Finance Committee

REPORT OF THE FINANCE COMMITTEE MARCH 4, 2015 A meeting of the Finance Committee was held on Wednesday, March 4, 2015, at 7:05 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau, Chair, presided. Members of the Committee present: Alderman-at-Large Daniel T. Moriarty, Vice Chair Alderman Ken Siegel Alderman-at-Large Jim Donchess Members not in Attendance: Alderman-at-Large David W. Deane Alderman Paul M. Chasse, Jr. Alderwoman Pamela T. Brown PUBLIC COMMENT COMMUNICATIONS Mayor Lozeau Before we begin communications, I just want to let folks know that we’ve taken Item 13 off of the agenda tonight. It should be on the agenda for the next Finance meeting. From: Mayor Donnalee Lozeau Re: Emergency Amendment #1 for Millyard Pump House Abatement and Monitoring Services MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE MOTION CARRIED From: Mayor Donnalee Lozeau Re: ALERRT Training MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE MOTION CARRIED From: Mayor Donnalee Lozeau Re: Revision of Contract Award MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: ALERRT Training Requested by Emergency Management (Value: $33,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO TEXAS STATE UNIVERSITY IN THE AMOUNT OF $33,000. FUNDS ARE AVAILABLE IN DEPARTMENT 156; EMERGENCY MANAGEMENT; HOMELAND SECURITY GRANT FUND ON THE QUESTION Finance – 03/04/15 Page 2 Alderman Moriarty How did Texas State University get involved with New Hampshire staff? Mayor Lozeau Because Texas State University is the instructors that are nationally recognized as the subject matter experts for this training. They are the recommendation of Homeland Security. Alderman Moriarty Are they coming here? Mayor Lozeau They are coming here, yes. Alderman Siegel Sole source. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Purchase of Replacement Interview Room Equipment Requested by Police Department (Value: $20,415) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM COMMERCIAL ELECTRONICS CORP. IN THE AMOUNT OF $20,415. SOURCE OF FUNDING IS DEPARTMENT 150, POLICE; GENERAL FUND OPERATING BUDGET; 71, EQUIPMENT ($15,000); AND 54, PROPERTY SERVICES ($5,415) ON THE QUESTION Mayor Lozeau This does half of what needs to be done. They have two detective areas. This is for one half of that. Next year’s budget they plan to bring in requesting the other half. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Purchase of Replacement Animal Control Van Requested by Police Department (Value: $19,283) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM COLONIAL AUTOMOTIVE GROUP THROUGH NH STATE CONTRACT #2011-31 IN THE AMOUNT OF $19,283. FUNDS ARE AVAILABLE IN DEPARTMENT 150, POLICE; CERF ON THE QUESTION Mayor Lozeau It was approved by CERF. Finance – 03/04/15 Page 3 MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: 2014 Hazmat Grant – Radiation Meters Requested by Nashua Fire Rescue (Value: $24,621) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM FISHER SAFETY IN THE AMOUNT OF $24,621. SOURCE OF FUNDING IS DEPARTMENT 152, FIRE; 2014 HAZMAT GRANT FUND; 71, EQUIPMENT MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Lighting Project for the Elm & High Street Garages – Change Order #1 and #2 (Value: $29,224) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDERS NOS. 1 AND 2 TO THE CONTRACT WITH LIGHTEC, INC., IN THE AMOUNT OF $29,224. FUNDS ARE AVAILABLE IN DEPARTMENT 166, PARKING LOTS; CITY BUILDINGS BOND ON THE QUESTION Alderman Donchess Could someone explain in a little bit more detail than we have what is happening. It’s hard to gather it from the different documents. Mayor Lozeau You likely recall that we went through a presentation with LighTec about the fire station, police station and the two garages. As they have been working, two things have come up. One is this first change which is to actually add more light to the entry points, entry/exit places in the garages. That’s four locations to just brighten it up so that when people are paying their money or coming and going they feel like they are walking into something that’s better lit. That was one, and the staff recommended it and we supported it. The second one was something that we didn’t know there was a problem with. All of the stairwells in both of the garages do not have up to code emergency lighting with the backup batteries. This is to correct that. In addition, one of the things that we asked them to do is to have them work on motion sensors in the stairwells which actually is another nice safety feature, particularly let’s say it’s late at night and the police are driving by and they see the lights go on. They would know that people are in the stairwells, that sort of thing. Those are the two changes. Alderman Donchess To what extent to you think people do not use the garages