Board of Public Works

City of Nashua Public Works Division 9 Riverside Street Phone (603) 589-3140 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of November 19, 2015 REVISED - Agenda A meeting of the Board of Public Works is scheduled for Thursday, November 19, 2015 at 5:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. I. Motion: To approve the Agenda as presented. II. Motion: To approve the Minutes of the Board of Public Works Meeting of October 22, 2015. III. Presentation by MotionLink on AVL services IV. Public Comment V. Aldermanic Referrals A. R-15-185 APPROVING A SITE LEASE AGREEMENT WITH T-MOBILE NORTHEAST, LLC TO RELOCATE THE LESSEE’S COMMUNICATION EQUIPMENT LOCATED AT WHIPPLE STREET, MINE FALLS PARK TO THE NEW REPLACEMENT TOWER B. R-15-186 APPROVING A FIRST AMENDMENT TO EASEMENT IN GROSS WITH T-MOBILE NORTHEAST,LLC (SUCCESSOR IN INTEREST TO OMNIPOINT COMMUNICATIONS MB OPERATIONS, LLC) TO INCREASE EASEMENT FEES VI. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. VII. Wastewater Department: A. Motion: To approve the User Warrants as presented. B. Motion: To approve the contract with Woodard & Curran of Portland, ME to provide Tier II SCADA upgrades for the Wet Weather Facility at the Nashua Wastewater Treatment Facility in an amount not to exceed $17,085. Funding for this amendment will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. C. Motion: To approve purchase in the amount of $22,710.20 from M & M Electrical Supply of Nashua, NH to supply one Magnum DS625 Eaton Circuit Breaker (Asset ID: MCC-PS) for the Wet Weather Facility. Funding will be through Department: Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560  Board of Public Works Meeting of November 19, 2015 Agenda Page | 2 169 - Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. D. Motion: To approve the purchase in the amount of $18,385 from Ritec Environmental of East Boothbay, ME to supply one Siemens mag flowmeter (Asset ID: WW-INST) for the Wet Weather Facility. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. E. Motion: To accept the retirement of Process Chemist Sebastian Ribeiro effective December 28, 2015. F. Motion: To approve the change order request in the amount of $10,229 to Purchase Order # 123147 issued to M & M electrical Supply Co Inc. of Nashua, NH. Funding will be through Department: 169 – Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. VIII. Street Department: A. Motion: To approve the elimination of the current Wastewater Collection System Foreman position at the Wastewater Department and to create an additional Street Foreman Position at the Street Department. B. Motion: To approve the relocation of the Collection System Operators positions and the Collection System Technicians to the Street Department. Funding through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries and Wages. C. Motion: To reduce the amount of the purchase order to Granite State Minerals of Portsmouth NH to the amount of $232,500 from $465,000 and to approve the purchase of winter road salt from Eastern Minerals, Inc. of Lowell, MA at a cost of $52.47 per estimated 4,431 tons or a budgeted value of $232,500. Funding will be through Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and Materials. IX. Solid Waste Department A. Motion: To approve the purchase of asbestos disposal site work equipment and supplies in an amount not to exceed $5,000. Funding for this purchase will be through: Department: 168 Solid Waste; Fund: Trust; Account Classification 71 Equipment. X. Engineering Department: A. Motion: To approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. B. Motion: To accept the resignation of Timothy Watson, Senior Staff Engineer, effective November 13, 2015. C. Informational: Paving Program Update XI. Administration A. Motion: To approve the contract with MotionLink of Atlanta, GA for an AVL System in an amount not-to-exceed $82,031. Funding will be through: Department: 160 Admin/Engineering; Fund: Prior Year Escrows; Account Classification: 55 Other Purchased Services. 2  Board of Public Works Meeting of November 19, 2015 Agenda Page | 3 B. Informational:  Sculpture Locations  Holocaust Memorial Park  Main Street Sidewalk Update  Director’s Report XI. Commissioner’s Comments XII. Possible Non-Public Session 3  Minutes of Board of Public Works Meeting of October 22, 2015 A regular meeting of the Board of Public Works was held on Thursday, October 22, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Nick Caggiano, Superintendent of Parks & Recreation Commissioner Tracy Pappas Steve Dookran, City Engineer Commissioner Joel Ackerman Ken Siegel, Aldermanic Liaison Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Commissioner Pappas: Present Commissioner Ackerman: Present Mayor Lozeau: Present I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously II. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of September 17, 2015. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously III. Aldermanic Referrals A. R-15-175 FIRST AMENDMENT TO THE SITE LEASE AGREEMENT WITH SPRINT SPECTRUM REALTY COMPANY, L.P. (SUCCESSOR-IN-INTEREST TO SPRINT SPECTRUM, L.P.) TO RELOCATE THE LESSEE’S COMMUNICATION EQUIPMENT LOCATED AT WHIPPLE STREET, MINES FALL PARK TO THE NEW REPLACEMENT TOWER MOTION: Commissioner Pappas moves for a positive recommendation for Aldermanic Referral: R-15-175. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of October 22, 2015 Page 1  IV. Broad Street Parkway A. Motion: Commissioner Pappas to approve and place on file the Informational Update of overall status on the Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously DISCUSSION: John Vancor provided an update on the status of the Broad Street Parkway Project. Attached is the updated report on the project. B. Motion: Commissioner Pappas to approve the amendment to the contract for Environmental Services with Sanborn Head Associates in the amount of $35,500. Funding will be through Department 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The original contract awarded in July 2012 for $267,300 with Sanborn Head was primarily for evaluating underground hazardous materials and groundwater within the parkway footprint, as well as designing the measures to mitigate project impacts. Amendments 1, 2 and 3, totaling $166,441, were for added environmental services related to construction. These services included but were not limited to testing and monitoring of the removal and disposal of large amounts of buried asbestos on Parkway North, dealing with a buried contaminated tank found at 44 Broad St. and addressing contaminated drilled shaft spoils related to the foundation of the Nashua River Bridge. Amendments 4, 5, 6 and 7, totaling $109,000 incrementally provided additional budget so that if unanticipated underground hazardous material were encountered, Sanborn Head could react quickly and in so doing, avoid or minimize potential construction delays. As additional buried asbestos continued to be encountered, Amendments 8 and 9 provided budget for Sanborn Head to further increase the efforts to monitor ongoing excavation within the Millyard. Sanborn Head provided staff whenever excavation occurred in the Millyard. This effort enhanced awareness, reduced the timeline needed to sample suspect excavated material and reduced reaction time as additional pockets of asbestos were encountered. Amendment 10 provides further budget for this oversight. More asbestos has been encountered. In some cases the nature of the material encountered has required different disposal procedures. The effort to address asbestos continues to take greater time by the Contractor than anticipated requiring more oversight. V. Wastewater Department: A. Motion: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty Minutes of Board of Public Works Meeting of October 22, 2015 Page 2  MOTION CARRIES: Unanimously DISCUSSION: B. Motion: Commissioner Pappas to approve the contract in an amount not to exceed of $45,000 over a 3 year period with Chemserve Environmental Analyst of Milford, NH for water quality sampling of the Nashua and Merrimack Rivers in conjunction with the CSO Post Construction Monitoring Plan. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 53 Professional & Technical Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The EPA Consent Decree mandated CSO improvements are now complete. The Consent Decree requires a post construction monitoring plan including sampling of the Nashua and Merrimack Rivers at 4 locations for dry and wet weather conditions four times a year. The purpose of this request is to hire a sampling and water quality analysis company for a 3-years contract to collect and analyze the required samples. This project will benefit the City by ensuring that CSO discharges meet the design storm they are supposed to discharge in order to keep the Nashua and Merrimack Rivers as clean as possible during storm conditions. Since the EPA mandated Consent Decree CSO improvements are complete a water quality sampling and analysis program is required to assess the effectiveness of the 7 CSO structures with outfall discharges. In addition to the water quality benefits of the sampling and analysis, this program will keep the City in good standing with the EPA which could implements fines should the City fail to have in place a water quality monitoring plan. Six environmental consultants were given proposals, two provided bids, as follows: Consultant Costs for 3 Years Annual Costs Chemserve Environmental $45,000 $15,000 Normandeau Associates $74,767.28 $24,922.43 The consultant’s bid the project over a 3 year period, but in Addendum-1 it specifies the maximum number of samples to be taken per year. Each year the same maximum number of samples will be collected so the total samples and costs are