Board of Public Works

City of Nashua Public Works Division 9 Riverside Street Phone (603) 589-3140 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of September 17, 2015 Agenda A meeting of the Board of Public Works is scheduled for Thursday, September 17, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. I. Motion: To approve the Agenda as presented. II. Motion: To approve the Minutes of the Board of Public Works Meeting of August 20, 2015. III. Motion: To approve the Minutes of the Board of Public Works Special Meeting of September 3, 2015. IV. Public Comment V. Aldermanic Referrals A. O-15-066 ESTABLISHING A PROCESS FOR LOCATING MOTORIST SERVICES DIRECTIONAL SIGNAGE RELATED TO HIGHWAY SIGNAGE IN THE CITY RIGHT-OF-WAY B. R-15-172 AUTHORIZING THE ACQUISITION OF PROPERTY AT 141-143 BURKE STREET,TAX MAP 11, LOT 158, FOR A PURCHASE PRICE OF $4,200,000 VI. Step III AFCME Grievance 15-20 VII. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. VIII. Engineering Department: A. Motion: To approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. B. Motion: To approve Drainlayer’s License for Morello Construction, Inc., 695 East Mountain Rd., Peterborough, NH, in accordance with Nashua City Code §255-19 Issuance of Drainlayer's License. C. Motion: To approve the construction contract with J Parker & Daughters Construction in the amount not to exceed $60,000. Funding will be through: Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560  Board of Public Works Meeting of September 17, 2015 Agenda Page | 2 Department: 160 – Admin/ Engineering; Fund: General; Activity Description: Southwest Park Road Improvements. D. Motion: To approve the FY2016 preliminary paving list. E. Informational: Bicentennial Park F. Informational: Paving Program Update IX. Street Department: A. Motion: To approve the contract for winter road sand with F.L. Merrill Construction Inc., of Loudon, NH at the bid price of $9.85 per ton. Total amount of this purchase order will be for 1,624 tons or a budgeted value of $16,000. Funding is through Department; 161Streets; Fund; General; Account Classification; 61- Supplies and Materials. B. Motion: To approve the purchase of (1) 2015 Ford Transit T-250 Low Roof Van from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $24,156 pursuant to the Plymouth County Contract. Funding will be through Department: 160 Admin/Engineering; Fund: Trust; Activity: CERF. C. Motion: To approve the purchase of one (1) Fleet Maintenance Service Truck for the Street Department from MHQ Truck Equipment of Shrewsbury MA at the cost of $83,660. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. D. Motion: To approve the purchase of (1) 4 Wheel Drive Backhoe Loader for the Street Department from Milton Cat (Caterpillar) of Hopkinton NH at a cost of $114,900. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. E. Motion: To approve the purchase of one (1) Front Wheel Loader for the Street Department from Milton Cat (Caterpillar) of Hopkinton NH at a cost of $216,450. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. F. Motion: To approve the purchase of winter road salt from Granite State Minerals of Portsmouth, NH at The State of New Hampshire bid price of $52.47 per ton. The total amount of this purchase order will be for 8,862 tons or a budgeted value of $465,000. Funding will be through Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and Materials. X. Solid Waste Department: A. Motion: To approve the purchase of a Caterpillar 730C 30 Ton Articulated End Dump from Milton Cat of Hopkinton, NH in the amount of $397,000 less the trade in of the 2001 Volvo A35D for $75,000 for a final cost of $322,000. Funding for this purchase will be through: Department: 168-Solid Waste; Fund: Trust; Activity: CERF. XI. Wastewater Department: A. Motion: To approve the User Warrants as presented. B. Motion: To approve the selection of Mr. Wayne Gulliver of Pepperell, MA to the position of Mechanic WWTP 1st Class at the Wastewater Treatment Plant. Starting salary for this position will be $26.11 per hour for a yearly salary of $54,308.80. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. 2  Board of Public Works Meeting of September 17, 2015 Agenda Page | 3 C. Motion: To approve the selection of Mr. Martin Davis of Nashua, NH to the position of Operator II, 3rd Shift at the Wastewater Treatment Plant. Starting salary for this position will be $26.00 per hour for a yearly salary of $54,080. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. D. Motion: To approve the selection of Ms. Dianne Gay of Fremont, NH to the position of Operator II, 3rd Shift at the Wastewater Treatment Plant. Starting salary for this position will be $26.00 per hour for a yearly salary of $54,080. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. E. Motion: To approve the retirement of Collection System Foreman Kenneth Lowe effective September 24, 2015. F. Motion: To approve the contract in an amount not to exceed of $61,080 with Armand E. Lemire Company, Inc. for completion of the installation of boilers at the Wastewater Treatment Facility. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Improvements. XII. Administration A. Informational: i. Main Street Sidewalk Update ii. Director’s Report C. Commissioner’s Comments D. Possible Non-Public Session 3  Minutes of Board of Public Works Meeting of August 20, 2015 A regular meeting of the Board of Public Works was held on Thursday, August 20, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Nick Caggiano, Superintendent of Parks & Recreation Absent: Commissioner Tracy Pappas Eric Ryder, Superintendent of Streets Jeff Lafleur, Superintendent of Solid Waste Steve Dookran, City Engineer Ken Siegel, Aldermanic Liaison David Deane, President, Board of Aldermen Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. MOTION: Commissioner Moriarty moved to approve the Agenda as presented. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously II. MOTION: Commissioner Moriarty to approve the Minutes of the Board of Public Works Meeting of July 16, 2015. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously III. MOTION: Commissioner Moriarty to approve the Minutes of the Board of Public Works Special Meeting of August 6, 2015. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously IV. Public Comment: Paula Johnson joins the discussion. She expressed concern over the reconfiguration of the West Hollis from Riverside to Wellesley Road. She said the left turn lane ending at Wellesley it is very dangerous. She also said that the light at the intersection of Wellesley and West Hollis coming off of Wellesley doesn’t change very often and should be adjusted. The Mayor responded that although that intersection is still difficult, it is safer than it was prior to the changes. She hasn’t experienced the delays with the light at Wellesley. Minutes of Board of Public Works Meeting of August 20, 2015 Page 1  V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. MOTION: Commissioner Bergeron moved to approve and place on file the Informational Update of overall status on the Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: John Vancor provided an update on the status of the Broad Street Parkway Project. Attached is the updated report on the project. B. MOTION: Commissioner Bergeron to approve Amendment to contract for Environmental Services with Sanborn Head Associates in the amount of $38,800. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The original contract awarded in July 2012 for $267,300 with Sanborn Head was primarily for evaluating underground hazardous materials and groundwater within the parkway footprint, as well as designing the measures to mitigate project impacts. Amendments 1, 2 and 3, totaling $166,441, were for added environmental services related to construction. These services included but were not limited to testing and monitoring of the removal and disposal of large amounts of buried asbestos on Parkway North, dealing with a buried contaminated tank found at 44 Broad St. and addressing contaminated drilled shaft spoils related to the foundation of the Nashua River Bridge. Amendments 4, 5, 6 and 7, totaling $109,000 incrementally provided additional budget so that if unanticipated underground hazardous material were encountered, Sanborn Head could react quickly and in so doing, avoid or minimize potential construction delays. Additional buried asbestos waste material has continued to be encountered. These unanticipated pockets of buried asbestos material continue to raise overall concern. Amendment 8 will provide budget for Sanborn Head to further increase the efforts to monitor ongoing excavation within the Millyard. Sanborn Head will now provide staff whenever excavation is occurring in the Millyard. This effort will enhance awareness, reduce the timeline needed to sample suspect excavated material and reduce reaction time should additional pockets