Finance Committee

REPORT OF THE FINANCE COMMITTEE NOVEMBER 6, 2013 A meeting of the Finance Committee was held on Wednesday, November 6, 2013 at 7:00 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau, Chair, presided. Members of the Committee present: Alderman-at-Large Lori Wilshire, Vice Chair Alderman-at-Large David W. Deane Alderman-at-Large Barbara Pressly Alderman June M. Caron Alderman Arthur T. Craffey, Jr. Alderman Paul M. Chasse, Jr. PUBLIC COMMENT COMMUNICATIONS From: Mayor Donnalee Lozeau Re: Emergency Sewer Repair on West Hollis Street MOTION BY ALDERMAN CHASSE TO ACCEPT AND PLACE ON FILE ON THE QUESTION Alderman Deane Who’s paying for the 12-inch water main? Mayor Lozeau Actually that conversation is still taking place with the water company so we’ll see. Mr. Dookran is doing his best to negotiate. Alderman Deane Why? Are they blaming the sewer pipe for the water main problem or did something happen to the water pipe when they were digger? Mayor Lozeau In speaking to Engineer Dookran about it, he feels that the city back in the day allowed the water company to put that water pipe where it is which is very close to the sewer. They had to cut out that piece of pipe in order to get to the sewer to do a repair. There’s some conversation going back and forth. I’m hopeful we’ll at least split the cost but we’ll see. Alderman Deane The reality of all of this is if you have failure in that one area the rest of that line is just going to continue to fail. Now you’re beefing up one spot and the issues are just going to keep going down the street. Finance – 11/06/13 Page 2 Mayor Lozeau The good news is we’ve now determined that we can line that pipe. That will be helpful. Alderman Deane So the structural integrity of the pipe is still there to place a lining in? Mayor Lozeau Enough to be able to line it. Alderman Deane Is this the same process that we use with the manholes that we’ve talked about? Mayor Lozeau In essence, but this is a little bit different. Alderman Deane They put a balloon in and then pump the Mayor Lozeau No. It’s a process where they take this long frozen piece of pipe. Think about a hotdog going into a tunnel kind of thing. Then they add a chemical to it. It reacts. As it thaws it just kind of envelops the pipe. The pressure that comes through as it melts actually puts little dimples in like where the connections are. Then they send in this little robotic machine that goes out and cuts out the right things. Alderman Deane It cuts out the inlets? Mayor Lozeau Yup. It’s actually pretty amazing. Then it holds the pipe. We’ve got a couple locations. I think we have another one on the agenda tonight where we’re going to be able to go in and line the pipe. I think it’s Burke Street that’s on here further on the agenda. But that makes a huge difference to the cost. Alderman Deane But they’re replacing pipe over there though right? Mayor Lozeau On Burke Street? Alderman Deane Point repair on 20 plus linear feet of existing 24-inch cement pipe. Cut and cap existing, 12 inch water main. Relay, which is what they are talking about which you just explained, I believe, approximately 50-60 linear feet of 12-inch water main. No it’s not. Finance – 11/06/13 Page 3 Mayor Lozeau Which one are you reading from, Alderman Deane? Alderman Deane I’m reading the park proposal. Mayor Lozeau Which item? Alderman Deane I think its number one. Mayor Lozeau From the emergency? The first one is talking about the emergency repair on West Hollis Street that was authorized. Alderman Deane But we were given a proposal. Is that replacing the pipe or doing the lining process that you just went over. Mayor Lozeau I think there’s a combination. They’re replacing the pipe where it broke and then they’re lining the rest of the pipe from that point on. Alderman Deane Replacing 210 feet of 24-inch sewer main and 50-60 feet of 12-inch water main. Mayor Lozeau Right. Then they’re line the pipe because as you know one of the problems that we have is when you start working on the pipe and then it collapses again. Alderman Deane That’s the problem with that. Mayor Lozeau Similar like did on Lake Street. I think this is a combination. The best news about this is actually we think that we’ll have the road, the lane open by the weekend which will be very helpful. Alderman Deane What are they looking for a timeline for it to be completed? Finance – 11/06/13 Page 4 Mayor Lozeau My understanding is that it should be completed within the next couple of weeks but the lane will be open. They will close it to do some work; reopen it. They think it’s a two or three day process. It’s just a matter of when they do it. Alderman Deane Isn’t the pump taking up one of the lanes? Mayor Lozeau It is. So that’s going to be out of there. They are going to be able to repair the pipe, fix the water. The other problem that they had in there was FairPoint had their conduit through there too. They are going to be