Finance Committee

REPORT OF THE FINANCE COMMITTEE SEPTEMBER 1, 2010 A meeting of the Finance Committee was held on Wednesday, September 1, 2010 at 7:00 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau presided. Members of the Committee present: Alderman-at-Large David W. Deane, Vice Chair Alderman-at-Large Ben Clemons Alderman-at-Large Barbara Pressly Alderman Kathy Vitale Alderman Arthur T. Craffey, Jr. Alderman Paul M. Chasse, Jr. Members not in Attendance: Also in Attendance: John Barker, Division Director, I.T. Division Robert Gabriel, Purchasing Manager COMMUNICATIONS From: Robert Gabriel, Purchasing Manager Re: Contract Award for Asbestos Remediation at Library Riverwalk (Value: $37,358) Account: 374-7029 HUD EDI Special Projects - Riverwalk Account Balance Remaining After Purchase: $642 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO GREEN ENVIRONMENTAL IN AN AMOUNT NOT-TO-EXCEED $37,358. FUNDS ARE AVAILABLE IN ACCT. #374-7029 ON THE QUESTION Alderman Deane Thank you. Once we clean up the asbestos from our forefathers, what money will be left to do anything for construction or was this money just appropriated for the clean-up process, the remediation of the asbestos? Mayor Lozeau The money has been accounted for for the whole project. Alderman Deane But it shows a balance of $642 left afterwards. There is another account? Mayor Lozeau There is another account that Great American Downtown has from a contribution from the McLean Foundation that is designed to pay for the landscape work. It is a $100,000 grant. If the landscaping goes above that $100,000, it is our intention to look at any other potential EDI special projects funds that may have come in. We are hoping it will be able to be done with that money. Alderman Deane The $100,000 is… Finance – 09/01/10 Page 2 Mayor Lozeau Committed and available and has been for quite some time. Alderman Deane So it can be used for concrete work and railings and… Mayor Lozeau Stairways, etc. yes. Alderman Deane Thank you. Mayor Lozeau You are welcome. Alderman Pressly I just have a question not so much about this project – is this just for the Riverwalk? To me that part of the City has a lot of potential as just a riverwalk, but the money we are allocating now is strictly for that walkway? Mayor Lozeau It is. Alderman Pressly It is not for anything else? Mayor Lozeau That is correct. It is from Cottage Ave. to the library along the back side. Alderman Pressly That is a wonderful spot in the City. Mayor Lozeau It is. Alderman Pressly I would like to see some exciting things happen. Mayor Lozeau We are making progress. Alderman Pressly Thank you. Finance – 09/01/10 Page 3 Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Regional Disaster Behavioral Health Liaison Requested by the Division of Public Health and Community Services (Value $73,300) Account: 341-01966-8608-6455 EP Public Health – FY11 Grant Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO GREATER NASHUA MENTAL HEALTH CENTER IN AN AMOUNT NOT-TO-EXCEED $73,300. SOURCE OF FUNDING IS ACCT. #341-01966-8608-6455 ON THE QUESTION Alderman Deane Is there any information related to benchmarking of the deliverables of this? This has been around since 2002. What has it delivered? Mayor Lozeau The deliverables are accounted to the State. This is the Emergency Preparedness Grant that we get from the State. It is about $364,000 or so for a three year period. There are specific components that they expect to be done. This one actually has always been done through a Memorandum of Understanding, and when the division director looked at it and brought it to our attention and the CFO’s attention we determined that really it should come to Finance and should be a contract even though for intents and purposes it is just a pass through from the State to the provider. They do benchmark what the deliverables are, and you will see on the scope of service, there is a page and a half of expectations. Alderman Deane I saw those, but I… Mayor Lozeau If you are interested in the report that goes to the State that has to be provided, I would be happy to get it for you. Alderman Deane I could retrieve that if you could give me some direction on where I would go to find such a document. Take your time. I know you are busy. Mayor Lozeau I will get you information on where to get it. It is sent directly to the State. They are the ones who look at it. They are the ones who set the expectation. Alderman Deane And the report is written by the person that is being hired by the Greater Nashua Mental Health Center? Finance – 09/01/10 Page 4 Mayor Lozeau The Greater Nashua Mental Health Center I don’t know that they write what you would call a report, but I know that they are accountable for what they are delivering to the State because they are the funding source. I will find out for you where you would look or who you might speak to about it if you want to see what the deliverables have been. Alderman Deane Thank you. Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Financial (Lawson ERP) System Implementation Services (Value: $1,739,520) Account: 722-53029-3735 Implementation Services – City-Wide ERP System Account Balance Remaining After Purchase: $4,182,943 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON APPROVAL BY THE FULL BOARD OF ALDERMEN, AWARD THE CONTRACT TO VELOCITY TECHNOLOGY IN THE AMOUNT OF $1,739,520. FUNDS ARE AVAILABLE IN ACCT. #722-53029-3735 ON THE QUESTION Mayor Lozeau I have asked Director Barker to join us tonight to walk through this with us. As you can see it is a significant contract amount. ERP, no matter how many times we have presentations or discussions, it is just a very complex project. I thought it would be helpful for the committee to have that. When last we talked, we talked about you wanting to just have a sense of what money has been approved and what money has been spent to date. The document that Mr. Barker is passing out gives you the categories that we would be spending in and it shows you, as you can see, what the costs have been, what has been approved, and what has been spent to date. We wanted to add that with this memo just so you had it. Each time something comes before us for this project, we will update this form so you can keep track of where that spending is going. Alderman Pressly I have a question and it may be a very silly one, but this type of thing is completely beyond my comprehension and I gather that of a lot of people. Do we have someone independent of the whole project that occasionally looks it over and makes sure we are on the right track, someone who understands the language? I know and have great faith in Mr. Barker, but I am just thinking is there someone independent from the two parties that occasionally takes a look and says I think you are on the right path or go here go there? I can’t do it and I gather very few people can. Mayor Lozeau You will see that when this project started we put together an executive steering committee that brought different people with expertise in this field to the table to work with Mr. Barker, the CFO, and others on this project moving forward. At each step, that steering committee has made recommendations; they have participated in the process of choosing vendors. We hired a legal