because they are concerned about safety within the garage. Mayor Lozeau I think it’s probably greater than I’d like it to be. We had discussions over the years about the garages and how much light there is and what areas may have shadows and that sort of thing. I think it really is a perception thing. When you look back at any of the crime that we’ve had in the garages, we really haven’t had any. A few cars have been broken into but that’s actually during the day. You can tell it’s usually kids looking for money. They empty the change out of different places, that sort of thing like we’ve seen in the city in neighborhoods. We have not had assaults in the garage, any of those things. I think people downtown when it’s dark at night and alone are heading into the garage, I think it’s just how people feel. Lighting them up we thought would be a way to promote that are garages are safe. The entry and exit points are particularly important so that they really kind of standout to people where they are and to be able Finance – 03/04/15 Page 4 to see people going in and going out. We also think it will help with the cameras that are going in. That work should be done in the next 30 days or so. Then we’re going to really try to do some promotions around the garages to call people’s attention to them. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Contract Award for the Annual 4th of July Fireworks Display Requested by Parks & Recreation Department (Value: $16,250) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO RS FIREWORKS IN THE AMOUNT OF $16,250. SOURCE OF FUNDING IS DEPARTMENT 177, PARKS & RECREATION; GENERAL FUND OPERATING BUDGET; 55, OTHER PURCHASED SERVICES ON THE QUESTION Mayor Lozeau This is the last year of a three-year contract. Just in case Alderman Caron is listening, Superintendent Caggiano said to let her know that one of the things they guaranteed for the fireworks was 1,625 shells would go off. June always used a counter. Superintendent said to let her know that there were seven extra shots he counted last year. If she’s at home watching, I hope she gets a kick out of that. Other than that, I think it’s a great display. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Purchase of Heavy Equipment Dozer Requested by Solid Waste Department (Value: $354,500) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM MILTON CAT IN THE AMOUNT OF $354,500. FUNDS ARE AVAILABLE IN DEPARTMENT 168, SOLID WASTE; CERF MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Broad Street Parkway – South Construction – Change Order #1 (Value: $92,679) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH CONTINENTAL PAVING IN THE AMOUNT OF $92,679. SOURCE OF FUNDING IS DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ ENGINEERING; CAPITAL PROJECTS FUND; BROAD STREET PARKWAY ON THE QUESTION Mayor Lozeau I think most everybody got that discussion at Infrastructure and at the Board of Public Works. Alderman Moriarty Both those, can you summarize? Finance – 03/04/15 Page 5 Mayor Lozeau This is the fire pump where we have to have annunciator panel put outside and then an internal fire panel that was recommended by the fire department. The other piece is to add stubs to the water main that’s going through, both of which weren’t contemplated in the original work. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Broad Street Parkway Construction Phase Services – Millyard Fire Pump Replacement Amendment # 4 (Value: $27,141) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #4 TO THE CONTRACT WITH HALEY & WARD, INC., IN THE AMOUNT OF $27,141. FUNDS ARE AVAILABLE IN DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ ENGINEERING; CAPITAL PROJECTS FUND; BROAD STREET PARKWAY ON THE QUESTION Mayor Lozeau I will just let you know, Alderman Moriarty, that this is related to the oversight of the work that Continental Paving is going to be doing. We’ve done different phases and different amendments. This is just for oversight of the next piece. MOTION CARRIED From: John L. Griffin, Chief Financial Officer Re: Broad Street Parkway – Contract with Sanborn Head – Amendment #6 (Value: $25,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE AMENDMENT #6 TO THE CONTRACT WITH SANBORN HEAD IN THE AMOUNT OF $25,000. FUNDS ARE AVAILABLE IN DEPARTMENT 160, PUBLIC WORKS ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS FUND; BROAD STREET PARKWAY MOTION CARRIED UNFINISHED BUSINESS – None NEW BUSINESS – None DISCUSSION RECORD OF EXPENDITURES MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FEBRUARY 13, 2015, THROUGH FEBRUARY 26, 2015 MOTION CARRIED PUBLIC COMMENT POSSIBLE NON-PUBLIC SESSION Finance – 03/04/15 Page 6 ADJOURNMENT MOTION BY ALDERMAN SIEGEL TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:20 p.m. Alderman Ken Siegel Committee Clerk