Board of Public Works

Minutes of Board of Public Works Special Meeting of August 6, 2015 A regular meeting of the Board of Public Works was held on Thursday, August 6, 2015 at 2:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair Wayne Husband, City Traffic Engineer Commissioner Paul G. Bergeron Absent: Commissioner Tracy Pappas Mayor Lozeau called the meeting to order at 2:00 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Bergeron to approve the Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously II. Public Comment None. III. Engineering A. Motion: Commissioner Bergeron Moves to approve the purchase of eight (8) mast arm assemblies from Union Metal Corporation in the amount of $32,655 funding will be through Department 160 Admin/Engineering; Fund: General; Activity: Amherst Street Road and Traffic Improvement. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously DISCUSSION: The City is currently in the process of soliciting bids from contractors for the reconstruction of Amherst Street from the Charron Avenue intersection easterly to the existing jug handle across from Wholefood retail. This project is needed to provide additional capacity through this area of Amherst Street (Route 101A). In order to meet an expedited construction schedule, the City is purchasing the mast arm assemblies directly from the manufacturer. This allows the City to accelerate the delivery time in advance of awarding a construction contract. There is typically a considerable lead time that needs to be planned for the manufacture and delivery of mast arms. The City put out three bid alternates for the manufacture and delivery time frames (60 days, 90 days, and 120 days). This was done in an effort to offer an incentive to Minutes of Board of Public Works Meeting of August 6, 2015 Page 1  manufacturers to expedite the manufacture and delivery of these assemblies and allows us to see the additional cost associated with an expedited delivery. The following bids were received, Vendor Bid Alt # 1 Bid Alt # 2 Bid Alt # 3 60 Days 90 Days 120 Days Union Metal Corporation No Bid $32,655 $29,662 Hi-Way Safety No Bid $43,655 $32,320 The Division of Public Works recommends the City purchase the Mast Arm Assemblies from Union Metal for $32,655. This will allow a delivery time of 90 days and avoid the added costs and difficulties if the project is delayed. Mayor Lozeau confirmed that the Finance Committee approved this purchase at the meeting on August 5th. Commissioner Bergeron asked when the project will be moving forward. Mayor Lozeau responded that when it originally went out to bid, no one showed up to the mandatory pre-bid meeting. Engineering has since reached out to try to find some companies willing to bid and found two who were willing to look at the project. Senior Traffic Engineer Wayne Husband joined the discussion. He said that bids are due on August 17th. The target completion date for the bulk of the work is before the end of the season so residents can benefit from the changes before the winter. Meeting adjourned at 2:10 pm Minutes of Board of Public Works Meeting of August 6, 2015 Page 2