Finance Committee
Regular MeetingNashua, NH · March 21, 2012
Minutes
REPORT OF THE FINANCE COMMITTEE
MARCH 21, 2012
A meeting of the Finance Committee was held on Wednesday, March 21, 2012 at 7:00 p.m. in the
Aldermanic Chamber.
Mayor Donnalee Lozeau presided.
Members of the Committee present: Alderman-at-Large Lori Wilshire, Vice Chair
Alderman-at-Large David W. Deane
Alderman-at-Large Barbara Pressly
Alderman Paul M. Chasse, Jr.
Alderman Arthur T. Craffey, Jr.
Alderman June M. Caron
Members not in Attendance:
Also in Attendance:
PUBLIC COMMENT - None
COMMUNICATIONS
From: Robert Gabriel, Purchasing Manager
Re: Recruitment Testing Services Change Order #2 (Value: $5,000)
MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER
NO. 2 TO THE CONTRACT WITH IPMA FOR A NET CHANGE IN AN AMOUNT NOT-TO-EXCEED
$5,000. FUNDS ARE AVAILABLE IN ACCOUNT NUMBER 531-53056-6607
ON THE QUESTION
Mayor Lozeau
I would just point out to the committee this is something you’ve not seen before because pretty typically it is
below the threshold, but this year they are going out for another round of testing for the remaining 7
vacancies and based on that they came in for this request. It’s also important for the Finance Committee to
know that there is a revenue stream for this funding so the individuals actually pay for the test and so it is
really self-funded by the revenue generated. But, based on proper accounting we don’t replenish it that
way. There is a fund, the money gets paid, and then the other money comes out of the revenue line. Just
so folks are aware of what this testing memo is. Is there questions or discussion?
Alderman Deane
What is the cost to take the exam?
Mayor Lozeau
Fifteen dollars.
Alderman Deane
And how many folks do they normally have?
Finance – 03/20/12 Page 2
Mayor Lozeau
Hundreds.
Alderman Deane
Hundreds?
Mayor Lozeau
Hundreds. And then you will see there is a credit on this one because they had anticipated more tests than
were necessary. People changed their mind once they find out the process.
Alderman Deane
I will just say that I think the hiring practices of our Police Department from what they were a number of
years ago and what they are today are a significant improvement whereas my first term on this board in a lot
of non-public sessions we were dealing with legal issues associated with different items that I think a lot of
this process weeds out. We don’t seem to see that much anymore. I think we hire some good folks on our
Police Department and if this process works then they should stick with it.
Mayor Lozeau
Is there further discussion?
Alderman Pressly
Since it is up for discussion, I did get a copy of their application form, which was extraordinarily good, and I
think I even introduced it into the Board of Aldermen. It died I think in committee. But I thought it was really
interesting. It is a much more thorough application form where they have the people waive any litigation.
Maybe that is because of what Alderman Deane is referencing, but I think for some positions at City Hall it
might be worthwhile to take a look at it. Have you done that at all or have you…
Mayor Lozeau
I’ve taken a look at it. I think the process we use is quite effective…
Alderman Pressly
You prefer that?
Mayor Lozeau
Mhmm.
Alderman Pressly
Okay.
Mayor Lozeau
I think for the police theirs makes sense to do it the way they do it.
Finance – 03/20/12 Page 3
Alderman Pressly
Okay.
Mayor Lozeau
Further discussion?
MOTION CARRIED
From: Robert Gabriel, Purchasing Manager
Re: Purchase of Mid-Size Unmarked Police Vehicles Requested by Nashua Police Department
(Value: $76,260)
Account: 599-68025 CERF – Trust Fund – Police Department
MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM MACMULKIN CHEVROLET THROUGH NEW HAMPSHIRE STATE CONTRACT NO. 8001073 IN
THE AMOUNT OF $76,260. SOURCE OF FUNDING IS ACCOUNT NUMBER 599-68025
ON THE QUESTION
Alderman Deane
So these are just basic swap-outs, these four mid-sized unmarked are going to replace the four that are
being traded in?
Mayor Lozeau
Yes.
Alderman Deane
Is this staying consistent with our trade policy for years and mileage and everything?
Mayor Lozeau
It is. They won’t be traded until they hit the 100,000 mark so there is a little bit of time left, and they went
with the State bid as well. Fortunately this time they were able to purchase them in Nashua again so that is
great.
Alderman Deane
And the 599 account that was mentioned by Alderman Chasse that is the CERF account?
Mayor Lozeau
Yes it is.
Alderman Deane
Is the CERF account, I think I asked you this, but is the CERF account now that $1,332,126 number, is that
all consolidated as a lump sum in the bottom or is it itemized in depreciation for vehicles throughout that are
on the list?
Finance – 03/20/12 Page 4
Mayor Lozeau
It is a one lump sum in the CERF account.
Alderman Deane
It is one lump sum, and it is dolled up by the CERF committee?
Mayor Lozeau
Right and the depreciation is considered on the schedule for replacement.
Alderman Deane
And the purging has been done on removing what we never intend to replace?
Mayor Lozeau
It has been. That was done when we did the ten year fleet assessment.
Alderman Deane
Has it been done again since that time? It has been a couple of years.
Mayor Lozeau
It has not been done again. We look at it each time. We don’t believe that there are…well I’m not going to
say that I don’t believe, I know there are no vehicles on it right now that should not be replaced.
Alderman Deane
Thank you.
Mayor Lozeau
You are welcome. Further discussion?
MOTION CARRIED
From: Robert Gabriel, Purchasing Manager
Re: Purchase of Truck Outfitting Requested by Street Department (Value: $130,140)
MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM HOWARD P. FAIRFIELD THROUGH THE TOWN OF HANOVER, NEW HAMPSHIRE CONTRACT
NO. 208090 IN THE AMOUNT OF $130,140. FUNDS ARE AVAILABLE IN ACCOUNT NUMBER 599-
68060
ON THE QUESTION
Alderman Deane
We don’t have these trucks on hand quite yet do we?
Finance – 03/20/12 Page 5
Mayor Lozeau
They have arrived and they are with the company, they are with Fairfield.
Alderman Deane
So were they shipped straight to Fairfield or were they shipped to the…
Mayor Lozeau
They were. So we have the cab and chassis and now they can get these other components and I guess
build the truck is probably the right way to say it because the dump body has to go on, the hydraulics have
to go in.
Alderman Deane
How many bids did we get on this?
Mayor Lozeau
Actually we were waiting on the State bid was how we had planned to go and then were notified that
Hanover came in with a package deal of the nose and wing plow, the hydraulics, and the dump body, and
that price came in so well that we decided to go with that. That was the recommendation of the staff.
