Board of Public Works

City of Nashua Public Works Division 9 Riverside Street Phone (603) 589-3140 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of October 22, 2015 Agenda A meeting of the Board of Public Works is scheduled for Thursday, October 22, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. I. Motion: To approve the Agenda as presented. II. Motion: To approve the Minutes of the Board of Public Works Meeting of September 17, 2015. III. Public Comment IV. Aldermanic Referrals A. R-15-175 - APPROVING A FIRST AMENDMENT TO THE SITE LEASE AGREEMENT WITH SPRINT SPECTRUM REALTY COMPANY, L.P. (SUCCESSOR-IN-INTEREST TO SPRINT SPECTRUM, L.P.) TO RELOCATE THE LESSEE’S COMMUNICATION EQUIPMENT LOCATED AT WHIPPLE STREET, MINES FALL PARK TO THE NEW REPLACEMENT TOWER V. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. B. Motion: To approve Amendment to contract for Environmental Services with Sanborn Head Associates in the amount of $35,500. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. VI. Wastewater Department: A. Motion: To approve the User Warrants as presented. B. Motion: To approve the contract in an amount not to exceed of $45,000 over a 3 year period with Chemserve Environmental Analyst of Milford, NH for water quality sampling of the Nashua and Merrimack Rivers in conjunction with the CSO Post Construction Monitoring Plan. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 53 Professional & Technical Services. C. Informational: To acknowledge that John Adie, Plant Operations Supervisor, is the recipient of the 2015 Water Environment Federation William D. Hatfield Award. D. Informational: EPA Permit Status Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560  Board of Public Works Meeting of October 22, 2015 Agenda Page | 2 E. Motion: To approve the contract with Highland Power of Brockton, MA in the amount of $11,500 for Waukesha Generator repairs. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. F. Informational: Hazen and Sawyer EPA Appeal Invoice VII. Engineering Department: A. Motion: To approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. B. Motion: To approve the construction contract for the Main Street Mid-Block Crosswalks to Hutter Construction, Inc. of New Ipswich, NH in an amount not to exceed $184,000. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. C. Informational: Paving Program Update D. Informational: Consent Decree (Civil Action No. 05-376-PB, dated December 26, 2005) on Combined Sewer Overflows – July 1 to September 30, 2015 Quarterly Report on Compliance. VIII. Parks Department: A. Motion: To approve the selection of Mr. Shawn Dyer of Merrimack, NH to the position of Groundskeeper / Maintenance at the Parks and Recreation Department. Starting salary for this position will be $24.81 per hour for a yearly salary of $51,188.8. Funding is through Department: 171 Parks and Recreation; Fund: General; Account Classification: 51-Salary & Wages. B. Motion: To approve the elimination of the Truck Driver positon at the Parks and Recreation Department, and the creation of a Groundsman I position. C. Informational: To accept and place on file the 2015 Summer Camp Revenue summary report. IX. Street Department: A. Motion: To approve the purchase of four Swenson EV100 1056SS Stainless Steel V-Box Spreaders from H.P. Fairfield, Pembroke, NH for the price of $10,500 each for a total purchase of $42,000. Funding will be through Department: 161 Streets; Fund: Prior Year Escrows; Account Classification: 71 Equipment. B. Motion: To approve the award of the FY16 Pavement Markings contract to Hi-Way Safety Systems, Inc. of Rockland, MA in the amount of $155,525. Funding for this contract is through Department 161: Streets; Fund: General; Account Classification: 54 – Property Services. X. Administration A. Informational: i. Main Street Sidewalk Update ii. Director’s Report C. Commissioner’s Comments D. Possible Non-Public Session 2  Broad Street Parkway Project Budget v Projections As of 10-16-2015 This report provides updates based on the $68,107,000 budget to complete the project as estimated in July, 2008. At that time, total project cost, including costs already Revenue Federal 1 Bond Total Revenue incurred before the City took over management, was $ 30,507,000 $ 37,600,000 $ 68,107,000 projected to be $82,453,000 Expenses Budget Budget Projection Projection Committed Costs to Date July, 2008 January, 2011 9/10/2015 10/16/2015 Federal Bond Balance Overall Project $ 68,107,000 Construction $ 39,790,000 $ 32,004,470 $ 32,077,864 $ 19,142,373 $ 12,935,491 $ 0 Construction Administration $ 4,270,000 $ 3,916,521 $ 3,916,521 $ 195,000 $ 3,706,727 $ 14,794 Design $ 2,880,000 $ 2,898,015 $ 2,898,015 $ 2,075,093 $ 757,922 $ 65,000 Project Admin/Prof. Services * $ 3,426,586 $ 3,426,586 $ 379,113 $ 2,704,482 $ 342,991 Utility Relocation $ 1,510,000 $ 743,718 $ 743,718 $ - $ 623,216 $ 120,502 Right-of-Way $ 7,550,000 $ 8,346,300 $ 8,346,300 $ 7,945,500 $ 400,800 $ - Hazardous Mitigation $ 3,470,000 $ 2,498,921 $ 2,498,921 $ - $ 2,498,921 $ - Environmental Mitigation $ 640,000 $ 815,485 $ 815,485 $ 27,876 $ 767,609 $ 20,000 Other Costs - Allowances $ 7,220,000 $ 4,400,000 $ 4,494,000 $ 1,073,450 $ 3,063,441 $ 357,109 2 Total $ 68,107,000 $ 67,330,000 $ 59,050,016 $ 59,217,410 $ 30,838,405 $ 27,458,609 $ 920,396 * Included under "Other Costs - Allowances" 1 Current Projections reflect updated escalation factor Note: the total Federal Funds listed is the total as of July, 2008 when the maximun bond Bond Sales: amount was established. The City has secured additional Federal funding since this time. This $2,205,000 8/10 additional funding will serve to reduce the amount of City Bond which will be required. $2,500,000 10/11 $1,662,000 4/13 Federal Grant received for sidewalks on River Bridge = $487,000 $17,000,000 6/14 Funding through Federal Railroad Crossing Program = $304,274 $8,000,000 4/15 $31,367,000 2 $6,233,000 Remaining Bond balance Note: The proceeds of the sale of surplus property to date ($420,847) have been added to the budget for other costs and allowances  City of Nashua Public Works Division Wastewater Department 9 Riverside Street (603) 589-3560 Nashua, NH 03062 Fax (603) 594-3474 Board of Public Works Meeting of October 22, 2015 Wastewater Department Agenda A. Motion: To approve the User Warrants as presented. B. Motion: To approve the contract in an amount not to exceed of $45,000 over a 3 year period with Chemserve Environmental Analyst of Milford, NH for water quality sampling of the Nashua and Merrimack Rivers in conjunction with the CSO Post Construction Monitoring Plan. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 53 Professional & Technical Services. C. Informational: To acknowledge that John Adie, Plant Operations Supervisor, is the recipient of the 2015 Water Environment Federation William D. Hatfield Award. D. Informational: EPA Permit Status E. Motion: To approve the contract with Highland Power of Brockton, MA in the amount of $11,500 for Waukesha Generator repairs. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. F. Informational: Hazen and Sawyer EPA Appeal Invoice Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: October 22, 2015 From: David A. Simmons, Superintendent Wastewater Department Re: EPA Permit Status D. Informational: EPA Permit Status Attachment: Memorandum  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: October 22, 2015 From: David A. Simmons, Superintendent Wastewater Department Re: Waukesha Generator Repairs Attachment: Quote E. Motion: To approve the contract with Highland Power of Brockton, MA in the amount of $11,500 for Waukesha Generator repairs. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. Discussion: Highland Power was been the sole provider of repairs to the Waukesha generator since 2008. This has been documented by previous sole source letters. The Waukesha generator produces electricity for the plant or power grid by burning methane produced through the digestion process. The generator is in need of a resealed oil plan. After the repair, Highland will test run the unit and check for leaks. For these reasons, I recommend that we hire Highland Power to perform the necessary repairs.  City of Nashua Public Works Division Wastewater Department 9 Riverside Street Sawmill Rd, Nashua, NH 03060 Nashua, NH 03062 Fax (603) 594-3474 Memorandum Date: October 15, 2015 To: Lisa Fauteux, Director of Board of Public Works From: David A. Simmons, Wastewater Superintendent Re: Hazen and Sawyer Invoices for EPA Appeal Process __________________________________________________________________________________________________ The legal firm of Rath, Young, Pignatelli, P.C. was hired by the City of Nashua to provide legal representation in the appeal process with the EPA in reference to the new NPDES Permit that was issued in March 2015. Rath, Young, Pignatelli, P.C. retained the services of Hazen and Sawyer to provide the technical data required to proceed with the permit appeal. Rath, Young, Pignatelli asked Hazen and Sawyer to provide a scope of services and an estimate. They estimated a cost of $67,514 to complete the work. The scope and estimate was accepted and Rath, Young, Pignatelli began their work with Hazen and Sawyer. It was the City’s understanding that Hazen and Sawyer would invoice the City through Rath, Young, Pignatelli which didn’t happen. As a result, the City will now need to create a purchase order for the agreed upon services and pay Hazen Sawyer directly. The invoice total is $9,532.85 below the original budget estimate of $67,514. Administration Street/Traffic City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: October 22, 2015 From: Stephen Dookran, P.E., City Engineer Engineering Department Re: Main Street Mid-Block Crosswalks – Construction Contract B. Motion: To approve the construction contract for the Main Street Mid-Block Crosswalks to Hutter Construction, Inc. of New Ipswich, NH in an amount not to exceed $184,000. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. Discussion: The Main Street Mid-Block Crosswalks project includes improvements to two crosswalks, one located near the intersection of High Street and the other near the intersection of Eldridge Street. These crosswalks will be similar to the two existing mid-block crosswalks located at the Main Street Bridge and near 100 Main Street. In anticipation of this work, the City is purchasing the granite and brick materials needed for this project. Recently, Hutter Construction, Inc. was approached for a quote to perform the installation of these crosswalks to keep the Main Street project on schedule for completion this year. Attached is a proposal from Hutter to complete both crosswalk improvements for a total cost of $164,060 by the end of this year. In order to ensure completion of the project by the end of the year, a twelve percent (12%) contingency has been added to the proposal cost to allow for any unknown conditions during construction. The price submitted by Hutter is reasonable. Hutter is constructing crosswalks for the City on Manchester St and Concord St with satisfactory results. Further, Hutter has recently successfully completed similar sidewalk and crosswalk improvements for Rivier University.  October 22, 2015 Paving Program Status Update as of 10/19/15 Streets to be paved Status Name From To Dow St Summer St Lock St Completed Haines St Arlington St Gillis St Completed Rogers St Concord St Webster St Completed Stanley Ln Entire length Completed Cross St Lock St Summer St Completed Freemont St (Including Dublin St Dublin Ave Woodland Dr Completed intersection) Ritter St Kinsley St Ross St Completed Mulberry St Chestnut St Walnut St Delayed due to required sewer work. Holbrook Dr Yarmouth Dr Nutmeg Dr Completed Boulder Cir Entire length Completed Faxon St Entire length Completed Tolles St Courtland St Whitney St Completed Kinsley St Hanover St Main St Delayed due to required sewer work. Canal St Howard Ct Jackson Ave Delayed due to required sewer work. Manchester St Concord St Ferry Rd Completed Ledge St 165 Ledge St Seventh St Completed Major utility work is planned. Milling and patching distressed Main St Allds St Orchard Ave areas for the winter will be completed by others. East Hobart St Entire length Completed Sewer Project Streets Belmont St Entire length Completed Grove St Whitney St to Lock St Completed Robinson Ct Entire length Completed Eldridge St Entire length Reclaimed & base paved. Final paving October* Oak St Entire length Reclaimed & base paved. Final paving October* Whitney St 61 Whitney St Tolles St Reclaimed & base paved. Final paving October* Cross St Holman St Lock St Completed. *Final schedule to be determined. Schedule dependent upon progress with preparation work. Paving schedule is also weather dependent.  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: October 22, 2015 From: Eric Ryder, Superintendent Street Department Re: Purchase of four Swenson EV100 1056SS Stainless Steel V-Box Spreaders. A. Motion: To approve the purchase of four Swenson EV100 1056SS Stainless Steel V-Box Spreaders from H.P. Fairfield, Pembroke, NH for the price of $10,500 each for a total purchase of $42,000. Funding will be through Department: 161 Streets; Fund: Prior Year Escrows; Account Classification: 71 Equipment. Attachments: Quote sheet and Dealer letter Discussion: The Street Department went out to bid April 25, 2014 to up-fit four, six-wheel dump trucks purchased in March 2014. This bid included the purchase of Stainless Steel V-Box Spreaders. H. P. Fairfield has offered to hold the pricing of the sanders to the price quoted per the bid. The current tailgate spreaders are showing signs of excess wear and corrosion. The stainless steel drop in sanders with ground speed controls will more effectively control the amount of material being applied, and they are preferable as the stainless sanders have a 20 year life expectancy plus the ability to mount the sander onto a different truck should there be a need.  Board of Public Works Meeting of October 22, 2015 Department Report Street Department  Main Street Sidewalks. Work on Block 3 continues with the installation of underground drainage. The brick ribbons continue to be installed along with the brick work in front of Nashua Bank. The framing and pouring of the remaining concrete pads on Block 3 will continue the week of 10/12. The electricians along with the traffic technicians have been working to get the street light on Blocks 4 & 5 working.  Sidewalks. Crews have installed new concrete sidewalks along Lake Street from Lewis Street to Monroe Street.  Potholes. Crews have filled over 35 potholes this month along with patching manhole and catch basin excavations.  