Board of Public Works

Name: Board of Public Works — Nashua, NH
Start: 2015-12-17
End: 2015-12-17
Location: Nashua, NH

Regular Meeting

Nashua, NH · December 17, 2015

Minutes

Minutes of Board of Public Works Meeting of December 17, 2015 A regular meeting of the Board of Public Works was held on Thursday, December 17, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Nick Caggiano, Superintendent of Parks & Recreation Commissioner Joel Ackerman Steve Dookran, City Engineer Jeff Lafleur, Superintendent of Solid Waste Eric Ryder, Superintendent of Streets Andy Patrician, Division Operations Manager Jon Ibarra, Senior Foreman Ken Siegel, Aldermanic Liaison Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Pappas: Absent Commissioner Bergeron: Present Commissioner Ackerman: Present Mayor Lozeau: Present I. MOTION: Commissioner Bergeron to approve the amended Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously II. MOTION: Commissioner Bergeron to approve the Minutes of the Board of Public Works Meeting of November 19, 2015. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously III. Public Comment A. Former Alderman Fred Teeboom of Cheyenne Drive thanked the Board and the Department for their work and contribution to the City and mentioned several projects. He also commented on the Broad Street Parkway and described it as beautiful. He then congratulated the Mayor for all the big projects she’s accomplished during her two terms. He discussed some corrections he felt were needed to the budget. Minutes of Board of Public Works Meeting of December 17, 2015 Page 1 Verbatim Minutes: Mr. Fred Teeboom You have a sheet that’s called the “Broad Street Parkway Budget v. Projections. I want to make some corrections on the sheet. I can deal with all the money you spend. I stopped being involved when I left the Board of Aldermen in 2009. But as you know, I was a lot involved in 2008. I am the main sponsor of the bond that finally ultimately funded the project. I got much involved with one option, Option 2. I remember sitting with Bruce Tasker from VHB. He had these tables all laid out with a big map of the Broad Street Parkway out that said how we thought it would cost. The cost was a big issue. By reducing the speed, reducing the curvature, and the difference was between option 1 and option 2. We’ve got option 2 now. Option 1 had an additional bridge crossing across the canal in the westerly direction. A substantial amount of bridge work was out. Sidewalks were another thing. Option 2 was selected. We had to wait for a year for the state to review it, and a million dollars later the state came back and basically came back with all new graphs. Option 2 was a better option. Having Option 2 approved, there’s a problem in this budget sheet. You bond was approved for $37.6 million. The reason we picked $36.7 is we didn’t know which option would be adopted. One was $37.6 million, the cost of Option 1. The other was $29.9 million, the cost of Option 2. Option 2 a year later was adopted, and Option 2 is what you have built today. Mayor Lozeau With some modifications, but yes. Mr. Fred Teeboom I went to the record. I have a cost with me here. If you look at the facts, it’s Option 2. There may be some minor details… Mayor Lozeau Also we lowered the bridge so it’s ground level. We went around the Carol building so we didn’t have to disturb that. Modifications here and there, but yes, you’re right. Mr. Fred Teeboom The management of this is outstanding because I wanted to know why that bridge sloped down. As you go north, it slopes down. I’ve never seen a bridge slope down. The reason it slopes down is you save yourself a million bucks. That’s the kind of innovative thinking that is really attractive. I don’t know if the citizens of Nashua really understand the kind of work that went into it. That’s the kind of work that went into it, and that’s how you save money. It’s a terrific thing to have done. Back to this sheet, on the left hand side, it says: “Budget.” This budget, $68.1 million, is based on Option 1 cost to complete. The cost to complete based on Option 2 should be $60.4 million. I spent time going through the calculations, and I went back to the original. Steve Dookran did an outstanding job estimating it. I took his information back in 2008. The $60.4 million is the number that should be in “Budget, July, Minutes of Board of Public Works Meeting of December 17, 2015 Page 2 2008.” What was budgeted was option 2, not option 1. Option 1 was to bond. There has to be a differential placed on what was bonded in option 1 and what was budgeted, which is approved for Option 2. That’s one change. The difference between the two is $7.7 million. This also affects the sheet up on the top. It says the cost to complete, $68.1 million. It’s based on Option 1. $60.4 million is actually the cost to complete Option 2. The cost to complete here is a difference between what the federal government has spent at that point, which is $14.2 million, and the federal government committed it. In fact if you look at the total commitment, federal money is $44.7 million. The city’s money, again I’m talking about Option 2, is $29.9 million, for $74.6 million total cost of this project. This also has to change so the total cost of the project is not $82.4 but $74.6 million. Now is that significant? It’s significant in terms of what you do for future bonding. You haven’t bonded all the money. You bonded $27.5 million. You haven’t the full $37.6 million. The bond is allocated for the Broad Street Parkway. I would say you can spend the extra money, but that would be over and above. The other thing over and above is the sidewalks. We never adopted the sidewalks as part of Option 2. It’s out of that $487,000 grant from the federal government for the sidewalks. Mayor Lozeau Senator Shaheen’s earmark. Mr. Fred Teeboom Let me finish up now. If you have a projected cost to complete of $59.2 million, there was $60.4 million budgeted for Option 2; you’re over budget by $1.2 million. That’s a level cost option. If you add to that the fact that sidewalks is in the price, you’re $1.7 million over budget. I understand there are some negotiations regarding the right-of-ways whether the federal government will allow you in there, but you’re delivering this thing on Saturday, basically opening it up. The original schedule was to do it exactly a year before in December, 2014. Take a look at the schedule. It’s the lower priced option. It’s a fabulous project. And here’s $1.7 million. That is astounding. I cannot think in my lifetime ever hearing of a government project, that’s a major construction job, that comes in below budget. They all come above budget. And yours is below budget. All I’m saying is I would suggest you correct this or identify these numbers based upon the bond, not the actual construction. Adjust these. I can show it to you if you want me to. Mayor Lozeau I marked it up. Mr. Fred Teeboom Steve has this information. The work that has been done in the city the last couple of years. I know you’ve taken a lot of hits. Maybe I’m bias because of the memorial and all the work you’ve done there, but I think the city has gone through enormous improvements over the last couple of years. I just wanted to come down for this final meeting and say congratulations. Thank you very much. Minutes of Board of Public Works Meeting of December 17, 2015 Page 3 (The excerpt below is verbatim from the Broad Street Parkway Informational Update – IV. Motion A as it relates to the discussion with Mr. Fred Teeboom) Mr. Vancor I’d like to talk about the budget for a minute if I could. Mayor Lozeau I think that would be helpful. I think some of us are under the impression that we are doing much better than that. Mr. Vancor I am too. I’d like to draw your attention to a couple of things on the overall budget summary. I would say that there is a column that says Budget, July 2008; $68,107,000 and so former Alderman Teeboom was absolutely correct in that it was based on what was at that time the more expensive of the two options and I think that the city wisely used that as the basis to determine the maximum amount of a public bond so at that time that was the number that was put forward. The column that I really want to explain is the next column over, it says Budget, January, 2011; that’s the first time that we really…back in 2007 and 2008 those are very conceptual estimates that were performed and they were of a minimalist design, just the bare minimum to get the project done. In January of 2011, at that point we had a lot more information about different aspects of the project and we did a much more detailed budget of what we thought the costs were going to be. It broke down to more construction items and we were following the New Hampshire D.O.T. construction weighted average bid prices so we were in tune with how bids were coming in at that time for the different items of work. That was a factor but actually in looking at it there were quite a few things