Finance Committee

REPORT OF THE FINANCE COMMITTEE APRIL 21, 2010 A meeting of the Finance Committee was held on Wednesday, April 21, 2010 at 7 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau presided. Members of the Committee present: Alderman-at-Large David W. Deane, Vice Chair Alderman-at-Large Ben Clemons Alderman-at-Large Barbara Pressly Alderman Arthur T. Craffey, Jr. Alderman Paul M. Chasse, Jr. Not in Attendance: Alderman Paul M. Chasse, Jr. Alderman Kathy Vitale Also in Attendance: Michael Gilbar, CFO Comptroller Peter Cinfo, IT Manager/Network Administrator, NPD COMMUNICATIONS From: Robert Gabriel, Purchasing Manager Re: Contract Award for Website Design & Development Requested by Nashua Transit System (Value: $25,000) Account: 374-53098-7222-7200 Website Design – NTS Account Balance Remaining After Purchase: $25,000 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO SULLIVAN CREATIVE IN AN AMOUNT NOT TO EXCEED 25,000. FUNDS ARE AVAILABLE IN ACCT. #374-53098-7222-7200 ON THE QUESTION Alderman Pressly I just have a question. It’s such a long contract is that typical for this type of work? Mayor Lozeau It’s such a long contract? Alderman Pressly Yes. It’s I mean it goes it seems it’s quite unique and I think it’s a little bit different from the others. Is that because it’s the type of project it is? Finance – 04/21/10 Page 2 Mayor Lozeau That is the reason. But they do believe the website will be up operational by July 1st, and there are some components of that will go online later. Alderman Pressly Okay. Mayor Lozeau For instance there’s a ticketing system so they will be able to buy tickets online. But that’s not likely to go live right away. And so, you know as they develop. . . (inaudible) Alderman Pressly I have a second question. Another alderman asked me to inquire, who awarded, who chose this vendor. Mayor Lozeau The vendor was chosen by committee. Alderman Pressly By what committee? Mayor Lozeau Usually it’s made of the purchasing manager, the transit director; in this instance I know there was somebody on board, Mr. Gabriel, IT, so they looked at the vendors. I know that the question is probably specifically why didn’t we go with the local vender because we have somebody right here in Nashua. Alderman Pressly That was not my question but someone else’s. Mayor Lozeau Okay, I know and I understand that and it’s a priority of mine. And the reason that that happened was because the local vendor was unable to get a disadvantage business enterprise DBE. Let me make sure its enterprise. It is. They were unable to get that and in order be awarded this contract with federal dollars they had to be considered a DBE. And that local vendor understood that, tried to get it and couldn’t make it happen. That’s why. Alderman Pressly Thank you. Mayor Lozeau Those are questions that I think get asked frequently. Finance – 04/21/10 Page 3 Alderman Clemons Just a quick note. I know that this is from the American Recovery and Reinvestment Act. my a question is more general to that. I would like to see the amount that the City has received from that Act thus far. And how much we have appropriated. or about to receive. Just because I think that it would be good to have people know how much we receive from that. Mayor Lozeau Actually we have a list we look at. I can tell you that the federal stimulus dollars for transportation projects like this are different than other ones. When you look at things job creation and things like there’s doesn’t have a requirement like that. So, it might be worth while for on the list when we give it to you to kind of differentiate some of that as you know we didn’t take any for operations. The school took some dollars I don’t know that we have a list broken out, I guess we can look at that we do have the that broken out? Mr. Gilbar? It’s not up to date he said. and then the other projects we took it for were the sewer projects. And I always of course made sure that people knew what we were . . . I would be happy to put a comprehensive list together so you just have it. Alderman Clemons Thank you. Mayor Lozeau You’re welcome. Alderman Deane Can we all get a copy of that? Mayor Lozeau Well of course. Alderman Deane I guess this is a good thing. I just can’t support the funding source. I the American Recovery and Reinvestment Act I this is supposed to create jobs. I don’t know if it did or not, it just seems like everybody is out with their hand out taking money and spending it on foolishness like this that nobody will . . . we’ll all be dead by the time its paid off but. I just really struggle with some of this federal money. And I know that if we didn’t take it somebody else would so. Mayor Lozeau Alderman Deane, I can’t argue with your case as a matter of fact I was telling legislators today that the US Conference of Mayors has sent around something for to me endorse with them for legislation for 75 billion dollar piece of legislation that’s pending before congress right now that mayors are signing up for that would end up getting Nashua $10 million dollars. And that money is operations money. , keeping employees employed for two years. And I’ve refused to sign it because I don’t think that I don’t think we should be taking money like that. And as you know we’ve not used any money for operations. We’ve used it for some of the projects it seemed to make sense but I’ve tried to make sure that we didn’t take it in a way that we are dependant on it. The federal transit authority dollars are not necessarily related to job creation Finance – 04/21/10 Page 4 they are related to things like modes of transportation connecting systems. Like you will see this website will have a trip planner on it so someone can go in and say I want to go from the Nashua Mall to the Pheasant Lane Mall. And I don’t want to go just by bus. So it will be able to plan a trip out for them and say well you can take your bike from this point to this point, and then the bus from here to here, and then you know you could end your ride this way and you could put your bike on the bus. You know that sort of thing. Those are things that some of these stimulus dollars are looking for is to better connect some of the existing infrastructure and that’s why I bought into the argent about how to use this. Plus I wanted to make sure that it looked like the City website. I didn’t want to be hosting some other website, so tried to be very careful about the dollars we chose for this. And for any of the projects frankly. Alderman Deane Well, I would hope there is a counter on this website so we can see how many times some of these components are utilized. You know that’s visible to the public not just to the administrative side of the website and just I just and as for I commend you for not signing into something I mean I guess that’s a political issue if these people can’t understand how to operate within the confines of the economy to sustain the operations and keep the vitality of their communities alive without begging the federal government for more money, their asking for revenue to meet to sustain their operations and in two years they are not going to have that money any more and then what do they do? You know there comes a point in time when people have to bite the bullet and look at and start dealing with reality and a lot of these communities thank God we are not one of them when I saw an article in Manchester on how they were patting themselves on the back about putting $500,000.00 into their undesignated fund balance account to bring it 6.5 million and look back and I think what we did