Manhole Repairs. Crews continue to repair manhole and catch basin frames that had become compromised this past winter. Some of the repair work was minor with just new pavement while others required new frames and covers or a completely new structure.  Street Sweeping. The sweepers continue to clean the residential areas. The downtown sweeper has been working keeping the inner city clean.  Signs and Pavement Markings. Over the past month more than 25 signs have been replaced or repaired including Stop signs, several street name signs and several parking regulations. We have also been recoating thermoplastic markings along major routes at night. Crosswalk painting continues on every suitable weather day. The Crew has been painting the overnight parking spots.  Fleet Department. Preventative Maintenance is scheduled and performed daily on all DPW department vehicles. Backline plow trucks are being readied for winter operations. State inspections on the fleet currently at 99 % completed with the remaining backline trucks in the repair process.  Weld Shop. The Welders are repairing body rot and corrosion on the beds, bodies and tailgates on various trucks. Plows are being repaired for winter.  Traffic Signals. The traffic signal technicians investigated and/or fixed calls for 20 traffic signals. There were 4 after hour call in’s for signals not working properly. We also assisted other departments by installing variable message boards at several locations for different projects. We installed the street light poles on Block 4 & 5. The crew has installed the new solar crosswalk at Hills Ferry Rd. @ Manchester St. Parks & Recreation Department  2015 Trips. Our next trip will be to New York City in December. Followed by a trip to see Cirque Du Soleil and then to a Bruins Game. Please look at the website for details.  Holman Stadium. The stadium is in maintenance mode. There will be facility and field work to do for the remainder of the season.  Stellos Stadium. The fall season is in full production. The stadium has a very busy schedule for the fall. Playoff schedules will be posted as they become available. 1  Fall Ball. The fall baseball programs are wrapping up for the year. This instructional step up program helps develop player skills.  Ball field Maintenance. Work has been completed at the Haines Street complex as well as Murray Field and Ledge Street. The next complexes scheduled for work are Shady Lane and Lyons Field.  Centennial Pool. Work has started on the renovations at the pool. A set of stairs, new coping and a liner are scheduled for installation this fall.  Pools. The pools are being winterized for the season. Meetings were held with the pool coordinators to develop maintenance list for 2016.  Gate City Fall Festival. The Fall Festival was held on Saturday October 17th. A parade was held going up Main Street which ended at Holman Stadium. At the Stadium there were crafts, games, performances and a costume contest.  Biddy Basketball. The 2015 / 2016 season is underway. Tryouts have occurred and the draft was held. Practices start up in November.  Fright Night. Fright Night is scheduled for Friday October 30th at Greeley Park. The nun will start at 6:30. Please join us for a haunted hay ride and try to get through the garden maze of terror.  Columbus Day Soccer Tournament. The holiday weather provided a wonderful weekend for over 150 teams to travel to Nashua. Games were held at the Main Dunstable Fields, Mine Falls Park Fields and Stellos Stadium.  Roadside Mowing. Road side mowing of the levies, trails and intersections is ongoing and should continue through mid-November.  Main Street. Trees, plants and irrigation work are being done as the sidewalks are completed. Plant and tree maintenance continues to be done along all of the existing beds along Main Street.  Broad Street Parkway Tree Planting. The planting of 330 trees started on October 12th. This project is scheduled to be completed by the end of the month.  Bicentennial Park. The park rehabilitation work is underway. Demolition and the moving of the monument were complete over October 8th – October 11th. The project is scheduled for completion this fall.  Mine Falls Park Red Trail. All of the City approvals have been secured. There are still some environmental permits that are coming in. Mobilization will begin as soon as these permits are received.  Summerfun. Our 2016 fund raising campaign will be beginning soon. A recap of the 2015 season will be presented in November.  Senior Outing. The 2015 Outing is scheduled to be held on Sunday November 8th at the Crowne Plaza Hotel. The event is sold out. Engineering Department  CSO# 005 and CSO # 006 Screening and Disinfection Facility. Certificate of Occupancy has been issued and a follow up training session was held on October 6th.  