Board of Public Works

Minutes of Board of Public Works Meeting of September 3, 2015 A regular meeting of the Board of Public Works was held on Thursday, September 3, 2015 at 9:00 a.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair Steve Dookran, City Engineer Commissioner Paul G. Bergeron David Schoneman, Alderman Commissioner Tracy Pappas Mayor Lozeau called the meeting to order at 9:00 a.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Commissioner Pappas: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas moved to approve the Agenda as presented. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously II. Public Comment: None. III. Engineering A. MOTION: Commissioner Pappas to approve the construction contract for the CDBG Manchester Street/Concord Street Crosswalks and Concord Street Crosswalk Improvements projects to Hutter Construction, Inc. of New Ipswich, NH in an amount not to exceed $280,905. Funding will be through: Department: 161 Street; Fund: General; Account Classification 81 Capital Outlay ($115,000); Department: 184 Urban Programs; Fund: Grant; Activity: CDBG FY15 ($120,000); and Department: 169 Wastewater; Fund: Wastewater; Activity: Stormwater Abatement ($45,905). SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The CDBG Manchester St/Concord St Crosswalks project includes improvements to four crosswalks, two located on Manchester Street and two on Concord Street. The Concord Street Crosswalk Improvements construction project includes improvements to four crosswalks, all located on Concord Street. In August 2014, bids were solicited for the two projects and no bids were received. In May 2015, bids were again solicited and only one contractor submitted a bid for each of the two projects. The total price bid for the projects was approximately 33 % more than the engineer’s estimate and budget. Minutes of Board of Public Works Meeting of September 3, 2015 Page 1  Recently, several contractors, including Hutter Construction, Inc., were approached for direct quotes. These requests received mixed responses due to budget and time constraints, with Hutter being the only complete response received. Attached is a proposal from Hutter to complete all eight crosswalk improvements for a total cost of $255,905. Since the CDBG Concord/Manchester Street Crosswalks project is being funded in part with federal CDBG dollars, federal wage rates and rules apply. Hutter will be further splitting their schedule of values into the two projects so that that appropriate federal rules and tracking can be satisfied. The price submitted by Hutter is reasonable and more consistent with the estimates developed by the Engineering Department. In anticipation of additional drainage concerns that often occur with bump out sidewalks allowance is being included in this request to address unresolved drainage issues. Further, Hutter has recently successfully completed similar sidewalk and crosswalk improvements for Rivier University. Engineering recommends an award to Hutter Construction, Inc. for the CDBG Manchester/Concord Street Crosswalk and Concord Street Crosswalk Improvements projects for a total cost not to exceed $280,905. City Engineer Dookran joined the discussion and described the details of the proposed crosswalks. There is some concern about using the XD pattern on all crosswalks due to the higher cost and because some communities have experienced durability issues within two years. Mayor Lozeau suggested we move forward with two sidewalks on Manchester Street at the school with the XD pattern and hold off on the other six until next year. At these locations, the effectiveness of the pattern at school crossings could be closely monitored during the upcoming winter season. There was consensus among the commissioners and the Mayor to move forward with the XD pattern for the two crosswalks at the school after verifying that the price for these sidewalks is close to what is expected. The remaining six crosswalks will be painted. City Engineer Dookran reviewed the design proposal for the Concord Street crosswalk improvements. B. MOTION: Commissioner Pappas approve the purchase of 200 feet of TimBarrierTM Street Guard PlusTM for Broad Street from CWS Fence and Guardrail of Andover, NH in the amount of $15,976.00. Funding will be through Department: 161- Street; Fund: Prior Year Escrow; Account Classification: 55 Other Services ($15,000), and Department 161 Street; Fund: General; Account Classification: 61 Supplies and Materials ($976). SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: During the re-construction of the Broad Street Elementary School, approximately 200 feet of tree line was cleared along the school’s frontage on Broad Street. This exposed an 8 to 11 Minutes of Board of Public Works Meeting of September 3, 2015 Page 2  foot drop in elevation from the edge of the roadway to the bottom of a headwall and detention pond. Upon examination, it was determined that 200 feet of guardrail should be installed as the embankment slope is quite steep and there is a 10-foot shear drop off at the concrete drainage headwall that is only 18 feet from the edge of the Broad Street pavement. Due to the proposed location along Broad Street, an aesthetically pleasing alternative to traditional guard rail was requested. The TimBarrierTM StreetGuard PlusTM guardrail is being proposed. It consists of timber posts connected by a timber rail that is backed by a continuous steel plate (see attached). It has been accepted by FHWA and is crashworthy for low speed roadways up to 45 miles per hour. Three vendors were contacted for pricing in September 2015 and only CWS Fence & Guardrail responded with a quote of $15,976 (see attached). The City has used CWS in the past for other guardrail projects and has been satisfied with their quality of work. Jersey barriers were temporarily placed along the edge of the roadway while a permanent solution was developed and will be removed prior to the installation of the guardrail. IV. Non-Public Session Mayor Lozeau requested a motion to go into non-public session. MOTION: Commissioner Moriarty to enter non-public session pursuant to RSA 91-A:3, II(d). SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously Roll Call: Commissioner Moriarty: Yes Commissioner Bergeron: Yes Commissioner Pappas: Yes Mayor Lozeau: Yes MOTION: Commissioner Moriarty to come out of non-public session. SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously MOTION: Commissioner Moriarty to move that the committee seal the minutes of the Board of Public Works Non-Public Meeting of September 3, 2015 until such time as the majority of the Board votes that the purpose of the confidentiality would no longer be served. SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously Roll Call: Commissioner Moriarty: Yes Commissioner Bergeron: Yes Minutes of Board of Public Works Meeting of September 3, 2015 Page 3  Commissioner Pappas: Yes Mayor Lozeau: Yes MOTION TO ADJOURN: Commissioner Pappas. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously Meeting adjourned at 9:37am Minutes of Board of Public Works Meeting of September 3, 2015 Page 4