Alderman Deane
So it was a sole source?
Mayor Lozeau
It was, based on the deal that…well there are only two places to get it from anyway so Fairfield and
Donovan are the only ones that do this kind of work.
Alderman Deane
There is nobody else that has ever bid on doing the sit-up work?
Mayor Lozeau
There may have been, but when I spoke to the Street Superintendent we’ve talked about this, that is what
he told me; Fairfield and Donovan are the ones that do it; all three together instead of separate components.
Actually the cab and chassis I want to say maybe it is not that they are at Fairfield it might be that they are
at International, but one location or the other. Is there further discussion?
MOTION CARRIED
From: Robert Gabriel, Purchasing Manager
Re: Contract Award for Modification to Condensate Sumps (Value: $30,000)
MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
FORTISTAR METHANE GROUP IN THE AMOUNT OF $25,000. SOURCE OF FUNDING IS ACCOUNT
NUMBER 791-01310-3788
Finance – 03/20/12 Page 6
ON THE QUESTION
Mayor Lozeau
Is there discussion on this? I will just let folks know that as you may recall because we have talked about it
before, we have expanded the gas piping at the landfill. Based on all of that work that we did, the pumps
that were there are not big enough to handle the condensation that is coming through this so it is backing up
so this is why this is recommended. If we don’t get it replaced and we don’t increase the size we are going
to have real problems with the odor, which we certainly don’t want to have particularly this time of the year.
Alderman Wilshire
I have a question on this change order #3, the work that is going on on Arlington Street.
Mayor Lozeau
We’re not on that one yet. I’m sorry.
Alderman Wilshire
Okay. My bad.
Mayor Lozeau
That’s alright. We’re on the landfill.
Alderman Wilshire
Oh I missed one. Sorry.
Mayor Lozeau
That’s okay.
Alderman Deane
When did this activity go out to bid, this request for this work go out to bid, do you remember offhand?
Mayor Lozeau
No I don’t remember offhand. I know that it is work that actually if I remember right we are not doing the
work; Foristar is doing the work so they are getting the qualified bidder and we’re only paying 50% of the
cost they are paying the other 50%.
Alderman Deane
Did they follow our ordinances and guidelines in purchasing?
Mayor Lozeau
I don’t know how close they followed our guidelines, but they know that our preference is that bids go out.
Finance – 03/20/12 Page 7
Alderman Deane
I know we have preferences, but we have purchasing ordinances in place that are required to be followed,
and if someone else is taking charge of the process and, although they are contributing 50% of the cost and
we are contributing 50% of the cost, they still have to follow our ordinances, and we don’t know if that was
done or not?
Mayor Lozeau
It hasn’t happened yet. This is an estimate of costs for the work…
Alderman Deane
Well they have opinions…
Mayor Lozeau
…and I don’t believe they have hired a company yet.
Alderman Deane
So they will have to come back to us to approve the hire?
Mayor Lozeau
That is not the way that this is written no. This is an effort Alderman Deane to get the work done right now
because we have a real problem where the system is shutting down, and this is something that ordinarily
they may have done without the City, but…
Alderman Deane
That is fine too.
Mayor Lozeau
…there has been some conversation about their responsibility and our responsibility based on expansion
and so we settled on sharing the cost to get the work done as quickly as possible.
Alderman Deane
I’m glad that is being explained. My only point is that we have purchasing ordinances in place that have to
be followed and approving a contract award that hasn’t been awarded, we are giving them $25,000 to go
out and search out firms or whomever to do this work. My question was are the ordinances going to be
followed, and what I’m hearing is we don’t know that, we don’t know what they are doing.
Mayor Lozeau
Well I think we know what they are doing…
Alderman Deane
We know what the scope of the work is…
Finance – 03/20/12 Page 8
Mayor Lozeau
Exactly.
Alderman Deane
…but are they going to follow the ordinances that we have in place?
Mayor Lozeau
Well we will make the request that they do that, or at least make sure that they get more than one bid. This
is a company that has been doing this work for us for almost 20 years now.
Alderman Deane
I’m not arguing the fact of…
Mayor Lozeau
I understand, it is process.
Alderman Deane
…what their work ethic is, how long they have been here. My only concern is that we have ordinances in
place, we are using this money, and it is required by law that they follow the purchasing ordinances, and I
just want to be assured that that is going to happen that is all. I’m not debating whether the work needs to
be done or not, I’m not debating the integrity of the firm, I’m not debating the problem that you’ve said,
which is stated in here that exists with the system shutting down and the expansion of the landfill, I’m not
debating any of that. I’m just debating the process that is all…
Mayor Lozeau
I understand that.
Alderman Deane
…that is my concern.
Mayor Lozeau
I will make them aware of it.
Alderman Deane
So they will be following the ordinances?
Mayor Lozeau
In order to use our $25,000 it sounds like they have to.
Alderman Deane
If it is $10,000 they have t o.
Finance – 03/20/12 Page 9
Mayor Lozeau
I’m speaking specifically about this Alderman Deane where we are saying $25,000. So I’m saying in order
to use our money…
Alderman Deane
They have to follow our ordinances, yeah, absolutely.
Mayor Lozeau
Understood.
Alderman Deane
That is all. That’s my only point. I’m not debating whether the work needs to be done, it is just that we have
laws in place that we’re required to follow for good reason.
Mayor Lozeau
Further discussion?
MOTION CARRIED
From: Robert Gabriel, Purchasing Manager
Re: Miscellaneous Sewerage Improvements Change Order #3 (Value: $95,830)
MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER
NO. 3 TO THE CONTRACT WITH ALBANESE D&S FOR A NET CHANGE IN THE AMOUNT OF $95,830.
FUNDS ARE AVAILABLE IN ACCOUNT NUMBER 792-59232-3795
ON THE QUESTION
Alderman Wilshire
Thank you. Sorry I jumped ahead…
Mayor Lozeau
That’s okay.
Alderman Wilshire
…I missed one. I’ve gotten a couple of calls about the work that is going on on Arlington Street and the
process. It just seems like it has been going on for a long time. Is this job more complex than others that
we’ve done, because it seems like…
Mayor Lozeau
It is.
Alderman Wilshire
…okay. Is there…
Finance – 03/20/12 Page 10
Mayor Lozeau
There is a light at the end of the tunnel.
Alderman Wilshire
There is? Well that is good to know.
Mayor Lozeau
And it is not a train so that is really good.
Alderman Wilshire
Okay.
Mayor Lozeau
So this work started in June, 2011 that is why it feels like it is taking a long time because…
Alderman Wilshire
It has only been June of ’11, it seems longer.
