Budget Review Committee

BUDGET REVIEW COMMITTEE AGENDA MARCH 1, 2012 Immediately Following Special Board of Aldermen Aldermanic Chamber ROLL CALL PUBLIC COMMENT COMMUNICATION From: Robert Gabriel, Purchasing Manager Re: Proposed Contract Re: Resolution R-12-12 UNFINISHED BUSINESS - None NEW BUSINESS - RESOLUTIONS R-12-12 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire Alderman June M. Caron Alderman Mary Ann Melizzi-Golja Alderman Richard A. Dowd Alderman Daniel T. Moriarty Alderman Michael J. Tabacsko Alderman Diane Sheehan Alderman Arthur T. Craffey, Jr. Alderman-at-Large Barbara Pressly RELATIVE TO THE TRANSFER OF $30,000 FROM ACCOUNT #591-86005 "CONTINGENCY, GENERAL" INTO ACCOUNT #552-59187 "PARKS-RECREATION, SPECIAL CONTRACT SERVICES" R-12-14 Endorsers: Mayor Donnalee Lozeau Alderman Michael J. Tabacsko Alderman Richard A. Dowd Alderman Mary Ann Melizzi-Golja Alderman June M. Caron Alderman Kathryn D. Vitale Alderman-at-Large Barbara Pressly Alderman Diane Sheehan RELATIVE TO THE TRANSFER OF $50,027 FROM ACCOUNT #305-96900 "GOVERNMENT AND EDUCATION CHANNELS CAPITAL OUTLAY I IMPROVEMENTS" INTO SCHOOL DEPARTMENT ACCOUNT #581-64045-2225-0734 "SCHOOL DEPARTMENT COMPUTER EQUIPMENT" R-12-15 Endorsers: Mayor Donnalee Lozeau Alderman Michael J. Tabacsko Alderman Diane Sheehan Alderman Kathryn D. Vitale Alderman Daniel T. Moriarty Alderman June M. Caron Alderman Richard A. Dowd Alderman-at-Large Lori Wilshire Alderman Mary Ann Melizzi-Golja AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT OF ONE MILLION FOUR HUNDRED THOUSAND DOLLARS ($1,400,000) FOR NEW LADDER AND PUMPER TRUCKS FOR THE FIRE DEPARTMENT NEW BUSINESS - ORDINANCES - None GENERAL DISCUSSION PUBLIC COMMENT REMARKS BY THE ALDERMEN POSSIBLE NON-PUBLIC SESSION ADJOURNMENT  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 February 23, 2012 TO: BRIAN S. MCCARTHY. CHAIR, AND MEMBERS OF THE BUDGET REVIEW COMMITTEE SUBJECT: PROPOSED CONTRACT RE: RESOLUTION R-12-012 For your consideration, attached please find the proposed contract which Resolution R-12-012 authorizes the funding to continue addressing aquatic invasive species in the Nashua River. Respectfully, £ r j Robert Gabriel Purchasing Manager Cc: J. Griffin  AQUATIC CONTROL TECHNOLOGY, INC. Pond An» lake M»ritsfwni sptciAusu January 6,2012 Nick Caggiano, Superintendent Nashua Parks and Recreation Department Greeley Park 100 Concord Street Nashua, NH 03064 Re: 2012 Proposal for a Mechanical Harvesting Project In the Nashua River Dear Mr. Caggiano: Please accept this as our 2012 Proposal for a mechanical harvesting program to control invasive water chestnut (Trapa natans) in the Nashua River. The City of Nashua initiated a harvesting program during the 2011 season. Aquatic Control Technology (ACT) was contracted for the project which was completed during in August and early September 2011, following issuance of the NHDBS Wetlands Permit (#2011-01673) on August 3"1. Details of the 2011 harvesting effort were provided in the project completion report dated October 4,2011. In summary, 25 harvester operating days were needed to clear approximately 14 acres of dense water chestnut growth from the Nashua River. Over 500 tons (wet weight) of water chestnut were removed. Due to the late start date and the amount of biomass to be removed, ACT added a second harvester. The City of Nashua handled all of the shore based disposal operations for the 2011 project. Based on our extensive water chestnut harvesting experience in other New England water bodies, usually 3-4 consecutive years of "complete" harvests before seed drop occurs are needed before significant reductions in the amount of water chestnut regrowth are realized. If the same approach and timing of the harvesting work were to be used in 2012, we would expect that a similar harvesting effort will be required to remove the majority of the water chestnut plants prior to seed drop. As an alternative, we are recommending a two-cutting approach be used in 2012. This would involve harvesting the entire 14-acre infestation early in the growing season, probably in mid-late June; then a second cutting would be performed, probably between late July and August. Immature water chestnut plants will be harvested using this two-cutting approach, which should greatly reduce the amount of biomass that is being removed from the river. This will reduce the project duration, reduce the project cost, and should allow for more recreational use of the river during the summer months. SCOPE OF SERVICES Permitting: The NHDES Wetlands Permit (#2011-01673) was issued for a five-year period and has an expiration date of 08/03/2016. There