that really weren’t accounted for in that earlier budget of 2008. I just made a few notes on the ones that came to mind that entered into our projections, our more detailed projections of 2011 and that was the right-of-way acquisition. At that point we had spent quite a bit of time with the New Hampshire D.O.T. and we had a much better understanding of how high the costs were going to be for the right-of-way acquisition. It was much, much higher than what had been projected in 2008 and so the numbers in that budget were higher. The utility relocation was not really accounted for. When the utilities are relocated onto private land or if the utility has an easement to be in place they get reimbursed for the relocations so that was under estimated earlier. Underground contamination, which as you know, we encountered quite a bit of both known and unknown asbestos as well as having to deal with material that was considered urban fill which was pretty much project wide. We significantly increased the cost that we projected. The demolition of the boiler house, which was a very significant cost as well as demolition of some of the other buildings; 44 Broad Street was a pretty significant building. We really under estimated I think in that earlier conceptual budget. The fire pump upgrade in the heart of the Millyard turned out to be a very significant cost and all things and on what it cost to do that was about $1 million by the time we were done with it Minutes of Board of Public Works Meeting of December 17, 2015 Page 4 including the engineering, the studies, the coordination as well as the actual construction and so that’s another cost that wasn’t fully accounted for in that budget. The chimney, the historic retrofit; I think if we went back to that original budget I think it was $350,000 or $400,000 for the estimate for the chimney and as we know it’s actually about $830,000 was the contractor’s cost and that doesn’t include the significant coordination time that went into getting that out to bid. The bridge aesthetics, there was no provisions in that 2008 budget for this. We had an allowance and it turned out that we are just about there with the enhanced design that we came up with. The end of the canal that tied into a penstock, we were really worried in January, 2011, about what that was going to entail. We weren’t quite sure until it opened up and it’s good that we had some extra in the budget because what we found out along the way that hadn’t been realized before was that was really classified as a dam and it led to a much higher level of design and a much higher level of construction. I just wanted to highlight some of the differences in those two columns and point to the budget of January, 2011, which was $67.3 million and that was I think a good budget at that time for what we had in front of us. As we look at our projection now I think we show considerable savings. Some of the savings are because we really benefited and that was largely because of our overall strategy, we had a good bidding climate, we got the work out as quick as we could on the Parkway North and the Fairmount and River Street Bridge show that, we came in about $6 million underneath the engineers estimates and those were good engineers estimates, they were based on New Hampshire DOT’s prescribed procedures. Of course the Millyard came in higher than that. We looked at that and I think part of that might have been at the time was if anything we were a little low on our estimates. We also had some design changes along the way that saved us money. We actually narrowed up the project from that earlier budget. Originally it was going to be 12-foot lanes and its 11-foot lanes now. Not only did that save us probably a couple of hundred thousand dollars but in terms of having a road that’s more comfortable to drive at the 30 m.p.h. that people should drive it, it’s a much better match; 12-foot wide lanes are hard to drive at slow speeds. That not only improved the job but it saved us money. I think the bridge and former Alderman Teeboom mentioned that but the change in the profile of the bridge dramatically reduced the cost of the walls, it reduced the cost to earth work and made a project that is going to be much easier in the future if people want to tie in from Franklin Street to the parkway. That saved us about $1 million. Then we also from the original alignment that was at the time of the bond approval, it had a completely different alignment right in the heart of the Millyard. It called for the roadway to branch off and going right through the NIMCO building and then branching off from there. Greater construction cost for the roadway and we now know probably more underground contamination to get that done and a dramatic increase in demolition and the cost of moving a private business so we saved a significant amount of money. What I really want to say is that the number to compare where we are to is the Budget, January, 2011; number which is $67.3 million. Minutes of Board of Public Works Meeting of December 17, 2015 Page 5 Mayor Lozeau I appreciate that. I like being closer to the $7 million in savings over $1 million. End verbatim minutes. B. Robert Lembree of 84 Manchester Street spoke to the Board about his concerns regarding the proposed LED street lighting project. He stated that the 4000 Kelvin lights in the proposal are on the blue end of the spectrum which makes it harder for the human eye to focus. Mayor Lozeau responded that she had done a lot of research earlier that day in response to Mr. Lembree’s comments and discussion at the December 16th Finance Meeting. She shared his email with the vendor. The vendor said that people tend to prefer the 3000 Kelvin light because the light produced is closer to traditional street light lighting, while 4000 Kelvin light helps keep people alert and awake. 4000 Kelvin is currently the standard in the United States and is a good balance between appearance, performance and cost. The 3000 Kelvin lamps are not more expensive to purchase, however they require more electricity to run. The Mayor said she is willing to do a test between the two lights if it doesn’t impact the installation schedule. Alderman Siegel responded as well that he read the original study which involved someone who was exposed for four hours to Ipad lighting which is at 5200 Kelvin. 4000 Kelvin lights are more comparable to normal daylight and Kindle light which has been shown to have no effect on sleeping patterns. He said that pedestrians tend to prefer the lower temperature lights because of the glare versus drivers in cars who do not experience the same amount of glare because their car rooves. He stated that he doesn’t think this study is applicable to street lights, it is more about the effect of LED devices on sleep patterns. IV. Broad Street Parkway A. Motion: Commissioner Bergeron to approve and place on file the Informational Update of overall status on the Broad Street Parkway. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously DISCUSSION: John Vancor provided an update on the status of the Broad Street Parkway Project. Attached is the updated report on the project. Mayor Lozeau thanked Mr. Vancor for his tremendous work on this project and his leadership and teamwork to complete this project. Minutes of Board of Public Works Meeting of December 17, 2015 Page 6 Mayor Lozeau distributed a memo (attached) outlining Emergency Change Order #12 that will go before the Board of Aldermen tomorrow. V. Streets Department: A. Motion: Commissioner Bergeron to accept the resignation from Ms. Jill M. Lavin, Operations Coordinator effective December 4, 2015. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously The Street Department wishes her the best in her new endeavors. We thank Ms. Lavin for her years of service to the City of Nashua. VI. Engineering Department: A. Motion: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Below is a list of Residential and Commercial Wastewater Service Permits issued for the period November 1 through November 30, 2015. Residential and Commercial Wastewater Service Permits November 1 through November 30, 2015 Connection 10% Discount Per Location Betterment Date Appl Name Comments Fees mit Address # # Entrance 11/02/2015 23597 13428 42 Prescott St Bob Lapierre Duplex use $590.00 X Holly Original 11/09/2015 23600 13431 34 Legacy Dr. $295.00 X McCarty Application Holly Original 11/09/2015 23601 13432 38 Legacy Dr $295.00 X McCarty application TOTAL $1,180.00 B. Motion: Commissioner Bergeron to approve Pole License Fairpoint #288606. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Engineering Department received the following pole license petitions: Minutes of Board of Public Works Meeting of December 17, 2015 Page 7 • License Fairpoint #288606 for one new pole, No. 359/77, to be located on Amherst Street, known as the Jug. The Deputy Manager of Engineering has reviewed the plans and field installation and recommends the approval of these pole license petitions. C. Motion: Commissioner Bergeron to approve a Use and Occupancy agreement for placement of identification sign in the City right-of-way – 470 Amherst Street (Saxon Development). SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Saxon Development is asking for a Use and Occupancy agreement to place a pylon sign in the extended public right of way adjacent to the jug handle. The Engineering Department has determined that this is a reasonable request and has coordinated the signs location with the proposed Amherst Street Improvements project. The Owner will assume all liability that may result from this encumbrance. This agreement will be executed upon the approval from the BPW and final acceptance of the language by the City’s Legal and Risk Management Departments and the Owner’s representative. Signage also falls under the purview of the City’s Zoning Department and all necessary approvals will be sought by the Owner. D. Informational: Commissioner Bergeron moves to accept and place on file the East Hollis roundabout update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The City has received a $3.66 million NHDOT grant (R-13-154) for the purpose of improving the existing signalized intersection where East Hollis Street and Bridge Street meet. The City has also programmed CSO/flood control improvements in this area that include (i) the elimination of the open emergency overflow detention basin to accommodate development at the 62 Bridge Street (Renaissance) site and (ii) the updating of the CSO5 flood control pump station required by the US Army Corps of Engineers. A Planning Study by STV, Inc. has been ongoing to develop alternatives and select a recommended plan that can then go forward into the Engineering Phase of the overall project. The study examined whether a roundabout design would include full access to the Renaissance site and the Crown Street connection. The results presented showed that a roundabout does not operate satisfactorily. The only intersection redesign that STV recommended as the concept to improve access and accommodate the increased traffic from the developments is a twin signalized intersection. However, this design Minutes of Board of Public Works Meeting of December 17, 2015 Page 8 does not meet the City’s vision regarding the use of the space and the ability to treat it as a gateway. Another traffic concept that results in acceptable levels of service is a one-way couplet that makes Bridge Street and East Hollis Street one ways from the Hudson line to Amory Street/ Temple/Street. However, this concept comes with significant changes in the area including circulation, speed and increased travel times. At this time, the City is taking a step back to examine whether the existing traffic problems, added development traffic and accesses can be addressed by taking a broader view of the area including traffic operation in Hudson immediately east of the Merrimack River. New traffic counts are being obtained by the Nashua Regional Planning Commission for that purpose. The city team has been working with NRPC and Hudson officials. The team recommends a public information session after the holidays in mid-January 2016. VII. Parks and Recreation Department A. Motion: Commissioner Bergeron to approve the selection of Mr. Ryan Lones of Merrimack, NH to the position of Parks Groundsman I at the Parks and Recreation Department. Starting salary for this position will be $20.33 per hour for a yearly salary of $42,286.40. Funding through Department: 171- Parks and Recreation; Fund: Operating Budget; Account Classification: 51 Salary & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This position was posted per the AFSCME CBA and there was one internal applicant within the Division. The interview team of Nick Caggiano, Parks and Recreation Superintendent, Matt Eiserman, Parks Foreman and Andrew Patrician, DPW Operations Manager developed interview questions related to the job and scored and rated the applicant. After review of the interview it was determined that the applicant met the minimum qualifications, experience and ability. Mr. Lones also has the most divisional seniority, meets the guidelines and is recommended for the position. Mr. Lones has been employed by the City for the past 5 years. He is currently a Truck Driver at the Street Department. He holds a CDL B Driver’s License with no restrictions and has experience in landscaping, grounds maintenance, irrigation and tree removal. Mr. Lones has performed his duties well at the Street Department and is looking for an opportunity to utilize his landscaping skills and experience. B. Motion: Commissioner Bergeron to the rehabilitation of 4 tennis courts at Sargent’s Ave Playground by East Coast Seal Coating of Abington, MA. for the price of $15,750. Funding will be through Department 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of December 17, 2015 Page 9 The scope of work for this project will include the following items.  The cleaning and repair of approximately 1,200 feet of cracking.  The cleaning of the entire court.  The painting of a new court surface  The painting of new tennis lines. The tennis courts repairs will be completed by June 3, 2016. East Coast Seal Coating has a long client list of tennis court work. The work will come with a one year warranty on materials and labor. The bid went out to 8 companies. Three companies responded with a bid. The Purchasing Manager and the Superintendent recommend this award. C. Motion: Commissioner Bergeron to approve the rehabilitation of 2 tennis courts at Greeley Park by East Coast Seal Coating of Abington, MA. for the price of $14,450. Funding will be through Department 177 Parks and Recreation Department; Fund: Trust; Jackman Fund Greeley Park. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The scope of work for this project will include the following items.  The cleaning and repair of approximately 500 feet of cracking with the alternate material Armor Crack Fabric in cracks.  The cleaning of the entire court.  The painting of a new court surface  The painting of new tennis lines.  The painting of pickle ball court lines The tennis courts repairs will be completed by June 3, 2016. East Coast Seal Coating has a long client list of tennis court work. The work will come with a two year warranty on materials and labor with the alternative product. The bid went out to 8 companies. Three companies responded with a bid. The Purchasing Manager and the Superintendent recommend this award. Commissioner Moriarty asked why the City chose to go with the higher bid. Superintendent Caggiano joined the discussion. He explained that Vermont Tennis wasn’t able to bid on the additional crack work we needed. So we went with the bid that did include that work. Commissioner Moriarty asked for a summary of the fuel tank issue at Greeley Park that was mentioned on the agenda. Superintendent Caggiano said that DES rules now require that the draw pipe (pipe from the tank to the dispenser unit) be a double walled pipe. Every service station and facility needed to comply by December 14th. That is a significant expense estimated around $25,000. Once the purchase of Burke Street came up, it was decided that it wasn’t worth spending the money. It would also cost about the same to remove the tank. One vendor suggested we put it into “temporary closure” which involved hiring a firm remove the draw pipe. The tank can be kept in that Minutes of Board of Public Works Meeting of December 17, 2015 Page 10 state for four years. If we don’t move to Burke Street in four years, we’ll have to put a proper pipe back or remove the tank. VIII. Solid Waste Department: A. Motion: Commissioner Bergeron to approve the selection of Mr. Shawn Willette of Manchester, NH to the position of Automated CEO Driver at the Solid Waste Department. Starting salary for this position will be $23.71 per hour for a yearly salary of $49,316.80. Funding for this position is through Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This position was posted per the AFSCME CBA and there were two internal applicants from the department. The interview team of Jeffrey Lafleur, Solid Waste Superintendent, Andrew Patrician, DPW Operations Manager, Kevin Naro, Solid Waste Foreman, and Matt Leblanc, Solid Waste Foreman developed interview questions related to the job and scored and rated the applicants. The candidates were then administered a field test based on the requirements of the position. After review of the interviews and test scores, the Superintendent of Solid Waste recommends Mr. Willette to the position of Automated CEO. Mr. Willette has been employed by the City for the past 17 years as a CEO driver for the Solid Waste Department. Mr. Willette currently holds a Commercial Driver’s License, and has performed his duties well. B. Motion: Commissioner Bergeron to approve a new Automated Collection Equipment Operator position and eliminate a Collection Equipment Operator position. Starting salary for this position