of asbestos be encountered. C. MOTION: Commissioner Bergeron to accept the bid from P&L Landscaping of Merrimack, NH and award a contract to the same, for the reforestation of 34,664 square feet (.80 Acres) of land along the northern edge of the Broad Street Parkway, in the amount of $94,000. Funding will be through Department: 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. Minutes of Board of Public Works Meeting of August 20, 2015 Page 2  SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The City of Nashua solicited bids for the reforestation of land along the northern side of the Broad Street Parkway between Broad Street and the Baldwin Street Bridge, IRB0592-072015. The area to be planted is 34,664 square feet (.80 Acres) and was identified on Exhibit A “Broad Street Parkway”. This bid request includes the purchase and planting of 330 trees and the watering of these trees for a period of 6 months as directed by the city. Part of the bid request includes a water bag for each tree. The trees will have a one year warranty period. The City anticipated the costs of the project to come in at approximately $425 per tree installed, plus $20 per water bag for a total of $140,910. A non-mandatory pre-bid conference was held on 7/8/15 with one vendor in attendance. An addendum was subsequently sent to all solicited vendors specifying that bid responses should include the amount and type of soil to be provided. The City received four bids as of the July 21st deadline as follows: Vendor Name Vendor Address Bid Price P & L Landscaping 79 Daniel Webster Highway, $94,000 Merrimack NH Leahy Landscaping, Inc. 56 Sanderson Ave, Lynn, MA $156,900 Morin’s Landscaping, Inc. 301 Depot Rd, Hollis, NH $169,853 O’Brien Homes, Inc. 18 Cassimere Street, Andover, MA $233,303 It was the recommendation of the Community Development Division that the City go with Leahy Landscaping, Inc. as they felt P&L Landscaping’s bid was incomplete. The large difference between the two lowest bids was discussed in length at the Finance Committee Meeting on August 19th. The Finance Committee didn’t find a compelling reason to pay an extra $64,000 to go with Leahy Landscaping, Inc. and approved the bid from P&L Landscaping. The Mayor expects the contract with P&L Landscaping to properly outline the quality of the trees, soil, etc. required by the City and feels confident that it will hold P&L to these standards. Alderman Siegel mentioned that the City has done business with P&L in the past and the work they have performed has been of high quality. D. MOTION: Commissioner Bergeron to approve Amendment for Construction Phase Services with Fay, Spofford & Thorndike for the Bridge contract in the amount of $16,158.84 and Roadway contract in the amount of $18,944. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. Minutes of Board of Public Works Meeting of August 20, 2015 Page 3  SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: An amendment was approved in October 2014 to establish two allowances. The first was an allowance for FST to address design concerns related to various alternatives under review for enhancement of the appearance of the River Bridge. The second allowance was for services related to the ongoing difficulties the River Bridge contractor continues to experience while constructing the drilled shaft foundations. A second amendment was approved in February 2015 when these allowances were nearly expended. FST has continued to respond to requests for information from the contractors. FST has also advised the City during ongoing discussions related to the drilled shaft foundations. At this point, the additional allowance funding has nearly been expended. This amendment will: 1. Provide an additional allowance funding for FST to continue to provide construction phase services related to highway and bridge construction. 2. Provide additional funding for FST to continue to provide input to the City regarding rock conditions encountered by the contractor during drilling of shat foundations. VI. Wastewater Department: A. Motion: Commissioner Bergeron to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: B. Motion: Commissioner Bergeron moves to approve and place on file the information update on Sewer Service Connection at 114 Pine Street Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The homeowner at 114 Pine Street complained to the Wastewater Department about a blockage in the sewer service line. The collection crew viewed the service line from the cleanout on his property to the top of the chimney at the sewer main. The 6-inch pipe at the chimney decreased to 4-inches at the bottom of the chimney (where it enters the main). This reduction in diameter of the piping is causing backup problems at this duplex property. The service line has been cleaned twice in the past month and will continue to be a problem unless the sewer service is replaced from the main to the edge of property. Minutes of Board of Public Works Meeting of August 20, 2015 Page 4  It is not cost effective to replace just the chimney section and not the rest of the pipe to the right-of-way (ROW). The remainder of the existing sewer service is an old clay pipe that may fail in the near future due to the age of the pipe. Hence it is most cost effective to replace the entire pipe from the main to the ROW. Cost proposals were requested from Crisp Contracting at $11,380, RWC Enterprises at $13,900 and TDD Earth Tech Inc. at $21,000. Crisp Contracting is the lowest qualified bidder and this work will award to him in an amount of $11,380. Funds are available for this work in Department: 169 Wastewater; Fund: General Fund Operating Budget; Accounting Classification 54 Property Services. VII. Solid Waste Department: A. Motion: Commissioner Bergeron to approve the purchase of recycling and trash carts for curbside collection in an amount not-to-exceed $145,000 from Toter Inc. located in Statesville, North Carolina. Funding will be through: Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 71 Equipment. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Toter Inc. has been the vendor supplying trash and recycling carts for the City of Nashua since 2003 when the automated trash collection program started. The curbside recycling program has grown immensely and the demands for recycling carts are on the rise. In October 2002 (RFP #0721-110802), a nine member committee comprised of DPW, BPW, and Purchasing officials as well as a representative of the Board of Aldermen and the general public interviewed prospective vendors and evaluated their proposals. Toter Inc. was chosen and has been providing a quality product and excellent service as well as honoring warranty claims presented. B. Motion: Commissioner Bergeron to renew Sanborn Head and Associates, Inc. (SHA) Landfill Gas Management Suite (LFGMS) service for 3 years from FY16 to FY19 in an amount not to exceed $12,000 per year. Funding for this Service is found through Department: 168 Solid Waste; Fund Solid Waste; Account Classification: 53 Professional & Technical Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Solid Waste Department has utilized Sanborn Head’s Landfill Gas Management Suite, a web-based program, since 2009 to collect analyze, report, and monitor landfill gas data from the Four Hills MSW and Phase I/II landfills. The features of this program allow landfill gas data to be uploaded into a single database for ease of access and analysis. The program can also generate gas concentration maps, and e-mail notifications of regulatory exceedances and corrective action deadlines. Data from landfill surface emission scans is also uploaded into the program. This program has Minutes of Board of Public Works Meeting of August 20, 2015 Page 5  become an essential tool for compliance with the landfill’s solid waste and air emissions permits, and for monitoring the operation of the landfill gas collection system. Per NRO Sec 5-84 (A)(7), “Purchases under extensions of contracts when no increase exceeds 10% per year.” We are seeking your approval to extend the City’s annual agreement with Sanborn Head and their LFGMS software. The annual fee is $12,000, which has been the cost since 2009, billed at $3,000.00 per quarter. The annual fee includes upgrades and maintenance of the program for the Four Hill’s facility, and training and support services. C. Motion: Commissioner Bergeron to approve a contract with SCS Field Services of Reston, VA. to install landfill gas collection in the Phase II landfill in the amount of $261,385. Funding will be through Department: 168 Solid Waste; Fund: Solid Waste; Activity: Landfill Gas Collection. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The City issued an Invitation to Bid for the expansion of the landfill gas collection system in the Phase II landfill. Expansion of the gas collection system is ongoing as the landfill continues to be filled. The Solid Waste Department’s engineering firm, Sanborn Head and Associates, Inc. (SHA) prepared a construction design to install eight (8) new horizontal wells, eight (8) vertical wells and various parts for the maintenance of the well field. There are several reasons for the expansion. First is to control odors coming from the landfill. Second is to mitigate elevated landfill gas surface emissions which were detected in the recent tri-annual surface scans. Lastly, expansion is necessary to comply with our Landfill Operating Plan with NHDES, which calls for additional collection at the current waste elevation in the Phase II landfill. The invitation to bid was sent to seven (7) qualified vendors and two (2) responded. Based on the low bid, qualifications of SCS Field Services, and familiarity with the Four Hills Landfill, it is the recommendation by the Superintendent of Solid Waste to accept SCS Field Services as the vendor to do the work listed above. Below is the bid tabulation from the submitted bids. Bid Tabulation Price SCS Field Services $ 261,385.00 Advanced One Development, LLC $ 354,680.00 Commissioner Moriarty asked for an update on the status of the Condominium Recycling program. Superintendent Lafleur responded that the department has provided pricing to the committee and is waiting for a response from the condominiums. Mayor Lozeau said the next step will be to send a letter and bid information to those who originally expressed interest. Alderman Siegel asked for a list of those Condominiums that expressed interest in the program. Minutes of Board of Public Works Meeting of August 20, 2015 Page 6  Mayor Lozeau asked Superintendent Lafleur to ensure that the Sally Hyland, Recycling Coordinator, verifies that the info is on the website. Commissioner Moriarty asked if schools have expressed interest in a recycling program and Mayor Lozeau stated that there hasn’t been much interest from schools. VIII. Park and Recreation Department A. Motion: Commissioner Bergeron approve the purchase of two 2015 Ford F250 4x4 pickup trucks with plows from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $70,410 pursuant to the Plymouth County Contract. Funding will be through Department: 177 Parks and Recreation; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This scheduled purchase will replace units #570, a 2007 Chevrolet pickup truck, and #572, a 2007 Chevrolet pickup truck. These vehicles currently have 52,149 and 45,873 miles on them. They are showing corrosion to the floor, frame and brake lines. These units will be used by maintenance crews in the summer and by snow crews in the winter caring for the inner city snow routes and schools. This request is consistent with the City Capitol Equipment Reserve Fund (CERF) detailed schedule. The planned CERF request for FY16 was approved by the Board of Alderman on June 24, 2015 by R-15-142. The Ford F250 comes with a 3 year 36,000 mile warranty. The Superintendent and Fleet Manager both recommend this purchase. Commissioner Bergeron asked if there is an undercoating that can be applied to help protect trucks from rusting out. Commissioner Ryder joins the discussion. He communicated that an undercoating is available but it doesn’t hold up in New England. Waste oil is used in some locations, but isn’t environmentally friendly. The only solution is a power wash. B. Motion: Commissioner Bergeron to approve the purchase of a 2015 Ford F350 4x4 1 Ton truck with plow and sander from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $53,640 pursuant to the Plymouth County Contract. Funding will be through Department: 177 Parks and Recreation; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This scheduled purchase will replace unit #518, a 2006 Chevrolet 1 Ton truck with plow and sander. This vehicle currently has 44,915 miles. The vehicle is showing corrosion to the floor, frame, bed and brake lines. The spreader for this truck is inoperable. This unit Minutes of Board of Public Works Meeting of August 20, 2015 Page 7  will be used by maintenance crews in the summer and by snow crews in the winter caring for the inner city snow routes and schools. This request is consistent with the City Capitol Equipment Reserve Fund (CERF) detailed schedule. The planned CERF request for FY16 was approved by the Board of Alderman on June 24, 2015 by R-15-142. The Ford F 350 comes with a 3 year 36,000 mile warranty. The Superintendent and Fleet Manager both recommend this purchase. Commissioner Moriarty asked what is to become of the inoperable spreader. Superintendent Ryder said anything that can be salvaged will be pulled off of the spreader and what is left will be scrapped. C. Motion: Commissioner Bergeron to approve the purchase of pool rehabilitation work to the low bidder that met the specifications Stone Edge Design of Pepperell, MA. for the price of $122,456. Funding will be $11,627 Department: 177 Park & Recreation; Fund: General; Account Classification: 54 Property Services; $35,829 Department: 177 Park & Recreation; Fund: PY Escrow; Account Classification: 81 Capital Outlay; $75,000 Department 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The scope of work for this project will include the following items.  The construction and installation of stairs with a rail for the pool.  The repair and preparation of the perimeter pool coping.  The preparation and installation of a pad and PVC liner to the pool.  The installation of a winter pool cover. The pool liner will be 60 mills in thickness and will match the linear that was put in Rotary pool in 2009. All of the work will come with a three year warranty. The liner will have a ten year warranty. The work will be scheduled this fall and should be completed before winter. Stone Edge Design has worked for the City of Nashua in the past and their work was done well and on time. The bid went out to 15 companies. Three companies responded with a bid. The Purchasing Manager and the Superintendent recommend this award. D. Motion: Commissioner Bergeron to approve the reassignment of Mr. Robert Soares of New Ipswich, NH to his former position of Lead Groundsman Holman Stadium. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Mr. Soares was awarded the Grounds Keeper Maintenance positon at the Board of Public Works meeting of July 16, 2015. After being in the positon for the past three weeks Mr. Soares has come to realize that this positon is much more than he expected Minutes of Board of Public Works Meeting of August 20, 2015 Page 8  and wishes to return to his former job at the stadium. Mr. Soares is currently in his 60 day probationary period. The positon at the stadium is open and has not yet been filled. Article 11 F states- Any employee who is awarded a transfer shall be allowed to transfer back to his/her former positon within their probationary period. In addition, any employee may transfer back to his /her former position or to another positon, if the other position has a higher pay rate, for a period of one year after the award is made, only if a vacancy exists. E. Informational: Commissioner Bergeron to accept and place on file thank you notes from Southern NH Services, The NHIAA, Cal Ripken baseball, American Legion baseball and Little League baseball. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously IX. Street Department: A. Motion: Commissioner Bergeron to approve the purchase of a 2015 Ford Transit T-250 Low Roof Van from MHQ (Municipal Headquarters) of Marlborough, MA for the price of $24,156 pursuant to the Plymouth County Contract. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Withdrawn DISCUSSION: This scheduled purchase will replace unit #31, a 2002 Chevrolet Savana Van. This vehicle currently has 39,114 miles. This vehicle is showing excessive corrosion to the floor, frame and brake lines. This unit is used by the Engineering Department Surveyors and is a planned replacement on CERF for FY16. The new Ford Transit T-250 will be used year round and in similar capacity where it will be utilized by the engineering staff performing their daily routine. The Transit T- 250 comes with a 3 year 36,000 mile warranty. MHQ will deliver the Transit T-250 equipped with the base package with an optional backup camera for safety. The Superintendent and Fleet Manager both recommend this purchase. Commissioner Moriarty stated he was disappointed that the van wasn’t CNG. Superintendent Ryder said the cost differential is $5800-$7000 on a pickup truck but he wasn’t entirely sure about the differential for a van. The Mayor asked Superintendent Ryder to look into whether CNG is available in the van and, if so, find out the exact differential. Motion withdrawn until next meeting. Minutes of Board of Public Works Meeting of August 20, 2015 Page 9  B. Motion: Commissioner Bergeron to approve the purchase of a Snogo WK800 from H. P. Fairfield of Pembroke, NH for the price of $116,705 pursuant to Purchase Order 2671 procured through the City of Rochester, NH public bid. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The City of Rochester, NH went out to bid in September 2014 for a Front End Loader Mounted Snow Blower. Their bid included many of the specifications that Nashua would specify in a bid of its own. Also included in their bid was a comprehensive warranty package of a 7 Year/4000 Hour Powertrain and Hydraulics Warranty. The Loader Mounted Snow Blower from H. P. Fairfield will replace #73A a 1998 Blanehet RPM Tech B Model with 5257 hours. This Snow Blower is having maintenance issues with the frame and auger; parts are no longer in production and must be fabricated in-house from available supplies. The new Snow Blower is rated at 1200 ton of snow per hour. It will be the same make, size and operate identical to the smaller backup Snow Blower used by Nashua Airport. C. Motion: Commissioner Bergeron to approve the purchase of an Tennant Green Machine 636 from Staples Facility Solutions of Portsmouth, NH for the price of $102,808.40 Funding will be through Department: 161 Street; Fund: General; Activity: Equipment. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department currently uses #142 a sweeper that is intended for use in a warehouse setting and is inadequate for use in the city. The sweeper is a 2000 Tennant Model 6400 with 3800 hours on the engine and is nearing the end of its useful life to the city. The Tennant Green Machine 636 has been designed to operate in a city environment. The Green Machine is an all-weather sweeper that has an enclosed cab, can be driven to the sweeping destination, and has an on-board pressure washer, dust control system, vacuum system and a backup camera for safety. The purchase of the Green Machine 636 will be through the NJPA (National Joint Powers Alliance) procurement service and will be purchased directly from Tennant through their local dealer Staples Facility Solutions of Portsmouth, NH. The vehicle can reach speeds up to 25 mph and has a pressure washer that can be used to clean up spills. D. Motion: Commissioner Bergeron to approve the purchase of one-2016 Freightliner 114SD Cab and Chassis Truck from Freightliner of New Hampshire of Londonderry, NH for the price of $116,954. Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. Minutes of Board of Public Works Meeting of August 20, 2015 Page 10  SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department has one-Ten Wheel dump truck on CERF for FY16. In obtaining informational quotes Freightliner of New Hampshire quoted a 10 Wheel Cab and Chassis on June 2, 2015 for the price of $116,954. Liberty International quoted on June 17, 2015 off the State of New Hampshire bid and quoted a 10 Wheel Cab and Chassis for $119,777. Freightliner has quoted at below State of New Hampshire bid pricing for a truck that has the same features and options as their International 7600 SFA. The purchase of the Freightliners will enable the Street Department to continue the standardization of the fleet and maintenance items needed for stock. International has also omitted extended warranties from their quote which must be purchased separately with a 25% municipal discount. To have the same warranty level as the 6 wheel trucks will cost $6000 and $1050 for towing. The Cab and Chassis will be replacing unit #79 that is on the CERF schedule for FY16. This new truck will be out fitted with the same equipment as the unit it will be replacing. E. Motion: Commissioner Bergeron to approve the purchase of two-2016 Freightliner 108SD Cab and Chassis Trucks from Freightliner of New Hampshire of Londonderry, NH for the price of $87,669 each for a total of $175,338 Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department has two-Six wheel dump trucks on CERF for FY16. In obtaining informational quotes Freightliner of New Hampshire quoted on June 5, 2015 a price of $87,669 each for a total of $175,338. Liberty International quoted on June 9, 2015 off the State of New Hampshire bid and quoted two Cab and Chassis for $88,900 for a combined price of $177,800. Freightliner has quoted below State of New Hampshire bid pricing and has offered a truck with the same features and options as the International 7400 SFA. The purchase of the Freightliners will enable the Street Department to continue the standardization of the fleet and the maintenance items needed for stock. The Cab and Chassis will be replacing unit #15 and #66 that are on the CERF schedule for FY16. These new trucks will be out fitted with the same equipment the units they are replacing with exception to the V box sanders. Minutes of Board of Public Works Meeting of August 20, 2015 Page 11  F. Motion: Commissioner Bergeron to approve the purchase of two-six-wheel dump truck up-fitting equipment packages from H.P. Fairfield, Pembroke, NH for the price of $71,856.50 each for a total purchase of $143,713. Funding will be through: Department: 161 Street Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department went out to bid April 25, 2014 to up-fit four, six-wheel dump trucks purchased in March 2014 with nose, wing plows, hitches, bodies and all the necessary hydraulics required to complete the trucks. Seven vendors were sent requests to bid, one vendor, H. P. Fairfield, responded. H.P. Fairfield has offered to hold their 2014 bid pricing for the purchase of two six-wheel truck up-fitting packages. These body and plow packages include stainless steel drop in sanders with ground speed controls. These are preferable as the stainless sanders have a 20 year life expectancy plus the ability to mount the sander onto a different truck should there be a need. G. Motion: Commissioner Bergeron to approve the purchase of one-ten-wheel dump truck up-fitting equipment package from H.P. Fairfield, Pembroke, NH for the price of $75,249.50. Funding will be through: Department: 161 Street Fund: Trust; Activity: CERF. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department went out to bid April 25, 2014 to up-fit 2, ten-wheel dump trucks purchased in June 2014 with nose, wing plows, hitches, bodies and all the necessary hydraulics required to complete the trucks. Seven vendors were sent requests to bid, one vendor, H. P. Fairfield, responded. H.P. Fairfield has offered to hold their 2014 bid pricing for the purchase of a ten-wheel truck up-fitting package. These body and plow packages include stainless steel drop in sanders with ground speed controls. These are preferable as the stainless sanders have a 20 year life expectancy plus the ability to mount the sander onto a different truck should there be a need. X. Engineering A. MOTION: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of August 20, 2015 Page 12  Residential and Commercial Wastewater Service Permits July 1 through July 31, 2015 Connection 10% Discount Betterment Date Permit Appl Location Address Name Comments Fees # # Entrance Original 7/01/2015 23573 13404 162 E. Dunstable Rd James Monis $1,725.49 X X X Application Original 7/01/2015 23574 13405 14 Sims St Rick Pelletier $1,672.60 X X X Application Original 7/02/2015 23575 13406 20 Woodfield St Kelly Allie $1,024.00 X X Application 272 Daniel Webster 7/07/2017 23576 13407 Mark Nash Increase Use $295.00 X Hwy 7/08/2015 23577 13408 28 Legacy Dr Holly McCarty New Service $295.00 X 7/08/2015 23578 13409 33 Legacy Dr Holly McCarty New Service $295.00 X Oyungerel M. 7/14/2015 23579 13410 383 E. Dunstable Rd Zagdsuren Increase Use 0 X Kathleen 7/14/2015 23580 13411 226 Broad St, Unit 2 Bradley Increase Use 0 X Elizabeth Emergency 7/30/2015 23581 13412 10 St Joseph Dr Thibodeau Connection $540.00 X TOTAL $5,847.09 B. Motion: Commissioner Bergeron to accept the resignation of Lori Barrett, Street Construction/Repair and Permit Coordinator, effective July 31, 2015. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Lori Barrett has served the City of Nashua for the past 7 years and had worked in the Engineering Department for another 2 ½ years that ended in 2004. She has given notice of her resignation as of July 31, 2015. She has made valuable contributions to the Engineering Department and provided tremendous assistance to the Street Department in its operations. Her knowledge of the permitting process and construction will be missed. We wish her the best of luck in her new endeavors. Minutes of Board of Public Works Meeting of August 20, 2015 Page 13  C. Motion: Commissioner Bergeron to approve the award of the three year multi-year professional services contract for the Combined Sewer Overflow Flow Monitoring Program to the EST Associates, Inc. of Needham, MA for an amount of $118, 500. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Category: 53 Professional Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Combined Sewer Overflow (CSO) Monitoring Program consists of a full and comprehensive program for monitoring flow at all of the CSO discharge structures and three rain gauges and provides information for reporting to the USEPA and the NH Dept. of Environmental Services as required by the National Pollutant Discharge Elimination System (NPDES) permit for the Wastewater Treatment Facility. The data will further indicate the benefit to the receiving waters (Nashua and Merrimack Rivers) due to the completion of the City’s CSO Consent Decree projects. The installation of monitors will allow for data to be collected as wet weather occurs (“real- time”) so that web-based reports of flow and rainfall data can be generated. They will also provide the City with information regarding dry weather flows. Work includes supply of equipment, installation and monthly maintenance and reporting. The current multi-year contract is ending and the City issued a request for proposals for a new contract. The bid was set up to be a three year contract and includes the bid price in the first year for the set up and installation of the flow monitors and website. The contract was advertised on the City’s website. A non-mandatory pre-bid meeting was held on July 16, 2015 with three contractors in attendance. Two bids were received. EST Associates, Inc. Flow Assessment Set up and Installation $10,500 $0 Maintenance for three calendar years $108,000 $171,300 Total Bid Price for three years $118,500 $171,300 Optional fourth year of services $40,000 $58,000 Optional fifth year of services $42,500 $58,000 EST Associates, Inc. of Needham, MA is the low bidder for the three year contract. The first year cost is $46,500 with the second and third year costs being $36,000 each year. Optional services for maintenance for a fourth and fifth year were also bid and EST Associates, Inc. remains the low bidder for those services as well. Amendments to the contract will be sought for those future years. References were checked and favorable recommendations were received. Minutes of Board of Public Works Meeting of August 20, 2015 Page 14  D. Motion: Commissioner Bergeron to approve the contract with MDS Technologies, Inc. of Park Ridge, IL in the amount of $43,955. Funding will be through: Department: 161 - Street; Fund: Prior Year Escrow; Account Category: 53 Professional Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Recently the City selected Cartegraph management system as a software tool to assist in inventorying, operating and maintaining the public infrastructure, which includes the networks of roadways within the City. The Pavement Management module within Cartegraph is a tool to provide a systemic method to assess pavement condition, to identify maintenance and repair needs, and to plan pavement maintenance and repair activities in order to provide the best use of public funds while maintaining the roads in a safe and serviceable condition. However, the module must be populated with an existing condition survey of the roadways in the City. Under this contract, the consulting firm will collect data on existing pavement conditions and integrate the information into the Cartegraph system. Coordination of the data with the City’s Geographic Information System (GIS) is also required. The current road network and condition inventory originally assembled for the VHB Road Manager Program in 2004 is obsolete, unreliable and not compatible with GIS. The request for proposals was advertised on July 21, 2015. Three proposals were received on August 10, 2015 and are: MDS Technologies, Inc. of Park Ridge, IL $43,955 IMS (Infrastructure Management Services) of Rolling Meadows, IL $99,982 FST, Inc. of Bedford, NH $86,000 The proposals were reviewed and references checked. MDS Technologies, Inc. of Park Ridge, IL is the qualified, low bidder for this project. City Engineer Dookran joins the conversation. Mayor Lozeau asked how long it will take to set up. Engineering Dookran responded that it should take about three weeks to set up; however, it will then take time to make recommendations from the program. The current plan is to be done prior to the winter. There was a discussion about the Main Roads Paving Program. Mayor Lozeau hopes to be able to bring a proposal to the September Meeting. Minutes of Board of Public Works Meeting of August 20, 2015 Page 15  E. Anticipated motion based on engineering recommendation relative to construction award for Amherst St - Charron Ave project. DISCUSSION: City Engineer Dookran said one of the big issues with this project is that it is heavy in signal equipment which requires contractors to sub out that portion of the work. Also, contractors aren’t really looking for work this time of year. The one bid received was $300,000 - $400,000 higher than expected. When we asked why it was so high, the contractor said they only received one bid back from signal contractors and it was on the high end. Also, some of the signal equipment has a lead time that may not work with our proposed construction schedule. Keeping the signals in operation during construction will be an additional cost and they aren’t sure we can get the utility companies to do their work within our proposed time frame. City Engineer Dookran said we can try to see if we can push the utility companies to get their work done. Mayor Lozeau also mentioned that the new development needs this done in order to open. Commissioner Bergeron asked how this will impact the development’s building schedule. City Engineer Dookran said that he knows they are still moving forward but whether the road will be open in November to the point of being able to handle the traffic load or not will be a discussion for the Planning Board. If we move this contract to next spring we can save $200,000. Mayor Lozeau said that many people and businesses are anticipating this being open before winter and we will go back to the private businesses that have contributed to this project and discuss how we want to pay for these additional costs. F. Motion: Commissioner Bergeron to approve Change Order No. 1 for the 2015 Sewer Replacement Project to DeFelice Corporation of Dracut, MA in an amount not to exceed $260,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Rehab and Sewer Structures. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The 2015 Sewer Replacement Project included replacing approximately 950 feet of 15 inch concrete sewer in Temple Street from East Hollis St to Amory St. Construction is ongoing. In the past month, a sinkhole was discovered in a part of Temple Street just outside of the contract work limits. It was determined that the sinkhole was due to failure of a segment of the 125 year old, 15 inch concrete sewer. A temporary repair was done by in-house forces, but eminent failure of the sewer is predicted. In order to take advantage of the contractor work force that are mobilized on the same street, it is proposed to replace approximately 350 feet of 15 inch pipe and necessary appurtenances by adding the cost via change order to the existing contract. This additional work will encompass Minutes of Board of Public Works Meeting of August 20, 2015 Page 16  the temporary repair area and extend far enough to connect to the nearest section of sound, intact sewer main. Negotiations are continuing with contractor DeFelice Corporation. The Engineering estimate to complete the work is about $260,000. The original contract price is for $1,127,913.40. With this $260,000 change order, the new contract value is $1,387,913.40. The contract will also be extended to allow for the construction of the sewer and final paving next spring. G. Informational: Commissioner Bergeron to accept and place on file the Paving Program Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Attached is an update of the status of the streets included in the 2014/2015 Paving Program. Engineering is working with utilities, contractors and the Wastewater and Street Departments to prepare streets for paving. Coordination of paving with other city projects is also ongoing. Final paving has been completed on Rogers St. from Concord St to Webster St, Freemont St from Dublin Ave. to Woodland Dr. shimming has been completed on Ritter St. It is unlikely that required sewer repairs will be completed on sections of Mulberry St and Canal St which will delay this year’s paving of these sections. Additionally, gas main work is still under construction on Grove St. and will most likely put final paving into spring. The Stanley Lane rain garden has been planted by Parks Department and is functioning well. Mayor Lozeau mentioned that East Hobart Street is being added to the list. South Main Street will be delayed due to Pennichuck needing to do some work between Allds Street and Orchard Ave. They will do some milling and filling this fall to get through winter and it will be paved in the spring. H. Informational: Commissioner Bergeron to accept and place on file the CSO Consent Decree Quarterly Report to EPA SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of