Mayor Lozeau
June 2011 is when they started, and yes it has been more complicated. This is the third change order
because they come across things and they’ve expanded into some of the side streets, which made sense at
the time partially because sewers were collapsing as they were doing work so they had to. They have
found homes; some of these are on here because they have found homes that have more than one
connection that they didn’t expect. Things like that have occurred. It has really been a difficult project, and
according to the staff the folks out there doing the work are doing a good job, it is just aggravating because
it is wearing on people.
Alderman Wilshire
Yes, I’m quite aware of that. My other question is the sidewalks over there; I know that they are doing some
temporary you know to fix the sidewalks. Are they going to complete those in concrete/
Mayor Lozeau
Wherever they’ve like they’ve removed a tree and a couple of things like that…
Alderman Wilshire
Yeah.
Mayor Lozeau
…they will replace it with the same material that is there…
Alderman Wilshire
Okay.
Finance – 03/20/12 Page 11
Mayor Lozeau
Just like they did on Haines Street.
Alderman Wilshire
Okay. Thank you.
Mayor Lozeau
You are welcome.
Alderman Deane
Has this work already been started or completed? When you look at some of the sewer line reconnection
activities as they were digging did they do the reconnections for like 8 Arlington Street and 5 Arlington
Street, and the connection to the sewer line from the West Side of Gillis due to incorrect or inadequate
record information? Have they tied these houses back into the sewer line?
Mayor Lozeau
They did.
Alderman Deane
So the work…what other…
Mayor Lozeau
That work was done. Other than that all of the work has not been completed, but work like that has been
completed. I asked that question and then reminded them that they are supposed to let me know so that I
can do what I’m supposed to do and tell the committee.
Alderman Deane
Again, I understand the complexity as you had stated to Alderman Wilshire about these issues, especially
when you get into the older part of the City and they start digging and then they find cobblestone nobody
knew was there and they are finding, as they move down the street the sewer keeps collapsing and
collapsing and collapsing, and while you have street dug up it would be absolutely foolish not to replace
what needed to be replaced. I just think that we should just follow our ordinances, and I mean if you have to
do, they come to you and say look this is the situation we’re in the street, we found all of these unforeseen
issues, and just go through the process of approving the change order and then just bringing the change
order to the Finance Committee.
I don’t have a problem with something like this and I have stated it many times if a sewer line collapses out
in the street somewhere and there is a big hole I don’t expect the Finance Committee to get together to
award a change order, it is a public safety issue. This is a cost savings issue, I mean what are we going to
do have them fill the hole back up and then dig it back up again and pay for it twice? I don’t want to do that
either. I don’t think I’m going to live to the ripe old age to see this project completed, but…
Mayor Lozeau
That is hopeful. Oh I don’t mean it like that I meant…
Finance – 03/20/12 Page 12
Alderman Deane
It just seems like …when you get into these older sections of towns where there were poor record keeping it
is just our forefathers would draw something on a coffee napkin and they would end up in the public works
garage and then somebody else would put it onto another piece of paper and you would look at the date of
1932 on it and then you give these folks a map to go out and dig and they go to dig and there is nothing
there and they go over a foot and there is something else there and there are more sewer pipes. I have
stopped and looked at some of the work in the street and seen some of the configurations. Some of it is
absolutely amazing how they manage to get all of these pipes to crisscross and actually get something to
drain.
So the sewer connections have been done. The additional 320’ of sewer line what is the status on that on
Arlington…
Mayor Lozeau
My understanding Alderman Deane is that all of the work has not been completed. Work that related to
sewer and other things that needed immediate attention got done. It did not get brought to my attention. I
again had a conversation with the Director who spoke with her staff about making sure that the proper
process is followed. Somebody made a judgment call and did what needed to be done. As far as the other
work; removing the concrete and the paving and some of that stuff that has not been done. I can’t…as
aggravating as it is…
Alderman Deane
I understand that. Mayor what I want to try to do is, and I’m going to look into finding some simplistic way to
deal with these issues other than through your office…well I mean by ordinance you’re…if the work starts
you are required to inform the Finance Committee and then it is brought to our agenda at our next meeting
or whatever so that we’re not having Finance Committee meetings to approve things that I don’t think, I
can’t speak for everybody else, I’m going to support doing this because it needs to be done. But if you have
somebody out in the field, I mean we have a lot of talented people that can look and obviously they are the
ones that got the numbers right from the contractor on the cost to do the work of these unforeseen issues
that they found, am I correct in assuming that, that was one of the engineers or…
Mayor Lozeau
Actually we don’t have enough people to do some of the work that we’ve undertaken right now, and that is
how some of this ends up happening. But yes there is an inspector onsite, somebody from engineering that
works on it, and because this is the second instance of this I have asked Public Works to work up some
protocols and to look at the ordinance and to work with the Legal Department to see if we could come up
with some other way to do this other than preventing them from doing the work or worrying about reaching
me. The Lake Street work was done on a Saturday and somebody made a judgment call to do it and didn’t
call me, and so I found out on Monday and then was in Finance on Wednesday…
Alderman Deane
But that was a sewer collapse though right, the Lake Street wasn’t that a sewer collapse?
Mayor Lozeau
It was work already in progress that then had a sewer collapse. Some of this is similar. We had a house
that had two hookups, nobody knew it had two hookups; they reconnected the one hookup as planned and
then the homeowner called within a day or so saying…
Finance – 03/20/12 Page 13
Alderman Deane
And said something is in my basement that wasn’t there before you people started working?
Mayor Lozeau
…people went out and did the work and sometimes…I agree there should be a simplistic way for projects
like this to not have to worry about somebody call the Mayor’s office so that she could approve it or do an
emergency thing and notify the Finance Committee…it is not an easy process. Much the way Alderman
Wilshire is talking about it is aggravating to people to be out there on this job with all of these things that
come up. It is no different for the staff to try to figure out all of the moving balls and try to make sure it is in
there. I would be happy to have your input on ways that we could have projects like this…
Alderman Deane
The process, as aggravating as it may be to people, and I can feel their pain, the process didn’t stop, the
process moved forward. The work has been started, the connections were re-done so it is not like the work
stopped waiting for us to make any approvals or waiting for you to …they just moved forward and they did
the work prior to the approval. I’m just looking at when you are dealing with an older section of the city,
obviously our inspectors are going to see what happens and they are probably not onsite all the time but
they have to inspect before they backfill so …I don’t know.
Mayor Lozeau
This is a perfect example of why a contingency makes sense…
Alderman Deane
No it is not.
Mayor Lozeau
… because it allows them, well…
Alderman Deane
No it is not.
Mayor Lozeau
…that is my opinion…
Alderman Deane
Well…
Mayor Lozeau
…But there are other ways to look at it and we’re trying to do that.