in this community and where we stand today with the economic times we have, you know we did a lot of hard thinking and made a lot of hard decisions and that’s why we are in the shape we are in today. You know, we didn’t spend beyond our means. And a lot of these communities and the State we live in is one of them. Mayor Lozeau Well I think that, and I’ve said it since I got here with my first budget that there were policy decisions made by this board long before I came along put us in some good financial positions. What I am concerned about and remained concerned about is the ability to spend money on our infrastructure and I think if the federal government really wanted to help communities and stimulate anything the investment in infrastructure building, fleet, roads, you know those one time expenses to get caught up where communities haven’t been caught up because they made other choices or didn’t have revenue available would have been a better way to invest those dollars they if in my perfect world Nashua could be self sustaining without the help of the State. But with education costs the way they are, I just don’t see that being possible. But if it was . . . Alderman Deane But the folks you talk to you were you know asking the federal government for money to pay for health care, pensions, and salaries. Mayor Lozeau Manchester is bonding school books. So different choices different circumstances. Anyway, so I think we’ve made good decisions. I think this is a reasonable amount of money to take to put into this. The money was designated for communities specifically for this kind of use and like I said it’s not an operating cost so. Finance – 04/21/10 Page 5 Alderman Clemons Just briefly on the on the just so I can get on the record I agree with the decisions that you’ve made Mayor and I certainly agree with the fact that we shouldn’t be using stimulus dollars to fund operational costs for the most part. I think there may be some exceptions to that there is exception to every rule but in general I agree with you. Mayor Lozeau Thank you. Further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for City Hall Mechanical Engineering Services (Value: $39,505) Account: 617-01 Capital Improvements – Building Maintenance and General Repairs Account Balance Remaining After Purchase: $919,398 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO COLBY COMPANY IN AN AMOUNT NOT-TO-EXCEED $39,505. SOURCE OF FUNDING IS ACCT. #617-01 ON THE QUESTION Alderman Deane Thank you. Are we putting these people up? Are we paying for their travel and their hotel rooms and their meals and. . . . Mayor Lozeau No. Alderman Deane There seem to be , so that’s a No? Mayor Lozeau That’s a no. Alderman Deane There seem to be quite a discrepancy in the bids that were received. What was. . . Mayor Lozeau If you look on the page six, page seven. If you look at the metrics. I know the page you are on; you’re on the page that lists everybody with the dollar amounts? Alderman Deane Well I go from that then it goes page three and then it goes back to page one again. Finance – 04/21/10 Page 6 Mayor Lozeau See this page here Alderman Deane that looks like metrics chart? It’s on the back of the sheet that has all the it says bid results? Alderman Deane The one you just referenced? Mayor Lozeau Yes. Alderman Deane The good, good, and very good. Mayor Lozeau Right. According to the Jordan Institute who’s the one that wrote up the comments on the right hand column, the company that you know when you look at like Dubois and King, which is one of the higher ones. And those after it. They really had a sense that they really didn’t know the project well enough, that it was not something that they were necessarily comfortable with that they might have to get other subs involved. Whereas Colby had come in they felt they were confident that they knew the building they had worked before with them on a similar type of building, same kind of age that sort of thing. And they were more confident with them. As a matter of fact , the one of the things that helped with them with this choice is that they can help with relocation of the units on the roof. Because they actually have a structural engineer on staff. so that’s another reason that their cost was less. Because they have some things available to them that other companies would have to pay for. Alderman Deane When is this ... Mayor Lozeau Well the HVAC work should be completed by October. This design work should be m completed by ser. which should give us a chance to have the rest of the work done. Alderman Deane So if that’s the case then if we have the design work and we know where the curbs are going to go then we should be able to have the roof done and curbs covered anyways until they get here is that the plan? Mayor Lozeau Well part of what they are talking about right now, I’m waiting to see their final decision on some of that. Part of what they are talking about is what pieces of the project can happen concurrently. So like the windows can happen at the same time as the HVAC work. One is not going to hold up the other. The roof work, I think some of it is going to be determined on what kind of units go on the roof. Some have talked about doing the roof first and then putting the units on it when it is complete. Others have talked about being up there on the roof; put the Finance – 04/21/10 Page 7 units in place before the new roof is set. And they talked about it makes a difference on what kind of units they have. And I don’t know what that final decision will be made during the design phase. Alderman Deane Well the units normally just sit on a curb. Which is a rise unit curb. They just sit on a curb I’m Mayor Lozeau Well, the units we have up there now sit on the old sky lights. Alderman Deane And that’s the curb. Mayor Lozeau Yeah I know. I’d like not to consider the curb. I wish they wouldn’t have used it. Alderman Deane Well, it’s still a curb I mean that’s what it’s utilized for but, and the roof’s leaking. Mayor Lozeau We have problems with the roof. I mean its not horrific, but . . . the right time to do it. Alderman Deane It would just seem to me that, it would seem to me that once this design was done and they got they’ll know what size units are going to be up there with the tonnage and everything that they could get rocking and rolling on the roof, because really the unit placement probably isn’t going move much if at all and if anything the curbs would be downsized cause the units might be smaller or whatever but they will have locations for ducting and everything at that point. And we could get the roof done cover the curbs until such time as you know they come and crane them up and you know take off the old and crane up the new. Mayor Lozeau That’s absolutely part of the discussion. But I think . . . Alderman Deane But we are looking at October, then its November then its snowing again. Mayor Lozeau No. The design work is going to be done long before October. The roof work can be done over the ser. Alderman Deane Oh, I thought I heard you say October was when . . . Finance – 04/21/10 Page 8 Mayor Lozeau For the completion of the HVAC work. For the actually units everything done. Buttoned up and running by October. Alderman Deane So when are you going to know how they are going to attack the roof and this. Mayor Lozeau We think we are probably going to know the June? Mr. Gilbar did you want to add something? Michael Gilbar We are trying to coordinate the windows with the roof with the HVAC so that there is not a lot of ... Alderman Deane I don’t care about the