August 20, 2015 Page 17  I. Informational: Commissioner Bergeron to accept and place on file the Three-Way Railroad Agreement regarding East Hollis St. Railroad Crossing SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Board of Aldermen has approved the three-way agreement between the City, New Hampshire Department of Transportation (NHDOT) and Pan Am Railways toward the reconstruction and upgrades of the rail crossing of East Hollis Street at the westerly edge of the intersection with Temple Street. Over the years, requests have been made to the NHDOT to address deteriorating railroad crossings including the one on East Hollis St. The crossing on East Hollis St has been in a deteriorated condition for many years and interim repairs have not held up. The NHDOT has secured Federal Highway (FHWA) funding for not only performing needed repairs but also for upgrading the crossing to meet federal railroad safety standards similar to the Broad St project that is underway. The agreement will allow NHDOT to secure the FHWA funding prior to the end of their fiscal year, September 30, 2015. NHDOT will be managing the project, with the schedule to begin construction this fall. Apart from replacing a significant portion of tracks and installing new signals and signage, the project includes improvements to curbing, sidewalk, new pavement and striping at the intersection. The overall project cost is $638,421.54 funded about 95% by FHWA and the remaining $32,121.67 funded by the City. Funding makeup, commitments and responsibilities during construction are detailed in the three-way Railroad Agreement. The City’s match of $32,121.67 consists of $21,314.00 contained in an escrow for the rail improvement project plus $10,807.67 that is already in a contract for the restoration of the intersection following the replacement of a failing sewer in that location. The sewer/road restoration work overlaps the road work for the rail project and is an appropriate share of the City’s match. XI. Administration A. Motion: Commissioner Bergeron to approve the attendance of Director Lisa Fauteux at the North America Natural Gas Vehicle Conference & Expo in Denver, CO from September 14th through 17th, 2015. Estimated conference and travel expenses are $2,000. Funding will be through Department: 160 Admin/Engineering; Fund: General; Account Classification: 55 Other Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of August 20, 2015 Page 18  B. Informational: i. Motion: Commissioner Moriarty to accept and place on file the Main Street Sidewalk Update. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously ii. Director’s Report A series of slides showing various current Public Works projects and activities were shown. XII. Commissioner’s Comments None. Meeting adjourned at 7:31 pm Minutes of Board of Public Works Meeting of August 20, 2015 Page 19  Minutes of Board of Public Works Meeting of September 3, 2015 A regular meeting of the Board of Public Works was held on Thursday, September 3, 2015 at 9:00 a.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair Steve Dookran, City Engineer Commissioner Paul G. Bergeron David Schoneman, Alderman Commissioner Tracy Pappas Mayor Lozeau called the meeting to order at 9:00 a.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Commissioner Pappas: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas moved to approve the Agenda as presented. SECONDED: Commissioner Bergeron MOTION CARRIED: Carried Unanimously II. Public Comment: None. III. Engineering A. MOTION: Commissioner Pappas to approve the construction contract for the CDBG Manchester Street/Concord Street Crosswalks and Concord Street Crosswalk Improvements projects to Hutter Construction, Inc. of New Ipswich, NH in an amount not to exceed $280,905. Funding will be through: Department: 161 Street; Fund: General; Account Classification 81 Capital Outlay ($115,000); Department: 184 Urban Programs; Fund: Grant; Activity: CDBG FY15 ($120,000); and Department: 169 Wastewater; Fund: Wastewater; Activity: Stormwater Abatement ($45,905). SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The CDBG Manchester St/Concord St Crosswalks project includes improvements to four crosswalks, two located on Manchester Street and two on Concord Street. The Concord Street Crosswalk Improvements construction project includes improvements to four crosswalks, all located on Concord Street. In August 2014, bids were solicited for the two projects and no bids were received. In May 2015, bids were again solicited and only one contractor submitted a bid for each of the two projects. The total price bid for the projects was approximately 33 % more than the engineer’s estimate and budget. Minutes of Board of Public Works Meeting of September 3, 2015 Page 1  Recently, several contractors, including Hutter Construction, Inc., were approached for direct quotes. These requests received mixed responses due to budget and time constraints, with Hutter being the only complete response received. Attached is a proposal from Hutter to complete all eight crosswalk improvements for a total cost of $255,905. Since the CDBG Concord/Manchester Street Crosswalks project is being funded in part with federal CDBG dollars, federal wage rates and rules apply. Hutter will be further splitting their schedule of values into the two projects so that that appropriate federal rules and tracking can be satisfied. The price submitted by Hutter is reasonable and more consistent with the estimates developed by the Engineering Department. In anticipation of additional drainage concerns that often occur with bump out sidewalks allowance is being included in this request to address unresolved drainage issues. Further, Hutter has recently successfully completed similar sidewalk and crosswalk improvements for Rivier University. Engineering recommends an award to Hutter Construction, Inc. for the CDBG Manchester/Concord Street Crosswalk and Concord Street Crosswalk Improvements projects for a total cost not to exceed $280,905. City Engineer Dookran joined the discussion and described the details of the proposed crosswalks. There is some concern about using the XD pattern on all crosswalks due to the higher cost and because some communities have experienced durability issues within two years. Mayor Lozeau suggested we move forward with two sidewalks on Manchester Street at the school with the XD pattern and hold off on the other six until next year. At these locations, the effectiveness of the pattern at school crossings could be closely monitored during the upcoming winter season. There was consensus among the commissioners and the Mayor to move forward with the XD pattern for the two crosswalks at the school after verifying that the price for these sidewalks is close to what is expected. The remaining six crosswalks will be painted. City Engineer Dookran reviewed the design proposal for the Concord Street crosswalk improvements. B. MOTION: Commissioner Pappas approve the purchase of 200 feet of TimBarrierTM Street Guard PlusTM for Broad Street from CWS Fence and Guardrail of Andover, NH in the amount of $15,976.00. Funding will be through Department: 161- Street; Fund: Prior Year Escrow; Account Classification: 55 Other Services ($15,000), and Department 161 Street; Fund: General; Account Classification: 61 Supplies and Materials ($976). SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: During the re-construction of the Broad Street Elementary School, approximately 200 feet of tree line was cleared along the school’s frontage on Broad Street. This exposed an 8 to 11 Minutes of Board of Public Works Meeting of September 3, 2015 Page 2  foot drop in elevation from the edge of the roadway to the bottom of a headwall and detention pond. Upon examination, it was determined that 200 feet of guardrail should be installed as the embankment slope is quite steep and there is a 10-foot shear drop off at the concrete drainage headwall that is only 18 feet from the edge of the Broad Street pavement. Due to the proposed location along Broad Street, an aesthetically pleasing alternative to traditional guard rail was requested. The TimBarrierTM StreetGuard PlusTM guardrail is being proposed. It consists of timber posts connected by a timber rail that is backed by a continuous steel plate (see attached). It has been accepted by FHWA and is crashworthy for low speed roadways up to 45 miles per hour. Three vendors were contacted for pricing in September 2015 and only CWS Fence & Guardrail responded with a quote of $15,976 (see attached). The City has used CWS in the past for other guardrail projects and has been satisfied with their quality of work. Jersey barriers were temporarily placed along the edge of the roadway while a permanent solution was developed and will be removed prior to the installation of the guardrail. IV. Non-Public Session Mayor Lozeau requested a motion to go into non-public session. MOTION: Commissioner Moriarty to enter non-public session pursuant to RSA 91-A:3, II(d). SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously Roll Call: Commissioner Moriarty: Yes Commissioner Bergeron: Yes Commissioner Pappas: Yes Mayor Lozeau: Yes MOTION: Commissioner Moriarty to come out of non-public session. SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously MOTION: Commissioner Moriarty to move that the committee seal the minutes of the Board of Public Works Non-Public Meeting of September 3, 2015 until such time as the majority of the Board votes that the purpose of the confidentiality would no longer be served. SECONDED: Commissioner Pappas MOTION CARRIES: Unanimously Roll Call: Commissioner Moriarty: Yes Commissioner Bergeron: Yes Minutes of Board of Public Works Meeting of September 3, 2015 Page 3  Commissioner Pappas: Yes Mayor Lozeau: Yes MOTION TO ADJOURN: Commissioner Pappas. SECONDED: Commissioner Bergeron MOTION CARRIES: Unanimously Meeting adjourned at 9:37am Minutes of Board of Public Works Meeting of September 3, 2015 Page 4  Board of Public Works Meeting of September 17, 2015 Department Report Engineering Department  CSO# 005 and CSO # 006 Screening and Disinfection Facility. Final paperwork is being completed.  