able to do everything they can to button it up and then they are going to come in and they are going to line it. Alderman Deane Okay. MOTION CARRIED From: Mayor Donnalee Lozeau Re: Emergency Change Order #1 For Sewer By-Pass Pumping on West Hollis Street MOTION BY ALDERMAN CHASSE TO ACCEPT AND PLACE ON FILE MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Riverwalk Connection from Cotton Mill Square to Main Street Requested by Community Development Division (Value: $ 63,860) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO P & L LANDSCAPING IN THE AMOUNT OF $63,860. FUNDS ARE AVAILABLE IN DEPARTMENT 182, PLANNING DEPARTMENT; ESCROW FUNDS ON THE QUESTION Mayor Lozeau Alderman Deane, we got you that map on the Riverwalk that you asked for, right? This just reminded me. Alderman Deane Ya, but I think somebody stole it. Mayor Lozeau Do you want me to get you another one? Alderman Deane This is that last piece down by Cotton Mill. When are they going to start this? Finance – 11/06/13 Page 5 Mayor Lozeau They are ready now. Alderman Deane Is the paving going to be done Mayor Lozeau It is. Alderman Deane And the plantings are obviously warranted for a one year or so. Mayor Lozeau They are going to be maintained for three years by the contractor doing the work. They are removing the evasives along the bank, both on the top and on the sides. They are going to go from where the work that’s being done in front of cotton mill ends. From there they’re going to follow it along. They’re going to go around the PSNH substation. It’s going to run along the railroad tracks and it’s going to come out right on Main Street next to the Riverside Barbeque. Alderman Pressly Will they be cleaning up some of the riverbed? It really looks scruffy. Mayor Lozeau Yes. Alderman Pressly All of that is going to be cleaned up? Mayor Lozeau They are cleaning up the evasives along the back and on the top. They are going to be opening up the view as it goes along. Alderman Pressly May I have one of those maps too please? Mayor Lozeau Certainly. Alderman Pressly Thank you. MOTION CARRIED Finance – 11/06/13 Page 6 From: Robert Gabriel, Purchasing Manager Re: Purchase of Dispatch Console Equipment for Nashua Fire Rescue (Value: $18,800) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM RB ALLEN IN THE AMOUNT OF $18,000. SOURCE OF FUNDING IS DEPARTMENT 152, FIRE; GENERAL FUND OPERATING BUDGET; 71, EQUIPMENT ON THE QUESTION Mayor Lozeau This is the alarm monitoring loop for the red boxes that you see on poles and on buildings. The current system they have is 20 years old. It’s time for this to be replaced. This will be work done and housed at the Lake Street location. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Thickener Drive Units Requested by Nashua Wastewater Treatment Facility (Value: $101,000) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM OVIVO USA IN THE AMOUNT OF $101,000. FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; WASTEWATER FUND; 81, BUILDINGS AND IMPROVEMENTS ON THE QUESTION Mayor Lozeau This item the current one is actually 40 years old that was put in in 1972. The lifespan is usually typically 30 years. This memo before you tonight is just the parts. You’ll see an Item No. 10 tonight where the labor is to install that. Currently we have one of the drive units down. This is two units. Alderman Deane It appears that T-Buck is in the right place at the right time. Mayor Lozeau Exactly. They are picking up a few other projects. Alderman Deane I guess you’d have to look at the fact that if you had to mobilize somebody in there to do this, you’d have that expense as well. Mayor Lozeau We’re saving something with T-Buck. It’s more noticeable on Item 10 where they pick it up and they show how much each is costing. Finance – 11/06/13 Page 7 Alderman Deane Mayor, do you think like within like another couple of months that everything at the treatment plant is going to be brand new. Mayor Lozeau It sure feels like we’re heading that way. I’ve learned more about the process of what we do there than I think I’d ever want to know in my life. But we are heading that way. Everything is just so old. Alderman Deane It’s a very important part of our community. Mayor Lozeau It certainly is and not something we would like to have not working properly. Alderman Deane You can make significant changes in most everything else but that. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Sawmill Road Paving Repairs Requested by Department of Public Works (Value: $25,865) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO HUDSON PAVING IN THE AMOUNT OF $25,865. SOURCE OF FUNDING IS DEPARTMENT 161, STREET; CAPITAL IMPROVEMENTS FUND; FY14 STREET PAVING ON THE QUESTION Mayor Lozeau This is the area right in front of the gate at the treatment plant. There’s a whole area there that if you take a close look you’ll see is just eroding away. What they’ve discovered is the sand under it is not good sand and soil. It has a lot of a clay base in it. The weight of the trucks and everything going over that is really causing even more problems. The price that you see here is to take all of that soil out, replace it, rebuild and then pave that area. They intend to do this right away with the exception of the final finish coats of paving. I’ve asked them to look at Sawmill Road next year when they come back to do the finish coat on this to see if it should be added to the paving program while we’re out there. That road certainly gets a lot of abuse from these same trucks. I thought you might be interested in knowing that, Alderman Caron. I’ll let you know if it makes it into the paving program, but they are taking a close look at it. In the meantime, they’re really concerned about this area getting through another winter and worrying about a problem with trucks getting in and out of the plant. Alderman Deane Through my travels in the city, Mayor, I see some extensive wash boarding and rutting at many intersections. East Dunstable Road is one of them. The left-turn signal onto Pine Hill Road. Those ruts have to be approaching three inches now, just the tire track areas. We had the trip wires in place and you wonder why they failed. Daniel Webster Highway is another area where there’s significant rutting going on Finance – 11/06/13 Page 8 from constant vehicle tires in one spot. It makes you wonder what’s beneath that as well. This is just constant. Everything hat goes in there is heavy between the chemicals they bring in, the sludge they bring out and anything else. The trucks. The backer trucks, are they stationed down there? Mayor Lozeau They are. Alderman Deane They’re down there. Once they fill those up with water and everything else, they are heavy as well. Mayor Lozeau Right, and it’s my fervent hope that we’re going to come up with a paving plan. Alderman Deane Who’s going to do the indexing on Sawmill, the street department via engineering department or Hudson Paving? Mayor Lozeau Engineering Department. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Construction Administration Services Regarding Broad Street Parkway Bridges & Walls Requested by Division of Public Works (Value: $1,219,729) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO PARSONS BRINCKERHOFF IN AN AMOUNT NOT-TO-EXCEED $1,219,729. FUNDS ARE AVAILABLE IN DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS FUNDS; BROAD STREET PARKWAY ON THE QUESTION Mayor Lozeau This is the oversight of the contractor for all three bridges: Baldwin, Fairmount and the river bridge. It’s also the bank behind the Carol property to the left of Charles Street or to the right depending on which direction you’re coming. Then the Nashua River Canal outlet and behind 44 Broad Street. This is the company whose responsibility it will be to make sure that that work is all done correctly. Alderman Deane They’ve already started though haven’t they, when you go over Baldwin Street? Mayor Lozeau They are going to start Baldwin Street. They haven’t started the work yet. Finance – 11/06/13 Page 9 Alderman Deane They are down by the other bridge now. They are working on that embankment. Mayor Lozeau That’s Pennichuck Water doing work in that general area. Then the state is fixing the Fairmount Street Bridge a little bit before Baldwin Street gets closed. Alderman Deane That whole embankment, there’s a machine there digging, not in the street, not near the bridge. I forget the name of that little street that’s got the four or five houses on it. Mayor Lozeau Hillcrest. Alderman Deane Hillcrest. Right in there, they went up in the property in Hillcrest and they are digging in the embankment there. Mayor Lozeau That’s Pennichuck Water. Alderman Deane But there’s plastic pipe out in the street. Alderman Craffey They have to move the main. Alderman Deane Are they encasing it in plastic? Mayor Lozeau What the problem is, Alderman Deane, is the size of the pipe that does Baldwin Street and Fairmount Street area when they closed Baldwin Street and closed that main, the Fairmount Street main was not big enough to handle both. Alderman Deane So it’s a capacity issue. Mayor Lozeau Exactly. Finance – 11/06/13 Page 10 Alderman Pressly My question regards to the two, 7 and 8. I thought we were going to be able to see the design work. Some time ago the Board of Public Works and the Board of Aldermen met and we were talking about different design choices. There was going to be another meeting. Will that be taking place before all this starts so we can have that? Mayor Lozeau The plan is as you identified, I did have a special meeting of the Board of Aldermen and the Board of Public Works together to talk about bridge design. Alderman Pressly The visual design. Mayor Lozeau Exactly. We went through some different challenges with Federal Highway and DOT about whether we could do bid alternates because before we made decisions around any