windows. I mean I don’t care about the windows. I mean I care about them but I don’t care about when they do them that has no effect on putting a membrane up there and building curbs and dropping units on there you know. Michael Gilbar No. My point is that what we are trying to do is to coordinate everything so that, we are trying to do the windows first but if you do that there’s no air conditioning in some of the areas of the building and so we are really trying to coordinate everything so we had it we had as little time . . . Alderman Deane With no condition space? Michael Gilbar So we are trying to work out a phase in that will allow us to do that and get everything done. Mayor Lozeau That’s why I’m pretty confident the roof will be done you know, before you know, no later than the fall. We are not going to go through another winter with that roof, that’s not the plan. Alderman Deane And what are they specking that roof at? Mayor Lozeau What do you mean? Finance – 04/21/10 Page 9 Alderman Deane What are they using for product? Are they using PVC Mayor Lozeau I don’t think we have even . . . Alderman Deane You don’t know what they are doing? Mayor Lozeau I just didn’t bring it in tonight with this. Alderman Deane And when the roof is done, the HVAC is done which includes the boilers, which is part of this right? Cause they seem to get away from the heat pps. And the windows are in and the front steps are done. Mayor Lozeau Steam traps, we are doing the steam traps too. Alderman Deane Well the steam traps are part of this isn’t it? What I read it was. But so when the heating, ventilation and air conditioning is done, and the roof is done and the windows are in and the front steps are fixed their done here? Mayor Lozeau No. We have door work that needs to be like the front door but I’m hoping to make that part of the front step . . . Alderman Deane But the Jordan Institute should be done here right. Mayor Lozeau The Jordan Institute should be done here. Alderman Deane So after so we so after this we cut them loose we don’t have any more obligations with them for anything else? Finance – 04/21/10 Page 10 Mayor Lozeau In this building but they’re still working with us on our energy efficiency plans for all of the buildings they’re doing that assessment with our energy dollars. It’s different from this project. That work should be wrapping up relatively soon. Alderman Deane And then they are done. Mayor Lozeau Well when they’re done we’ll have long term energy plan for every building in this City. Alderman Deane Yeah. But when do we get to. When is the financial liability with these people over? How much more money are we going to be spending? Mayor Lozeau We should be spending what we agreed to. Alderman Deane What was that total? Mayor Lozeau Off the top of my head? I don’t think I can answer that tonight. Their dollar amount is part of the City Hall project amount. And their dollar amount for doing the energy assessment $243,000.00 something like that . . . two fifty. I mean I don’t want to give you wrong information I keep a lot of numbers in my head but I don’t want to, two forty three is pretty close to two fifty but I’d still be wrong by seven thousand. Alderman Deane And the bond that was floated . . . this was cash right. This is the 1.5 million, okay so $919,000.00 left after this $40,000.00. Finance – 04/21/10 Page 11 Mayor Lozeau I remember some if this 1.5 went to the library. Alderman Deane I thought it was 1.2. Mayor Lozeau . . . With their roof and their that’s what’s left at the cause the library took. Alderman Deane The library got $250,000. For the roof and associated brick work or whatever else and then they . . . 20 something was it $27,000.00 did they ever do the carpet, they never did the carpet. Mayor Lozeau They did do some of the carpet I think. Or they are trying to do some of the carpet which was left in the amount that they got their roof at a lot less money because the roofer was already in the City doing another roof so it saved a significant . . . Alderman Deane And they didn’t have to stage and all that other stuff cause they were here. Mayor Lozeau So they were capturing that remaining amount and planning on replacing the carpet. Alderman Deane Would it be possible to get a breakdown of what we spent to date on these you know, between the library and here? Mayor Lozeau Sure. Alderman Deane Could I get that? Mayor Lozeau Sure. Alderman Deane Thank you. Finance – 04/21/10 Page 12 Mayor Lozeau You’re welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for the Creation of a Labyrinth at Rotary Common Park (Value: $71,900) Account: 371-59100-7229-7040 Reflection Garden – Rotary Club Account Balance Remaining After Purchase: $53,100 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO LABYRINTHS IN STONE IN THE AMOUNT OF $71,900. FUNDS ARE AVAILABLE IN ACCT. #371-59100-7229-7040 ON THE QUESTION Alderman Pressly Just a question. Is this the group that came in and spoke to us? Mayor Lozeau Yes. Alderman Pressly And has been selected by the committee? Mayor Lozeau Yes. Alderman Pressly Thank you. Mayor Lozeau You’re welcome. Alderman Deane I thought we weren’t going to start this project until they had all the money? I thought they weren’t going to start the construction of it because they didn’t have . . . Mayor Lozeau I think they’re I want to say there’s $17,000.00 left that they’re raising. I’m pretty confident that they’re going to have it. I think it’s amazing that they’ve raised what they raised. Finance – 04/21/10 Page 13 Alderman Deane To date, just over $100,000 has been raised. And the total cost is a buck and a quarter. Mayor Lozeau Right. Further discussion on this item? Being none. All in favor say “I’/all opposed “nay”. And the motion carries. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Ruggedized Laptop Computers for Police Department Vehicles (Value: $39,520) Account: 531-64045-6609 Computer Equipment – NPD Account Balance Remaining After Purchase: $68,021 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO GOVWAVE IN THE AMOUNT OF $39,520. SOURCE OF FUNDING IS ACCT. # 531-64045-6609 ON THE QUESTION Alderman Deane Thank you. what do we do with the old units? Mayor Lozeau We. . . the old units are coming in to the IT Department, and then we will determine based on needs and priorities that Mr. Barker is trying to set for other divisions where they might go if they are able to be used. The last set went to the Fire Department. and they were not really able to be used by them. So we have not made a decision but we have now agreed that all of the equipment like this will be first Mr. Gabriel will be notified when the equipment is available and then a decision will be made on who is going to responsibility. In this case, it’s been determined that IT will take responsibility for redistribution. Alderman Deane And the other question I have and just I’m interested in how do they , how do they do their connections to get to the state database. Is that all out of antenna in the car? Or how does that work? Mayor Lozeau Mr. Cinfo would you like to . . . Peter Cinfo Do you want me to come up or . . .? Mayor Lozeau Please. Finance – 04/21/10 Page 14 I don’t know if this is proprietary information Alderman Deane might by the cruisers and make them not so that they can’t look anything up. Alderman Deane Hopefully the cruiser wouldn’t be sitting there long enough for somebody to do anything to it with nobody around it. Peter Cinfo we are currently using the radio system infrastructure that’s already in place and so that connects back to the