divided by 3 to come up with the annual (not to exceed) costs. The Wastewater Plant currently uses Chemserve to perform laboratory analyses of certain constituents in the plant and industrial wastewater that the lab does not have the capability to analyze. They have provided well for the laboratory for many years and we recommend that they be approved for these services. C. Motion: Commissioner Pappas to accept and place on file that John Adie, Plant Operations Supervisor, is the recipient of the 2015 Water Environment Federation William D. Hatfield Award. Minutes of Board of Public Works Meeting of October 22, 2015 Page 3  SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Commissioner Pappas acknowledged John Adie for his hard work. Superintendent Dave Simmons explained that the award is for the outstanding commitment to operations in the field of wastewater and is a great honor to receive. Commissioner Moriarty requested that the Board send a letter to Mr. Adie congratulating him on receiving the award. D. Informational: EPA Permit Status MOTION: Commissioner Pappas to approve the EPA Permit Status update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: A packet was handed out to the commissioners and is attached. Director Fauteux acknowledged Mayor Lozeau for her part in this process which has been very beneficial. Commissioner Bergeron recalled a time not too long ago when the City’s rivers were very unhealthy and commended the City’s efforts to improve the quality of them. E. Motion: Commissioner Pappas to approve the contract with Highland Power of Brockton, MA in the amount of $11,500 for Waukesha Generator repairs. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Highland Power was been the sole provider of repairs to the Waukesha generator since 2008. This has been documented by previous sole source letters. The Waukesha generator produces electricity for the plant or power grid by burning methane produced through the digestion process. The generator is in need of a resealed oil plan. After the repair, Highland will test run the unit and check for leaks. For these reasons, I recommend that we hire Highland Power to perform the necessary repairs. F. Informational: Hazen and Sawyer EPA Appeal Invoice MOTION: Commissioner Pappas to approve the EPA Appeal Invoice update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of October 22, 2015 Page 4  Mayor Lozeau summarized the update, stating that there was a misunderstanding as to who Hazen and Sawyer would invoice for their services. Hazen Sawyer invoiced the City instead of Rath, Young, Pignatelli which was the City Staff’s original assumption, so the City has brought the invoice before the Board as an informational piece. The cost of the service came in under the original estimate. VI. Parks Department: A. Motion: Commissioner Pappas to approve the selection of Mr. Shawn Dyer of Merrimack, NH to the position of Groundskeeper / Maintenance at the Parks and Recreation Department. Starting salary for this position will be $24.81 per hour for a yearly salary of $51,188.8. Funding is through Department: 171 Parks and Recreation; Fund: General; Account Classification: 51-Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This position was posted per the AFSCME CBA and there were three internal applicants from the department. The interview team of Nick Caggiano, Parks and Recreation Superintendent, Eric Ryder Streets Superintendent and Jeff Lafleur Solid Waste Superintendent developed interview questions related to the job and scored and rated the applicant. The candidates were then administered a general knowledge written test based on the requirements of the position as well as a field test. After review of the interview and test scores, the applicant that met minimum qualifications and with the most department seniority was selected. Mr Dyer met the guidelines and is recommended for the position. Mr. Dyer has been employed by the city for the past 20 years. He started out as summer help then became a Groundsman I and then was promoted to Truck Driver. Mr Dyer currently holds a Commercial Driver’s License, and has performed his duties well. Parks and Recreation Superintendent Nick Caggiano joined the discussion. Commissioner Pappas wanted to confirm that Mr. Dyer can plow. Superintendent Caggiano confirmed that he can and that he is one of the department’s better drivers. Commissioner Moriarty noted that driving requirements were not listed on the application. Superintendent Caggiano responded that it is a current system limitation that internal candidates are not asked to list their driving credentials. He will follow up with Human Resources again about making that change. B. Motion: Commissioner Pappas to approve the elimination of the Truck Driver positon at the Parks and Recreation Department, and the creation of a Groundsman I position. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of October 22, 2015 Page 5  This proposal will eliminate the vacant Driver position and create a Groundsman I position. This change will save the department $2,849 per year and will help with the 2017 budget. This change will eliminate the only driver position in the department which will streamline the process of assigning work in the morning. This will provide a more versatile work group for both the winter and summer seasons. This position will also provide an individual to work on grass crews, mowing, trimming, weeding, and setting up ball fields and rectangular fields. With the removal of the one Park and Recreation Truck Driver classification we will be able to assign work without going through the time consuming process of calling this out on days when needed. There will be a positive annual financial impact of $2,849 by downgrading this position from a rate of $21.70 per hour to a rate of $20.33 per hour. It is the Superintendents recommendation that this change be made. C. Informational: Commissioner Pappas to accept and place on file the 2015 Summer Camp Revenue summary report. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Superintendent Caggiano reviewed the 2015 Summer Camp Revenue summary report. He also discussed two new camps for next year – yoga camp and fitness camp. Commissioner Pappas mentioned that she has received requests to restripe the parking lot at Main Dunstable Soccer Field. Superintendent Caggiano said he would look into it and agreed that it probably hasn’t been painted in years. Commissioner Pappas also suggested that soccer coaches be asked that if snacks or drinks were given to kids they or their parents please take the trash home with them. Superintendent Caggiano said that the City currently empties 220 trash cans there every Monday and Friday. Commissioner Bergeron noted how fantastic it is that these camps are profitable. He also noted the wonderful variety of camps offered. VII. Engineering Department: A. Motion: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of October 22, 2015 Page 6  Residential and Commercial Wastewater Service Permits September 1 through September 30, 2015 Connection 10% Discount Betterment Date Permit Appl Location Address Name Comments Fees # # Entrance 278 Daniel Webster 9/01/2015 23589 13420 Mike Silva Increase Use $295.00 X Hwy Holly Original 9/16/2015 23590 13421 52 Legacy Dr $295.00 X McCarty Application Holly Original 9/16/2015 23591 13422 53 Legacy Dr $295.00 X McCarty Application 5 Pine St Ext-N, Stephen 9/16/2015 23592 13423 Increase Use $0.00 X Unit 1D Bonnette 17 Courtney Ln, Original 9/22/2017 23593 13424 Robert Dion $295.00 X Unit 7 Application 354 Amherst St, 9/30/2015 23594 13425 Ed Campbell Increase Use $0.00 X Unit 5 TOTAL $1,180.00 B. Motion Removed From Agenda Mayor Lozeau removed the motion from the agenda. She provided an update on the status of the completion of the two crosswalks on Main Street. The Finance Committee did not approve the crosswalks on the 10/21 meeting. The bid from Hutter was at least twice as much as it would cost for the City to complete the work. She hopes to be able to find a compromise to still get the crosswalks completed before winter – possibly by having the City do some of the work and contracting less work from Hutter. Commissioner Bergeron expressed his support for getting the crosswalks completed this year. He also feels that the businesses on Main Street and the residents of Nashua would be in support. The Main Street infrastructure project has lasted four construction seasons which is the equivalent of 27 months – completing it this year would be ideal. C. Motion: Commissioner Pappas to accept and place on file the Paving Program Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of October 22, 2015 Page 7  Attached is an update of the status of the streets included in the 2014/2015 Paving Program. Engineering is working with utilities, contractors and the Wastewater and Street Departments to prepare streets for paving. Coordination of paving with other city projects is ongoing. Manchester St paving was completed on Saturday, October 10, 2015. East Hobart St, Oak St, and Whitney St are scheduled for the week of October 19. This will conclude paving for the year. Paving of Mulberry St., Tolles St (Whitney to Canal), and Canal St. will be delayed until the required sewer repairs are completed. D. Motion: Commissioner Pappas moves to accept and place on file the Consent Decree (Civil Action No. 05-376-PB, dated December 26, 2005) on Combined Sewer Overflows – July 1 to September 30, 2015 Quarterly Report on Compliance. Pappas-no second SECONDED: NONE MOTION CARRIES: Unanimously DISCUSSION: Attached is the quarterly report sent to the EPA on October 13, 2015 and includes the progress for the past three months. VIII. Street Department: A. Motion: Commissioner Pappas to approve the purchase of four Swenson EV100 1056SS Stainless Steel V-Box Spreaders from H.P. Fairfield, Pembroke, NH for the price of $10,500 each for a total purchase of $42,000. Funding will be through Department: 161 Streets; Fund: Prior Year Escrows; Account Classification: 71 Equipment. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Street Department went out to bid April 25, 2014 to up-fit four, six-wheel dump trucks purchased in March 2014. This bid included the purchase of Stainless Steel V- Box Spreaders. H. P. Fairfield has offered to hold the pricing of the sanders to the price quoted per the bid. The current tailgate spreaders are showing signs of excess wear and corrosion. The stainless steel drop in sanders with ground speed controls will more effectively control the amount of material being applied, and they are preferable as the stainless sanders have a 20 year life expectancy plus the ability to mount the sander onto a different truck should there be a need. Minutes of Board of Public Works Meeting of October 22, 2015 Page 8  Commissioner Ackerman asked if we were getting government pricing. Superintendent Caggiano said that we have purchased from H.P. Fairfield in the past and the Purchasing Department allows us to not have to go out to bid again if a vendor holds their price within a certain period of time. H.P. Fairfield held their price so we didn’t have to go out to bid. B. Motion: Commissioner Pappas approve the award of the FY16 Pavement Markings contract to Hi-Way Safety Systems, Inc. of Rockland, MA in the amount of $155,525. Funding for this contract is through Department 161: Streets; Fund: General; Account Classification: 54 – Property Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: City of Nashua annual Pavement Marking Program was put out to bid in July 2014. Three bids were received on July 17, 2014 as follows, HI-Way Safety Systems, Inc. $155,525 Markings Inc. $160,125 L&D Safety Marking $257,250 Highway Safety Systems, Inc. was awarded the contract for FY 2015, and their performance has been satisfactory for the past several years. Highway Safety has agreed to hold their unit prices for the same quantities from their FY 2015 bid during FY 2016. It is the recommendation of the Superintendent of Streets to extend their contract into FY 2016 given the contractor has agreed to hold their last years pricing. Commissioner Bergeron asked if we were happy with the service provided by Hi-Way Safety Systems since we’ve had a number of issues with paint and striping and new techniques. Mayor Lozeau responded that our issues with Thermoplastic in the past has been related to putting it down when it is too cold or when the pavement isn’t fresh enough. The City has been happy overall with this company’s work. Commissioner Bergeron asked about the status of the striping on Manchester and Concord Street. Director Fauteux said it should be completed in about three weeks. IX. Administration A. Informational: i. Motion: Commissioner Pappas to accept and place on file the Main Street Sidewalk Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of October 22, 2015 Page 9  ii. Director’s Report A series of slides showing various current Public Works projects and activities were shown. X. Commissioner’s Comments None. Meeting adjourned at 6:51 pm Minutes of Board of Public Works Meeting of October 22, 2015 Page 10  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19, 2015 From: David A. Simmons, Superintendent Wastewater Department Re: Retirement of Sebastian Ribeiro E. Motion: To accept the retirement of Process Chemist Sebastian Ribeiro effective December 28, 2015. Attachments: Retirement and acceptance letters. Discussion: Sebastian Ribeiro has been employed by the City of Nashua, Wastewater Department for 25 years. He started as an Analytical Chemist and has been the Process Chemist for the last 19 years. He has grown alongside the plant and his knowledge of the process will be missed. We would like to wish Mr. Ribeiro well in his retirement.  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19, 2015 From: David A. Simmons, Superintendent Wastewater Department Re: Wet Weather Flow Treatment#3 Breaker repair F. Motion: To approve the change order request in the amount of $10,229 to Purchase Order # 123147 issued to M & M electrical Supply Co Inc. of Nashua, NH. Funding will be through Department: 169 – Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. Attachments: Vendor Quote Discussion: There are three breakers/transfer switches that transfer emergency power from the North Generator to the Wet Weather Treatment Facility during major rain events. One of these breakers failed in October and the cost of repairing this breaker was $8,865.00 for parts and materials. After this breaker was repaired and re- installed, I asked the vendor to inspect the second and third breakers. It was determined that these both needed to be replaced, as well as the “trip unit” in the third breaker. The vendor offered to repair the second and third breakers and replace the “trip unit” in the third breaker for $10,229.  