are some basic annual notification requirements; otherwise, no additional permitting with DES should be required for the 2012 harvesting effort. The City should check with the Conservation Commission about the requirement for any local approvals. Harvesting ACT will provide one harvester and experience operator for duration of the project. We are planning to use our HI0-400 unit, but have several other units that could be made available in the event of changing conditions, equipment malfunction, etc. ACT will mobilize the harvester to and from the Nashua River. Aquotic Control Technology, Inc. 11 John Road • Sutton, MA 01590-2509 • (508) 865-1000 «Fax (508) 865-1220 • info@gquatlccontroltech.coin T E N T A T I V E S C H E D U L E O F P E R F O R M A N C E - 2012 • Pre-harvesting inspection(s) to finalize timing for initial cutting May/June • Initial cutting (estimate 8-9 days of operation) mid June early July • Post-harvesting inspection(s) to finalize timing for second cutting July early August • Second cutting (estimate 6-7) days of operation late July - August • Project completion report October/November CLIENT RESPONSIBILITIES It would be the City's Responsibility for compliance and assistance with the following: • Compliance with all conditions of Wetlands Permit #2011-01673 and any other local, stale or federal permits that might be required for this project. • Handle shore-based disposai operations in an efficient manner to insure that ACT can run the harvester for a minimum of 8 operating hours per day. • Provide suitable locations: for launching and retrieval of harvester, off-loading harvested material, overnight shoreline mooring of harvester, and a nearby location to store the harvester trailer for the duration of the project. C O S T AND PAYMENT S C H E D U L E The total cost of the 2012 mechanical harvesting program, broken down by task, is listed below. RECOMMENDED TWO-CUTTING APPROACH It is expected that a two-cutting approach will significantly reduce the amount of water chestnut biomass that is removed from the river, which in-tum will improve removal efficiency, reduce the project cost and provide open-water conditions for a longer period during the summer months. « First Culling (June early July) — Harvesting of all 14 acres of dense water chestnut that is accessible to Ihc harvester - assumes 8-9 workdays SI4,000 - Equipment mobilization/demobilization $1,200 • Second Culling (late July - August) - Harvesting of all 14 acres of dense water chestnut that is accessible lo the harvester assumes 8-9 workdays S10,500 - Equipment mobilization/demobilization SI,200 Total Program Cost with for two cuttings of 14-acres .......... —„„„.$26,900 OPTIONAL SINGLE -CUTTING APPROACH This approach would be similar to what was performed in 2011, with one single harvesting operation performed between mid-July and the end of August. •Single Cutting (mid July August) - Harvesting ofall 14 acres of dense water chestnut that is accessible to the harvester - assumes 18-20 workdays S31,500 - Equipment mobilization/demobilization $1,200 Total Program Cost with for a single cutting of 14-acres —532,700 20/2 Proposal/Agreement 2 4C7", Inc. Payment of the project total shall be made as follows: • Invoices will be submitted to the City upon completion of the various tasks performed. Payment is due within 30 days of receipt of an invoice. We understand that the treatment program is subject to funding approval by the City. In order to secure preferential scheduling of the equipment, we would ask that a signed copy of this proposal and/or Purchase Order be provided by January 31,2012. Specific, mutually agreeable date(s) for the first cutting will be scheduled at least one-week prior to the start of work. If you have questions or need any additional information please do not hesitate to contact our office. We look forward to assisting the City with its water chestnut control efforts in the Nashua River again in 2012. Sincerely, AQUATIC CONTROL TECHNOLOGY, INC. ACCEPTED BY: City of Nashua Gerald N. Smith Please select desired option below: President/Aquatic Biologist • Two-Cutting contract option for prices and services described above • Single Cutting contract option for prices and services described above (sign name) (print name) (e mail address) 2012 Proposal/Agreement 3 ACT, Inc.  Legend m AQUATIC Com«* Ttcw«ocr,iNÇ 11 JOHN R O W Nashua River Water Chestnut Harvesting Area {-14 acres) SUTTON. MASSACHUSETTS 01590 PHONE: (SOS) «S-100C RM:(S0a)MS-12H> Nashua, NH WEB: WWWAQUATKCONTRtXTtCH.COM Launch and Offload site Harvesting Site Plan Access Route FIGURE: SURVEY OATE HAP PATE: 6/29/11 7/5/11 V J