station which in turn is connected to the state. Alderman Deane Oh it’s through the radio system. Peter Cinfo That’s right. Mayor Lozeau I remember that now that you say that. Alderman Deane So is that is there any other internet connection on there other than that? That’s the way it’s used? Peter Cinfo Yep. Alderman Deane . Why did the Fire Department find the units unusable? It just didn’t fit their needs? Or the lap tops were beyond they didn’t have the capabilities . . . Mayor Lozeau They had some but they didn’t really fit their need they thought that they were going to have other capabilities that they didn’t have when they received them. It doesn’t mean that we might not be able to use them for something else but we really don’t know. And this will be the first time Mr. Barker will be able to take a look at them and see. Alderman Deane What’s the operating system on those? Peter Cinfo They are all XP. Finance – 04/21/10 Page 15 Alderman Deane It’s all XP? Peter Cinfo Yep. Alderman Deane Well, you think somebody could use them for something. I hope so. I’m sure you will let us know if we have success. Mayor Lozeau I will. you know we are trying to do this with as you know we have all the computers now in a five year cycle and when the budget comes in you’ll see that we’ve moved dollars for computers out of individual departments and divisions and put it into IT. In effort to keep that five year cycle and then have the equipment again go through IT and be redistributed appropriately. We have places where you know we have ten and fifteen year old computers that we can take the five year computers and at least temporarily replace the 10 and 11 year old computers and people would still be ahead. so it’s really put a lot of time and effort into looking at how to redistribute some of the equipment that we can’t replace as quickly. Further discussion? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for FY10 Street Paving Program (Value: $688,647.50) Account: 653-23 Capital Improvement – FY10 Street Paving Program $555,903 Account Balance Remaining After Purchase: $261,995 Account: 653-14 Capital Improvement – FY08 Street Paving Program $69,714 Account Balance Remaining After Purchase: $0 Account: 653-21 Capital Improvement – FY09 Street Paving Program $20,473 Account Balance Remaining After Purchase: $0 Account: 792-59231-3744 Sewer Structures – NWTF $42,557.50 Account Balance Remaining After Purchase: $55,094 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO SUNSHINE PAVING IN THE AMOUNT OF $688,647.50. FUNDS ARE AVAILABLE IN ACCTS. # 653-23 ($555,903), 653-14 ($69,714), 653-21 ($20,473) AND 792- 59231-3744 ($42,557.50) ON THE QUESTION Mayor Lozeau Thank you. , I’ll let the committee know that in that first line, where it has balance remaining after purchase of $261,995. It should read $389,795. And you’ll see why as we go through the next items. That amount will change. Is there a discussion about this item? Alderman Clemons. Finance – 04/21/10 Page 16 Alderman Clemons I just want to say that I think list is very appropriate particularly the Simon Street I mean Ledge Ledge to Simon Street. I drive that every day and it is absolute mess so. I’m happy to see that that on the list. But one of the I just had a question as far as Sunshine Paving. Is as is it says is new to the City and one of the things that I didn’t see and correct me if I’m wrong but Is there a contingency in this amount at all or are we pretty certain that they are not going to spend above Six eighty eight. Mayor Lozeau Well, we are pretty certain that they are not and typically if they do, they will take something out of the list, but actually because of the price they came in at we think we’ll actually be able to do more streets there some more dollars in the account we might be able to do some of the fiscal 10 contingency streets in addition to the list that you see. and let me give you a little bit of information about Sunshine Paving. Last year I was really concerned , the Board of Public Works meetings about oh, feeling like there was nobody bidding on the projects. I think we talked a little bit about it in finance too that it seemed like it was Brox or Continental and then last year Continental didn’t bid and so Brox came in with a bid and some of the small companies kind of looked at it and uh never mind. You know they’re kind of big boys and so they didn’t bid. This year, Mr. Gabriel worked with the engineering department and identified more paving companies and actually sent out solicitations to a lot of them. And Sunshine Paving is right out of Hudson. I thought they might be new company but they’re actually not a new company and so they did some due diligence on them, checked their references in other communities and they’ve done significant projects like this in Lincoln Mass., Lowell Mass., Gloucester, Chelmsford, all their references were really great. and they do more than just street paving, so we are pretty excited to have this new company coming into our market so. Good thing. Further question? Alderman Clemons yes, on the oh I lost my train of thought. Mayor Lozeau It’s alright; you might have time to catch it. Alderman Clemons If I don’t remember, I’ll just send you an email. Mayor Lozeau Okay. Sure. Further discussion? Alderman Deane If you turn to the bid comparison on the back of the paving list. You will see that the Public Works Department had estimated around $875,000.00 for this work. And it’s interesting to look at what DPW had figured for some of the cost and what some of the bids actually were. Especially like when you look at the manhole covers which we are going to purchase tonight. And if Sunshine Paving can , they are supplying those 25 manhole covers I believe it is? … Finance – 04/21/10 Page 17 replace triangular manhole frames and covers 25 each. Are we supplying them the manhole covers or are they . . . Mayor Lozeau Yeah, we are. That’s the next item. That we are going to take up from EJ Prescott is the company that we are purchasing them from. They are the same company we did it with last year. Alderman Deane And the twenty . . . so that’s a total of what forty-five cause we just bought manhole an the next item is frames and covers right? Mayor Lozeau And that’s on the list to. From the Alderman Deane So that should be a total so that Prescott should be forty-five total for this project? Mayor Lozeau Prescott’s coming in at 221. Alderman Deane No the total number of product Mayor Lozeau Oh, I need to look ahead. I don’t think it’s that 20 40 90 5 looks like on the list. Twenty catch basin frames, flange 4, fifty sewer manholes and covers, m and five drain hole manhole frames and covers but you will see that when we get to the next item. Further discussion? Seeing none all those in favor say “I” opposed “nay” that motion carries. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Manhole & Catch Basin Castings (Value: $22,167.65) Account: 792-59231-3744 Sewer Structures – NWTF Account Balance Remaining After Purchase: $32,926 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO EJ PRESCOTT IN THE AMOUNT OF $22,167.65. SOURCE OF FUNDING IS ACCT. #792-59231-3744 ON THE QUESTION Alderman Deane I just had wanted to ask Mr. Gilbar about the about the source of funding. Where did the money come from for this account? Finance – 04/21/10 Page 18 Mayor Lozeau Do you mean the money in the wastewater sewer structure . . .? Alderman Deane the 792. So that’s bonded money? It’s part of the bond? Michael Gilbar You know that’s part of the , we have several capital (inaudible) that are that are part bond items (inaudible) I think it’s a line in the budget called sewers. Mayor Lozeau It’s called Sewer Structure but sewer structures. Michael Gilbar (Inaudible . . .) I think there is a sewer rehab Mayor Lozeau And then there is sewer structure. Alderman Deane So the seven hundred, so its not it has nothing to do with the eight hundred then, right the eight hundred account. Michael Gilbar No it is part of the eight hundred account but when there is a capital project that goes into a seven hundred account numbers that we can designate the capital projects from that account. From the normal operating (inaudible) Alderman Deane So, it’s included in the eight hundred and it’s dropped into the seven hundred after the budget’s approved. Michael Gilbar Yeah and when we close out the year, we close out those capital accounts into the . . . (inaudible) Alderman Deane So they don’t roll over they Finance – 04/21/10 Page 19 Michael Gilbar They do roll over but in order for us to do the final you know end of the year end taxes we’ve got to incorporate them into the overall financials for gap reasons. Then we just segregate them afterwards when we start to new year and carry those balances forward. Alderman Deane So the money never goes away. Michael Gilbar That’s right. We’ll it goes away after it has been spent. Alderman Deane Yeah, we know that. Mayor Lozeau But this is capital that we need to keep investing in. Alderman Deane Well, it’s a lot of money to flush the toilet today Mayor. A lot of money. You never would have thought that when you were a little kid you know what I’m saying? Mayor Lozeau No, not when you think about how many times you flushed it just for fun. (Laughter) Alderman Deane No, I bet that doesn’t happen at home anymore. Mayor Lozeau Not at my house. I’ve learned more things about toilets than I think I would want to know in a life time. Alderman Deane That’s okay, it builds character. It’s good to know a little bit about everything. Mayor Lozeau Further discussion on this item? Alderman Clemons Just briefly I want to say I’m sad to see the old triangle manhole covers go. Finance – 04/21/10 Page 20 Mayor Lozeau You to could own one. Stop by the Historic Society they auction them off once a year. Alderman Deane You can have one you can put one on each side of you’re the entry way to your house. Mayor Lozeau Well some people have done that. I will tell you, I have seen them. Alderman Deane Yeah, they have some things with those old cast iron bath tubs too. Mayor Lozeau You know it’s a safety issue because they can’t with the safety gear they have to wear to go into the manhole they can’t fit in that triangle Alderman Clemons Oh no I understand but it’s just . Alderman Deane I just have one comment and I have to deal with those things at times. And if you don’t have the appropriate tools to take them off it’s an absolute nightmare and you need a round manhole cover you one guy can pull it off, one of those triangular ones you need a minim of two people and three tools to get the thing off. Mayor Lozeau It takes two people to move it when it’s not even in the ground. (Laughter) Alderman Deane And it’s even worse when you got to put it back on cause you can drop them inside and then you got a problem. Mayor Lozeau Are we all set? Excellent. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Sewerage Improvements Phase 2 Requested by DPW Engineering (Value: $1,189,837.50) Account: 792-59232-3795 Sewer Rehab & Construction – NWTF $1,062,037.50 Account Balance Remaining After Purchase: $0 Account: 653-23 Capital Improvement – FY10 Street Paving Program $127,800 Account Balance Remaining After Purchase: $817,898 Finance – 04/21/10 Page 21 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO FL MERRILL CONSTRUCTION IN THE AMOUNT OF $1,189,837.50. FUNDS ARE AVAILABLE IN ACCTS. # 792-59232-3795 ($1,062,037.50) AND 653-23 ($127,800) ON THE QUESTION Mayor Lozeau Thank you, that’s the Motion. And just to remind everybody because these things come in and out so quickly sometimes, different parts of them and this comes up a lot because people say well we never finished paving Amherst Street. Or we didn’t finish paving Main Street or didn’t finish paving you know, Amherst Street Main Street, Beech Street are all streets that during the due diligence of camering and getting ready to do the work discover that there were problems and so like Amherst Street is the one in front of Holman Stadium where you are driving along and its nice pavement then it stops and then its nice pavement again. Because we purposely didn’t pave there because we found these problems. The other three streets, the other two streets, well no three. Tolles, Wilder, and Holman were because we had sewer failures and that’s why they are on the list. Just so for those of you that like to keep track of that just thought I would point that out. Alderman Deane It’s nice to see that we had six people bid on this project. It seemed like park construction even though they are very good and reputable company it’s nice to see someone else and come in and substantially underbid and we hope we get the same cooperation and quality at park office the city through their work as well. Mayor Lozeau We believe so I mean as you know from these meetings with Mr. Gabriel’s office is making a re attempt to go out there and solicit more interest in projects so that we have a better pool of people and resources. Further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Sluice Gate Control Near CSO 006 Requested by DPW Engineering (Value: $737,600) Account: 792-01310-3791 Construction – Disinfection Facility Account Balance Remaining After Purchase: $912,129 (2 Digit) MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO KINSMEN CORPORATION IN THE AMOUNT OF $737,600. SOURCE OF FUNDING IS ACCT. # 792-01310-3791 MOTION CARRIED Finance – 04/21/10 Page 22 From: Robert Gabriel, Purchasing Manager Re: Contract Award for Sluice Gate Engineering Services Requested by DPW Engineering (Value: $59,488) Account: 792-53075-3791 Engineering Services – Disinfection Facility Account Balance Remaining After Purchase: $852,642 (2 Digit) MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO HAZEN AND SAWYER IN AN AMOUNT NOT TO EXCEED $59,488. FUNDS ARE AVAILABLE IN ACCT. #792-53075-3791 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Cab & Chassis for Park Recreation Department (Value: $65,795) Account: 552-68045-6911 Vehicles – Park Recreation $52,609 Account Balance Remaining After Purchase: $4,480 Account: 599-68060-9858 CERF – Truck - Park Recreation $13,186 Account Balance Remaining After Purchase: $58,500 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO FREIGHTLINER OF NEW HAMPSHIRE IN THE AMOUNT OF $65,795. SOURCE OF FUNDING IS ACCT. 552-68045-6911 ($52,609) AND 599-68060-9858 ($13,186) ON THE QUESTION Alderman Deane How long have these things been on the market? This type of, this is so the public understands this is a truck where you can just take the body off the back and make it a trash truck and then take the trash truck and then take the trash truck body off and make it a flat bed or put a dump body on it. It’s almost like a one of those toys that kids have where they can Mayor Lozeau Transformer! Alderman Deane It’s a transformer type of vehicle but it’s you know we are looking we are spending a $125,000.00 on this right? Between the components and the Mayor Lozeau It replaces two vehicles. I mean this is a I was going to explain it when we took the motion but. This is one of those think out of the box things that I’ve