Burke Street Sewer Phase 2. The project involves treatment of sewer service connections, rehabilitation of existing catch basins and road surface improvements. An assessment of lateral conditions is being completed and construction will resume based on these assessments and is expected to go on through mid-November.  2015 Sewer Replacement Project. Pennichuck is currently working on upgrading the water line in Temple St. Sewer contract work will resume with the surface restoration on Temple St and with the sewer structures installation from Franklin St to Auburn St. Change Order No. 1 for an additional section of Temple St from Amory St to Commercial St, is scheduled for the Finance Committee on September 16.  2014 Sewer Replacement Project. Sidewalks restoration following sewer replacement is ongoing and expected to be completed by mid-September.  Manchester Street Bridge. Punchlist work has been completed.  Main Street Sidewalk Improvements. Engineering is overseeing construction while coordinating material purchases and construction contracts with outside vendors. Construction is underway on Block 3 and will include installation of new granite curbing, installation of infrastructure items (tree well, light pole foundations, and conduit) and installation of granite planters.  CDBG Manchester/Concord St Crosswalk Improvements. The proposal received from Hutter Construction was approved at a special BPW and Sept. 2 Finance Committee meeting. Construction began the week of September 8th.  East Hollis Railroad Crossing. Scheduling delays have held up progress on the project. DOT has recently provided Engineering with an update on FHWA rule changes regarding this work.  2014/2015 Street Paving Program. Shimming of Manchester St and Ledge St has been completed. East Hobart St has been added to the paving agenda for this paving season. Underground infrastructure is being investigated. It has been determined that sewer work must first be completed on Mulberry St from Chestnut St to Walnut St, and Canal St from Howard Ct to Jackson Ave before paving of those roads can be completed.  Amherst Street Improvements - Charron Ave to Diesel Road. Only one bid received for fall construction. Decision has been made for project to be constructed in spring. Work continues on easement documents and utility relocation.  Merrimack River Levee. An annual inspection with the USACE has been scheduled for September 16.  Mill Pond Boardwalk. The NHDES wetlands permit application has been submitted. Construction will begin once approval has been received from NHDES. 1  Legacy Park – Cleveland Street. The project was advertised on Sept. 3 with the bids due on Sept. 17. One contractor, P&L Landscaping, attended the mandatory prebid meeting on Sept. 9.  Yudicky Park – Access Road. The project was advertised on August 24. Three bids were received on Sept. 9. The City is negotiating with J Parker & Daughters, the qualified low bidder, to reduce the scope of work in order to match the available funding.  Site Development Review. Engineering has reviewed the following Site Development and Subdivision plans: 621 & 625 Amherst Street, 104 Canal Street, 105 Lock Street, 493 Amherst Street 130 Spit Brook Road, Eleventh-Twelfth Streets and 19 Conant Road.  Street Acceptance. Engineering is working on the street acceptance of a portion of Cherrywood Drive, Moonstone Court, Tamora Court and Annabelle Court. Letters were sent to abutters asking if they had any concerns that needed to be addressed.  Construction Bond Guarantee. New bonds were reviewed for 40 East Otterson and 260 East Dunstable Road and Homewood Suites.  Construction Inspection. The inspectors have provided inspection for the following projects: 2014 Paving Program, 2014 Sewer Rehabilitation, 2015 Sewer Rehabilitation, Burke Street Sewer Rehabilitation, Gagnon Farms and inspections for sewer service repairs throughout the city.  Engineering Survey. Ongoing survey projects include: Cherrywood Drive, Temple Street sewer survey, Main Street crosswalk layout, sewer as-builts for White Plains Street, Holman Street, Vine Street, Amory Street, 190 Amherst Street and Edith Street, Easement plans for Southwest Park and Groton Road, Lancaster Street sewer issue, Whitney Street grading issue, Dr. Crisp Elementary Traffic survey and Eldridge Street survey.  Street Opening Permits. Engineering issued 72 Street Opening Permits and 7 Permits to Encumber in August.  Sewer Permits. Seven sewer permits and $14,221.99 in fees were collected from August 1 to August 31, 2015. Street Department  Main Street Sidewalks. Work on block 3 has been moving along very well with the installation of electrical, irrigation conduit and light bases. The crew has installed 1 granite planter and has poured 14 pads along that block. The brick ribbons along block 4 have been completed and they will move onto block 3. Electrical work has started on blocks 4 & 5. The load center has been installed and the electricians have pulled new electrical feeds for the light poles and planters.  Sidewalks. Crews have removed 150 feet of old concrete sidewalks and poured new pads on Broad Street. The paving crew has removed over 200 feet of old paved sidewalks and installed new asphalt sidewalks along Wellington Street.  Manhole/ Catch Basin Repairs. Crews continue to repair manhole and catch basin frames that had become compromised this past winter. Some of the repair work is minor with just new pavement while others required new frames and covers or a completely new structure.  Street Sweeping. The sweepers continue to clean the residential areas. The downtown sweeper has been working keeping the inner city clean along with keeping the construction area clean. 2  Potholes. Crews have filled over 35 potholes this month along with patching manhole and catch basin excavations.  Signs and Pavement Markings. Over the past month over 40 new speed limit signs have been installed. More than 20 signs have been replaced or repaired including Stop signs, several street name signs and several parking regulations.  Red School Crosswalks. Red school crosswalks have been completed. Crosswalk painting continues on every suitable weather day.  Traffic Signals. The traffic signal technicians investigated and/or fixed calls for over 25 traffic signals. There were 4 after hour call in’s for signals not working properly. We also assisted other departments by installing variable message boards at several locations for different projects. We are providing assistance when/where required for the Main Street Sidewalks.  Fleet Department. Preventative maintenance of the fleet is ongoing daily on all Division of Public Works department vehicles. Parks and Streets smaller equipment is dropped off daily for maintenance and repairs. State inspections on the fleet is currently at 93% completed with the 7 % in the repair process and brought up to state standards.  The welders are repairing the body rot and corrosion on the truck beds, bodies and tailgates.  Plows are brought into the shop and inspected and repaired in preparation for winter. Parks & Recreation Department  2015 Trips. Our next trip will be to New York City on December 5th. The Department is currently looking at some new outings for next year. Please look at the website for details.  Holman Stadium. The stadium is in maintenance mode. There will be facility and field work to do for the remainder of the season. The next event is the Fall Festival on October 17th.  