will be $23.71 per hour for a yearly salary of $49,316.80. Funding for this position is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries and Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This motion is a request to eliminate the vacant Collection Equipment Operator position and create a new Automated Collection Equipment Operator position. The creation of this position will help give full coverage of the routes every day. C. Motion: Commissioner Bergeron to approve the purchase of a 2016 Liberty International 7600 SBA Roll-Off dumpster truck from Liberty International of Manchester, NH in the amount of $117,400. This price includes the trade-ins of a 2000 Sterling LT9511 roll-off for $15,000 and a 2008 Peterbuilt 320 trash truck for $25,000. Funding for this purchase will be through: Department: 168-Solid Waste; Fund: Trust; Activity: CERF. Minutes of Board of Public Works Meeting of December 17, 2015 Page 11 SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Division of Public Works – Solid Waste Department requests approval to purchase a replacement for vehicle #111, a 2000 Sterling LT9511 roll-off dumpster truck. Vehicle #111 is due for replacement on the FY2016 CERF schedule. It is 15 years old and is at the end of its operational life. The department has received CERF approval for this purchase. TRADE VENDOR MODEL BID INS NET BID PRICE LIBERTY INTERNATIONAL INTERNATIONAL 7600 SBA $157,400 $40,000 $117,400.00 FREIGHTLINER OF FREIGHTLINER NH 114SD $162,181 $36,000 $126,181.00 MCDEVITT MACK GU713 TRUCKS $170,885 $37,000 $133,885.00 FREIGHTLINER OF FREIGHTLINER NH – CNG FUEL 114SD $190,593 $36,000 $154,593.00 IX. Wastewater Department A. Motion: Commissioner Bergeron to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: B. Motion: Commissioner Bergeron to approve the selection of Ms. Heather Larocque of Nashua, NH to the position of Process Chemist at the Wastewater Treatment Plant. Starting salary for this position will be $51,191 per year. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This vacancy is the result of the retirement of Sebastian Ribeiro effective December 28, 2015. This notice of vacancy was posted per the UAW – Professional CBA and there was one qualified internal candidate. The interview team consisted of David Simmons, Wastewater Treatment Plant Superintendent, John Adie, Wastewater Treatment Plant Operations Manager, Noelle Osborne, Wastewater Laboratory Supervisor, James Lavalley, Wastewater Treatment Plant Maintenance Foreman, and Jeff Lafleur, Solid Waste Superintendent. The team asked several interview questions related to the job. Minutes of Board of Public Works Meeting of December 17, 2015 Page 12 Ms. Larocque has been working at the Wastewater Treatment Facility for almost four years, and during this time has earned an MBA and her Grade IV Operator certification. It was determined that Ms. Larocque has the minimum qualifications, and sufficient experience and ability to do the job and is recommended for the position. C. Motion: Commissioner Bergeron to approve the selection of Mr. Andrew P. Carlino of Conyers, GA to the position of Operator II, 2nd Shift at the Wastewater Treatment Plant. Starting salary for this position will be $26.00 per hour for a yearly salary of $54,080. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This vacancy was the result of the termination of Donald Fossett in August. This position was posted per AFSCME CBA and there were no qualified internal applicants so the position was advertised in the local newspaper and regional trade journals. The interview team consisted of David Simmons, Wastewater Superintendent, John Adie, Wastewater Operations Manager, Noelle Osborne, Wastewater Laboratory Supervisor, James Lavalley, Wastewater Maintenance Foreman, and Andy Patrician, Public Works Division Operations Manager. The team asked several interview questions related to the job. The candidate was then interviewed by the Director of Public Works, Lisa Fauteux. It was determined that Mr. Carlino has the minimum qualifications, and sufficient experience and ability to do the job and is recommended for the position. Mr. Carlino has a New Hampshire Grade II wastewater treatment plant operator’s certification. Commissioner Moriarty expressed concern over the length of some of the positions in the applicant’s past as well as the fact he lives in Georgia. Director Fauteux explained that his family lives in this area, but in order to find an available position in the Wastewater field, he had to move to Georgia. Mr. Carlino is excited to move back and the Director feels confident that he will stay in the area. His references were also excellent. D. Motion: Commissioner Bergeron to approve the contract with Highland Power of Brockton, MA in the amount of $20,000 for Waukesha Generator maintenance. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of December 17, 2015 Page 13 The Waukesha generator produces electricity for the plant or power grid by burning methane produced through the digestion process. Highland Power has been the sole provider of repairs to the Waukesha generator since 2008. This has been documented by previous sole source letters. The Wastewater Treatment Facility requests a purchase order with Highland Power for weekly maintenance of the Waukesha generator for the remainder of this fiscal year. X. Administration A. Motion: Commissioner Bergeron to approve the award of a contract with Philips of Andover, MA in the amount of $2,000,000 for 5,505 LED light fixtures to replace the current street light fixtures. Funding will be through Department: 181 Community Development; Fund: Bond. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The attached memo and informational slide deck detail Community Development’s proposal to award a contract to Philips of Andover, MA to replace the City’s current HID street light fixtures with LED fixtures. Mayor Lozeau summarized why Phillips was chosen as a vendor. The City chose to work off a bid Manchester had with Phillips. Alderman Siegel mentioned that the 4000 Kelvin lights are readily available so in the instance of potential future failures there isn’t any lead time in replacement. The 3000 Kelvin lights have a significant lead time and are more expensive to run. Also, we must think ahead to the future – will the 3000 be available in 10 years? Commissioner Bergeron asked about the lead time to get a 3000 to test. Mayor said that it is significant. The Mayor proposes going through with awarding Phillips the contract, knowing that there will be time for the discussion regarding tests before April. B. Informational:  Director’s Report A series of slides showing various current Public Works projects and activities were shown. XI. Commissioner’s Comments Mayor Lozeau updated the Commissioners on the status of the AVL contract. It was tabled at the Finance Committee but she is hopeful it will pass. She also mentioned that the next Board of Public Works Meeting will be on January 21st. Minutes of Board of Public Works Meeting of December 17, 2015 Page 14 Commissioner Ackerman asked for an update on the residents at 2 Echo Ave who spoke at the November 19th meeting regarding a sewer issue. The Mayor responded that their issue has been taken care of as promised. Commissioner Moriarty presented the Mayor with a plaque on behalf of the Board of Public Works and a short honorary video was shown. Meeting adjourned at 7:17 pm Minutes of Board of Public Works Meeting of December 17, 2015 Page 15

Agenda

City of Nashua Public Works Division 9 Riverside Street Phone (603) 589-3140 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of December 17, 2015 Agenda A meeting of the Board of Public Works is scheduled for Thursday, December 17, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. I. Motion: To approve the Agenda as presented. II. Motion: To approve the Minutes of the Board of Public Works Meeting of November 19, 2015. III. Public Comment IV. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway. V. Street Department: A. Motion: To accept the resignation from Ms. Jill M. Lavin, Operations Coordinator effective December 4, 2015. VI. Engineering Department: A. Motion: To approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. B. Motion: To approve Pole License Fairpoint #288606. C. Motion: To approve a Use and Occupancy agreement for placement of identification sign in the City right-of-way – 470 Amherst Street (Saxon Development). D. Informational: East Hollis Street Gateway Improvements Planning Study - Update VII. Parks and Recreation Department: A. Motion: To approve the Selection of Mr. Ryan Lones of Merrimack, NH to the position of Parks Groundsman I at the Parks and Recreation Department. Starting salary for this position will be $20.33 per hour for a yearly salary of $42,286.40. Funding through Department: 171- Parks and Recreation; Fund: Operating Budget; Account Classification: 51 Salary & Wages. B. Motion: To approve the rehabilitation of 4 tennis courts at Sargent’s Ave Playground by East Coast Seal Coating of Abington, MA. for the price of $15,750. Funding will be through Department 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16. Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560 Board of Public Works Meeting of December 17, 2015 Agenda Page | 2 C. Motion: To approve the rehabilitation of 2 tennis courts at Greeley Park by East Coast Seal Coating of Abington, MA. for the price of $14,450. Funding will be through Department 177 Parks and Recreation Department; Fund: Trust; Jackman Fund Greeley Park. VIII. Solid Waste Department: A. Motion: To approve the selection of Mr. Shawn Willette of Manchester, NH to the position of Automated CEO Driver at the Solid Waste Department. Starting salary for this position will be $23.71 per hour for a yearly salary of $49,316.80. Funding for this position is through Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. B. Motion: To approve a new Automated Collection Equipment Operator position and eliminate a Collection Equipment Operator position. Starting salary for this position will be $23.71 per hour for a yearly salary of $49,316.80. Funding for this position is through Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries and Wages. C. Motion: To approve the purchase of a 2016 Liberty International 7600 SBA Roll- Off dumpster truck from Liberty International of Manchester, NH in the amount of $117,400. This price includes the trade-ins of a 2000 Sterling LT9511 roll-off for $15,000 and a 2008 Peterbuilt 320 trash truck for $25,000. Funding for this purchase will be through: Department: 168-Solid Waste; Fund: Trust; Activity: CERF. IX. Wastewater Department A. Motion: To approve the User Warrants as presented. B. Motion: To approve the selection of Ms. Heather Larocque of Nashua, NH to the position of Process Chemist at the Wastewater Treatment Plant. Starting salary for this position will be $51,191 per year. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. C. Motion: To approve the selection of Mr. Andrew P. Carlino of Conyers, GA to the position of Operator II, 2nd Shift at the Wastewater Treatment Plant. Starting salary for this position will be $26.00 per hour for a yearly salary of $54,080. Funding will be through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries & Wages. D. Motion: To approve the contract with Highland Power of Brockton, MA in the amount of $20,000 for Waukesha Generator maintenance. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. X. Administration A. Informational:  Director’s Report XI. Commissioner’s Comments XII. Possible Non-Public Session 2 Minutes of Board of Public Works Meeting of November 19, 2015 A regular meeting of the Board of Public Works was held on Thursday, November 19, 2015 at 5:00 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Superintendent of Wastewater Commissioner Paul G. Bergeron Nick Caggiano, Superintendent of Parks & Recreation Commissioner Tracy Pappas Steve Dookran, City Engineer Commissioner Joel Ackerman Jeff Lafleur, Superintendent of Solid Waste Eric Ryder, Superintendent of Streets Ken Siegel, Aldermanic Liaison Mayor Lozeau called the meeting to order at 5:00 p.m. and called the roll. Commissioner Moriarty: Present Commissioner Bergeron: Present Commissioner Pappas: Present Commissioner Ackerman: Present Mayor Lozeau: Present I. PRESENTATION: A demonstration of MotionLink’s AVL Software was presented to the Board by Hill Hardman of MotionLink. II. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously III. MOTION: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of October 22, 2015. SECONDED: Commissioner Moriarty MOTION CARRIED: Carried Unanimously IV. Public Comment A. Ellen Matthews of 2 Echo Avenue explained that on November 7th her downstairs was full of raw sewage. She was informed by her neighbor that this is an ongoing issue that the City is aware of and it happens every few months. She emailed the Board of Public Works and left a voicemail and is waiting for a response as to why this issue hasn’t it been fixed. Mayor Lozeau responded that by tomorrow the City will contact her about what we know right now and will work with her to find a resolution. Minutes of Board of Public Works Meeting of November 19, 2015 Page 1 V. Broad Street Parkway A. Informational: Update of overall status on the Broad Street Parkway. DISCUSSION: John Vancor provided an update on the status of the Broad Street Parkway Project. Attached is the updated report on the project. Commissioner Moriarty asked about a synchronization issue with the light at West Hollis Street and Palm and Pine. City Engineer Dookran wasn’t aware of any accidents due to the light however synchronization issues have been brought up in the past and the system designer stands by their design. He will go back and review with the designer in light of these accidents and report back at the next Board of Public Works meeting. Commissioner Pappas excused herself from the meeting. Commissioner Bergeron asked about the left turn light for turning onto Broad Street from Blue Hill near the DMV. Have they changed? The Mayor and John Vancor said there haven’t been any changes since the changes made to the positioning of the left turn signal. Alderman Siegel thinks it functions better since the construction has subsided. Director Fauteux said that they will look into it. VI. Aldermanic Referrals A. R-15-185 APPROVING A SITE LEASE AGREEMENT WITH T-MOBILE NORTHEAST, LLC TO RELOCATE THE LESSEE’S COMMUNICATION EQUIPMENT LOCATED AT WHIPPLE STREET, MINE FALLS PARK TO THE NEW REPLACEMENT TOWER MOTION: Commissioner Bergeron moves to approve the Aldermanic Referral: R-15- 185. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously DISCUSSION: B. R-15-186 APPROVING A FIRST AMENDMENT TO EASEMENT IN GROSS WITH T-MOBILE NORTHEAST,LLC (SUCCESSOR IN INTEREST TO OMNIPOINT COMMUNICATIONS MB OPERATIONS, LLC) TO INCREASE EASEMENT FEES MOTION: Commissioner Bergeron moves to approve the Aldermanic Referral: R-15- 186. SECONDED: Commissioner Moriarty MOTION CARRIED: Unanimously DISCUSSION: VII. Wastewater Department: A. Motion: Commissioner Bergeron to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously Minutes of Board of Public Works Meeting of November 19, 2015 Page 2 B. Motion: Commissioner Bergeron to approve the contract with Woodard & Curran of Portland, ME to provide Tier II SCADA upgrades for the Wet Weather Facility at the Nashua Wastewater Treatment Facility in an amount not to exceed $17,085. Funding for this amendment will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The wet weather flow treatment facility (WWFTF) came online on 2009 as an alternative to continuing to separate sewer and storm water infrastructure in the City of Nashua. The WWFTF was never fully tested in 2009/2010 due to lack of significant rain. As a result, the operators have had to manually attend to the system since the programming does not allow a combination of auto/manual operation. Woodard & Curran was hired to evaluate the system and engineer improvements in two phases or tiers. Tier 1 improvements were implemented and tested in a wet weather event on September 30th. All upgrades to the SCADA programming were successful and as a result, the system has been moderately improved. The real time, onsite testing also included identifying, documenting and compiling a list of Tier 2 improvements. These could only be identified during a significant rain event when the NPDES permit allows flow through the WWFTF. This request for funding is for Tier 2 improvements which include but are not limited to: programming for various control systems such as pressure regulators and chemical flow pacing instrumentation. Proper chemical pacing will ensure the right amount of chemical is delivered to the system. In addition to the previously uncovered issues we also are recommended adding a pressure switch and pump delay to protect the hypo delivering line and flood protection in the basement. In addition, Woodard and Curran will provide advice on evaluation and modifications to improve/simplify the sand addition system. Again, much of the system could not be tested without significant rain which has been almost none since very early in 2015. Woodard & Curran is the preferred consultant to continue this project due to their experience and intimate knowledge of the system from the initial review of the system and their Tier 1 work. They have already evaluated and made changes to the SCADA control for the WWFTF and it is the most economical for the plant for them to continue and finish this work. They have significantly contributed to the improvements at the both the plant and WWFTF and we expect them to do so for the Tier II upgrades. C. Motion: Commissioner Bergeron to approve purchase in the amount of $22,710.20 from M & M Electrical Supply of Nashua, NH to supply one Magnum DS625 Eaton Circuit Breaker (Asset ID: MCC-PS) for the Wet Weather Facility. Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Minutes of Board of Public Works Meeting of November 19, 2015 Page 3 There are three circuit breakers for the wet weather facility. The purpose of each breaker is as follows: Breaker #1: Allows the facility to operate and be powered by the North Emergency Generator during a wet weather event. Breaker #2: Operates raw wastewater pumps #1 and #2 of the wet weather facility. Breaker #3: Operates raw wastewater pumps #3 and #4 of the wet weather facility. We have just recently had to have all three breakers serviced and repaired. If one of these units totally failed beyond repair, it will 4-6 weeks to get a new breaker on site and one full day to have the unit installed. If breaker #1 has a catastrophic failure, we would not be able to operate the facility with generator power. We would have to purchase electricity from Eversource to power the facility for the duration of the rain event. This scenario has a double edge. First of all, there is the cost of electricity to operate the facility and second of all, there is the increase in the “demand charge” that would be added to our electric bill for the entire month, just for operating the facility for a single event. If breaker #2 has a catastrophic failure, the facility will only be able to operate two of the raw wastewater pumps, not four. The same would hold true if breaker #3 had a catastrophic failure. Having a spare breaker on the shelf would assure us that a new breaker would be installed within twenty four to forty eight hours. Commissioner Moriarty asked if our staff install these. Superintendent Simmons said that they don’t, it is a specialized installation and the installer Guarantees installation in 24-48 hours. D. Motion: Commissioner Bergeron to approve the purchase in the amount of $18,385 from Ritec Environmental of East Boothbay, ME to supply one Siemens mag flowmeter (Asset ID: WW-INST) for the Wet Weather Facility. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The wet weather facility at the Nashua Wastewater Treatment Facility is put into operation during larger storm flow conditions when the combined capacity of secondary treatment and primary bypass is exceeded. On September 30th the wet weather plant became operational during a storm with over 2-inches of rainfall. It was determined during that event the flow meter was not providing the correct flow data. Further investigation determined that flow meter relay box and electrodes inside the pipe flange had become corroded and were not operational. Minutes of Board of Public Works Meeting of November 19, 2015 Page 4 The flowmeter consist of a top instrument unit attached to a 36-inch pipe flange that connects to the 36-inch steel pipe conveying wastewater thru the wet weather facility. The flow meter and flange unit must fit exactly in same space as the existing one hence an identical Siemens mag flowmeter will be needed. Commissioner Moriarty asked what the $600 startup service fee was for. After the unit is installed they start up the unit and calibrate it. They don’t do the installation. E. Motion: Commissioner Bergeron to accept the retirement of Process Chemist Sebastian Ribeiro effective December 28, 2015. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Sebastian Ribeiro has been employed by the City of Nashua, Wastewater Department for 25 years. He started as an Analytical Chemist and has been the Process Chemist for the last 19 years. He has grown alongside the plant and his knowledge of the process will be missed. We would like to wish Mr. Ribeiro well in his retirement. F. Motion: Commissioner Bergeron to approve the change order request in the amount of $10,229 to Purchase Order # 123147 issued to M & M electrical Supply Co Inc. of Nashua, NH. Funding will be through Department: 169 – Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: There are three breakers/transfer switches that transfer emergency power from the North Generator to the Wet Weather Treatment Facility during major rain events. One of these breakers failed in October and the cost of repairing this breaker was $8,865.00 for parts and materials. After this breaker was repaired and re-installed, I asked the vendor to inspect the second and third breakers. It was determined that these both needed to be replaced, as well as the “trip unit” in the third breaker. The vendor offered to repair the second and third breakers and replace the “trip unit” in the third breaker for $10,229. VIII. Streets Department: A. Motion: Commissioner Bergeron to approve the elimination of the current Wastewater Collection System Foreman position at the Wastewater Department and to create an additional Street Foreman Position at the Street Department. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: This proposal will eliminate the vacant Wastewater Collection System position and create an additional Street Department foreman position. This will provide a more versatile employee during the winter and summer seasons. There will be an annual Minutes of Board of Public Works Meeting of November 19, 2015 Page 5 financial impact of $2,454.40 by upgrading this position from a rate of $29.06 per hour to a rate of $30.24 per hour. This upgrade will give us more flexibility and better efficiencies in how work is scheduled and performed. The primary supervisory responsibilities will be overseeing wastewater collection system repair and maintenance. It is the Superintendent’s recommendation that this position be created. B. Motion: Commissioner Bergeron to approve the relocation of the Collection System Operators positions and the Collection System Technicians to the Street Department. Funding through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 51 Salaries and Wages. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The relocating of the wastewater collection system staff to the Street Department will provide more flexibility and better efficiencies in the cleaning and inspecting of catch basins, manholes and sewer mains. Along with the creation of the new Street Foreman to oversee the collection staff, this relocation will allow the department to set up a comprehensive catch basin cleaning program. It is the Superintendent’s recommendation that these positions be relocated to the Street Department. Commissioner Bergeron asked if these positions were being moved in order to better utilize them during snow and other events and doesn’t change their salaries? Mayor Lozeau responded that there is a small change in wages because the foremen at the Street Department make approximately $2,000 more a year than those at the Wastewater Department. C. Motion: Commissioner Bergeron to approve the reduction the amount of the purchase order to Granite State Minerals of Portsmouth NH to the amount of $232,500 from $465,000 and to approve the purchase of winter road salt from Eastern Minerals, Inc. of Lowell, MA at a cost of $52.47 per estimated 4,431 tons or a budgeted value of $232,500. Funding will be through Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and Materials. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: To reduce the amount of the purchase order to Granite State Minerals of Portsmouth NH, to the amount of $232,500 from $465,000 and to approve the purchase of winter road salt from Eastern Minerals, Inc. of Lowell, MA at a cost of $52.47 per estimated 4,431 tons or a budgeted value of $232,500. Funding will be through Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and Materials. Commissioner Moriarty said that his research showed that both companies are owned by same family. Superintendent Ryder said he wasn’t aware of this but will look into it. Minutes of Board of Public Works Meeting of November 19, 2015 Page 6 IX. Solid Waste Department A. Motion: Commissioner Bergeron to approve the purchase of asbestos disposal site work equipment and supplies in an amount not to exceed $5,000. Funding for this purchase will be through: Department: 168 Solid Waste; Fund: Trust; Account Classification 71 Equipment. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: The Division of Public Works – Solid Waste Department requests approval to use up to $5,000 from the Asbestos Trust Fund to purchase equipment and supplies needed for doing asbestos site disposal work. On November 1st, 12 public works employees received their Asbestos Disposal Site Worker-in-Training licenses. One requirement of this licensing is that all licensed employees, 16 in total, must undergo Respirator Fit Testing. As a result the Solid Waste Department needs to purchase the proper safety equipment and do the training for meeting this requirement and to continue the new licensees training on asbestos clean ups. Also, the department is in need of replenishing its supplies for containing, packaging and disposing of asbestos contaminated items. X. Engineering Department: A. Motion: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Residential and Commercial Wastewater Service Permits October 1 through October 31, 2015 Connection 10% Discount Betterment Date Permit Appl Location Address Name Comments Fees # # Entrance 505 West Hollis St., 10/08/2015 23595 13426 Tim Drew Increased Use $295.00 X Unit 104 12 Murphy Dr., 10/08/2015 23596 13427 Ray Aho Increased Use $295.00 X Unit 1-F Emergency 10/22/2015 23598 13429 25 Kinsley St Bob Thibault $600.00 X Replacement Minutes of Board of Public Works Meeting of November 19, 2015 Page 7 Randy Original 10/26/2015 23599 13430 65 King St $895.00 X X Turmell Application TOTAL $2,085.00 B. Motion: Commissioner Bergeron to accept the resignation of Timothy Watson, Senior Staff Engineer, effective November 13, 2015. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Timothy Watson has served the City of Nashua for one year and six months. He has given notice of his resignation as of October 29, 2015. His contributions to the Engineering Department and the City as a whole are greatly valued. His engineering knowledge and capabilities will be missed. We wish him the best of luck in his new endeavors. Mayor Lozeau acknowledged his work and believes that his departure is a big loss for the City. C. Informational: Commissioner Bergeron moves to accept and place on file the Paving Update. SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously DISCUSSION: Final paving was completed on sections of Cross St, Whitney St, Oak St, Eldridge St, East Hobart St. Repair work was completed on West Hollis St and Lamb Rd. All paving has been completed for this year. The 2016 paving contract is being drafted. Paving of Mulberry St., Tolles St (Whitney to Canal), and Canal St. will be delayed until the required sewer repairs are completed. Commissioner Moriarty said he received two calls from residents on Jill Street regarding the poor condition of their street. Director Fauteux said there are a number of streets in similar condition and she will look into Jill and Flintlock. Mayor Lozeau said that the Cartegraph system is close to being ready for use for street pavement planning. XI. Administration A. Motion: Commissioner Bergeron to approve the contract with MotionLink of Atlanta, GA for an AVL System in an amount not-to-exceed $82,031. Funding will be through: Department: 160 Admin/Engineering; Fund: Prior Year Escrows; Account Classification: 55 Other Purchased Services. Minutes of Board of Public Works Meeting of November 19, 2015 Page 8 SECONDED: Commissioner Moriarty MOTION CARRIES: Unanimously with the contingency of Board satisfaction with the requested information and testimonials DISCUSSION: MotionLink is an enterprise fleet management solution designed to give visibility to fleet usage and locations in real time allowing for operational efficiencies; enhanced safety and improved decision making abilities. This is the same system currently used by Nashua Transit. The term of this contract will be three years. Year one will include the initial up-front costs of the wired AVL Hardware and installation as well as the monthly monitoring fee. (Chart below provides cost breakdown). Initial Costs –Wired AVL (Including Installation) $235/Unit Initial Cost – OBD Plug (Including Installation) $189/Unit Monthly Monitoring Fee (10 Second Updates) $33/Unit The Division anticipates purchasing 130 Wired AVL units for the City fleet. Additional OBD Plug units will be purchased when required for snow contractors. There was a discussion about the need to buy the every 10 second location update package versus a longer time frame which would be less money. Mayor Lozeau explained that when we had a former inferior AVL system, we learned that the 10 second data package is something we would definitely need when we bought a new system. The Board decided that it would like a testimonial from another municipality that uses it for snow prior to approval. Mayor Lozeau will get the information and send it to the Board. If there are concerns after receipt of the information, the purchase can be tabled to the December 16th Finance Meeting instead being brought to the December 2nd meeting. B. Informational:  Sculpture Locations – Mayor Lozeau discussed a list of proposed sculpture locations by the International Sculpture Symposium to the Board for review and approval. The three proposed locations approved by the Mayor are Main Dunstable Soccer Field, Nashua High School South (pending approval by the school) ,79 Pine Hill Road at Charron Avenue near the airport (pending approval by the airport) There were no objections by the Commissioners. A map of the proposed locations is attached to these minutes. Minutes of Board of Public Works Meeting of November 19, 2015 Page 9  Holocaust Memorial Park A memo was distributed which outlines the final sculpture concept for the Holocaust Memorial Park by Joe Gray. The memo is attached to these minutes.  Main Street Sidewalk Update  Director’s Report A series of slides showing various current Public Works projects and activities were shown. XII. Commissioner’s Comments Commissioner Bergeron asked for an update on the Broad Street Jersey barrier. Director Fauteux believes it has been installed within the last week. He also asked about the status of the roundabout up by Bridge Street. Mayor Lozeau responded that that involves a state grant we received for traffic calming. The company was hired, a study is being completed and options are being reviewed by the City. It looks like a roundabout may not be the answer. An update will be provided at the December Board Meeting. Commissioner Moriarty asked about the status of the Legacy playground. Director Fauteux responded that we only received one bid and it was higher than we hoped. The RFP will be put out again around January and hopefully we’ll get better pricing. Commissioner Ackerman thanked the Director for the tour of the Division of Public Works. Meeting adjourned at 7:11 pm Minutes of Board of Public Works Meeting of November 19, 2015 Page 10 Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 Parkway North/Baldwin Street Bridge As Reported Update November 11, 2015 Contract Amount $10,884,025 $10,884,025 Progress Report:  Work on this contract is substantially complete.  Only punchlist tasks remain. Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 Combined River Bridge and Fairmount Street Bridge Contract As Reported Update November 11, 2015 Contract Amount $14,440,506.38 $14,440,506.38 Progress Report: River Bridge  Work on the bridge is substantially complete. Fairmount Street Bridge  Fairmount Street Bridge is open to traffic. Other  Minor work on guard rail and fencing remain along the Parkway. Next Month Look Ahead: River Bridge  Work on guard rail and fencing along Parkway will be completed.  The River Bridge and Parkway is scheduled to open on December 19, 2015. Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 Parkway South As Reported Update November 11, 2015 Contract Amount $7,182,024 $7,182,024 Progress Report:  Extensive on-site disposal of asbestos is complete.  Base/Binder pavement has been placed at all proposed parkway areas.  Most curb and sidewalk is complete.  Some work remains on signals, guard rail, fencing, signing, street lighting and loam area grading. Next Month Look Ahead:  Signals will be fully functional.  Work on street lighting, fencing, signing and street lighting will continue. Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 As Reported Other Contracts Update November 11, 2015 Chimney  Chimney collar to be reconstructed in Spring 2016. Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 STATUS OF THE RIGHT OF WAY ACQUISITION The City is continuing to work with NHDOT to understand the implications of recent communications regarding disposition of surplus property. PUBLIC MEETINGS Between June 2007 and August 2010, there were eight public meetings that focused on progress of the Parkway Supplementary Analysis; the Cost Reduction Study and the ongoing Environmental Re-Evaluation. These meetings are summarized in an August 12, 2010 memorandum prepared by Nashua Regional Planning Commission (NRPC). In addition, Mayor Lozeau and Project Manager John Vancor attended the Aldermanic Infrastructure Committee meeting on March 10, 2010 to discuss the acquisition of 40 Pine Street for the project. Leon Kenison, P.E., Director of Public Works and Stephen Dookran, P.E., City Engineer attended the Aldermanic Infrastructure meeting on May 12, 2010 and discussed several aspects of the project. The Parkway project has also been discussed at several meetings of the Board of Public Works. The Aldermanic Infrastructure Committee held a meeting which included a walk of the route of the portion of the project south of the Nashua River on September 25, 2010. A joint meeting of the Planning and Economic Development Committee and the Business & Industrial Development Authority (BIDA) was held on December 7, 2010. The meeting focused on redevelopment of the former Mohawk Tannery site. Project Manager John Vancor attended Aldermanic Infrastructure Committee meetings on October 13, 2010; December 8, 2010; January 