asked the staff to do as we’ve been doing the fleet assessments on. What else can we do? We have a lot of trucks that are seasonal trucks that go out of service depending on the season. They sit there and get no use. m and that’s not necessarily good for the trucks either. So what else could we do? There are a few communities in New Hampshire that are using these. Keene has been using them for more than five years now and has had great luck with them. Bringing this truck in gives us an opportunity to really test it out. and then we can have streets look at the same product and others. It’s designed so that the you’ve seen the large tow trucks that will pull up to specialty kind of vehicle on a the tow truck will drop its bed and then they will pull with a hook you know. . . Finance – 04/21/10 Page 23 Alderman Deane Yeah, it’s like it’s almost like the old dumpster truck it’s got the hook on the back that drags the can up. Mayor Lozeau Pulls it up and you can drop it and it you know it doesn’t you know its something that they can do very quickly and you know right on sight. Alderman Deane The hydraulics. Mayor Lozeau Pardon me? Alderman Deane There’s a lot of hydraulics I would imagine. Mayor Lozeau I think you are probably right. Except where Nick did look into whether the other municipalities that were using them had a lot of trouble based on that and they weren’t, and the life of the equipment and the other pieces that they put on. They last longer. So they can replace the cab and chasse again and still have the packer body the sander and other things that can go through a second truck before you have to start replacing those pieces. So I mean I you know I happen think it’s a pretty creative solution to a pretty significant problem that we have. I think from my perspective the biggest challenge with this truck is going to be the new emissions standards which all the bigger trucks are coming out with its I like to call it the 21st century version of the catalytic converter. Where it has the double chamber, it catches the exhaust, runs it back through the engine again and cleans it. sort of with like fertilizer actually. Just with the cost of fertilizer is going up. Alderman Deane I hope they don’t have the same value as the average catalytic converter does today. Mayor Lozeau Well, the don’t have the plating in them if that’s what you’re Alderman Deane We don’t want to find some kid laying underneath there with a cordless sawzall taking it out you know. Mayor Lozeau Yeah, this isn’t that. So anyway. Finance – 04/21/10 Page 24 Alderman Deane So if this works we should be able to be reducing our fleets. Reducing, so this would take the place of what three vehicles? Mayor Lozeau Two, right now two. Alderman Deane Well he has it as a flat bed, or a trash truck, vehicles used for plowing and sanding on city streets and schools, picking up trash in city parks, hauling material, transporting pallets of fertilizer, lime and other well, you can do that in a pick up truck. The new vehicle will multiply back options. Back options should allow the department to eliminate the two vehicles listed above instead just one. But, the one thing is that the park department isn’t going to have two trash trucks. I mean they historically they’ve always you know taken one of the last leg trucks from the land fill which I guess the land fill is filled with right now. But , so and the trash pick up is seasonal anyways. Well they just started last week I think they started picking trash up at the parks I know our ball field got our barrels picked up. Thank you very much. , and then that goes on until October maybe? When football is done and but I mean the route breaks down because the facilities start. . . Mayor Lozeau Accept that this an opportunity for us when have trash truck down, that we could use this in some of the smaller streets, and some of the smaller routes to help. And we’ve had significant challenges with those trucks which you’ll find out at our fleet assessment meeting Monday night. and we just haven’t had options. So you know this is just another opportunity. So. I mean I think its great we are starting to think about how else could we do this. So. Alderman Deane So if you think about it; well see you’re never going to you’re never going to reduce any vehicle counts anywhere else but here though really. Mayor Lozeau Well I think you could we are thinking that you can in streets, and you can in parks. Solid Waste, maybe? But that’s going to be more dependant on you know. Alderman Deane They pick trash, that’s what they do. Mayor Lozeau Well, they pick trash; they pick up soft yard waste, they you know if we expand recycling there’s going to be some components to that. so these are all things in the mix. I think you are going to be very impressed with the work that the staff has done doing the assessment of our fleets. And what we need and what when we look ten years out, and I’m very pleased with the end product of their work. Finance – 04/21/10 Page 25 Alderman Deane We don’t own a lot of freight liners though do we. Mayor Lozeau no actually we don’t but the Ford body couldn’t do what we needed it to do, which is why we didn’t go that route. They didn’t have the right chasse to support what we want to put on it. So, sometimes it’s not a bad thing to test (inaudible) Alderman Deane What happens to the body? Is it on is, I was hoping there would be a picture. Is there like a flat part of the Mayor Lozeau Here is a picture. Alderman Deane I see a picture of the truck but I mean . . . I could have drawn that myself. Mayor Lozeau Oh, you mean of the attachments? Alderman Deane Yeah, there must be a flat set of rails on the like for the trash part . . . trash packer part. Mayor Lozeau Right . . . it’s the same as, take the body off of that tow truck I was describing earlier and that’s the bottom of the all the attachments. It slides back up on. So that when it’s off of the truck it’s sitting on a body it’s not just… Alderman Deane So obviously the back of this picture that we have here, this cab and chasse, there is another component that fits in there for the dump to pull the . . . for the piston to pull . . . Mayor Lozeau It slides . . . it’s the whole bed. Alderman Deane And, what else I guess this is just the cab and chasse the next part is the attachments. And what color is it going to be? Orange? Mayor Lozeau I believe so Alderman Deane. Finance – 04/21/10 Page 26 Alderman Deane Well all of our regular hand on trucks there and the arms that are falling off, those are all red. Mayor Lozeau Well you know I get in the weeds a lot. Often times I get in the weeds so deep I get bugs in my teeth, but I try not to do that so often or I’m going to need floss about this big so I don’t think I recall asking them what color it was. . . . Alderman Deane I’m shocked! I am shocked. Mayor Lozeau It happens. Sometimes I know. Sometimes not so much. Is it orange Mr. Gilbar? Michael Gilbar Forest green. Well of course, it’s a pair . . . Nick keeps trying to get green trucks. Alderman Deane You just lost my vote. Mayor Lozeau Oh well. . . Alderman Deane And two others I think Mayor Lozeau It matches your shirt Alderman Deane. Does that bring you back into the fold? Alderman Deane I want to see you out there with a nine inch roller pad making it orange Mayor. Mayor Lozeau Actually I love the idea of making the park rec trucks being forest green. I do, I think that is kind of neat. Finance – 04/21/10 Page 27 Alderman Deane We spent a lot of money in that park department on equipment and vehicles. More than probably