Stellos Stadium. The fall season has arrived and football practice has started. The stadium has a very busy schedule for the fall. The bleachers received a biannual safety inspection no major items were identified. The field will also be tested in for field hardness (GMAX) this is done every other year before the fall sports season.  Fall Ball. The fall ball programs have started and will run through mid-October.  Summer Program Meetings. Meetings have occurred with Soccer, Baseball, Lacrosse and Softball groups and a fall field work plan has started.  Pools. The pools closed on August 29th. The 2015 pool season went well. Swimming lessons continue to be very popular. Work will begin soon on the pool liner and stairs at Centennial Pool.  Gate City Brewfest. The Brewfest was a great success. Over $11,000 was raised for PAL and Big Brothers and Big Sisters. This year’s wing winners were Judges Choice, Texas Road House, People Choice, Riverside BBQ.  Main Street. Trees, plants and irrigation work are being done as the sidewalks are completed. Plant and tree maintenance continues to be done along all of the existing beds along Main Street. 3  Summer Camps. The 2015 Summer Camps Program has been completed. The camps went well. They were well attended and the feedback we received was very positive. A summary report will be coming at the October meeting.  Mine Falls Park Red Trail. All of the City approvals have been secured. There are still some environmental permits that are coming in. Mobilization will begin as soon as these permits are received.  Summerfun. Our 2015 season came to a close with Children’s Day on August 8th. The events went well with good weather. The Summerfun Committee did a very good job producing the events this year.  Sargent Avenue Playground. The playground dedicated on August 21, 2015. There are still some finishing touches to do with the landscape and drainage. Wastewater Department  Pump Stations Upgrades Project. This project will renovate and modernize all 14 pumps stations in the collection system. The priority will be to start at the Northgate Pump Station where there was a recent failure of the forcemain. Consultant Woodard and Curran has been selected to design the upgrades. They have prepared a preliminary report on options for renovating or constructing a new forcemain at Northgate that is under review. Following Northgate they will study and evaluate all of the other pump stations. The study and evaluation phase will last approximately 5 months.  Aeration and Secondary Clarifier Upgrades project. The recent upgrades to aeration tanks are performing satisfactorily. Consultant Woodard and Curran is being retained during the warranty period to assist with any issues that may come. They have requested the subcontractor Siemens to come back to fine tune the settings on the dissolved controls that monitor the dissolved oxygen levels.  Expansion of Sludge Loading Bays. The contractor, Penta Corporation, has completed all work in one of the two garage bays. They were put on hold from working in the second garage bay until the plant gets caught up reducing the volume of sludge. Penta resumed work around August 24th and were done by September 8th. Startup testing of the second garage bay occurred on September 9, 2015.  SCADA Upgrades Project-Wet Weather Facility. Woodard and Curran is currently evaluating the SCADA for the wet weather facility in order to have the wet weather plant run properly in automated control. Additional upgrades will occur following the SCADA programming upgrades and after the facility runs in a wet weather event in order to optimize the performance. Due to the lack of rain during normal working hours, this effort may take a while to complete.  Headworks Upgrade Project. The consultant, Wright Pierce, has completed the 95% design and has been submitted to DES for review. The City is working on finalizing the SRF loan requirements prior to project going out to bid this fall.  Tank Drain and Scum System Upgrades project. The contractor, Penta Corporation, has installed both pump stations with the installation of controls and electrical remaining.  Coating of the Primary Thickener Tank. The contractor, Industrial Coating Service, is ready to coat the second thickened primary sludge tank but has been put on hold until all the primary tanks have been cleaned and repaired. Most of the work on the primary tanks is 4  complete such that ICS was informed to schedule their work which they told us will begin on September 21st.  Roof Replacement Project. This project was recently awarded to Rockwell Roofing. This project involves replacing all the roofs for all buildings except for the newer wet weather treatment buildings and generator buildings. The contract has been signed and work began on September 8th.  WERF Upgrades Project. Wright Pierce has been selected as the consultant to assist with evaluation and updates needed for the wastewater equipment replacement fund (WERF). We are working with Wright Piece on finalizing the draft of the updated WERF list.  SOP Update Project. Wright Pierce has been selected as the consultant to assist with evaluation and updates needed for the standard operating procedures (SOP’s). The project began in late August and thus far all the SOP’s needed have been determined with a format selected.  Pump Installations. Bids were sought from contractors on the installation of 2 new raw sewage pumps, 4 RAS pumps and 7 plunger pumps. Penta Corporation was the low bidder for this work. Penta began installation of the new RAS pumps on August 17th. They have installed 3 of the 4 pumps. One of the new RAS pumps will be put on-line so the remaining 4th RAS pump can be replaced.  Primary Settling Tanks. Primary basins No.1, No.3 and No.5 have been repaired and are on line. The No.4 primary basin has been cleaned and parts have been received to repair the chain. Wastewater staff will repair the broken chain in September. New head shafts for primary basins 1 and 2 have installed by Guardian Corp. with assistance from Penta. Basin 2 is on-line but basin 1 needs new wear shoes to be installed by Plant staff before going on- line.  Boilers. One new boiler is in place but has not been connected. Five boiler contractors have been brought in and shown the work needed to be done to complete this project. Only 2 of the 5 submitted a bid. We are currently working onthe approval process for the low bidder.  Huber Screw Presses. We continue to run two presses. Weekly cleaning of the presses is on-going. Plant staff is awaiting parts before repairing the press that is down.  Northgate Pump Station. The leak in the forcemain has been repaired by Continental Paving, Inc. They performed well despite very difficult working conditions due to the proximity to the Nashua River. We are concerned about the integrity of the ductile iron forcemain at other locations as it traverses under the Nashua River. We are currently working with Woodward and Curran on a permanent solution by determining the most cost effectively manner to install a new forcemain.  Pump Station Cleanout. The Scope of work and bid form have been finalized and sent out to 5 contractors for bidding. Bids are due by September 9th. This project involves cleaning out the wet wells of 12 pumps throughout the City.  West Grit Tank Cleanout. A scope of work and bid form was sent to 5 contractors and 3 responded with quotes. Accuworx was the low bidder and will start either the first or second full week of September.  Clarifiers. All clarifiers are on line and fully operational. New algae sweeps are scheduled for installation in the next few months.  Digester Heat Exchanger. Digester heat exchanger was cleaned and placed back on line. Primary digester is currently at optimum temperature. 5  Gas Meters. All new gas meter have been calibrated by BAU Hopkins. All new gas meters are online and functioning properly.  Polymer. Bulk deliveries of the Polydyne polymer have been made. The new polymer mixing system has been running nicely, allowing for consistent make batches of polymer. The consistent batches allows for the Huber screw press to run more efficiently.  Laboratory. Souhegan Watershed testing is complete. We are participating in the CDM Smith Merrimack River Watershed assessment study.  Safety & Training. NH DES Fall course registrations are underway. Solid Waste Department  Recyclables Shipped in August 2015. 430 tons of single stream recycled materials 32 tons of electronic waste 9 tons textiles and Books 412 fluorescent bulbs and ballasts 143 CFC appliances were evacuated 600 gallons of waste oil 12 tons of tires 2 boxes rechargeable batteries  Recycling Bins & Carts. 106 recycling carts were sold in August. 61 recycling bins were given to 33 residents, including 8 new houses 34 Trash carts distributed  Permits Sold 13070 Residential 599 Commercial  Collected Curbside MSW 4979 tons Soft Yard Waste 430 tons  August HHW: 123 Nashua households participated in the August Household Hazardous Waste event representing 40% of the 309 households that dropped off waste. 6