Alderman Deane
I understand. I’m not a fan of approving more money and then just allowing whatever to happen. I think it
is…
Finance – 03/20/12 Page 14
Mayor Lozeau
Oh neither am I.
Alderman Deane
…well that is what a contingency is. Our responsibility is to be updated and approve whatever needs to be
approved, but I will spend some time looking into this and I will let you know what my opinion of maybe a
change in the process. I don’t know how the rest of the committee feels. Thank you.
Mayor Lozeau
As I said, we are looking into it. I would appreciate your input on that. It might be helpful. And you and I
don’t agree on contingency and what its purpose is. I think it is a reasonable thing to do on jobs particularly
large jobs because things do happen and work shouldn’t stop. Further discussion?
Alderman Deane
Yeah but Mayor work didn’t stop though…
Mayor Lozeau
I understand that work…
Alderman Deane
…okay…
Mayor Lozeau
…didn’t stop, but …
Alderman Deane
…so let’s put it in perspective, the work continued it just didn’t go through the appropriate process for
approval. That is all that happened….
Mayor Lozeau
I know, but…
Alderman Deane
…and I’m not…my concern like I said earlier is not to stop any of it, it is to just have the process followed
that is all, and the process is nothing more than a simple letter from you to us saying, that could probably be
written by the engineer that we found bla, bla, bla, bla, bla on this street, it needs to be addressed, this is he
cost, I’ve approved it.
Mayor Lozeau
Alderman Deane I understand the process, and I don’t like the idea of having to sit in this committee for the
second time and tell you that yes work did happen and no I wasn’t aware and no I didn’t send out my letter,
and I don’t think it is…and it is difficult on the staff because everybody is trying to do the right thing. So the
process should be something that allows us to treat our staff as professionals, watch our dollars the way we
Finance – 03/20/12 Page 15
should, and have everything work in the fashion that we would all like it to work in and so any input that you
have on that would be appreciated. Further discussion?
MOTION CARRIED
UNFINISHED BUSINESS – None
NEW BUSINESS – None
DISCUSSION - None
WARRANT
MOTION BY ALDERMAN CHASSE TO APPROVE WARRANT #17 IN THE TOTAL AMOUNT OF
$9,388,994 OF WHICH $2,285,889 ARE ACCOUNTS PAYABLE, $5,076,512 ARE PAYROLL AMOUNTS,
$3,406 ARE PREPAY AMOUNTS AND $2,023,187 ARE WIRE TRANSFERS
MOTION CARRIED
PUBLIC COMMENT
Stacie Laughton, 11 Cottage Ave, Apt. #2
On the first item that you discussed about the Police Department, I would also second what Alderman
Deane had said that a number of years ago the Police Department may not have had such standards as
they have today, but through various work that I’ve done in the city and various events that I’ve gone to and
talks that I’ve had with members of the Police Department, I would compliment the City and the Police
Department and I would even extend it as far as the Fire Department that I believe that Nashua has the best
Fire Department and Police Departments in the State of New Hampshire. I think that we go through one of
the best hiring processes. I encourage the City and the Police Department and Fire Department to keep up
the good work. Thank you.
Mayor Lozeau
Thank you.
Alderman Chasse
I think I kind of goofed. When it came to discussion I said none. I didn’t allow any opportunity for my fellow
colleagues to speak.
Alderman Wilshire
I noticed that.
Alderman Chasse
That is one way of getting the meeting to move along. I’m really sorry so I don’t know if you want to…
Mayor Lozeau
I don’t think anybody is shy. I think they would have spoken up.
Alderman Chasse
Sorry about that.
Finance – 03/20/12 Page 16
Mayor Lozeau
If I’m incorrect on that.
ADJOURNMENT
MOTION BY ALDERMAN CRAFFEY TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:32 p.m.
Alderman Paul M. Chasse, Jr.
Committee Clerk
Agenda
FINANCE COMMITTEE
MARCH 21,2012
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
1. From: Robert Gabriel, Purchasing Manager
Re: Recruitment Testing Services Change Order #2 (Value: $5,000)
Account: 531-53056-6607 Recruitment and Hiring - Police Department
Account Balance Remaining After Purchase: $24,679
2. From: Robert Gabriel, Purchasing Manager
Re: Purchase of Mid-Size Unmarked Police Vehicles Requested by Nashua Police Department
(Value: $76,260)
Account: 599-68025 CERF - Trust Fund - Police Department
Account Balance Remaining After Purchase: $1,332,126
3. From: Robert Gabriel, Purchasing Manager
Re: Purchase of Truck Outfitting Requested by Street Department (Value: $130,140)
Account: 599-68060 CERF - Trust Fund - Streets
Account Balance Remaining After Purchase: $1,201,986
4. From: Robert Gabriel, Purchasing Manager
Re: Contract Award for Modification to Condensate Sumps (Value: $30,000)
Account: 791-01310-3788 Lined Landfill Expansion
Account Balance Remaining After Purchase: $35,399
5. From: Robert Gabriel, Purchasing Manager
Re: Miscellaneous Sewerage Improvements Change Order #3 (Value: $95,830)
Account: 792-59232-3795 CIP - Construction - Sewer Rehab
Account Balance Remaining After Purchase: $1,488,610.40
UNFINISHED BUSINESS - None
NEW BUSINESS - None
DISCUSSION
WARRANT
PUBLIC COMMENT
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
March 12, 2012
Memo #12-117
TO: MAYOR LOZEAU
FINANCE COMMITTEE
SUBJECT: RECRUITMENT TESTING SERVICES CHANGE ORDER #2 (VALUE: $5,000)
ACCOUNT: 531-53056-6607 RECRUITMENT AND HIRING - POLICE DEPARTMENT
ACCOUNT BALANCE REMAINING AFTER PURCHASE: $24,679
The Nashua Police Department conducts police testing as part of the recruitment process. In September
2010, they conducted research into three sources for test services and found that the current vendor
IPMA (International Public Management Association) continued meeting all their testing requirements. In
September of 2011 City Purchase Order C81466 was issued to IPMA in the amount of $5,875 and a
supplemental credit of ($1,529.50) for returned tests was also issued for a combined total order of
$4,345.50.
A second purchase order, change order #1 was issued January 2012; City Purchase Order C82382 to
IPMA in the amount of $4,975. A pending invoice will be paid in the amount of $4,825 and a credit for
returned tests will be applied in the amount of ($862.50) for a combined reduced total of $3,962.50. This
change order request for additional services in an amount NTE $5,000 will result in a new contract value
of $13,308. The total estimated amount to be spent on tests for FY12 is not-to-exceed $13,308.