of those things we wanted to know what they might cost. What’s going to happen is we can’t’ revisit that until the bid is awarded. Once the bid is awarded for all the work, we’ll come in and we’ll work with them on what our options might be. Prior to that work being done, we’ll have an opportunity to weigh in again. I believe it will be some time either late in January or early February. Alderman Pressly At that meeting there was some design choices. You’re saying this does not include that at all? Mayor Lozeau That’s right. Alderman Pressly After these contracts are awarded then they will come in and talk about the different designs? Mayor Lozeau Then we’ll be able to talk about the bid choices and costs associated with them so we can make decisions on do we want this kind of rail, do we want this kind of form on the contract, those sorts of discussions will take place. Alderman Pressly It just seems like it’s sort of the cart before the horse. Do they all do the same design work? Mayor Lozeau Federal Highway will not allow us to do the bid alternatives the way that we wanted to until the bid contract is awarded. Finance – 11/06/13 Page 11 Alderman Pressly In reading through that there’s so many details. It was hard to really comprehend what they were going to do. Pages and pages of small print of what they are going to be doing. Looks like they are going to be doing everything even directing traffic. Mayor Lozeau Right. One contract says we’re going to make sure that you build the bridges the way that the design is done. It’s not aesthetic design, it’s safety design. We’re going to make sure that the retaining walls are done properly. That’s this first one that we’re talking about. The second one that we’re going to talk about is about Sanborn Head who has done the environmental engineering and the investigative work and the mitigation plan and what their role is going to continue to be as the parkway moves forward. The bid for Baldwin Street has been awarded to Audley. The bid for Fairmount Street and the River Bridge should be going out for bid today or tomorrow. When that comes back then we’ll have the contractor for all three of them and then we’ll meet for the aesthetic conversation. Alderman Pressly So you are going out for bid on all these contracts, all these awards? I heard the same names all the time that’s why I wonder. Mayor Lozeau This is the first time Audley has done work in the city. Audley got the contract for the Baldwin Street Bridge They actually just got the contract for the Manchester Street Bridge. The reason that we’re benefiting from that from the best that I can tell is that Audley is doing all the work on 93. They are in the general area and there’s not enough money yet to keep going with 93. These projects that are available in the general area are able to pick up their work because they have their equipment and teams deployed here. We’re actually benefitting. I was very excited to see Audley win the bid. Alderman Pressly I have no issue with Audley. I remember they’ve been a major contract for the state for years and do a reasonably good job. I was thinking of the other names that I hear. Mayor Lozeau Sanborn Head. Alderman Pressly And Briggerhoff. Mayor Lozeau Parsons Brinckerhoff, the only work that I’m aware of that they’ve done for the city in the past five years or so is the work looking at the railroad station location. They did a report on that. Other than that, I haven’t seen them do any other work. Alderman Pressly Thank you. Finance – 11/06/13 Page 12 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Broad Street Parkway Bridge Phase Final Design Amendment #2 (Value: $152,768) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE AMENDMENT #2 TO THE CONTRACT WITH SANBORN HEAD & ASSOCIATES FOR A NET CHANGE IN AN AMOUNT NOT-TO-EXCEED $152,768. SOURCE OF FUNDING IS DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS FUNDS; BROAD STREET PARKWAY ON THE QUESTION Mayor Lozeau Alderman Pressly, this name of course is familiar. Sanborn Head in July of 2013, we initially hired them to do the environmental engineering services, investigation, mitigation plans. They are the ones who filed the work plan with DES. They wrote the specs for the removal of it. This contract here is for what’s left for the rest of the parkway, for them to continue that work. This is our best estimate for that cost right now unless we uncover something that we didn’t expect to find. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Broad Street Parkway Civil Engineering Services for Construction Management and Administration Support Requested by Division of Public Works (Value: $2,409,128) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO HAYNER/SWANSON IN AN AMOUNT NOT-TO-EXCEED $2,409,128. FUNDS ARE AVAILABLE IN DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS FUNDS; BROAD STREET PARKWAY ON THE QUESTION Mayor Lozeau This name certainly, Alderman Pressly, is familiar because Mr. Vancor works for this company. He’s been providing the project management thus far. This has two parts what’s before you right now. One is continuing his project management services. Then the second part is the construction administrative support. If you look one the next couple of pages you’ll see that the construction administrative support is $1.8 million. Hayner/Swanson is subcontracting out to a company by the name of S.W. Cole who will be $318,000 worth of work. They will be doing materials testing and that sort of thing. If you flip that page, you’ll see the services that Hayner/Swanson is providing as the construction administrative services. There’s that list of all the bulleted items. That’s what that is for. MOTION CARRIED Finance – 11/06/13 Page 13 From: Robert Gabriel, Purchasing Manager Re: Dewatering and Grit System Upgrade Project Construction Change Order #4 (Value: $121,982) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #4 TO THE CONTRACT WITH T-BUCK CONSTRUCTION FOR A NET CHANGE IN THE AMOUNT OF $121,982. SOURCE OF FUNDING IS DEPARTMENT 169; WASTEWATER; WASTEWATER FUND; SLUDGE DEWATERING CONSTRUCTION ON THE QUESTION Mayor Lozeau As some of you recall, T-Buck has been onsite now for quite some time replacing the presses, the old conveyor belt system and doing the grit system. The old one certainly exceeded its lifetime which is why they are doing it. Because they are on site, as Alderman Deane mentioned, they’re in the right place at the right time. Their price to replace those drive units that we talked about in the earlier memo, they’re able to do it at a significantly lower price. At the same time that the work was being done in that room, they were moving the air handling units and it fell apart. The air handling unit was put in in 1988. There were two of them but based on the new presses and some of the other upgrades in the system, the environment should be a little bit less corrosive. So, they’ll be able to replace those two units with a single unit. That’s what this is. One of the items in here is the installation, and the other one for the air handling is the parts and the installation. This is ventilation for that room. I would suggest that ventilation is a really good plan for that room. I’ll just leave it at that. Alderman Deane I don’t know if you’ve ever been to the composting facility they have in Merrimack. Mayor Lozeau No, I haven’t. Alderman Deane There’s a building that was fully designed that is rotting from the inside out because of the ventilation issues. What goes on in there with composting and sludge. They would add the product, sawdust or whatever they were adding to it, and let it sit there and cook. Now it’s totally rotted away most of the inside of the building. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Burke Street Sewer Phase I Construction Requested by Public Works Engineering (Value: $641,500) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO INSITUFORM TECHNOLOGIES IN THE AMOUNT OF $641,500. FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; WASTEWATER ACTIVITY FUND; STORAGE TANKS – CONSTRUCTION ON THE QUESTION Finance – 11/06/13 Page 14 Mayor Lozeau Alderman Deane, this is the company that we’ve been talking to about lining the pipe on West Hollis Street. You may see us back here with a change order for this company to line it. When this all went to press that final decision hadn’t been made yet. But I believe Mr. Dookran is pretty convinced that this company is going to be able to do the lining that we want to do. When we looked at Burke Street as part of this project the pipes are so deep in the ground it was just not affordable to replace them. They’ve come in and looked at the job. They are able to line those pipes. They are about 18 feet deep. That’s what this contract is about. They’ll go manhole to manhole. They can do this lining evening in the winter without crossing the road on Burke Street. They are already putting the frozen product in so that’s part of the bonus. They may have to do a lane closer from time to time as they are doing work, but otherwise, it should be not so disruptive as you might expect. They will also be coming back for the next phase which will be the connections for the people’s home to this pipe. Alderman Deane We have an interceptor up in the northwest quadrant that’s taking a million gallons of water a day out of our Pennichuck Brook from infiltration issues. Why would we not look at lining that so we could cease and desist? I don’t know how expensive it would be to repair that with this process. Does the pipe have to be dry? Why would we not look into doing that? Mayor Lozeau I don’t know. Alderman Deane Remember when, what was the name of that company that was going to move in there and then they backed out at the last minute? Alderman Wilshire Was it Corning? Alderman Deane Ya, it was Corning. Mayor Lozeau And then 2 C-Pac