Finance Committee

REPORT OF THE FINANCE COMMITTEE JANUARY 21, 2015 A meeting of the Finance Committee was held on Wednesday, January 21, 2015, at 7:00 p.m. in the Aldermanic Chamber. Alderman-at-Large Daniel T. Moriarty, Vice Chair, presided. Members of the Committee present: Alderman-at-Large Daniel T. Moriarty, Vice Chair Alderman-at-Large David W. Deane Alderman Ken Siegel Alderman Paul M. Chasse, Jr. Alderman-at-Large Jim Donchess Alderwoman Pamela T. Brown Members not in Attendance: Mayor Donnalee Lozeau PUBLIC COMMENT – None COMMUNICATIONS From: John L. Griffin, Chief Financial Officer Re: Purchase of Replacement Ford Police Utility Interceptor Requested by Police Department MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE, AND CONTINGENT UPON CERF COMMITTEE APPROVAL, AUTHORIZE THE PURCHASE FROM M-H-Q MUNICIPAL VEHICLES THROUGH STATE OF MASSACHUSETTS VEHICLE PROCUREMENT CONTRACT #OVM-10 IN THE AMOUNT OF $30,542. FUNDS ARE AVAILABLE IN DEPARTMENT 150, POLICE; CERF FUND ($9,750) AND DEPARTMENT 128, RISK; PROPERTY AND CASUALTY FUND ($20,792) MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Purchase of Bauer SCBA Filling Station Requested by Nashua Fire Rescue (Value: $49,327) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE PURCHASE FROM FIRE TECH & SAFETY OF NEW ENGLAND, INC. IN THE AMOUNT OF $49,327. SOURCE OF FUNDING IS DEPARTMENT 152, FIRE; FY2103 ASSISTANCE TO FIREFIGHTERS GRANT FUND MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Waukesha Generator Rebuild – Change Order #1 Requested by Wastewater Department (Value: $7,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE, AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH HIGHLAND POWER IN THE AMOUNT OF $7,000. FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; WASTEWATER FUND; 54, PROPERTY SERVICES MOTION CARRIED Finance – 01/21/15 Page 2 From: John L. Griffin, Chief Financial Officer Re: Contract Award for Emergency Sewer Repairs Requested by Engineering (Value $16,600) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT TO CRISP CONTRACTING IN THE AMOUNT OF $16,600. SOURCE OF FUNDING IS DEPARTMENT 169, WASTEWATER; WASTEWATER FUND; 54, PROPERTY SERVICES ON THE QUESTION Alderman Siegel I’d just like to make a brief comment. If you’ll recall the local preference ordinance, this is one instance where that came into play. The local bidder was $400 more expensive than a far out-of-town bidder so we gave the bid locally. So, the legislation worked. Yay, assuming we approve it. MOTION CARRIED MOTION BY ALDERMAN SIEGEL THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR THE INTRODUCTION OF A COMMUNICATION RECEIVED AFTER THE AGENDA WAS PREPARED MOTION CARRIED From: Mayor Donnalee Lozeau Re: Record of Expenditures MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE MOTION CARRIED UNFINISHED BUSINESS – None NEW BUSINESS – None DISCUSSION RECORD OF EXPENDITURES MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD JANUARY 1, 2015, THROUGH JANUARY 15, 2015 MOTION CARRIED PUBLIC COMMENT None POSSIBLE NON-PUBLIC SESSION ADJOURNMENT MOTION BY ALDERMAN CHASSE TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:06 p.m. Alderman Ken Siegel Committee Clerk  Sfiowza&e l£ozeau MAYOR Date: January 21, 2015 To: From: Re: Record of Expenditures Because t am unable to join you this evening, I wanted to provide you this memo with information I thought you may find helpful. You will note an expenditure of office supplies in the Purchasing Department of $3,973.00 from office supplies. Funds were transferred from salaries to this line due to the need for replacement desks as we have combined staff from our Accounts Payable department and Purchasing together in the purchasing offices. Thank you. 229 Main Street • PO Box 2019 • Nashua, NH 03061-2019 603.589.3260 fax 603.594.3450 • NashuaMayor@NashuaNH.gov