Change Order No. 2 in the amount of $5,000 is for the following:
Additional Testing Services $5,000
The original price comparison bid tabulation from the study is attached for your review.
The Nashua Police Department, Police Commission and this Office request your agreement to authorize
Change Order #2 to the contract with IPMA, Alexandria, VA for a net change in an amount not-to-
exceed $5,000. Approval will result in a new contract value of $13,308.
Funding is available in account 531-53056-6607 Recruitment and Hiring - Police Department.
Respectfully,
Z. ^¡c-Lla^
Robert Gabriel
Purchasing Manager
Ce: J. Griffin K. Smith J. Seusing
Nashua Police Department
Panther Drive; P.O. Box 785
Nashua, NH 03061-0785
Phone (603) 594-3500
Main Fax: (603) 594-3516 Donald F. Conley
Administration Fax: (603) 594-3615
Detective Bureau Fax: (603) 594-3616 Chief of Police
Legal Bureau Fax: (603) 594-3571
March 25,2011
Robert Gabriel
Purchasing Manager
City of Nashua
229 Main Street
Nashua, NH 03060
Re: Sole Source Justification Letter
Dear Bob,
In September 2010, we conducted research into three sources for test services and found that
each vendor provided a unique and different service and, therefore, IPMA, which is the testing source
that we have an established business relationship with, should be treated as a sole source. I
understand that recently, after clarification from your office we updated our research again this month
and have provided a matrix of the results showing only one of the four vendors with a price comparable
to IPMA; however the vendor does not meet our testing requirements. The professional service of
recruitment testing is difficult to compare and should be considered as a sole source for this reason as
the other vendors cannot offer the testing services that our Department requires as part of our hiring
process.
The results of the updated research are listed below (Based on a minimum of 300 tests)
Service Provider Test Fee Admin Fee Stencil Return Test Credit Drawback
IPMA S 15.00 $90 00 $10.00 ($11.50)
Ergonomics Min license •More expensive and
fee $6,500 vendor required
(Video based
offsite grading would
testing) Plus $2.00
extend to two day
per test
testing - impractical
required
for NPD schedule.
grading
"Video requires
significant
adjustments for audio
A NATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY
and visual
presentation and
opens Department to
claims against the
fairness of the testing
environment.
I/O Solutions $15.00 ($15.00) Limits to external
vendor test
co rrection-u nsu ita ble
would extend to two
day testing
McCann $15.00 $550.00 per ($11.00) Vendor sells practice
Associates order test online to
candidates -
Unacceptable change
to testing philosophy
We acknowledge that it was upon the City's recommendation that the Police Department
reviewed our current recruitment testing service and that it was a beneficial review. This process has
confirmed that IPMA is offering an excellent price, as well as offering us the option to test as much or as
little as we need to based on our personnel needs, with minimal costs other than the price of tests. The
partnership we have had with IPMA has always been very professional and we have never had any civil
actions or challenges develop from our use of this written test. Our purpose in administering a written
test is to eliminate inappropriate candidates for hire. With our current system, the written exam is just
one part of the hiring process where we are able to see a large number of applicants and evaluate them
on their personal merit. We have our hiring process down to a science and the effectiveness of the
process has been validated by the quality of our new hires over the past several years. The funding for
the test are budgeted in the Police budget, however we also collect the fifteen dollar test fee from the
police candidate prior to testing and the funds are placed in a police revenue account to reimburse the
City's cost of the purchase of the police test.
Chief of Police
DC/ks
Police Commissioners
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
March 13, 2012
Memo #12-118
TO: MAYOR LOZEAU
FINANCE COMMITTEE
SUBJECT: PURCHASE OF MID-SIZE UNMARKED POLICE VEHICLES REQUESTED BY
NASHUA POLICE DEPARTMENT (VALUE: $76,260)
ACCOUNT: 599-68025 CERF - TRUST FUND - POLICE DEPARTMENT
ACCOUNT BALANCE REMAINING AFTER PURCHASE: $1,332,126
The Nashua Police Department is requesting four (4) mid-size unmarked police package vehicles. These
vehicles will replacement the vehicles listed below and are on the departments' current vehicle
replacement schedule. Mileage shown below as of March 3.2012.
YEAR UNIT# PLATE # Make/Model V1N# MILEAGE
2001 D-3 264595 Buick/Lasebre 1G4HP54K51U295741 121,871
2006 D-16 725248 Chevy/lmpala 2G1WS551669380956 89,700
2000 D-20 G22292 Chevy/lmpala 2G1WF55K7Y9305697 94,356
2000 D-21 266397 Chevy/lmpala 2G1WF55K7Y9307353 95,644
Pursuant to NRO § 5-84 (A)(3), the replacement vehicles will be purchased through the State of New
Hampshire 2012 model year police vehicle contract #8001073. This purchase is contingent upon CERF
approval.
The City will be trading in the above referenced vehicles per the trade-in allowance shown on the
attached paperwork. The vehicles are anticipated to have approximately 100,000 miles on them at time of
trade.
The new 2012 Chevrolet Impala Unmarked Police Package includes all major standard equipment and
the following (attached) listed option packages and one owners manual. The options are listed on the
attached MacMulkin NH bid correspondence dated 01/24/12.
The new 2012 Impalas will carry a standard 3 year/36,000 mile bumper to bumper warranty, along with a
5 year/100,000 mile limited power train warranty.
Contingent upon CERF approval, the Nashua Police Department, Fleet Supervisor, Board of Police
Commissioners, and this Office recommend the purchase through New Hampshire state contract
#8001073 in the amount of $76,260 to MacMulkin Chevrolet, Nashua, NH.
Funding will be through CERF account 599-68025 Trust Fund - Police Department.
Respectfully,
Robert Gabriel
Purchasing Manager
Cc: J. Griffin K. Smith D. Fredette
MaCMU CHEVROLET^».
