Board of Registrars

MINUTES Board of Registrars’ Meeting August 4, 2015 10:00 a.m. City Clerk’s Office Conference Room Present: Carol Cordero and Patricia Lucier. Absent: Kathryn Fogal. Also present City Clerk Patricia Piecuch 1. In the absence of the Chairman, City Clerk P. Piecuch called the meeting to order at 10:07 a.m. and asked for election of a Chairman Pro-Tem. C. Cordero motioned to elect P. Lucier as the Chairman Pro-Tem. Seconded by P. Lucier. Motion passed. 2. C. Cordero moved to acceptance the minutes of Board of Registrars’ meeting of June 16, 2015. Seconded by P. Lucier. Motion passed. 3. C. Cordero moved to accept the City Clerk's report of deletions, additions and corrections to the checklist. Seconded by P. Lucier. Motion passed. 4. C. Cordero moved to certify the checklist. Seconded by P. Lucier. Motion passed. 5. Ward 1 Polling Location Change - City Clerk P. Piecuch informed the Board renovations were completed at Broad Street Elementary School and the voters would be moved back there for the September Primary and all future elections. City Clerk P. Piecuch further stated that all voters in Ward 1 would be notified, by postcard, of this change mid to late August. C. Cordero motioned to accept the report of the move of the Ward 1 polling location back to Broad Street Elementary School and authorize the City Clerk to send postcards notifying all Ward 1 voters. Seconded by P. Lucier. Motion passed. 6. Future Meeting Dates (8/21 at 10 a.m., 9/3 at 10 a.m. and 10/29 at 10 a.m.). City Clerk P. Piecuch asked if the Board had any objection to combining the August 21st meeting with the September 3rd meeting do to a conflict with timing in the filing for office for the November 3rd General Election. C. Cordero moved that the Board move and combine the August 21st meeting to September 3rd. Seconded by P. Lucier. Motion passed. 7. New Business a. City Clerk P. Piecuch provided the Board with an update relative to the Special Election for the Board of Public Works, to fill an unexpired term (Tim Lavoie), and the candidates that had filed so far; that the filing period would end at 5:00 p.m., on Friday, August 7th and that the drawing of the names, to appear on the ballot, would occur at 5:01 p.m. 1  b. City Clerk P. Piecuch stated the filing period for those candidates wanting to run for all other offices, Alderman-at-Large, Board of Education, Fire Commission, Board of Public Works and all Ward offices would begin at 8:00 a.m. on August 5th and run until September 4th at 5:00 p.m. The drawing of the names, to appear on the ballot, will occur on September 14th at 4:00 p.m. c. City Clerk P. Piecuch informed the Board that the Secretary of State's Office would be purchasing cameras, similar to what was currently used in the City Clerk's Office, in order to comply with the photo id law that would be effective September 1st. City Clerk P. Piecuch explained that Nashua would be the first to implement this section of the law as their election was on September 8th and it would require either the Moderator or the Moderator's designee to take pictures of those voters that did not possess or present a photo id to the ballot clerks. Also, effective September 1st, is anyone who is presenting an out-of-state driver's license or non-driver's id, the ballot clerks will be required to put the two digit state abbreviation on the checklist; that the Secretary of State was coming down to perform training and that Moderators and Ward Clerks would be invited to this training. d. City Clerk P. Piecuch provided the Board with an update of the Deputy Registrars who have already confirmed their work at the polls for the September 8th and November 3rd elections. 8. C. Cordero motioned to Adjourn. Seconded by P. Lucier. Motion passed. 2