went in. Alderman Deane There was a big difference in the amount of flow that was going to be required between Corning’s usage in that building than what in the end went in there. I’ve always been led to believe and been told by some of the public works engineers that we have a major infiltration issue up there. Mayor Lozeau I’ll be happy to ask the question of city engineer. I don’t’ know the answer. Finance – 11/06/13 Page 15 Alderman Deane I’m just wondering. If we’re pulling 1 million gallons a day out of the Pennichuck Brook up in there, why would we not try to correct the problem? How much would it cost to correct the problem? How much would it cost for somebody to look at correcting the problem? You know what I’m saying? Mayor Lozeau I do. I’d be happy to… Alderman Deane That’s a lot of capacity to flow into the treatment plant that’s being treated that’s coming out. Mayor Lozeau Right. Alderman Deane We have iodine issues all over the place, I guess. Iodine filtration, but a million gallons is a lot. Mayor Lozeau It is a lot. I would agree. Alderman Caron I’m glad to hear that you’re not going to close Burke because that’s the route for the school buses every day and that you’re going to start it now. I think that will be really good. When I was reading that today I went: Oh my God, this is going to be fun city. This is good to know. Mayor Lozeau I knew for sure that all us would want to know if we were closing the road and if so long, how long. So to hear that we weren’t, I was much relieved. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Burke Street Sewer Construction Phase Services (Value: $69,322) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO HAZEN AND SAWYER IN AN AMOUNT NOT-TO-EXCEED $69,322. SOURCE OF FUNDING IS DEPARTMENT 169, WASTEWATER; WASTEWATER FUND; STORAGE TANKS – ENGINEERING SERVICES ON THE QUESTION Mayor Lozeau This is the oversight for the work that we just discussed. We were able to get a really good deal on this because they are already overseeing the work on the CSO for the project so we just added this part in. Finance – 11/06/13 Page 16 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Manchester Street Bridge - Construction Phase Requested by Department of Public Works (Value: $1,972,436) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO RS AUDLEY IN THE AMOUNT OF $1,972,436. FUNDS ARE AVAILABLE IN DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS FUND; MANCHESTER STREET BRIDGE ON THE QUESTION Mayor Lozeau Alderman Deane, it sounds like it’s actually going to happen end of November, early December that bridge will be closed and the work will begin. Audley, as I mentioned earlier actually got this bid. After the Board of Aldermen meeting takes action on this, we think they’ll be ready to get started. They are still waiting on a permit from the federal fish and wildlife group because of the eagle’s nest that was found out there in the requirements around that, when they can work and when they can’t. Other than that with the Board of Aldermen approval, they’re ready to go. Alderman Pressly Would you confirm that Merrimack is totally committed to their portion of this. Mayor Lozeau Yes, we have confirmed that. Alderman Deane If they don’t want to pay, we’ll stop the bridge halfway in the middle. Mayor Lozeau I offered for the city engineer and the public works director to go out and meet with the town council in Merrimack to make sure that the residents were aware of what was going to happen. I talked to the chairman and they’ve assured me that the residents out there all know about it. They’ve been well informed so they don’t have to do that. Although I’m terribly distressed that I’ll miss another opportunity for a meeting, I think we’re good. We made the offer because we are managing the project. I wanted to reach out so we did do that. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Manchester Street Bridge - Construction Phase Oversite Requested by Department of Public Works (Value: $262,992) MOTION BY ALDERMAN CHASSE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO CLD CONSULTING ENGINEERS IN AN AMOUNT NOT-TO-EXCEED $262,992. SOURCE OF FUNDING IS DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ ENGINEERING; CAPITAL PROJECTS FUND; MANCHESTER STREET BRIDGE Finance – 11/06/13 Page 17 ON THE QUESTION Mayor Lozeau This is the company that did the preliminary design, final design and the environmental engineering. They are the ones that should oversee Audley to make sure that they do what they are supposed to do based on their design work. The state has already approved them as the oversight consultant. MOTION CARRIED UNFINISHED BUSINESS – None NEW BUSINESS – None DISCUSSION Mayor Lozeau Alderman Deane, you had asked about the food bill from the schools at the last Finance meeting. That was an administrative lunch on August 13, 2013, that was catered by McNulty and Foley. Then many of you had asked about