3 Harmon Dr Nashua NH 03060 * 603-888-1121
JAN. 24,2012
Nashua PD
2012 Chevrolet Impala PoDice Cruiser NH State Bid Price
Contract# 8001073
all reuuested options
Base Vehicle $18997.00
B86 Body side moldings 199.00
6E2 Common Key 50.00
6A3 HD vinyl floor covering 299.00
968 Daytime lights delete 59.00
7Y6 Dome light in-op 59.00
DK2 Heated outside mirrors 199.00
BUF Full size spare tire 299.00
A98 ignition controlled trunk release 99.00
6B2 Door handles in-op rear 99.00
6C7Aux dome light 169.00
6N6 Bear door locks In-op 89.00
6N5 Bear window switches in-op 89.00
WX7 Aux speaker wire 95.00
VK3 front license plate bracket 15.00
Kdisks Full size wheel coveirs 199.00
Subtotal $21015.00
Total Per car $21015.00
4* $21015X0 $04060.00
less Trades
D-12001Buick -$2000.00
D-16 2006 Impala $2000.00
D-20 2000 Impala $1500.00
D-212000 Impala $1500.00
Total $70260.00
Sincerely,
PaulLaRoehelr
Commercial Sales Manager
603-000-1121
paul@thompsonaHto.net
NASHUA POLICE
DEPARTMENT Date: February 06,2012
Intradepartmental Communication
To: Lt. Denis Linehan
From: Brian Sojka
Subject: Trade-In Recommenda ons: Unmarked Motor Vehicles
1. One (1) Buick Lesabre 4-Door sedan
2. Three (3) Chevy Impala 4-Door sedan's, Heavy duty police
package vehicles, full size, four-door sedans.
BIDDERS:
Asia Motor's Inc:
E-Mailed information and called. Never replied back
Grace Quality Used Cars, Inc $2,400.00
MacMulkin Chevy $7,800.00
BID RECOMMENDATION:
MacMulkin Chevy
Brian Sojka
Fleet Maintenance Supervisor
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
March 15, 2012
Memo #12-121
TO: MAYOR LOZEAU
FINANCE COMMITTEE
SUBJECT: PURCHASE OF TRUCK OUTFITTING REQUESTED BY STREET DEPARTMENT
(VALUE: $130,140)
ACCOUNT: 599-68060 CERF - TRUST FUND - STREETS
ACCOUNT BALANCE REMAINING AFTER PURCHASE: $1,201,986
This request is for the outfitting to go with the International Cab & Chassis presented to you in February
under purchasing managers memo #12-096 that was approved by Board of Public Works on January 12,
2012 and by the Finance Committee on February 1, 2012. The parts involved in this purchase are the
dump bodies, spreader controls, hydraulic systems,frontplows, wing plows, and stainless steel tailgate
spreaders. The parts, combined with the above referenced Cab & Chassis make up two new complete
units for the Street Department.
H.P. Fairfield will build the trucks at their shop and anticipates delivering the trucks within 60 days of the
authorization to proceed. The dump bodies are Everest power tilt cylinder driven and come installed with
amber plow lights. The front nose plow and wing also from Everest will be custom built plow towers to the
city standard and outfit to the cab and chassis. The hydraulic spreader control system will be the latest
control offered by Dickey John utilizing the control point system.
Pursuant to NRO § 5-84 (A)(3), the additional parts will be purchased through cooperative agreement
with the Town of Hanover, New Hampshire Contract #208090.
This past month the Town of Hanover, NH went out to public bid for the same package that is designed to
outfit the new cab and chassis. HP Fairfield quote #130304 dated November 18, 2011 which has product
details is attached for your review. All parts witi carry a full one year warranty consisting of both parts
and labor. H.P. Fairfield has agreed to honor that price and also modify any steel work on the wing tower
design to meet that set by the city.
The Superintendent of Streets, Fleet Supervisor, Board of Pubiic Works (March 8, 2012 meeting), and
this Office recommend the purchase through town of Hanover, New Hampshire Contract #208090, in the
amount of $130,140 to Howard P Fairfield, Pembroke, NH.
Funding will be through CERF account 599-68060 CERF - Trust Fund - Streets.
Respectfully,
-jl^JJ^
Robert Gabriel.
Purchasing Manager
Cc: J. Griffin R. Sorenson D. Fredette
f
H. P. FAIRFIELD, LLC I QUOTE |# 130304
- S k - "MUNICIPAL SPECIALISTS" FROM:
m PHONE: 603-225-9576 FAX: 603-229-5246 Phil Webster
94 Sheep Davis Road
htt
PAiRFfELDuje p://wwwhp,alrfie|dc0m Pembroke ,NH 03275
QUOTED TO: Town Of Hanover DATE: November 18, 2011
P O Bo* 483
20K0QÛ CUSTOMER PHONE: 603-643-4123
Hanover NH 03755
ATTN: CUSTOMER FAX; 603-643-1720
COMMENTS: Equipment Proposal
QTY DESCRIPTION PRICE EXT. PRICE
EVEREST CUSTOM POWER TILT HHITCH WITH DA LIFT CYLINDER. PLOW LIGHTS.
FRONT WING POST WITH SLIDE AND TRIP HINGE. ACPF REAR PATROL WING
WELDMENT. HYDRAULIC TANK ON WING WELDMENT FRONT TILT LEVER. A-10
LOAD SENSE PUMP WITH MP-4 LOAD SENSE VALVES AND PROPORTIONAL
PEDESTAL MOUNTED CAB CONTROLS. STAINLESS STEEL LINES WHERE POSSIBLE.
LOW OIL SHUTDOWN. RHSI32TML45SH 11' POWER ANGLE FULL TRIP PLOW WITH
CARBIDE EDGE. W132 RIGHT HAND WING WITH FULL TRIP ARMS AND CARBIDE
EDGE ROAD WATCH TEMPERATURE SYSTEM. DICKEY JOHN CONTROL POINT
SPREADER CONTROL (CALIBRATED)
LANAU SHD 10' 36/42 DUMP BODY WITH 30* CAB SHIELD. 7 GAUGE 205.000PSI AR
450 SIDES.FRONT AND TAILGATE. 1/4" AR 450 205.000PSI FLOOR. AIR TAILGATE.
TAILGATE LOCKS. THREE DOORS. HOOK ON GATE. STEP INSIDE. LADDER
FOLDDOWN TYPE. SANDER T1EDOWNS. SHOVEL HOLDER. BULLET ELECTRIC
COVER WITH ALUMINUM ARMS. SANDER PLUMBING TO SIDE ICC LIGHTS.
REFLECTORS. FRONT AND REAR MUDFLAPS PAINTED BASE/COAT CLEAR COAT.
MAILHOT TELESCOPIC HOIST NITRIDED (ADVISE DOGHOUSE OR NOT)WITH SAFETY
BRACE AND BACKUP ALARM 24 TON PINTLE HOOK ON 3/4" PLATE WITH D-RINGS
AND GLAD HANDS EXTENDED THRU SAME. CLASS ONE STROBE PACKAGE TO
INCLUDE WING LIGHT AND SPINNER LIGHT
UNIT PRICE 560,970.00
TWO UNITS S121.940.00
OPTION:
1 POLY FEN0ERS $550 00 EACH PAIR
2 SWENSON STAINLESS STEEL TAILGATE SANDER EACH $4100.00
SIGNEO tiiii.-
] ACKNOWLEDGED QUOTETOTAL
Serving New England for over 60 Years
t
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
March 14.2012
Memo #12-119
TO: MAYOR LOZEAU
FINANCE COMMITTEE
SUBJECT: CONTRACT AWARD FOR MODIFICATION TO CONDENSATE SUMPS
(VALUE: $30,000)
ACCOUNT: 791-01310-3788 LINED LANDFILL EXPANSION
ACCOUNT BALANCE REMAINING AFTER PURCHASE: $35,399
This is for the expenditure of funds to Foristar Methane Group towards the construction project relating to
modifications to two landfill gas condensate collection sumps.