26, 2011; October 26, 2011; January 5, 2012, February 22, 2012, April 25, 2012, June 27, 2012, October 24, 2012, May 22, 2013, June 26, July 24, September 25, 2013, February 26, 2014, April 9, 2014, May 14, 2014, July 9, 2014, October 22, 2014, November 13, 2014, December 10, 2014, February 11, 2015, March 25, 2015, May 4, 2015, June 10, 2015, July 8, 2015, August 26, 2015, September 23, 2015 and November 19, 2015 to provide updates on several aspects of the project. Project Administrator Leon Kenison, P.E. attended the Aldermanic Infrastructure Committee Meeting on April 13, 2011 to provide an update on several aspects of the project. Broad Street Parkway Construction Contract Status Update Prepared December 10, 2015 Meetings of City Staff and consultants continue with numerous stakeholders to discuss plans and progress of the Project. There are monthly progress briefings of the Board of Public Works Commissioners and members of the Aldermanic Infrastructure Committee. Mayor Lozeau, Director of Public Works Lisa Fauteux, Community Development Director Kathy Hersh, Economic Development Director Tom Galligani and Project Manager John Vancor presented information regarding surplus property to the Board of Alderman on October 23, 2012. A Public Information Meeting was held on December 3, 2012. Mayor Lozeau, Director of Public Works Lisa Fauteux, City Engineer Stephen Dookran and Project Manager John Vancor were present to provide information on project status. A joint meeting of the Board of Aldermen and the Board of Public Works was held on January 3, 2013. Mayor Lozeau, Director of Public Works Lisa Fauteux, City Engineer Stephen Dookran and Project Manager John Vancor were present to provide information on possible enhancements to the three bridges. A neighborhood meeting was held at the Amherst Street School on October 21, 2013 to discuss the Parkway North Construction Project. A neighborhood meeting was held at the Amherst Street School on February 20, 2014 to discuss the Parkway North Construction Project as well as the Combined River Bridge and Fairmount Street Bridge Contract. A neighborhood meeting was held at the Amherst Street School on August 7, 2014 to provide an update on ongoing construction contracts. On November 13, 2014, a presentation was made to a joint meeting of the Board of Aldermen and the Board of Public Works. This presentation showed alternatives under consideration for enhancing the bridge rail at the Nashua River Bridge. A neighborhood meeting was held at the Amherst Street School on December 16, 2014 to provide an update on ongoing construction contracts. City of Nashua Public Works Division Engineering Department 9 Riverside Street (603) 589-3120 Nashua, NH 03062 Fax (603) 589-3169 Board of Public Works Meeting of December 17, 2015 Engineering Department Agenda A. Motion: To approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. B. Motion: To approve Pole License Fairpoint #288606. C. Motion: To approve a Use and Occupancy agreement for placement of identification sign in the City right-of-way – 470 Amherst Street (Saxon Development). D. Informational: East Hollis Street Gateway Improvements Planning Study - Update Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560 City of Nashua, Public Works Division To: Board of Public Works Meeting Date: December 17, 2015 From: Stephen Dookran, P.E., City Engineer Engineering Department Re: East Hollis Street Gateway Improvements D. Informational: East Hollis Street Gateway Improvements Planning Study - Update Discussion: The City has received a $3.66 million NHDOT grant (R-13-154) for the purpose of improving the existing signalized intersection where East Hollis Street and Bridge Street meet. The City has also programmed CSO/flood control improvements in this area that include (i) the elimination of the open emergency overflow detention basin to accommodate development at the 62 Bridge Street (Renaissance) site and (ii) the updating of the CSO5 flood control pump station required by the US Army Corps of Engineers. A Planning Study by STV, Inc. has been ongoing to develop alternatives and select a recommended plan that can then go forward into the Engineering Phase of the overall project. The study examined whether a roundabout design would include full access to the Renaissance site and the Crown Street connection. The results presented showed that a roundabout does not operate satisfactorily. The only intersection redesign that STV recommended as the concept to improve access and accommodate the increased traffic from the developments is a twin signalized intersection. However, this design does not meet the City’s vision regarding the use of the space and the ability to treat it as a gateway. Another traffic concept that results in acceptable levels of service is a one-way couplet that makes Bridge Street and East Hollis Street one ways from the Hudson line to Amory Street/ Temple/Street. However, this concept comes with significant changes in the area including circulation, speed and increased travel times. At this time, the City is taking a step back to examine whether the existing traffic problems, added development traffic and accesses can be addressed by taking a broader view of the area including traffic operation in Hudson immediately east of the Merrimack River. New traffic counts are being obtained by the Nashua Regional Planning Commission for that purpose. City of Nashua Public Works Division Parks & Recreation 100 Concord Street (603)-589-3370 Nashua, NH 03064 Fax (603) 594-3465 Board of Public Works Meeting of December 17, 2015 Parks & Recreation Department Agenda A. Motion: To approve the Selection of Mr. Ryan Lones of Merrimack, NH to the position of Parks Groundsman I at the Parks and Recreation Department. Starting salary for this position will be $20.33 per hour for a yearly salary of $42,286.40. Funding through Department: 171- Parks and Recreation; Fund: Operating Budget; Account Classification: 51 Salary & Wages. B. Motion: To approve the rehabilitation of 4 tennis courts at Sargent’s Ave Playground by East Coast Seal Coating of Abington, MA. for the price of $15,750. Funding will be through Department 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16. C. Motion: To approve the rehabilitation of 2 tennis courts at Greeley Park by East Coast Seal Coating of Abington, MA. for the price of $14,450. Funding will be through Department 177 Parks and Recreation Department; Fund: Trust; Jackman Fund Greeley Park. Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603) 589-3140 (603) 589-4750 (603) 589-3120 (603) 589-3370 (603) 589-3410 (603) 589-3560 City of Nashua, Public Works Division To: Board of Public Works Meeting Date: December 17, 2015 From: Nick Caggiano, Superintendent Parks and Recreation Department Re: Award of tennis court rehabilitation services for Sargent’s Ave. B. Motion: To approve the rehabilitation of 4 tennis courts at Sargent’s Ave Playground by East Coast Seal Coating of Abington, MA. for the price of $15,750. Funding will be through Department 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16. Attachments: Bid Comparison, proposal Discussion: The scope of work for this project will include the following items.  The cleaning and repair of approximately 1,200 feet of cracking.  The cleaning of the entire court.  The painting of a new court surface  The painting of new tennis lines. The tennis courts repairs will be completed by June 3, 2016. East Coast Seal Coating has a long client list of tennis court work. The work will come with a one year warranty on materials and labor. The bid went out to 8 companies. Three companies responded with a bid. The Purchasing Manager and the Superintendent recommend this award. City of Nashua, Public Works Division To: Board of Public Works Meeting Date: December 17, 2015 From: Nicholas Caggiano - Superintendent Parks and Recreation Department Re: Tennis Court Rehabilitation Greeley Park C. Motion: To approve the rehabilitation of 2 tennis courts at Greeley Park by East Coast Seal Coating of Abington, MA. for the price of $14,450. Funding will be through Department 177 Parks and Recreation Department; Fund: Trust; Jackman Fund Greeley Park. Attachments: Bid Comparison, proposal Discussion: The scope of work for this project will include the following items.  The cleaning and repair of approximately 500 feet of cracking with the alternate material Armor Crack Fabric in cracks.  The cleaning of the entire court.  The painting of a new court surface  The painting of new tennis lines.  The painting of pickle ball court lines The tennis courts repairs will be completed by June 3, 2016. East Coast Seal Coating has a long client list of tennis court work. The work will come with a two year warranty on materials and labor with the alternative product. The bid went out to 8 companies. Three companies responded with a bid. The Purchasing Manager and the Superintendent recommend this award.

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