City of Nashua Public Works Division Administration 9 Riverside Street (603) 589-3140 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of November 19, 2015 Administration Department Agenda A. Motion: To approve the contract with MotionLink of Atlanta, GA for an AVL System an amount not-to-exceed $82,031. Funding will be through: Department: 160 Admin/Engineering; Fund: Prior Year Escrows; Account Classification: 55 Other Purchased Services Thank you note from Great American Downtown. B. Informational:  Sculpture Locations  Holocaust Memorial Park  Main Street Sidewalk Update  Director’s Report Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560 Technical & Budget Proposal To: City of Nashua, NH Submitted By: MotionLink – A RouteMatch Company Atlantic Center Plaza 1201 West Peachtree Street, Suite 3300 Atlanta, Georgia 30309 (404) 876–5160 www.motionlink.com Submitted On: July 7, 2014  Copyright MotionLink All Rights Reserved MotionLink and related technologies are designed, developed, and marketed by RouteMatch Software. No part of this publication is to be transmitted, transcribed, stored in a retrieval system or translated into another language in any form by any means without the written permission of RouteMatch Software. Page 2 TABLE OF CONTENTS MOTIONLINK SOLUTION DETAILS 4 VEHICLE TRACKING SOFTWARE 4 GEOSPATIAL TOOLS 5 ALERTS AND NOTIFICATIONS 7 REPORTING 8 PREVENTATIVE VEHICLE MAINTENANCE 9 MOBILE SUPERVISOR APPLICATION 10 WIRED IN-VEHICLE AVL HARDWARE 11 OBD PLUG IN-VEHICLE AVL HARDWARE 13 NON-POWERED ASSET TRACKING (OPTIONAL) 14 SAMPLE SCREEN SHOTS 17 BUDGET PROPOSAL 22 INITIAL UP-FRONT COSTS 22 MONTHLY SYSTEM COSTS – 60 SECOND UPDATES 22 MONTHLY SYSTEM COSTS – 30 SECOND UPDATES 22 MONTHLY SYSTEM COSTS – 10 SECOND UPDATES 22 EXTENDED HARDWARE WARRANTY 23 SPECIAL TERMS AND CONDITIONS 23 Page 3  MOTIONLINK SOLUTION DETAILS MotionLink is an enterprise fleet management solution designed to give visibility to your fleet usage and locations in real time allowing for:  Creation of operational efficiencies: The proposed AVL technology will help reduce overall vehicle usage and mileage which will translate into savings in the way of fuel consumption, required manpower, and vehicle maintenance.  Enhanced safety: The City will have the ability to locate and review the status of every vehicle in the tracked fleet and dispatch. MotionLink also gives the City the ability to review driver behaviors to better train staff on best practices to increase the safety of your employees.  Improved decision making abilities: MotionLink provides a suite of tools to allow the City to make immediate decisions in real time based on current conditions or review data through playback tools and reporting to see your fleet’s overall performance. MotionLink puts you in the driver seat allowing supervisors to react to changing conditions on the road quickly and easily while providing data transparency to management through a series of dashboards, reports, and user interfaces. MotionLink is an end-to-end solution that extends from the fully normalized relational non-proprietary database through to the ruggedized in vehicle hardware and everywhere in between. VEHICLE TRACKING SOFTWARE Tracking and managing your fleet is a complex operation. The more you know about each vehicle’ status and location in the field, the better prepared you are to reduce labor and operating costs. MotionLink’s vehicle-tracking and management tools use the latest in GPS technology to allow you to monitor relevant information about your vehicles in real-time, simplifying your day-to-day operation and reducing labor and operating costs. MotionLink provides you with rich real-time and historical data: Page 4  MotionLink User Interface  Intuitive Google mapping  Real-time vehicle tracking  Speed and idling monitoring  Mileage data  Geofencing and enter/exit alerts  Breadcrumbs to assist in project recall and internal and external compliance With increased fleet visibility, you will quickly be able to pinpoint opportunities for improvement within your fleet and ultimately boost your fleet’s efficiency, leading to better on-time performance and reduced repair costs and overhead. Geospatial Tools All MotionLink products integrate GIS technology for placemark geocoding, route display, and analysis. Advanced spatial and visual toolsets are also available to field supervisors to facilitate improved decision making. The MotionLink Geospatial tools are flexible to provide a variety of functionality:  Service area GIS maps include highways and streets, land marks, water, and real-time traffic integration. Page 5   Fast and intuitive placemark geocoding and address location tools. Search by street, intersection, and common names.  