A drop in vacuum in the main header pipe that serves most of the landfill gas collection wells in the Phase
I and Phase II landfill has been observed over the past several months. This limits the volume of gas
collected from the landfill and has likely contributed to the increase in odor complaints over the past
several months. The drop in vacuum is occurring after one of the five condensate collection sumps in the
header (sump #5). The sumps are designed to remove moisture and liquid from the landfill gas as it flows
through the line. The liquid is then pumped into a force main which ultimately discharges to the City sewer
system. According to an engineering evaluation performed by Sanborn Head & Associates (SHA), sump
#5 appears to be under sized for the number of wells currently operating in the landfill. The condensate
cannot be removed from the sump quickly enough which causes it to back up into the header line where it
displaces gas flow. The more gas collection wells that are added to the system the worse the problem is
expected to get.
To address this problem, SHA has recommended the replacement of the existing pumps in sump #4 and
sump #5 with units that activate when the liquid is at a lower level in the sump, and to re-route the pump
discharge from the force main into the landfill leachate collection system. This should allow the
condensate to be removed from the sumps faster and with less resistance. In addition, sump #5 will be
increased in size to allow for more condensate storage and less pump cycling. Removing the condensate
before it backs up into the header line should eliminate the vacuum drop and allow more vacuum to be
applied to the wells in the Phase l/ll landfill, which should increase gas collection and reduce odors.
In order to expedite this project, Fortistar Methane Group, operator of the gas collection system and power
generating facility at the landfill, has agreed to take the lead in procuring a qualified contractor and
initiating construction. An opinion of cost to construct the sump modifications, prepared by SHA is
$50,000. Fortistar and the Solid Waste Department have a cost sharing agreement. The opinion of costs
from SHA is attached for your review.
The Superintendent of Solid Waste, Board of Public Works (March 8,2012 meeting), and this Office
recommend awarding the contract in the amount of $25,000 to Fortistar Methane Group, White Plains,
NY.
Funding is available through account 791-01310-3788 Lined Landfill Expansion - Solid Waste.
Respectfully, 2 ¿ f ^ J
Robert Gabriel ^ / ^ \
Purchasing Manager
Cc: J. Griffin J. Lafleur C. O'Connor
Condensate Manhole #5
Option 2- 24-inch Sump Increased 2-feet in Depth
Opinion of Incremental Cost
City of Nashua
Nashua, New Hampshire
Item Estimated Quantity Estimate Prices
Construction Items Extended Prices ($)
No. (w/unlts) (S/units)
1 Engineering Services 1 1 LS 52,500 1 LS S2J00
2 Demolition
a. Remove Existem Manhole Section 1 LS 1300 LS $300
b. Cut and Cap Existing Forcemain 1 LS $100 LF $100
c. Excavate Around Existing Sump & Header Pines 14S CY $6 CY $070
d. Remove Existing Vertical Sump 1 LS S120 LF $120
3 Earthwork
a. Excavate Additional Depth S 1 CY 1 $6 1 CY 1 Î30
4 Construct 24-inch Diameter Vertical Sump
a. Supply and Install 24-lnch Diameter HOPE Manhole 1 EA $3,750 EA $3,750
b. Supply and Install 12 Inch Diameter Electrofuslon Couplings 2 EA $900 EA $1.800
c. Place and Compact Fill Material ISO CY 34.50 CY $675
d. Supply and Install 48-inch Diameter Manhole Section 1 LS S1.300 LS $1.300
e. Supply and Install 36-inch Diameter Manhole Cover & Frame 1 LS $900 LS $900
f. Supply and Install Sinch Diameter Pipe Riser and Flange 1 LS $500 LS $500
5 Pump Modifications
a. Elongate Dischare & Air Supply Tubes 1 1 LS 1 $500 1 LS $500
Subtotal 1 $13,345
20% Contingency $2,669
Total 1 $16,014
Notes:
1 This opinion of probable cost reflects the incremental cost Increase associated with deepening the sump depth and does not account
for the costs associated with the condensate manhole modifications previously proposed (Le, mobilization, traffic control, installing
a low draw-down pump, installing a new forcemain, or health and safely controls).
2. This opinion of probable cost represents an estimate for financial planning purposes, and does not represent a contractor's
construction cost estimate,
3. The above opinion of probable cost is consistent with the standard of practice for preparing engineering estimates and is limited to
an accuracy of approximately «50% to -30%.
4. Quantities estimates were obtained from the drawings titled "Condensate Manhole Modification, Four Hills Landfill, Nashua, New
Hampshire," dated January 2012.
5. The contingency reflects uncertainty associated with the market Including but not limited to: oil prices, labor rale increases
transportation cost quantity overruns, and design changes during construction.
6. The opinion of probable cost assumes that the contractor will supply all soil materials required for construction and docs not
account for a credit for owner supplied material and reduced hauling.
K\COIMT*V>000i\M6l\i»«i>aninVCa«<nI< MIMrilalto»\ Pag* lofi Suborn Ht«i& AuodiltJ, toe.
2C126261 Ophlc*rilutiliCoitala
Condensate Manhole Modifications
Opinion of Initial Cost
City of Nashua
Nashua, New Hampshire
n.
Item Estimated Quantity Estimate Prices
Construction Items Extended Prices (I)
No. (w/units) (»/units)
1 Mobilization/Demobilization 1 LS $3,000 LS $3,000
2 Low Draw-down Pumps for MH4 and MHS
a. Supply Low Draw-Down Pumps 2 EA $2,700 EA $5.400
b. Install Pumps in MH4 and MHS 1 LS $6S0 LS $650
3 Connection into Leachate Collection Pipe 2 EA $2500 EA $5,000
4 Forcemain
b. Suppyand Install 1" Forcemain 22S LF $30 LF $6.750
a. Supply 2" Polyerid Foam Insulation at Anchor Trench Crossing 1 LS $100 LS $100
5 Traffic Control 1 LS $1,000 LS $1.000
6 Record Survey 1 LS $1,000 LS $1.000
Subtotal $22,900
20% Contingency $4.580
Construction Quality Assurance $5,000
Total $32,480
Notes:
L This opinion or probable cost reflects the cost of the inldal work associated with modifications to Condensate Manholes #4 and AS
(i.e. installing new forcemain pipe and replacing the existing pumps with low draw-down pumps],
2. This opinion of probable cost doesnot account for the costs associated with the proposed expansion of the sump in Condensate
Manhole 85.