firm that has the expertise in reading these documents to make sure that we are looking out for the City’s best interest because it is beyond the scope that Finance – 09/01/10 Page 5 our legal department is comfortable with. We have hired a project manager that is on site doing this working on our behalf with Mr. Barker, and then Velocity, the product that we purchased is the Lawson Product, and Velocity, what is before you tonight, is the company that is going to implement that product. I will let Mr. Barker add to some of that for you. John Barker Thank you Mayor. The only thing I would add is that our project management firm has vast experience in managing projects like this. They were particularly hired to be our advocates not only through the management of the project but also by using other staff in their organization to oversee quality control, validation of the product and deliverables, etc. That was engineered into the money that we put aside and you approved for the project management services. Alderman Chasse Is this the whole project or are there still some missing pieces to this puzzle? Mayor Lozeau There are still missing pieces to the puzzle. Alderman Chasse There are still other things that will be implemented later on down the road that are going to fall in with this project? John Barker There are a number of software applications yet to be purchased for things such as property tax, utility billing, cash management, workforce management so there are other pieces yet to be plugged in here as well as we have to find the right organization to host and put together the infrastructure to run all of these systems with what they call the five 9s of reliability, 99.999% of the time. Mayor Lozeau I should point out to the committee in my experience talking to people that have been involved with projects like this, the State has gone through this process, Manchester has gone through the process, Concord has gone through the process, we have had site visits to different communities looking at and learning from others. Mr. Barker and Mr. Gilbar did an amazing job getting this much of the project in under a $2 million price tag. What we have purchased here is typically much higher than what you see here. They really, and I don’t know if I have said that to you publicly John, but… John Barker Thank you. Mayor Lozeau …I’m quite impressed with what you have done, and I appreciate it a lot. Alderman Pressly So if I understand it, according to the pink sheet here we have a little over $4 million set aside for this project that will be coming before the committee? Finance – 09/01/10 Page 6 John Barker It is my hope to bring no more forward than we have to. We are negotiating extremely aggressively. We know that is our top limit, but yes there is quite a bit more, and some of it we don’t know the exact costs of until at least we have done sort of an informal RFI with the vendors to say how much does such a thing cost. Mayor Lozeau What Alderman Pressly is asking Mr. Barker is by the numbers that you have put on this spreadsheet we have accounted for around $5.5 million, you are not going to come in with proposals of greater than $4 million. That is what is left in here to account for – is I believe the question you were asking Alderman Pressly right? Alderman Pressly Yes. I am looking at the pink sheet and it says that there is a little over $4 million. Mayor Lozeau She is looking at the agenda. Alderman Pressly May I ask another question? Mayor Lozeau Yes. Alderman Pressly Is there any time in the near future that we will see a result of any of this and what should we be looking for? John Barker The timeframe to put the system in is anywhere from 12-24 months. Until that time, we don’t have any go live events. We have software we will be configuring, we have activities going on, but we won’t be turning anything on until all of it is done and we are ready for go live. There will be a hive of activity, but in terms of chunking out numbers, producing new reports, running new general ledger entries, that won’t happen until we go live in 12-24 months. Mayor Lozeau You should see, from your perspective sitting here, I think the first evidence of seeing what this can do will likely be for the FY12 budget. We should be seeing a difference there. The point of this is getting as much as we can on line so we have a full fiscal year of some of this work product. So that is when you will probably first see some evidence of this work. Alderman Deane I notice in the second to last sentence on page 4 it gives the recommendations, the I.T. Division, Financial Services, and this office for awarding the contract, but did the executive steering committee look at this contract? Have they been pretty much abolished or are they still meeting? What is happening with them? Finance – 09/01/10 Page 7 Mayor Lozeau They have been very active and right now we have now changed gears. The initial executive steering committee was brought in for the initial phases and getting us to this point. The new executive steering committee is now the cabinet, which is the senior management staff. They have become the new executive steering committee as the project moves forward because they are the ones that are going to be making sure that we are successful in their staff providing the work and the heavy lifting that needs to be done to get the system on line and in place. There is going to be a serious amount of let’s take for instance Rose Evans who as you know works in Financial Services, without some of her significant attention to this and without us getting other staffing involved, this project isn’t going to succeed. John Barker I would just add that prior to entering negotiations way back in April, the executive steering committee members at that time, which included several individuals from outside with experience in these areas, provided a lot of feedback to us on what particular contract terms and conditions we should be looking for and we incorporated that in our negotiations. Alderman Deane If I could continue Mayor, how did the firm of Orr & Reno take to the additions that were added by the now departed folks that were part of the original executive steering committee? Did they review those? John Barker They did. There is a separation of what is discussed in negotiations; there are business terms and legal terms. Most of what was given to us by the other executive steering committee members were business terms; make sure you negotiate this kind of a deliverable. Orr & Reno’s experience was mainly around making sure that the legal terms were correct in the context of an enterprise contract like that. So they were aware of it, we shared it with them with briefing notes and the like, but their focus was on helping us understand some of the very convoluted legal terms we had to include in a contract of this size. Alderman Deane I noticed that the contract is receiving final review by Orr & Reno as well as our legal department. I thought we hired Orr & Reno because this was beyond the capabilities of our legal department and risk management. Have those tasks been completed? Have they all signed off on this contract? John Barker They have. Orr & Reno did essentially the heavy lifting with us, but it was important