any other department in the City I think. I mean but he was also the proud owner of most of the hand me downs that came from streets. And solid waste too that concluded all of his pick ups and his dump trucks and you know Mayor Lozeau He is the last recycle home. Alderman Deane Yeah that’s now it’s shifted down to land fill. Mayor Lozeau The land fill is in real trouble. MOTION CARRIED Alderman Deane I’m glad we got a confirmation that it was going to be painted orange though. He’s unbelievable. Mayor Lozeau I’m going to ask that question next time. I know Alderman Chasse almost got me that time with the buses. And I’ve turned out that I was right so that was good. Alderman Deane Did you ask whether the buses were going to be yellow or not or . . . ? Mayor Lozeau No remember when we were talking about the trolleys no, actually we were talking about the vans. The new para transit vans that . . . and I answered his questions about the handicap button and all that stuff happening and he said “what color are they going to be?” And I went wow. Then blue and yellow. And sure enough they were blue and yellow. I was so . . . From: Robert Gabriel, Purchasing Manager Re: Purchase of Truck Attachments Requested by Park Recreation Department (Value: $58,500) Account: 599-68060-9858 CERF - Truck – Park Recreation $58,500 Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO HOWARD P. FAIRFIELD IN THE AMOUNT OF $58,500. FUNDS ARE AVAILABLE IN ACCT. #599-68060-9858 Finance – 04/21/10 Page 28 ON THE QUESTION Mayor Lozeau That’s the Motion. Discussion on the motion? What is not included here Alderman Deane is the sander and the packer. Because they are not available until after July 1st. Our estimate on those costs are between about $45,000.00 for those two pieces. Just so you know. I don’t know what color they are going to be. guessing they will match that (inaudible) Alderman Deane As you know Mayor, I remember that discussion. I think had it at the Board of Public Works meeting as you probably do remember. But this is like one of the what now what the Public Works Department is starting to get out of the hydraulic business. Which is not necessarily a bad thing because we had purchased a lot of vehicles as was stated there that sat down the Street Department for five to seven months and not been moved, waiting for them to be fit up so I think having the things go out and having the components and hydraulic systems put on I don’t think is necessarily a bad thing. There was a point in time where all the hydraulic components were built down there from scratch. The oil boxes, everything. Mayor Lozeau We’ve come a long way. Alderman Deane Well those people have retired. There was some pretty talented welders down there for years and years and years. That could . . . Mayor Lozeau Well there are some pretty talented welders because when you look in the bodies of our solid waste vehicles and see how many times they have welded in sheet metal band aids you’d be pretty impressed. Built new ribs on the trucks I mean they’ve done some amazing work. Alderman Deane That’s what we like to see getting every last mile out of these pieces of equipment before we . . . Mayor Lozeau We are. Further discussion on this item? MOTION CARRIED UNFINISHED BUSINESS - None Finance – 04/21/10 Page 29 NEW BUSINESS – RESOLUTIONS R-10-19 Endorser: Mayor Donnalee Lozeau Alderman-at-Large Brian S. McCarthy Alderman Michael Tabacsko Alderman Jeffrey T. Cox Alderman Mary Ann Melizzi-Golja Alderman Diane Sheehan AUTHORIZING ADDITIONAL ACTIONS RELATED TO A LAND EXCHANGE AND PROPOSED LEASE AGREEMENT WITH THE YMCA FOR PORTIONS OF PARCELS ON RIVERSIDE STREET (LOT E-1358 AND LOT E-1359) MOTION BY ALDERMAN CLEMONS TO RECOMMEND FINAL PASSAGE ON THE QUESTION Mayor Lozeau Just so that we are clear on what you have here because you have three docents, the first one is an option agreement that says all of these items happen, the land swap happens with Pratt Homes and that sort of thing, we will be willing to move into the lease, which is the second docent, and then the last docent is an agreement with 505 West Hollis Street relative to our being able to utilize their parking lot for some of the big events that we have at the stadium for parking. So that’s what is before you tonight. If you look at the map that is on the back of the resolution, it shows you that land swap area, parcel 2224, which is part of the triangle here. It shows you how they make that corner. I probably should have brought a bigger map, but I, I was just trying to give you a snapshot of it. We brought in a pretty significant map when we… Alderman Deane It’s not… Mayor Lozeau …brought it to the…no I know, but I mean that… Alderman Deane You didn’t include it with the Finance agenda. It was a resolution that we received. Mayor Lozeau Right. Alderman Deane That is what I have. Finance – 04/21/10 Page 30 Mayor Lozeau I am just saying that when it came into a committee for action on the policy of doing this, we brought in kind of the big colored map, we showed you… Alderman Deane Okay. Can, I have a question on the $175,000. Mayor Lozeau Okay. Alderman Deane The city’s, under the city’s obligation for site improvements. Mayor Lozeau Right. Alderman Deane What are we spending $175,000 on? Mayor Lozeau We are going to spend it on, one of the identified problems on Riverside that actually was a problem before the Y came along. Alderman Deane Was that that… Mayor Lozeau Well that is part of it, but it is the … Alderman Deane Traffic calming measure that… Mayor Lozeau For the high school kids? I think they just like it to get the air, but when you turn onto Riverside from West Hollis Street, and you’re heading north, and you take a left to go into Stellos Stadium , which is now Stadium Drive, that left, there is only one lane to take that left at so all of the other traffic backs up down Riverside and onto West Hollis Street. So… Alderman Deane Stadium Drive? Finance – 04/21/10 Page 31 Mayor Lozeau That’s, yup, that’s what we are calling it. There was no name to that street. Alderman Deane Oh it hasn’t been, it hasn’t been officially changed yet right? Mayor Lozeau It has. The sign is up and everything. Alderman Deane Oh I thought it, is that a city street? Mayor Lozeau It is. Alderman Deane How did that get changed? You just changed the name of it? Mayor Lozeau The Fire Department was going to name it , they talked to us about naming it West Riverside, and I convinced them that Stadium Drive was a much better name. That’s how. So… Alderman Deane So how does it get into the NROs? There is no, you don’t need an ordinance to change a street name? I thought you did. Mayor Lozeau It didn’t have a street name. Alderman Deane It didn’t have a street name? Mayor Lozeau There was no name. It was just a driveway that led to Stellos and the Street Department. Alderman Deane So it went through the regular street acceptance process and, we have to meet the same criteria of everybody else. That is the law right? Finance – 04/21/10 Page 32 Mayor Lozeau Okay Alderman Deane I am sure if that has to happen we’ll bring in a resolution. I was merely… Alderman Deane Well… Mayor Lozeau I know, yes… Alderman Cookson For safety reasons I understand why it needs a name. Somebody has to; if somebody is in an emergency there they have to be able to describe to the fire department and to 911 where they are so, but yes I also agree with Alderman Deane that that it should come before the board, but… Mayor Lozeau I’m not saying that it should or it shouldn’t come before the board. It may not be an official city