GIS navigation tools including pan, zoom, distance measure, and feature identification.  Flexible map options and configuration controls the display and views of the GIS map.  Serves as a basemap for Automated Vehicle Location. Using the Geospatial Tools, MotionLink provides intuitive, geographically-based tools and control to create and manage geofences for automatic trigger points of alerts and notifications. Define Geofences and GeoTargets by:  Zones  Vehicle  Vehicle Group  Landmark with configurable radius  User Selected Boundary  Configure supervisor alerts based on GeoTarget definitions GeoFence Creation Page 6  Alerts and Notifications Real-time notification is essential for providing your stakeholders with the information that matters most to them. MotionLink offers multiple communications solutions for providing real-time information to internal management of operational incidents such as speeding, idle time, stop count, and off-hours and after-hours use. Additionally, field employees can also be notified of their driving behaviors as well as when they are off route or off schedule. Define Alerts and Notifications by:  Vehicle  Vehicle Group  Globally Alert & Notification Creation Alerts and Notifications can be configured for:  Offline/Online  Speeding  Idling  Stopping  Ignition On/Off  Preventative Maintenance  Start/Stop Motion  Geofence Exit/Enter  Door/Digital Sensor Trigger Page 7 Alerts can be delivered via:  Web-based AVL viewer  Email and text message/SMS alerts  Android/iPhone Mobile Supervisor Application Email Alerts SMS Text Alerts MotionLink alerts and notifications keep you informed and allow you to manage your field-based workers by exception. Reporting MotionLink provides both enterprise reporting and business intelligence tools to improve service, vehicle usage, and management decisions. MotionLink integrates visual mapping and geo-spatial tools to graphically display patterns and trends in your service area. These tools are based on key performance indicators and provide many variations of displaying the data. MotionLink data can be easily exported to third party applications such Excel and .pdf formats. Keep your fingers on the pulse of your fleet by viewing easily viewing standardized reports to help you keep track of your vehicles and workforce in real-time. Standardized reports include: Page 8   Location readings  Stop reports  Idle reports  Trip length/duration reports  Speeding reports  Geofence violation reports  Preventative maintenance reports Each report has drill down capabilities, by vehicle, to allow users to see the data behind the visual displays to allow you to make informed decisions on the fly. Preventative Vehicle Maintenance MotionLink provides users with an interface to input basic preventative maintenance tasks for items such as oil changes, tire rotations, annual inspections, etc. Maintenance tasks can be scheduled at pre- defined mileage intervals or on specified dates. Page 9  Vehicle Maintenance Reporting MotionLink constantly manages the status of scheduled maintenance tasks and provides users with an up-to-date status of pending, past due, and complemented tasks. MOBILE SUPERVISOR APPLICATION Mobile supervisors need quick and easy access to fleet status including vehicle locations, status and alerts. The Mobile Web Supervisor tool allows supervisors to login from their iPhone, Android device, or any web-enabled device and track their fleet virtually anywhere. Supervisors can view vehicle health status on the fly or communicate to drivers if they exceed speed limits or set geofence boundaries. The MotionLink Mobile Supervisor App is available in the iTunes store and Android marketplace. Page 10 WIRED IN-VEHICLE AVL HARDWARE Combining mobile data devices with the MotionLink technology platform allows for a seamless and automated connection between employees, vehicles, supervisors and the office, which greatly increases the success of your operations. The following is the MotionLink AVL hardware device that will provide GPS data back to the MotionLink software. Proposed AVL Hardware MotionLink AVL Specifications:  Internal GPS antenna for simplified installation  High sensitivity GPS  20,000 buffered message log  32 geo-fence capability  5 inputs/3 outputs capability  Dual serial ports  Power management sleep modes  Automatic, over-the-air configuration and firmware download Communication Modes Status LEDs GPRS/EDGE/HSPA and CDMA 1xRTT packet data, UDP GPS and cellular and SMS Operating Voltage Location Technology 7-20 VDC internal battery 50 channel GPS Power Consumption Operating Voltage 3 mA @ 12V (deep sleep) Page 11 7-20VDC 10 mA @ 12V (sleep on network with SMS) Location Technology 20 mA @ 12V (sleep on network with 50 channel GPS (with SBAS) GPRS) SBAS: WAAS, EGNOS, MSAS, GAGAN 70 mA @ 12V (active tracking) Location Accuracy Temperature 2.0 meter CEP (with SBAS) -30º to +75º C (operating) -40º