertise in construction at wastewater plants. Three contractors were called to submit bids, however only 2 were responsive. These contractors came to the plant to examine the work scope. The results are as follows: Renew Mechanical Maintenance Hampton, NH $16,829 Penta Corporation Moultonboro, NH $23,590 Methuen Construction Salem, NH Non responsive The low bidder, Renewal Mechanical Maintenance, has completed numerous repair and equipment installation at the wastewater plant. They are a reputable contractor and very knowledgeable in all plant related construction activities. They have provided quality construction work for the City and are well qualified for this work. IX. Administration A. DISCUSSION i. Verbatim Minutes DISCUSSION: Commissioner Pappas thinks that with a budget our size, verbatim minutes is something we should do. She commented that there was an individual member previously on staff that transcribed the minutes and they were pretty close to verbatim. She knows we have changed things around but moves that we have verbatim minutes and charge to Account 51300 (Overtime Regular). Commissioner Minutes of Board of Public Works Meeting of June 25, 2015 Page 11  Pappas stated that in the 2015 budget, there was $11,100 in that account and she sees $9,000 appropriated for 2016 budget. She stated that Public Works Admin/Engineering has the money in their budget. She figured that it would be approximately $281/month and $3,370/year. Commissioner Pappas moves to have verbatim minutes and charge to Account 51300 Regular Overtime under Admin/Engineering. Director Fauteux expressed concern that we do not have the staff to do this since it requires a certain skill. The Mayor asked to clarify the motion. MOTION: Commissioner Pappas moved to have verbatim minutes and charge to Account 51300 Regular Overtime under Admin/Engineering. SECONDED: Commissioner Bergeron DISCUSSION: Director Fauteux is concerned that we do not have a staff member skilled enough to take verbatim minutes. Mayor Lozeau also voiced concern that there are equipment requirements to do verbatim minutes. Commissioner Pappas doesn’t understand the resistance to verbatim minutes. Alderman Siegel said that you would have to look for a funding source for this coming year. First decide if you want it. He stated he could find money for it. He thinks it’s very hard to find anything in the minutes the way they are now. He feels that for future generations he finds there is value. Mayor Lozeau feels that if this is what the board wants, we can fund it. She is concerned that we don’t have staff trained in taking verbatim minutes and staff that have time on their hands. She feels that the BPW packet has a great deal of information. She said that it is an additional expense that she doesn’t feel is necessary. Commissioner Pappas doesn’t feel that we are transparent enough. Her other concern is that the meeting minutes taken previously captured much more than the meetings now. Mayor Lozeau believes we should have accurate minutes and stated that we are very capable of doing that. Commissioner Siegel said that it is helpful to have verbatim minutes to see what decisions have been made. Mayor Lozeau thinks that the streaming minutes are new since she has been here and are very helpful. Commissioner Bergeron said he agrees with Commissioner Siegel and thinks going forward verbatim minutes would be very helpful. Mayor Lozeau said that at this point we would have to see how much an outside company would cost. Mayor Lozeau thinks that our BPW packages are robust enough and doesn’t see the point in spending the extra money. Commissioner Moriarty asked what the cost actually would be. He takes offense that Commissioner Pappas doesn’t think we are transparent enough. Commissioner Moriarty feels that with every meeting being televised, audio taped and the public being able to email the Aldermen, there are plenty of chances for the public to see the discussions and comment. He stated that the meetings were also moved to 5:30 pm so that the public could attend and still no one comes. He is against the motion for verbatim minutes. Commissioner Pappas thinks it will be between $3,300-$3,600/year. Commissioner Pappas apologized to Commissioner Moriarty that he is offended by her transparency comment. Minutes of Board of Public Works Meeting of June 25, 2015 Page 12  Alderman Siegel believes it is useful for the historical records to have verbatim minutes but it is not a transparency issue. Commissioner Bergeron also agrees that the minutes are not a transparency but does support the verbatim minutes. Commissioner Pappas commented that when she was first on the board, she believes the minutes captured much more than they do now. MOTION FAILS: MOTION: Commissioner Moriarty moved to approve the Minutes of the Board of Public Works Meeting of April 23, 2015. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously MOTION: Commissioner Moriarty moved to approve the Minutes of the Board of Public Works Special Meeting of May 7, 2015. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously MOTION: Commissioner Moriarty moved to approve the Minutes of the Board of Public Works Meeting of May 28, 2015. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously ii. Labine Park DISCUSSION: Superintendent Caggiano was called to the table. Mayor Lozeau wanted him to walk the Commissioners through Labine Park project. Superintendent Caggiano said that the park is located on Cleveland St between the Elementary School and Fairgrounds Middle School. The thought process is to build a park that is accessible. They have added handicap spots to the parking lot. Mayor Lozeau wanted to point out that the lessons learned with the Legacy Playground conversation for Sargent’s Ave are now applied to Labine Park. She said that you will see different equipment as a result. Commissioner Bergeron asked if the softball field will be going away. Mayor Lozeau said no, this is the parking lot closer to the pool. Superintendent Caggiano said they will make a natural slide along with a willow tree entrance which creates a natural tunnel. There will be some different walkways including pavement, cushioned and cobbles. There will also be a climbing boulder. The existing ice rink will remain. Possibly add boards. They will try and keep it for hockey. Talked about a shade pavilion. Superintendent Caggiano said that if we had the funding, it would be nice to put a pavilion over half the surface. He mentioned that there is a lot of demand from the public requests to rent a pavilion but we do not have one. Mayor Lozeau mentioned maybe the prison workers could build something in sections at a much lower cost (cost of materials plus 10%). Commissioner Pappas asked if there was an estimated cost to build one. Superintendent Caggiano thought it might cost $120,000. He is also proposing to bring in a prefab restroom and a concession stand. The concession stand would not be for food, it would be for equipment. Along with proposal he would like to find funding to go back to having Minutes of Board of Public Works Meeting of June 25, 2015 Page 13  a recreation program. This is something the City had a long time ago to organize and supervise a neighborhood recreation program. This is not a daycare. Commissioner Pappas mentioned a previous program called “Fun in the Sun” with high school kids supervising. Mayor Lozeau mentioned the program we had having an organized play with kids having a lanyard showing that their parents have signed on to the program. Superintendent Caggiano said maybe we could tie it into a program with the Health Department. He mentioned the softball field and putting a net up to protect the playground. They would like to add some trees and picnic tables. The playground would also tie into the pool across the street. Long term, they would like to have a splash pad to tie in with the pool. He feels this could turn into a really great neighborhood playground. He commented that we are still at the draft stage. Mayor Lozeau mentioned they have met with students about different ideas and this is just showing the progress. She wants to make sure that this Board feels like it is going in the right direction. Right now they are just looking at pricing and possibly a pavilion. They currently have about $74,000 dedicated to this park right now. B. INFORMATIONAL i. Outdoor Dining DISCUSSION: Mayor Lozeau wanted to point out that there was a recent problem with Peddler’s Daughter and their outdoor dining. They damaged the City sidewalk by putting in 75 holes in the concrete by setting up a stanchion. They violated not only the 5 ft rule but also the rules as far as any damage. Legal sent them a letter to advise to immediately remove it. The City has worked up a cost estimate and expects them to replace the sidewalk. The price is $8,475 to replace the four pads they damaged. The Mayor mentioned that we don’t know how deep the holes are and if there is conduit under the sidewalk. Mayor Lozeau is playing telephone tag with the owner who said there was a misunderstanding with his contractor. Mayor Lozeau mentioned that it was decided early on that holes were not allowed in the sidewalks. Commissioner Bergeron asked if this included materials and labor. Mayor Lozeau said yes. The Mayor said this may have to wait until after this coming winter. Director Fauteux distributed a current copy of the outdoor dining permit based on changes. Mayor Lozeau mentioned that if anyone has a concern they can let the Director know. Director Fauteux wanted to mention that in terms of compliance, it was just changed by the Board of Public Works that they could grant Public Works exceptions not exception for fire or public health. Commissioner Pappas thought that the 5ft rule was the only exception. Thinks we should be more specific with businesses turning over. Mayor Lozeau thinks there will be enforcement by the state with some of the outdoor dining issues including smoking. Minutes of Board of Public Works Meeting of June 25, 2015 Page 14  ii. Main Street Sidewalk Update DISCUSSION: Director Fauteux presented the Main Street Sidewalk Update and stated they are making very good progress. On Block 5, only two pads left which need electrical work by Eversource. All brick work is done except near the electrical boxes. Planted two/three trees. On Block 4, the entire curb is in. All of the electrical and irrigation conduit the whole length of block 4 completed. Four tree wells and street light foundations are in. Doing things a little differently and working at Fratellos end while they are waiting for the Church. Brickwork is started in front of City Hall. Commissioner Bergeron asked about when the clock in front of Bank of America will be finished. Mayor Lozeau said it will probably be eight weeks before it is finished. The Mayor mentioned that there is also a fountain planned for the front of the Nashua Bank. iii. Director’s Report The Director showed a series of slides showing various current Public Works projects and activities. Commissioner Moriarty asked what repair took place on Concord St. Director Fauteux said that it was a sewer repair. Contractor’s price was too high so work was done in house. X. Commissioner’s Comments Commissioner Bergeron asked about the Special Election for Commissioner Lavoie’s open seat. Mayor Lozeau said that the legislation passed last night and there will be an election the same day as the Mayoral primary. Between July 30th and August 30th signatures can be collected and filing will need to be done. Mayor Lozeau explained that because of the timing, whoever runs and wins in September, will fill Commissioner Lavoie’s seat but will have to redo that for November to run for a new term which starts in January of 2016. January 10th is inauguration day. XI. Possible Non-Public Session None. Meeting adjourned at 7:37 pm Minutes of Board of Public Works Meeting of June 25, 2015 Page 15