the audit about for AMR Ambulance. That audit is complete. There were no findings. I have asked for a copy to be provided in your back room. It should be there today. If anybody wants an additional copy, just let me know. Otherwise, it’s there for your review. There’s one memo in here, there was just a typo. If you go to Item 8 under the subject where it said “Broad Street Parkway Bridge Phase, Final Design” bridge phase should not be in that. It’s “Broad Street Parkway Final Design”. Just a technical thing I should have mentioned during the memo. Alderman Chasse I’d like to know if I can get a little synopsis for the reasoning why they put two left-hand turns at the end of Pine Street where it intersects with Kinsley instead of having it going it straight through on the right hand lane? I had asked for that because you can get five, six, eight cars through while the northbound Pine Street and making a right hand turn onto Kinsley Street. If you tell me it’s because there’s a lot of traffic using, I go by there all the time and there’s nobody in that right-hand lane taking a left-hand turn. Mayor Lozeau I think you had asked me about this before. I think I had looked into it and gave you an answer. I can’t recall what it was now but I’ll be happy to try to refresh my memory. Also when we have the meeting with the company that’s doing the CMAQ project, VHB, I bet they might be able to explain that when we meet with them at that time too. Alderman Chasse I don’t recall ever getting an explanation. Mayor Lozeau I recall looking into it. Alderman Chasse I know I’m getting old. I may have forgotten. Finance – 11/06/13 Page 18 Mayor Lozeau We’re all getting old sadly. Alderman Chasse I would like to get some kind of explanation because to me it’s not warranted. We could eliminate a lot of traffic especially when the Broad Street Parkway is complete and all that traffic is going to be there. Eliminating eight more cars would be beneficial to the flow. Mayor Lozeau I’ll ask for a written explanation so that we can both look at it if we forget again. Alderman Deane The traffic signal by Walgreens on Otterson, when you’re coming from the Walgreen’s parking lot to go onto Main Street, you sit there for five minutes, no exaggeration, before the light changes. I know that the CMAQ project is going to fix all this stuff, but that’s insane. Alderman Chasse It is. Alderman Deane Now people are just blowing through that light. I don’t know whether it’s an adjustment that we can make. The other thing I noticed the other day, I was on Lake Street by Poor Pierre’s. There was a car stopped in front of me. I’m waiting and I looked up and none of the red lights were working. All the red bulbs were out. Traffic was moving obviously and then when it turned green, all the green signals came on. I don’t know if that was a fluke thing. Mayor Lozeau Did you notice if it was a traffic light that had the yellow frame on it? I know what lights you mean. I know the ones that have been replaced now have the yellow band. I’m just trying to ascertain whether or not you know if it was a new one or an old one. Alderman Deane I think those are the old ones. Mayor Lozeau I’ll find out. Alderman Deane It was just kind of strange. I understood why the person in front of me was stopped. Obviously because the traffic was moving but there were no red bulbs up there at all. Finance – 11/06/13 Page 19 Mayor Lozeau We had a problem on West Hollis Street up near my neck of the woods where the light would go from green to red and the yellow never went on. It went green and then black and then red. There are some of those that we look into. I’ll look into these. I am living for the day that I do not have to discuss traffic lights again. Nobody wants this project done faster than me. Alderman Deane I would hope that when Library Hill is corrected, Mayor Lozeau They actually did find a problem there and did some work on it. It’s not perfect, but it’s better. They found a broken clock in it. Alderman Deane But I still don’t understand when there’s no traffic going to take a left onto Lowell Street, why that light on the far right lane isn’t turning green in conjunction with the two that go left onto Amherst Street. When you find the genius that’s going to fix that, I would hope that you bring them in and introduce the genius to us so that we can get his name and phone number. Mayor Lozeau No, I’m keeping him a bottle and I’m going to see how often I can use him for other things. I could use a genius genie in a bottle. Alderman Deane I hope we live long enough to actually see this happen. RECORD OF EXPENDITURES MOTION BY ALDERMAN CHASSE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD OCTOBER 11, 2013 TO OCTOBER 31, 2013 MOTION CARRIED PUBLIC COMMENT POSSIBLE NON-PUBLIC SESSION ADJOURNMENT MOTION BY ALDERMAN CRAFFEY TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:44 p.m. Alderman Paul M. Chasse, Jr. Committee Clerk