to +85º C (storage) Tracking Sensitivity -162dBm Humidity 95%RH @ 50º C non-condensing Acquisition Sensitivity -147dBm Shock and Vibration US Military Standards 202G and 810F, SAE J1455 Inputs 5 (1 fixed bias low, 4 programmable bias) EMC/EMI SAE J1113; FCC–Part 15B; Industry Outputs Canada 3 relay driver (200 mA) RoHS Compliant Serial Interface 1 TTL serial, 1 switched power TTL) Dimensions 2 x 4 x o.85”, (51 x 102 x 22 mm) Analog Inputs 2 (1 internal VCC monitors, 1 external A/D input) Weight 74 g (external), 85 g (internal) Connection Type 20 pin Molex-type fused power harness Fully certified FCC, CE, IC, PTCRB, Applicable Carriers Page 12 OBD PLUG IN-VEHICLE AVL HARDWARE The following is the MotionLink OBD-AVL hardware device that will provide GPS data back to the MotionLink software. OBD-AVL Hardware MotionLink OBD-AVL Specifications:  Internal GPS antenna for simplified installation  High sensitivity GPS  20,000 buffered message log  32 geo-fence capability  Power management sleep modes  Automatic, over-the-air configuration and firmware download Communication Modes Status LEDs GPRS/EDGE/HSPA and CDMA 1xRTT packet data, UDP GPS, OBD-II, and cellular and SMS Power Consumption Location Technology 10mA @ 12V (deep sleep) 50 channel GPS 30mA @ 12V (sleep on network with GPRS) Operating Voltage 140mA @ 12V (active tracking) 7-20VDC Temperature Location Technology -30º to +75º C (operating) 50 channel GPS (with SBAS) Page 13  SBAS: WAAS, EGNOS, MSAS, GAGAN -40º to +85º C (storage) Location Accuracy Humidity 2.0 meter CEP (with SBAS) 95%RH @ 50º C non-condensing Tracking Sensitivity Shock and Vibration -162dBm SAE J1455 Acquisition Sensitivity EMC/EMI -148dBm SAE J1113; FCC–Part 15B; Industry Canada Inputs None Dimensions 1.7” x 2.5” x 1.0”, (43 x 64 x 25 mm) Outputs None Weight 1.8oz. (51g) Serial Interface 1 TTL serial Fully certified FCC, CE, IC, PTCRB, Applicable Carriers Connection Type Built-In OBD-II Interface NON-POWERED ASSET TRACKING (OPTIONAL) Optionally – as eluded to in the specifications, MotionLink can offer a battery operated GPS tracking unit designed for non-powered assets. With a lasting battery shelf life and built in accelerometer, MotionLink can provide status updated daily or when asset is under motion. + The following is the MotionLink AssetTrack hardware device that will provide GPS data back to the MotionLink software, specifically designed for non-powered assets. Page 14  Optional Battery Powered AVL Unit MotionLink AssetTrack Specifications:  Ideal for colder environments (up to -40C) while still providing up to four (4) years of operation based on configuration and reporting frequency  Fully integrated with multiple mounting options with no need for external antennas  Onboard 3-axis accelerometer for configurable security options  Environmental ratings for harsh installation environments – IP 66/68/69  Simplified over-the-air provisioning and device management delivered through the N4A Communications & Management service delivery platform Housing GPS Functionality Dimensions: (L x W x H) 170 x 69 x 21 mm Channels: 16 Weight: < 198 g Sensitivity: Environment Monitoring: -158 dBm (Typical) Compliant: –20ºC to 60ºC Reacquisition: -157 dBm (Typical) Operating: –40ºC to 60ºC Cold Start: -147 dBm (Typical) Storage: –40ºC to 70ºC Interface Water Ingress Rating: IP66 / IP68 / IP69 Physical Interface: Internal USB, Page 15 Power Luminated External Power Switch, N/A Flexible Mounting Battery Certifications Internal, non-rechargeable FCC: Yes Capacity: 3000 mAh PTCRB: 5.6 CE: Yes SIM Access GCF: 3.43.1 1.8/3V SIM, Internal eMark: Yes RoHS Compliant: Yes Page 16 SAMPLE SCREEN SHOTS Graphical User Interface Google Steet Level View With Traffic Updates Page 17 Trip Breadcrumb Trails User-Definable Geofencing Page 18 Dynamic Real-Time View Real-Time Idling Alert Page 19 Vehicle Grouping By Department Spatial Alert Reporting Page 20  Audit Log Mobile Supervisor Application Page 21  BUDGET PROPOSAL INITIAL UP-FRONT COSTS Initial Costs – Wired AVL Total Per Unit Wired AVL Hardware – 2600 $150 Hardware Installation $85 Total $235/unit Initial Costs – OBD Plug Total Per Unit OBD Plug – AVL Hardware $149 Installation – Plug & Play $49 Total $189/unit MONTHLY SYSTEM COSTS – 60 SECOND UPDATES Monthly Costs Total Per Unit Monthly Monitoring Fee $23.50 Total $23.50/unit MONTHLY SYSTEM COSTS – 30 SECOND UPDATES Monthly Costs Total Per Unit Monthly Monitoring Fee $28.00 Total $28.00/unit MONTHLY SYSTEM COSTS – 10 SECOND UPDATES Monthly Costs Total Per Unit Monthly Monitoring Fee $33.00 Total $33.00/unit Page 22  EXTENDED HARDWARE WARRANTY Hardware Warranty Per Vehicle Warranty Year 1 Included 1 Additional Year $35 2 Additional Years $65 SPECIAL TERMS AND CONDITIONS  Pricing assumes a 3 year commitment.  Pricing assumes a quantity greater than 100 units  Installation costs do not include any PTO integration or additional I/O’s Page 23