and incumbent on us to make sure that final contract before it was signed off went in front of our legal staff as well, and risk fully signed off on all of the insurance and liability requirements necessary. Alderman Deane If I can continue, have you been the lead negotiator? John Barker I certainly was one of the leads. There are a lot of psychological aspects to negotiations. At times I was the good cop and at times I was the bad cop. Mayor Lozeau It was primarily him and CFO Gilbar that did the negotiating Alderman Deane. Finance – 09/01/10 Page 8 Alderman Deane So you are the one that did the arm twisting and brought this number down, you and Mr. Gilbar? John Barker Yes we did a lot of arm twisting. It took a long time to bring the contract in because there were a number of clauses on which we would not give, and we eventually got them to see the light. Mayor Lozeau One of the benefits Alderman Deane was that in the site visits and the discussions with other communities, people were able to say okay when we did it this happened, don’t do that or whatever that might be and they were able to incorporate some of that into the contract. And the reason that I knew just how good a job they did is because other communities said how did you ever get it at that price? Alderman Deane When did they do theirs? Mayor Lozeau Well actually some of them were pretty recent, even within the last year from the communities that we visited and were pretty surprised by the price. Alderman Deane The operating budget that was approved included I believe it was a 27% increase to the I.T. Department’s budget. When I am looking at what the total bond amount is, what did we roll out of this bond amount into the operating budget to cover some of the hardware that we might be purchasing for this? Nothing? Not a dime? John Barker No. The increase in the operating budget, the only thing that affects ERP was once we purchased the Lawson software we had to pay immediately the first year’s annual maintenance on that, and that was in my FY11 budget and it was paid under that FY11 budget. Mayor Lozeau And then the database administrator is in the I.T. budget, which is part of this project. Alderman Deane So when I look through the line items of the I.T. budget the only significant difference is going to be the Lawson contractual payment for the software licensing for a year in advance? We are paying for it before we implement it right? Is that what we are doing? John Barker Yeah. All of the software vendors insist on payment for the maintenance. We worked some arrangements to help compensate us for the fact that we were paying before we implemented. We took care of the City on that. But your question about the budget, the increases in the I.T. budget were not merely that one piece where the… Finance – 09/01/10 Page 9 Mayor Lozeau He is speaking about what in your operating budget related directly to this. John Barker It was just the maintenance costs and the staff member that the Mayor has mentioned that we are in the process of searching for now. Mayor Lozeau Some of the other increases Alderman Deane in his operating budget didn’t relate to ERP they related to things like other software programs now being carried in his budget, the new print management approach, and things like that. Alderman Deane It was a pleasure to hear the answer to Alderman Pressly’s question about the bottom line dollar amount and how the City doesn’t have plans to just totally liquidate the total bond amount, which is nice. Hopefully you will continue with your success in negotiating as time goes on. Thank you. John Barker Thank you. Mayor Lozeau Does anybody else have questions? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: CTV Studio Lighting Change Order #1 (Value: $34,618.39) Account: 305-6013 Cable Access Special Revenue Fund Account Balance Remaining After Purchase: $2,381 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH BARBIZON LIGHTING FOR A NET CHANGE IN THE AMOUNT OF $34,618.39. SOURCE OF FUNDING IS ACCT #305-6013. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Transit Security System (Value: $170,000) Account: 374-08042-7222-7288 Transit Capital – FY08 $125,000 Account Balance Remaining After Purchase: $0 Account: 374-64305-7222-7278 Transit Capital – FY07 $45,000 Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO ADT SECURITY SYSTEMS IN AN AMOUNT NOT-TO-EXCEED $170,000. FUNDS ARE AVAILABLE IN ACCT. #374-08042-7222-7288 ($125,000) AND 374-64305-7222-7278 ($45,000) ON THE QUESTION Finance – 09/01/10 Page 10 Alderman Clemons I could not find in the contract and maybe it was just my own fault for not seeing this, but is there going to be cameras on…I guess my real question is; are we putting cameras on the buses? Mayor Lozeau We are. Alderman Clemons To be used when people are on there? Mayor Lozeau Cameras inside the buses, cameras outside the buses, cameras in the transit station internal and external and the garage. This is something that most communities have on their buses. It is protection for the people on the buses, protection for the drivers, it has capability of catching say for instance there is an instance on the bus, the driver has a little bit of control to be able to know that something is being recorded if it needs to be looked at. We have had a couple of instances on the bus where they wished they would have had this, but yes. Alderman Clemons In general, I am uncomfortable with cameras in public places. I work in a bank and understand there are some places where you have to have security like this, but my feeling in regards to this generally is that it is big brother watching you and I can’t support it. I understand after hours or when people aren’t around, that type of thing, but I can’t support this. Mayor Lozeau I understand. It is my understanding it is going to be posted people will know there will be cameras. It is not going to be a secret. I understand what you are saying. Alderman Vitale In relationship to that question, how many times or can you name any specific times that the City has needed and didn’t have the cameras in these locations? Mayor Lozeau I am aware of two instances where cameras would have made a difference. Alderman Vitale Have there been costs to the City because something has happened and in a sense the City is responsible? Mayor Lozeau I don’t know that it was a huge cost, but there were costs associated with them. This is something recommended by federal transit. It is one of the things that they have in many of the systems that they have nationwide. This has been something that transit apparently has been planning for for the last 3 or 4 years, and have been saving funds since 2007 to work towards this project. As the system has been growing and the ridership has increased, we are over 420,000 riders, and they are changing their routes and they are adding nights. It is something that they have been recommending. Finance – 09/01/10 Page 11 Alderman Pressly Thank you. Do we have cameras in the school buses? Mayor Lozeau I don’t think we have cameras in our school buses not that I am aware of. Alderman Pressly I know some schools do. Another question; I had been told early on that the Infrastructure Committee could expect reports from this department occasionally. I don’t think we have had one this year yet. Might that be appropriate to schedule something? Mayor Lozeau I would be happy to look into that. I had no idea that they were supposed to report to the committee. Alderman Pressly I have been told this. I don’t have the legislation in front of me, but it would be nice to have an update. I think a lot of things have happened recently. It would be great to… Mayor Lozeau New trolleys, things like that yes. Alderman Pressly I know. Just a suggestion it would be nice to have some report on site some time in the near future. Thank you. Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Large Area Mower Requested by Park Department (Value: $87,036.02) Account: 993-68045 CERF – Trust Fund - Park Recreation Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE THROUGH MASSACHUSETTS STATE BID #FAC-44 TO TURF PRODUCTS IN THE AMOUNT OF $87,036.02. SOURCE OF FUNDING IS ACCT. #993-68045 ON THE QUESTION Alderman Deane I don’t have a discussion I just have a comment Mayor if you don’t mind. I think the other piece of equipment that the Park Department currently owns has definitely seen better days. Mayor Lozeau I think it was you that asked the question at Public Works on how many hours – 3,900 hours on that machine. Finance – 09/01/10 Page 12 Alderman Deane A lot of that is driving it down the street, but I mean there is just a lot of hard hours on the machine. This machine offers the components, the hydraulics are separate, it is so much more advanced that the machine they are using now, and this piece of equipment gets a lot of use and does a lot of large cutting areas; Mine Falls Park, all of the Main Dunstable Road soccer fields. It does a lot of large cutting. I am glad to see we are replacing it. We are trading the other piece in? Mayor Lozeau Actually we are going to hang onto it for a backup just in case for those days when the grass gets knee high. Alderman Deane I would drain the fluids out of it and back it up to the garage down there and leave it. I would have gotten rid of it, but unfortunately they probably didn’t want it. It is probably only worth its weight in the metal that it is made out of if you went to recycle it. Thank you. Mayor Lozeau You are welcome. For those of you that are interested when Alderman Deane says a lot of area, we have 900 acres of mowable area in the City that Park & Recreation is responsible for. That is pretty significant. When he says a lot he means a lot. Is there more discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Sidewalk Tractors Requested by Street Department (Value: $187,352) Account: 993-68045 CERF – Trust Fund – Streets Account Balance Remaining After Purchase: $14,214 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO MB TRACTOR IN THE AMOUNT OF $187,352. FUNDS ARE AVAILABLE IN ACCT. #993-68045 ON THE QUESTION Alderman Deane I think the Board of Public Works has already dealt with this. This is the … Mayor Lozeau This is the sidewalk tractors, two of them. I remember discussing them because at the meeting we talked about your preference of these machines and the Bobcat versus something else. Alderman Deane This isn’t a Bobcat. Mayor Lozeau Right this is not a Bobcat. Finance – 09/01/10 Page 13 Alderman Deane I would respectfully request everyone to vote no. It is my opinion. I think if we are going to spend money on equipment we should buy something that is more versatile than what this has to offer – just my opinion. Thank you. Mayor Lozeau You are welcome, but this will allow us to keep 9 sidewalk plows. This is what has been recommended by the department, and the reason that they can’t use Bobcats and the reason that they are recommending this McLean unit is because it is an articulating machine and it is not as wide in the front as the Bobcats. As you know, some of our sidewalks really can’t handle a wide plow. We have telephone poles and trees and things in the way so based on the sidewalk program, this is what has worked the best from the perspective of the streets and park & recreation department. And this is what they looked at, and they have had great luck with the ones that we have. I would respectfully ask that you vote in favor of this. Alderman Deane They have only used it one year. Mayor Lozeau Actually they… Alderman Deane Last year. Mayor Lozeau But it is a good sidewalk tractor. They had great luck with it. It fits well, and it is a machine that they recommend we use. They are out there using it. I think it has more versatility than maybe we have used it for. Alderman Vitale My understanding is that we had our previous sidewalk tractors were breaking down often. This is the same one that we purchased that is doing a job and we haven’t had issues with it? Mayor Lozeau Correct. Alderman Vitale And so that is why the department is now requesting more of them since they have tested it. Mayor Lozeau That is correct. The ones that were breaking down weren’t necessarily breaking down because of the kind of machine they were, it is the age of the machines. We had two that were frequently not usable last year, which caused problems with the sidewalk plan that we had. The Bobcats are doing pretty well downtown because the sidewalks are wider and they are not having any trouble, and on occasion the street department will use the Bobcats, and the street department just bought a Bobcat. But for the plows they are recommending these sidewalk tractors. They don’t have tracks on them they actually have rubber tires and the only problem that they had with one of them last year was with the glass doors. They have upgraded to the steel doors for these machines. Finance – 09/01/10 Page 14 Alderman Vitale I remember discussing that before. How many other communities – are there different styles of the sidewalk tractors? I am not talking the Bobcats, but as Alderman Deane has suggested are there other sidewalk tractors that are more versatile that were a choice by the department and they chose this one? Mayor Lozeau They chose this one. They looked at other machines, they looked at the things that we had, they looked at the things that we had previously, and this is what they recommended. Alderman Vitale Okay. Mayor Lozeau They are out there doing the work. Alderman Pressly If we were to say no to this tonight would it give them time to explore the possibility that one of our colleagues has mentioned? Mayor Lozeau Alderman Pressly they have explored what Alderman Deane recommended, we talked about this a lot at the Board of Public Works, Alderman Deane has made his position very clear in that forum, and they don’t agree. It is unfortunate, but that is just what it is. This is not a new discussion. We’re fortunate that they are holding the bid price even with the upgrade, and that is why they would like to move forward. More time is not going to have them say yup we changed our mind because they have considered the issues that Alderman Deane has raised; they just fundamentally disagree, which happens sometimes. Alderman Deane I would respectfully request that the motion be read again please. Alderman Clemons The motion is to accept, place on file and, contingent upon Board of Public Works approval, award the contract to MB Tractor in the amount of $187,352. Funds are available in account #993-68045. Alderman Deane This is one machine. Alderman Pressly One machine? Alderman Deane For $187,352. Finance – 09/01/10 Page 15 Mayor Lozeau No. This is two machines. Alderman Deane It is two machines. Alderman Pressly Thank you. We had a lengthy discussion on the word contingency at the Infrastructure Committee meeting, and my understanding of that word in this application is that if the Board of Public Works says no the project is not approved. Mayor Lozeau That is correct. Alderman Pressly Okay so in other words it is dependent upon their approval. Mayor Lozeau A positive vote from them. Alderman Pressly Now if the Board of Public Works says no that is too much money for just two machines… Mayor Lozeau Too much money or we want a different kind… Alderman Pressly Okay so Alderman Deane and other members can go to the Board of Public Works and make their case there? Mayor Lozeau Alderman Deane is the Liaison to the Board of Public Works, and I know that he will be very comfortable making his case there. Alderman Pressly Thank you. Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED Finance – 09/01/10 Page 16 From: Robert Gabriel, Purchasing Manager Re: Net Metering Project Construction Phase Change Order #1 (Value: $60,000) Account: 792-01310-3743 Construction – Net Metering Project Account Balance Remaining After Purchase: $43,468 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH REILLY ELECTRIC FOR A NET CHANGE IN AN AMOUNT NOT-TO- EXCEED $60,000. SOURCE OF FUNDING IS ACCT. #792-01310-3743 ON THE QUESTION Alderman Deane This change order is driven by State regulations that were pending? “Based on new State regulations and resulting new guidelines for interconnection and distribution.” Mayor Lozeau Right, but it happened through Public Service and PUC is what changed the State requirements. This project is a 50/50 match project through the ARRA funds. Net metering is one of the projects that the State chose from our list of submitted projects when we applied for funds. It has a payback of between 3-5 years on the project. Alderman Deane What is PSNH’s contribution to this, anything? Mayor Lozeau Yeah new regulations. Alderman Deane So the additional equipment that is listed in the four bullet points on page 1… Mayor Lozeau One of the easiest ways to describe it Alderman Deane is it is similar to the backflow preventer on a water system. PSNH said you are going to be doing this, you are going to be generating power, you are going to be providing electricity to your site, when you do that we want to make sure that it doesn’t cause any problems back to the grid. Those are some of the things that changed the regulations. We have not yet captured, as you know, all of our power at the waste water treatment facility so we flare off a great deal of methane. This project is going to allow us to capture all of that and not have to flare off, and we expect that we are going to be able to pretty much power our whole facility through our own methane. Alderman Deane We spend a lot of money in this room, but this says that this is a ballpark estimate. This is based on a ballpark estimate of $60,000 provided in the meantime by the contractor and agreed to by the consultant so this could go down, which I doubt or it could go up as another change order if they find something is more expensive or… Mayor Lozeau It is more likely that it is going to go down. Finance – 09/01/10 Page 17 Alderman Deane Why couldn’t they put their hands around a cost? Mayor Lozeau Because some of it is a moving target some of what they are trying to find, and at the same time we are trying to meet the State requirements because the money has to be spent and encumbered by a certain timeline that they have set. We were moving all along… Alderman Deane This is the stimulus money that we have to spend by a certain date… Mayor Lozeau That is right. Alderman Deane And we’re hurrying through it and using ballpark numbers so that we meet that guideline of the date? Mayor Lozeau No. Not necessarily. Alderman Deane Well that is exactly what is happening. Mayor Lozeau Well I don’t agree. Alderman Deane When you sit here and say that they can’t get their hands around what things cost, we have a timeline in order to appropriate the money or we will probably lose it, and the lead-time for ordering the new equipment we’re seeking approval of a change order for $60,000 as an allowance. Mayor Lozeau It is a not to exceed that we determined. We had the design done last November and in March PSNH and PUC came up with the new regulations. In May PSNH then gave their report on the design that we had and that is what made new requirements happen. Alderman Vitale If it is a ballpark number and it is a not to exceed, even if the cost ends up being more they are held to the $60,000 or are they going to come back and ask for more? Mayor Lozeau They can potentially come back and ask for more, but this project has been estimated to be about a $500,000 project. That is what it has been all along. The assumption was $100,000 would go into consulting and design and $400,000 would go into construction and making it happen, and again the point of this project is something Finance – 09/01/10 Page 18 that our staff came up with based on our egg digester and how we could capture our own methane and power our own plant. This is in our best interest to do this. We have not exceeded that amount, but these new regulations have kind of thrown a monkey wrench into things. We’re trying to meet those requirements at the same time that we are trying to complete the project. If the project is a savings then the 50/50 match will follow it so if it turns out to be a $400,000 project let’s say it would be $200,000 and $200,000. It wouldn’t be we pay more they pay less because there was a savings. If it exceeds $500,000 then we both share in the cost, but we will be back here. Any time there is a change order we come to Finance like we are supposed to and we account for it. If we waited until everything was completed determined and said let’s just get it done or let’s hurry up and get it done no matter what we are doing, that is a problem. We really have to be in a situation where we can make the changes that need to be made to get the project done for the overall goal that this project was set to achieve. Alderman Vitale Maybe it is using the words ballpark figure on a financial sheet because I understand the concept of new regulations and change orders required for that and an amount of money, but when you hear a ballpark figure and also using the words not to exceed, at what point do you say no now because it is a ballpark and not to exceed and then find out that they are going to come back for $40,000 more and the ballpark was off because the word ballpark was used? I am uncomfortable with that part of it, and if there is someone here that can convince me differently. Mayor Lozeau If you would be more comfortable, we have a special Finance Committee meeting next week and I can get more information to lay it out on what their expectations are. I know that they really worked hard to get us what they thought was enough information to take action tonight. I am more comfortable with it than I think people in this room because I am hearing