Burke Street Sewer Phase 2. Two construction crews and two lining crews are working to install/remediate lateral service connections for sewer and drainage.  2015 Sewer Replacement Project. Pennichuck is continuing their work on the water line in Temple St. Defelice has completed the sewer surface patches from East Hollis St to Amory St. 2  The sewer replacement effort between Franklin St and Auburn St is complete with the section to be lined scheduled for this month.  2014 Sewer Replacement Project. Sidewalks restoration and final pavement on Belmont St were completed.  Main Street Sidewalk Improvements. Engineering is overseeing construction while coordinating material purchases and construction contracts with outside vendors. Construction on Block 3 is nearing completion with just brick, planting, irrigation and electrical work remaining. The two remaining mid-block crosswalks are in the process of being contracted out for installation this year.  CDBG Manchester/Concord St Crosswalk Improvements. Hutter Construction has completed two of the crosswalks in front of the Mt. Pleasant St School and is continuing with the Concord St and Orange St location. Paving in the vicinity of these three locations is complete as part of 2015 Paving Program.  Concord Street Crosswalks. Initial work on the Concord St crosswalks is being staged. Some drainage adjustments are required to meet the intent of the work effort.  East Hollis Railroad Crossing. Scheduling and other logistical elements have held up progress on the project. Engineering continues to work with DOT toward moving the project forward.  2014/2015 Street Paving Program. Manchester St paving is complete. East Hobart St, Oak St, and Whitney St are scheduled for the week of October 19. This will conclude paving for the year.  Amherst Street Improvements - Charron Ave to Diesel Road. Work continues on easement documents and utility relocation. Project to be rebid for spring construction.  Merrimack River Levee. The annual inspection with the USACE took place on September 16. Staff from the NHDES Dam Bureau were also in attendance.  Legacy Park-Cleveland Street. No bids were received on Sept 17 with construction scheduled for this fall. It was determined that due to the lead time required for the playground equipment; construction of the park would be better served if it is in spring 2016. The project was re advertised with a bid opening on October 30th.  Yudicky Park -Access Road. The project was advertised on August 24. Three bids were received on Sept. 9. The City selected J Parker & Daughters, the qualified low bidder, and construction is scheduled to start early-mid October.  Site Development Review. Engineering has reviewed the following Site Development and Subdivision plans: 323 Daniel Webster Highway, 621 & 625 Amherst St, 104 Canal St, and 19 Conant Rd.  Street Acceptance. Engineering is working on the street acceptance of a portion of Cherrywood Dr, Moonstone Ct, Tamora Ct and Annabelle Ct. Three abutters have contacted us and we are working with the developer to resolve those issues.  Construction Bond Guarantee. Bonds were reviewed and reduced for 260 East Dunstable Road and new bonds were reviewed for 242 Main St (CVS).  Construction Inspection. The inspectors have provided inspection for the following projects: 2014 Paving Program, 2014 Sewer Rehabilitation, 2015 Sewer Rehabilitation, Burke St Sewer Rehabilitation, Monis Farms Phase 2, 270 Amherst St, Rivier Crosswalk, 565 Amherst St, Lovell and Ash Senior Housing project, Gagnon Farms and inspections for sewer service repairs throughout the city.  Engineering Survey. Ongoing survey projects include: Southwest Park trail layout, Bicentennial Park layout, ROW for Hartwell Brook, Dawn St, Crown Hill Pool and Fowell Ave, 3  Research of Mechanic St, raised crosswalk survey at Reservoir and Ledge Sts, Warner St survey, Whitney St grading issue and Eldridge St survey.  Street Opening Permits. Engineering issued 87 Street Opening Permits and 10 Permits to Encumber in September.  Sewer Permits. Six sewer permits were issued and $1,180.00 in fees was collected from September 1 to September 30, 2015. Solid Waste Department  Landfill Gas Expansion Project. Work started on October 8th on the Landfill Gas Expansion project one week ahead of schedule. The project includes the installation of 8 new vertical wells and 8 horizontal collectors. Completion of this work is expected by the second week of November.  Recyclables Shipped in September 2015. 373 tons of single stream recycled materials 22 tons of electronic waste 14 tons textiles and Books 1047 fluorescent bulbs and ballasts 500 gallons of waste oil 3 boxes rechargeable batteries  Recycling Bins & Carts. 92 recycling carts were sold in August. 30 recycling bins were given to 16 residents, including 2 new units 28 Trash carts distributed  Permits Sold 13532 Residential 621 Commercial  Collected Curbside MSW 5299 tons Soft Yard Waste 500 tons 4