street, it is merely a, the fire department needed a name to call it because we are putting additional locations there. The entrance to Mine Falls Park is there. And they had to number it according to the Federal Homeland Security Standards for response so it just happened. Anyway, that is not the focus of this discussion… Alderman Deane So let… Mayor Lozeau I will finish telling you about the $175,000 first. Alderman Deane Can I, Can I ask you another question Mayor? Mayor Lozeau Can I finish the first one? Alderman Deane Well I just want to know this, where the Y building is going, what street is that going to be on? Mayor Lozeau Stadium Drive. Finance – 04/21/10 Page 33 Alderman Deane Okay. Mayor Lozeau Unless the Board of Aldermen decides to make it a public street and name it something different. So the $175,000 is going to be spent making an extra left-hand turn land on Riverside Street into that area. It is going to be used to close, to, and to do that there is going to be more land that needs to be taken from the property on the right-hand side so on the east side of Riverside along the 505 property, and then it is going to be used for the any changes to the lights at the intersection. Alderman Deane So when you look at the, so when you look at this, this is the road you are talking about right here the one that is highlighted? Mayor Lozeau I am talking about; no I am talking about Riverside Street. Not the driveway that you are looking at. Alderman Deane That’s the old Pratt Home right of way right? Mayor Lozeau Right. That’s, well right now it is an emergency exit. Alderman Deane Access road that is gated off at the end of West Hollis Street? Mayor Lozeau yes. Alderman Deane But that’s going to be, is that going to be paved? Mayor Lozeau Eventually yes it is going to be paved. Alderman Deane I can’t read what that says there, proposed, what does that say proposed? Mayor Lozeau Well if you can’t read it Alderman Deane I don’t know that I can read it. Finance – 04/21/10 Page 34 Alderman Deane Proposed access for utility easement. That is awful small. It looks like dots. Mayor Lozeau Everything has been properly engineered I can assure you. Oh you mean the font is awfully small and looks like dots? That is possible. Alderman Deane Well if you, if I can’t read it I am sure, well I did read it, but it was a struggle. Alderman Craffey I can’t read it either so… Alderman Deane You can’t read it either? Alderman Craffey No. Mayor Lozeau Well …sometimes… Alderman Deane I think I got the words. So the $175,000 we’re going to get a set of lights right? Mayor Lozeau Well if we need one. We are going to pave some of Riverside… Alderman Deane And we’re going to what? Mayor Lozeau We’re going to pave some of Riverside… Alderman Deane Okay. Mayor Lozeau …we’re going to add a left-hand turn lane, we’re going to close a exit/entry point at 505 West Hollis, do some drainage work and some paving along that strip. Finance – 04/21/10 Page 35 Alderman Deane Who is doing all of this work? Is it going out to bid? Mayor Lozeau I would anticipate it goes out to bid yes. We’ve, we follow that normal process. Alderman Deane Well I didn’t know whether the city forces were doing this, any of this work. Mayor Lozeau Some of it they might be doing. Alderman Deane Are we using any of this money to purchase any property from 505 West Hollis? Mayor Lozeau We don’t have to purchase property from them. Alderman Deane And the parking, can we go over the parking agreement I guess with 505? Is that in here? Mayor Lozeau Mhhm. Alderman Deane I am sorry if you are inconvenienced by this… Mayor Lozeau Alderman Deane I am not inconvenienced by it. Alderman Deane You seem to; you appear to me to be kind of inconvenienced, but… Mayor Lozeau Well, I am not. I just think that the you know the policy decision about what is going on the site is something that we were well prepared for and went over with the committee when that decision was made before the full board took it on. The contract stuff I am happy to work with you. The parking agreement with 505, that’s the last item in the packet. Finance – 04/21/10 Page 36 Alderman Deane Thank you. I am all set. Alderman Pressly What is the status of the project? Mayor Lozeau It’s awaiting our action and then full Board of Aldermen action, whatever our recommendation is back to the full board. they’re looking toward to getting started. we’re all; I think the agreement with 505 is almost complete. The I’m trying to think of what’s, there is discussion that is probably going to go before the Board of Public Works relative to landfill trash and things like that of that nature, but they’re ready to get started. They’re actually a little bit behind schedule because there were things that we required in the contract that took some negotiations. Alderman Pressly Thank you. Mayor Lozeau You’re welcome. Alderman Deane I am happy to answer a question if you have it. Okay. Is there further discussion on this item? MOTION CARRIED NEW BUSINESS – ORDINANCES – None DISCUSSION Mayor Lozeau Okay. Discussion? Alderman Deane I had requested credit card information two meetings ago… Mayor Lozeau I have it. Alderman Deane …and at the last meeting I had requested a copy of the contract that was part of the Labine. Mayor Lozeau The … Finance – 04/21/10 Page 37 Alderman Deane 590 appropriation that was made as an emergency and… Mayor Lozeau The Labine project contract was a P.O. with the terms on it so it was a Purchase Order with the terms on it. A contract that is required by the funding source will be done. That works from the purchase order. The purchase order has been filed with the City Clerk’s Office. And then the credit card information I have it here, and I will give it to you on the way out. Alderman Deane So in lieu of a contract, we did a purchase order and then the contract, and the contract comes afterwards? Mayor Lozeau No actually Alderman Deane a purchase order is a contract, and the purchase order was drawn on a verbal contract based on the timing and for the purposes of making sure that there isn’t a problem, that verbal contract that was part of the purchase order is being, has been drafted to make sure that it is clear and it is on paper so everybody understands what it is we got for that $50,000. Alderman Deane And when will that be available? Mayor Lozeau The contract? Alderman Deane Yeah. Mayor Lozeau It’s, I think it is completed so, the purchase order has been filed with the Clerk because that is the contract that went with the memorandum. If you would like to see the contract that is written that relates to that, that will be provided to CDFA, I will make sure to send it your way. Alderman Deane Yeah I would like to take a look at that. Thank you. Mayor Lozeau We’ll file that with the Clerk’s office too, but I want to make sure that has a cover letter so it doesn’t look the way it just sounded like so you did this and then you wrote a contract. That wasn’t exactly the case. There was a contract, and then we laid it out. Finance – 04/21/10 Page 38 WARRANT MOTION BY ALDERMAN CLEMONS TO APPROVE WARRANT #19 IN THE TOTAL AMOUNT OF $10,499,021.80 OF WHICH $2,640,098.86 ARE ACCOUNTS PAYABLE, $5,255,455.60 ARE PAYROLL AMOUNTS, $25,173.58 ARE PREPAY AMOUNTS AND $2,578,293.76 ARE WIRE TRANSFERS MOTION CARRIED POSSIBLE NON-PUBLIC SESSION Mayor Lozeau There is no non-public session tonight and there is no Alderman Chasse tonight. Alderman Clemons. ADJOURNMENT MOTION BY ALDERMAN CLEMONS TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 8:10 p.m. Alderman-at-Large Ben Clemons Committee Clerk