about it on a consistent basis and what is happening and the changes are. Alderman Vitale I understand the project and the need to move forward. I don’t like the wording as it is to have to vote on it that way. Mayor Lozeau I understand. Alderman Clemons I think it is a matter of semantics to be honest with you because the word ballpark is synonymous with estimate and if this had come in and said it was an estimate, well it does, it says it is a ballpark estimate. I think it is just semantics. I have no problem moving forward with this this evening mostly because I know that the City is run in a way that we’re not going to just go out and spend $60,000 for the heck of it. If the money comes out and it is less than that then that is what we are going to spend, and if it is more than that then we would have had to spend it anyway. I have no problem moving forward with this. Mayor Lozeau I have asked Mr. Gabriel to come up because I think he is feeling like how the word ballpark got in there. Mr. Gabriel you have lived with net metering a little longer than you would like why don’t you… Robert Gabriel I worked very closely with Chief Engineer Dookran on this. I think this is a poor choice of words on my part, but I would like to echo what Alderman Clemons said, this is a very exact estimate that Chief Engineer Finance – 09/01/10 Page 19 Dookran worked with the State to develop. The hardware, which is attached to the memo is a known and will not change. I think the only component that can change is the labor to install the units. Again, I did talk to Engineer Dookran and continue to talk to him. We thought about pulling this from the agenda, but when we discussed it in the larger context, it had gone through BPW August 2nd and was approved, we decided to move forward knowing that we were 95% there. Again, I would apologize for the words that I used on the memo, but it was really a very – we are almost hitting the middle of the target with this estimate. If for any reason it would be over the not to exceed amount we would come back. The last figure that I had from Engineer Dookran and the State was around $57,000. With that said, I think that… Mayor Lozeau Mr. Gabriel tends to try to make sure that we are not in a position where we pick a number that doesn’t give us the room to say okay it looked at $57,000, but maybe it will be $57,050. Alderman Vitale That being said and I understand that, we do have a special meeting coming up. Can we update the language of that so when we are voting it actually reflects what we are voting on? I don’t ask for that very often, but if it was questioned about bringing it forward anyhow, I would like the language to say it that way myself. Mayor Lozeau I don’t think it is a problem to wait. I know he wants to order the equipment, but I don’t think 4 days or so is going to make… Alderman Vitale And if there is any other material in the meantime that takes us up to the 100%, it can be added in. Mayor Lozeau In 4 days I don’t think that will happen. Mr. Gabriel do you know if there is a problem if we wait? I know he talks about ordering the equipment I just can’t imagine that… Robert Gabriel I believe we would like to get the equipment on order, and I would request that I would be allowed to issue a Letter of Intent to get that equipment on order, and by all means we could adjust the memo. Mayor Lozeau Okay. Alderman Clemons I honestly think we should just move forward with this. We are literally talking about semantics. Mr. Gabriel does an excellent job. He put a word in there that maybe shouldn’t have been in there, but for all intents and purposes, this is something that has been worked out by the city engineer and I don’t think we should hold this this evening because of a word that was accidentally used in the purchasing memo. I think that is ridiculous especially when this is something that we really need to move forward on. Mayor Lozeau Alderman Vitale would you be willing to have an updated memo provided at the next meeting, but take the vote tonight knowing that we are going to revise this to reflect the conversation we have had? Finance – 09/01/10 Page 20 Alderman Vitale Yes I would be willing to do that. Mayor Lozeau Thank you. Alderman Deane Thank you. I don’t think it is semantics and I don’t think it is ridiculous. This committee is vested by Charter of approving contracts. This isn’t a contract this is an estimate. No disrespect out of our humble purchasing manager who does an excellent job, but this isn’t complete, and I think it is an awful thing to be approving items such as this that are incomplete. I don’t think that we should be doing that. Then it will become a past practice and then we will be doing it for this and doing it for that. I understand the sense of urgency and I understand what the Mayor said with the PUC and changes and PSNH and so on and so forth, but that is irrelevant. We’re vested to approve or not approve contracts and this is incomplete. It is not the content of the contract or what it is for; it is the way it was presented. It is somewhat premature. That is just my feeling. Mayor Lozeau Mr. Gabriel did you want to add anything? Robert Gabriel Yes. Again, in all due respect to Alderman Deane, I was uncomfortable with this and Chief Engineer Dookran and I contacted the State and they were the ones that walked me through bringing it forward under the term allowance so it is a very rare exception to the rule, but they suggested it to me and I thought that it was acceptable to bring that forward under the heading of an allowance. Mayor Lozeau And these are contracts that also have to go to Governor and Council so the lead-time for some of that work is pretty significant as well. There is a motion on the floor Alderman Deane. Alderman Deane I would like to hear the motion. Alderman Clemons The motion is to accept, place on file and authorize Change Order #1 to the contract with Reilly Electric for a net change in an amount not-to-exceed $60,000. Source of funding is account #792-01310-3743. Mayor Lozeau The motion on the floor is for passage. All of those in favor of that motion with the understanding that we will revise the memo for distribution? MOTION CARRIED Mayor Lozeau Mr. Gabriel thank you. Finance – 09/01/10 Page 21 Robert Gabriel Thank you. From: Robert Gabriel, Purchasing Manager Re: Contract Award for Combined Sewer Overflow Post Construction Monitoring Plan (Value: $79,505) Account: 792-53030-3741 Consent Decree Operational Project Account Balance Remaining After Purchase: $298,495 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO HAZEN & SAWYER IN AN AMOUNT NOT-TO-EXCEED $79,505. FUNDS ARE AVAILABLE IN ACCT. #792-53030-3741 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Combined Sewer Overflow Storage Tank Design Services Amendment #2 (Value: $168,512) Account: 792-53030-3746 Storage Tank Design Services - CSO Account Balance Remaining After Purchase: $2,074,809 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AUTHORIZE AMENDMENT #2 TO THE CONTRACT WITH FAY, SPOFFORD & THORNDIKE FOR A NET CHANGE IN THE AMOUNT OF $168,512. SOURCE OF FUNDING IS ACCT. #792-53030-3746 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Sidewalk Program Phase 1 Change Order #3 (Value: $21,633.70) Account: 653-20 