3. This opinion of probable cost represents an estimate for financial planning purposes, and does not represent a contractor's
construction cost estimate.
4. The above opinion of probable cost Is consistent with the standard of practice for preparing engineering estimates and is limited to
an accuracy of approximately +50% to -30%.
5. Quantities estimates were obtained from the drawings titled "Condensate Manhole Modification, Four Hills Landfill, Nashua, New
Hampshire," dated January 2012.
& The contingency reflects uncertainty associated with the market Including, but not limited to: oil prices, labor rate increases,
transportation cost, quantity overruns, and design changes during construction.
7. The opinion of probable cost assumes that the contractor will supply all soil materials required for construction and does not account
for a credit for owner supplied material and reduced hauling.
*\BU*bATAY»M»\)Ht»l\Sw« nfaVCMtauW MM HWIfcltauV Pate Lofi
ninni «Mtmwutubiuti Sanborn I lud t Aiodates, Inc.
City of Nashua
Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344
March 14,2012
Memo #12-120
TO: MAYOR L02EAU
FINANCE COMMITTEE
SUBJECT: MISCELLANEOUS SEWERAGE IMPROVEMENTS CHANGE ORDER #3
(VALUE: $95,830)
ACCOUNT: 792-59232-3795 CIP - CONSTRUCTION - SEWER REHAB
ACCOUNT BALANCE REMAINING AFTER PURCHASE: $1,488,610.40
The 2011 Miscellaneous Sewerage Improvements Project was awarded to Albanese D&S, on June 30,
2011. Finance memo #11-122 dated June 7th was the communication for that request. The original
contract amount was $1,138,665. The award was also approved by the full Board of Aldermen in June
2011.
Change Order #1 in the amount of $21,000 was executed to deal with concrete in the road bed on Lake
Street. Finance memo #12-042 dated August 31st was the communication for that request and yielded an
amended contract amount of $1,159,665.
Change Order #2, in the amount of $323,400 was executed for A) removal of concrete observed in an
approximate 400-foot section of roadway on Arlington Street and B) additional sewer replacement work on
Palm Street from Kinsley Street to Lovewell Street needed as result of a sewer pipe in poor condition.
Finance memo #12-046 dated September 13th' 2011 was the communication for that request and yielded
an amended contract amount of $1,483,065.
Change Order No. 3 in the amount of $95,830 is for the following:
Removal of the remaining concrete under pavement on Arlington Street $32,190
There are areas of concrete that remain between the sewer trench and water/gas main trench. We have
determined that it is best that these areas of concrete be removed or there may be uneven settling in the
roadway. This cost includes additional gravel to replace the concrete removed. Based on a pavement
restoration cost sharing formula, we will be requesting compensation from National Grid and Pennichuck
Water Works for their portion of this work totaling approximately $21,100.
Sewer Connection Issues $8,350
Additional time and effort for contractor to address issues with service connections at 8 Arlington St, 5
Arlington St and the connection of the sewer line from the west side of Gillis Street due to incorrect or
inadequate record information.
Additional 320 feet of 12" PVC sewer, wyes and drain pipe $33,775
During construction on Arlington St, it was discovered that the existing sewer main connections to side
streets were in worse condition than expected and will be replaced with new sewer pipe. Additional sewer
ties also had to be installed. In addition, to improve drainage within the very flat sections of Arlington St,
field adjustments of catch basins will require some new structures and approximately 100 ft of new drain
pipe.
Additional temporary pavement $11,765
The result of additional sewer/drain pipe
Curb and Sidewalk restoration after the removal of large - 1 6 Arlington Street $9,750
A large maple tree was removed due to the impact it would have had on the restoration of the street after
the completion of the underground pipe work. About 50 ft of curb and sidewalk destroyed by the tree roots
will be rebuilt.
The City's Engineering Office, Board of Public Works (March 8,2012 meeting) and this Office request
your agreement to authorize Change Order #3 to the contract with Albanese D&S, Dracut, MA for a net
change in the amount of $95,830. Approval will result in a new contract value of $1,578,895.
Funding is available through accounts 792-59232-3795 CIP - Construction - Sewer Rehabilitation.
Respectfully,
fjtM^f
Robert Gabriel
Purchasing Manager
Ce: J. Griffin W. Keating C. O'Connor S. Dookran
CHANGE ORDER
B9.1
No. 3
PROJECT: Miscellaneous Sewerage Improvements 2011
DATE OF ISSUANCE: EFFECTIVE DATE:
OWNER: City of Nashua
Owner's Contract No. C80848
CONTRACTOR: Albanese D&S. Ine ENGINEER: William Keating
The Contractor is directed to make the following changes in the Contract Documents:
Summary of Change Order 3: This is for additional work performed by the contractor for work
on Arlington and Palm Streets, resulting in an additional cost of $95,829.33 to the contract. The
changes are as follows:
• Remove remaining concrete under pavement on Arlington Street to prevent future
uneven settling of the roadway at estimated cost $32,190.
• Additional time and effort to address issues with 3 sewer connections on Arlington
Street as a result of inadequate record information resulting in a cost of $8,350.
• Installed an additional 320 feet of 12" PVC sewer and drain pipe due to side street
sewer pipes being in worse condition than expected. Field adjustments of catch basins
resulted in additional drain pipe, and along with the additional sewer pipe, for a total cost
of $33,775.
• Additional temporary pavement as a result of the additional pipe installation for $11,765.
• Additional curb and sidewalk as a result of the large tree on Arlington Street that was
removed for $9,750.
CO-1 of 3
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times
Substantial Completion: October 24.2012
$1,138,665.00 Ready for final Davment: December 2012
dates
Net changes from previous Change Orders Net change from previous Change Orders
$253,400.00 None
Contract Price prior to this Change Order Contract Times prior to this Change Order
Substantial ComDletion: October 24.2012
$1,483,065.00 Readv for final payment: December 2012
dates
Net increase (decrease) of this Change Order Net Increase (decrease) of this Change Order
$95,830.00 None
Contract Price with all approved Change Contract Times with all approved Change
Orders Orders
Substantial Completion: October 24.2012
$1,578,895.00 Readv for final oavment: December 2012
dates
RECOMMENDED: APPROVED: ACCEPTED:
By: By: By:
Contractor (Authorized Signature)
Engineer (Authorized Signature) Owner (Authorized Signature)
Date:
Date: Date:
CO - 2 of 3