Capital Improvement – FY08 Sidewalk Program Account Balance Remaining After Purchase: $22,849 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AUTHORIZE CHANGE ORDER #3 TO THE CONTRACT WITH MILL CITY CONTRACTING FOR A NET CHANGE IN THE AMOUNT OF $21,633.70. FUNDS ARE AVAILABLE IN ACCT. #653-20 ON THE QUESTION Mayor Lozeau I just wanted to bring to the committee’s attention you might recall we talked about the sidewalks on Granite Street and looked at $42,000 that we might be using on Granite Street, and I told you that if it was something that we could do in-house and save those dollars we would. We were able to do that so you will see that in this memo as well. Alderman Chasse As you know I have already had some complaints and one of the complaints is that my constituents were told that they ran out of money and no work has been done down there for well over a month. They also did some partial work. It seems that they seeded some of the individual’s lawn, and I happened to go over there and it was seeded with weeds. It is not grass. They are not happy about it. I looked at some of the things that need to be done. One individual has to have their fence put back up, their irrigation system needs to be put back in the ground, and I know we are supposed to be doing that. I just hope when this is all done that these people are satisfied because if they are not they are going to come back to me and I will find out what we can do to make them whole. Finance – 09/01/10 Page 22 Mayor Lozeau As you can see in here where it talks about additional quantities, we are talking about doing what Engineer Walker explained to me as what they call back of the sidewalk work and that is where the sidewalk ends and people’s property is. In some places we have to put more look in, more seed, things like that. They intend to do all of that. I have to say that the track record since I have been here working with them has been pretty good and most customers are very satisfied when the work is complete. I don’t know who told people that we ran out of money or whatever. From Anvil Street up to Main Dunstable we have a huge challenge there and don’t know if the sidewalk is going to continue. There would be retaining walls that need to be done, a retaining wall that is there that needs to go around, the street might have to be moved so I don’t know about that component, but the work that we have completed or where the sidewalks are done, we will complete that work and it should be up to the standards we expect. Alderman Chasse It was Engineer Walker that told them that they ran out of funds and that is why the work was held up. She also told them I believe that they were supposed to be done somewhere around June 30th and here we are in September and it is still not completed. Hopefully we will get it before the snow flies. I know that the individual who needs the fence and the irrigation put back in, they are not going to let it go because they do have a nice lawn and there were a couple of trees that were supposed to be planted. She talked to me the other day and she will take one tree because she feels that two trees might be overabundant right now. Mayor Lozeau You make sure that we know the address on that and I will make sure we look into it. Alderman Chasse Actually if you talk to your assistant Patti Rogers she has the pictures… Mayor Lozeau I am not worried if she has got it… Alderman Chasse She has the pictures and she has… Mayor Lozeau You are in good hands. Alderman Chasse She has all the information. Mayor Lozeau My understanding is Lund Road and South Main Street will be completed by the end of this season, this sidewalk season so before the snow flies. Alderman Chasse I will go and inspect it. Thank you. Finance – 09/01/10 Page 23 Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Demolition of Pine Street Properties (Value: $96,671) Account: 374-7304 Neighborhood Stabilization Program $77,591 Account Balance Remaining After Purchase: $1,051,056 Account: 753-53075-3740 Broad Street Parkway Construction Project $19,080 Account Balance Remaining After Purchase: $36,411,139 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO JR VINAGRO IN THE AMOUNT OF $96,671. SOURCE OF FUNDING IS ACCT. # 374-7304 ($77,591) AND 753-53075-3740 ($19,080) ON THE QUESTION Mayor Lozeau You can see from this memo that we have some economies of scale here because we have rolled in some of the other pieces of the project into this including the 40 Pins Street building, which is actually part of the Broad Street Parkway project, which is the building on the corner of Pine and Central. Alderman Deane Where is this debris being brought to? Mayor Lozeau The landfill. Before you ask the question about whether or not we are waiving the landfill fee, we are not waiving the landfill fee. That is in the cost of the project. Alderman Deane I am shocked. Mayor Lozeau Pleasantly so I hope. Alderman Deane Just think if we had charged the Y and all of those others, we could have bought three new trash trucks with cash. Mayor Lozeau Is there further discussion on this item? MOTION CARRIED Finance – 09/01/10 Page 24 From: Robert Gabriel, Purchasing Manager Re: Contract Award for Labine Public Space Design (Value: $180,000) Account: 374-7304 Neighborhood Stabilization Program Account Balance Remaining After Purchase: $871,056 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO SHADLEY ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $180,000. FUNDS ARE AVAILABLE IN ACCT. #374-7304 ON THE QUESTION Alderman Pressly Thank you. I would like to know how you decide on which company to select. Do they submit projects that they have done and do you have sort of a design review team? Mayor Lozeau That is exactly right. Alderman Pressly May I ask who is on that team? Mayor Lozeau The design team was Director Hersh, Mr. Caggiano, our consultant from T.F. Moran, and Chris Sullivan from Community Development. I have to tell you that Mr. Caggiano who as you know is pretty well versed in park and recreation type of things was very happy to see Shadley at the table for this work. Their projects are pretty well respected apparently in the field. This was a great opportunity to have these two bidders work together; one for the design and one for the construction. Alderman Pressly Further question. So the design has not been chosen just the architect so who will be allowed to choose the final product and might there be an Alderman that would be included in this? Mayor Lozeau Oh yes absolutely. The point of this is to get started to have our company started. Public meetings are – right now the draft on what we are looking at for some of the expectations have about 3 public meetings. There is a steering committee and there will be recommendations on who should be on that steering committee. We hope to begin and get started and have a whole lot of public participation. I am also interested, the Labine family as probably read in the paper reached out and contacted the Telegraph. I would love to get their thoughts on it. This is one of those things where the more people that get involved the merrier. I certainly intend for the Ward Alderman to be very involved in the design and on the steering committee should he choose and have the time to be able to serve that way. This is an important project and we have two great companies that are willing to come to the table and understand how important it is to us to have the public involved, and you will see that the term that we used here is public space design because it is not just about the public park it is also the space that is around that. We have a great opportunity here. Alderman Pressly Thank you. Finance – 09/01/10 Page 25 Mayor Lozeau You are welcome. Alderman Deane On page 3, under goals for the project, when you look down to bullet 5, can you explain that? Is this all… Mayor Lozeau HUD stabilization funds? Alderman Deane Yeah, we have to obligate the HUD Neighborhood Stabilization Program funds by the beginning of September 2010? Mayor Lozeau That is right. Alderman Deane What happens if we don’t? Mayor Lozeau They take the money back. That has been the deadline that I have talked to everybody about on this project since we received funds, and by this action tonight that is exactly what we are doing. Alderman Deane Spend it on this or lose it is that what it is basically? That just seems like an awful lot of money. Mayor Lozeau Well it… Alderman Deane One hundred and eighty thousand dollars for someone to do a design on a park layout. Did we negotiate any of that once we selected someone? Mayor Lozeau We negotiate everything. Alderman Deane So once the bids came in we sat the person down and said to them we want to go with you, but your price is too high? Mayor Lozeau No we didn’t have a circumstance where we had to say to anybody we want to go with you but your price is too high because they are about where we anticipated that they would be. We allocated a certain amount for this Finance – 09/01/10 Page 26 project right from the beginning and we are coming in where we need to be. We were also able to use some of our stabilization funds for another project in the community that is going to be done by a private entity. I think knew have done a good job with these funds. I think in the final analysis when we look back I think we are going to feel like we did a good job. Alderman Deane Thank you. Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Labine Public Space Construction Management (Value: $465,754) Account: 374-7304 Neighborhood Stabilization Program Account Balance Remaining After Purchase: $365,163 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO WESTON & SAMPSON IN AN AMOUNT NOT-TO-EXCEED $465,754. SOURCE OF FUNDING IS ACCT. #374-7304 ON THE QUESTION Mayor Lozeau This is the other half of the project; this is the construction of the park. Alderman Deane And this is for oversight Mayor? Mayor Lozeau This is for the actual construction of the park. Alderman Deane They are going to actually be there with shovels and… Mayor Lozeau Construction and construction oversight. Alderman Deane Just oversight, they are not supplying materials… Mayor Lozeau No the construction and the construction oversight – both. Alderman Deane My second question is do we have a contract that is not a draft that goes along with this? Finance – 09/01/10 Page 27 Mayor Lozeau This contract the only change in it from the draft – I don’t think there was a change in it except for the dollar amount. It is the same. Mr. Gabriel has one. As you know sometimes before I sign them there is still some conversation that takes place, but the substance of it hasn’t changed, and what wasn’t here with the draft was what many of us would call the boilerplate city requirements; insurance requirements and all of those things that I never sign a contract without. But the substance of what they are doing is in this draft. Alderman Deane What is the difference in these two documents? Anything? Mayor Lozeau The additional boilerplate language in the back. Robert Gabriel We adjusted the amount down. I believe we got a not-to-exceed amount and now we have an exact amount. Alderman Deane What was the not-to-exceed amount total? Robert Gabriel Four hundred sixty nine thousand. Alderman Clemons The motion is still not-to-exceed it is just the exact number. Mayor Lozeau Is there further discussion on this item? Alderman Deane I have one question; are you going to amend what was presented to us by adding this? Mayor Lozeau If you would like to I am certainly happy to do that. The motion will reflect that we have received a new contract replacing the one that was with the memo. Alderman Deane Are we going to suspend the rules and accept the communication after the agenda was prepared or are we just going to – how are we going to handle this? Mayor Lozeau I don’t think it is necessary, but I am happy to entertain that motion Alderman Deane. Finance – 09/01/10 Page 28 Alderman Deane You are the Chairman you can do it however you wish. Mayor Lozeau What is important is that we recognize that this contract has been provided. I will see to that. There are times that Finance gets a draft contract because there is still some work being done. I make sure that the work is done and it is part of the record. Is there further discussion on this item? MOTION CARRIED UNFINISHED BUSINESS - None NEW BUSINESS – None I would ask that we leave R-10-52 on the table if nobody objects. I am still working on putting an updated list of cell towers and income together for the committee, which I would like you to see before we vote on it. It is my intention to have that ready for you for next week’s meeting. TABLED IN COMMITTEE R-10-52 Endorser: Mayor Donnalee Lozeau Alderman Michael J. Tabacsko APPROVING A FIRST AMENDMENT AND MEMORANDUM OF FIRST AMENDMENT TO THE SITE LEASE AGREEMENT WITH STC FIVE LLC (SUCCESSOR-IN-INTEREST TO SPRINT SPECTRUM, L.P.) FOR THE FOUR HILLS LANDFILL CELL TOWER DISCUSSION Alderman Pressly I have a favor to ask. Would it be possible for whoever presents this packet to say put a blank sheet of colored paper between each of the language? Would that be too much trouble to do? Mayor Lozeau Each of the …. Alderman Pressly Each page that comes before each item. Mayor Lozeau I can look into that. I am just thinking – I am a little cheap and a little green. Some of the things that I changed on this agenda begin with… Alderman Pressly I would be happy to recycle them. It is easier for me with my – to have some way to separate. I know sometimes as I am going through it I would like to go back to something and I have to go through all of the sheets of paper to get to where it begins and ends. Finance – 09/01/10 Page 29 Mayor Lozeau We will see if we can come up with something that works. Alderman Pressly If you could just put something in and if it is a cost factor at the end of the meeting I will pull them out and give them back. It would be visually advantageous to me if you could do that. Thank you. Mayor Lozeau I understand your point Alderman Pressly and I will do my best to help you. Is there further discussion? WARRANT MOTION BY ALDERMAN CLEMONS TO APPROVE WARRANT #4 IN THE TOTAL AMOUNT OF $8,043,767.90 OF WHICH $1,468,980.66 ARE ACCOUNTS PAYABLE, $2,389,781.02 ARE PAYROLL AMOUNTS, $31,547.27 ARE PREPAY AMOUNTS AND $4,153,458.95 ARE WIRE TRANSFERS MOTION CARRIED ADJOURNMENT MOTION BY ALDERMAN CHASSE TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 8:12 p.m. Alderman-at-Large Ben Clemons Committee Clerk