Finance Committee

REPORT OF THE FINANCE COMMITTEE AUGUST 19, 2015 A meeting of the Finance Committee was held on Monday, August 19, 2015, at 7:05 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau, Chair, presided. Members of the Committee present: Alderman-at-Large Daniel T. Moriarty, Vice Chair Alderman-at-Large David W. Deane Alderman Ken Siegel Alderman Paul M. Chasse, Jr. Members not in Attendance: Alderman-at-Large Jim Donchess Alderwoman Pamela T. Brown Also in Attendance: Mr. John Griffin, CFO Mr. Bruce Codagnone, CIO/IT Division Director Mayor Lozeau There are two items on the agenda; one is that I wanted to let the committee know that item #5 is coming off of the agenda; that’s the Amherst Street/Charron Avenue improvements. We got a bid in on Monday and it was higher than we had anticipated and we need to do a little bit of work on that before it is ready for us to do something. Hopefully we will not have to have a special meeting to deal with it as we are pretty conscience of the time and the construction season so I will keep you informed as soon as I have some good answers on that. The second item, we have someone joining us from the police tonight on R-15-161 Approving an Agreement with the Nashua Towing and Recovery Association. Alderman Deane Did you already ask for public comment? Mayor Lozeau No, I was going to do that as well. PUBLIC COMMENT – None. MOTION BY ALDERMAN DEANE TO GO OUT OF ORDER AND TAKE UP R-15-161 MOTION CARRIED NEW BUSINESS – RESOLUTIONS R-15-161 Endorser: Alderman-at-Large Lori Wilshire APPROVING AN AGREEMENT WITH THE NASHUA TOWING AND RECOVERY ASSOCIATION MOTION BY ALDERMAN SIEGEL TO RECOMMEND FINAL PASSAGE ON THE QUESTION Finance – 08/19/15 Page 2 Alderman Deane I was talking to the officer here this evening before the meeting and I mentioned to him that I was on that committee and we did some painstaking work and he told me that was ten years ago and boy it doesn’t seem like it was that long ago. We did an awful lot of work and now there are just a couple of slight changes to it and he says the contracts works well and they have three firms that they are dealing with. It’s something they have to deal with all of the time and I’ve looked through it and it’s well done and I wish them well with it. MOTION CARRIED COMMUNICATIONS From: Mayor Donnalee Lozeau Re: Emergency Authorization for Contract for Sewer Service Line Repairs MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Hyland Document Management Change Order #2 (Value: $29,998) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2 TO THE CONTRACT WITH HYLAND GLOBAL SERVICES IN THE AMOUNT OF $29,998. FUNDS ARE AVAILABLE IN THE IT DEPARTMENT, ERP BOND MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Reforestation of Broad Street Parkway (Value: $156,900) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO LEAHY LANDSCAPING, INC. IN THE AMOUNT OF $156,900. SOURCE OF FUNDING IS DEPARTMENT 181, BROAD STREET PARKWAY, 81, CAPITAL IMPROVEMENTS ON THE QUESTION Alderman Deane We went through a lot of discussion about a lot of different things pertaining to landscaping and about planting trees. I look at the bid differential here and I looked at the memo that Director Marchant had sent and for the life of me I don’t know understand why we are passing on a $94,000 bid and are spending $157,000, it defies logic. Can you explain why that is happening? Mayor Lozeau I had the conversation with the director because I was concerned that there were two local companies; a Merrimack company and a Hollis company that had bid and we were ending up in Massachusetts. As you can see, according to the memo that she provided, she was concerned that the Merrimack company’s bid was abnormally low and it’s price came in below for what they expected for the trees so I think she is assuming that the size of the trees would not be what we had hoped for and it didn’t include sufficient information in regard to the amount and type of soil provided as the bid requested. It didn’t meet the bid which is how she felt about it. The other local bid was more the 5% higher which is why she didn’t go with that. Finance – 08/19/15 Page 3 Alderman Siegel I had the same concerns as Alderman Deane and I actually asked Eric Brand to attend this meeting because I saw the winning bid price of $425.00 per tree and read the requirements, including the amount of site preparation and I thought it was high and I believe that Mr. Brand being here, he might be able to answer some questions regarding this because I see no reason why we should not accept this. It’s almost a $63,000 between these two bids. Mayor Lozeau I guess I would say that I don’t know how appropriate it is for a vendor to come in while we are taking up a process like this which is not fair to other vendors that may have bid in a certain way. I would prefer that we table this and talk to the purchasing manager about another approach for this. I just don’t think it’s appropriate. Alderman Deane It might not be appropriate but we can always move to award the contract to someone else if we care to do so, is that correct? We don’t have to follow the… Mayor Lozeau The purchasing guidelines? Alderman Deane The purchasing guidelines have been followed, there’s just a differing opinion on what has been presented. Mayor Lozeau Without the director here to maybe give a different explanation…I mean whatever the committee’s pleasure is, I’m just raising my concern. Alderman Deane Would it be a violation of the purchasing procurement ordinances if we awarded the contract to someone else? Mayor Lozeau I have the purchasing manual here and I could look through it but what I am saying is that I don’t think this process is appropriate. Alderman Deane I am not talking about speaking with Mr. Brand; I am saying if we care to award the contract to someone else we could do that. I mean it takes a majority obviously but it’s not a violation of any of the procurement ordinances that we have in place. That’s what was being alluded to earlier, I just want to make sure that’s not… Mayor Lozeau No, what I was alluding to was that I don’t think it would be appropriate to invite a vendor here to speak about his contract without other vendors being notified. Finance – 08/19/15 Page 4 Alderman Deane I agree that is just a matter of fairness. Mayor Lozeau As far as your choice as to who to award it to, I would agree with you in that I think you can award it to anybody you would like to award it to. Alderman Chasse So the missing pieces are from the vendor? Mayor Lozeau That’s my understanding of what’s here. Alderman Chasse Can he submit that? If we tabled this could he submit that and get those questions answered or is it over with? Mayor Lozeau Well the bid is closed and a recommendation has been made and I think we want to be sure that if we are going to open it up for another…to do as Alderman Deane is suggesting, while it might not violate the rules which is just to choose a different vendor then I would I agree that it’s probably not a violation. To table it and say to one vendor could you give us more information, I think that’s a problem. We would have to re- open something to all of the bidders or get clarification; there is a process that purchasing has in place that I would suggest we follow if that’s the course of action. Alderman Chasse So if I look at it this way, once the purchasing manager gets all of the information then he does not ask any more questions to the vendors, it’s what the vendors send in and that’s it? Where there is such a gap in the price you would think that maybe the purchasing manager would say well, I still have some questions or you haven’t answered some potential questions. So it doesn’t work that way? In other words the purchasing manager will not pick up the phone and call any of the vendors after they have submitted everything? Mayor Lozeau Generally not. As you can see with this bid there were questions that were asked, specific questions that are shared with all of the vendors on-line and they are notified that questions came in so they can consider those answers when putting their bid spec together but it is quite frequent that people do not get a bid award when the purchasing manager and the responsible staff member thinks that the bid did not comply with the requirements and that’s what they are saying here. They are saying that this bid, the bid requested that the amount and type of soil that was to be used was to be provided as part of the bid and it wasn’t and that’s why they didn’t recommend moving forward with that bidder. Alderman Deane That was an addendum though that was added after the fact, is that right? Finance – 08/19/15 Page 5 Mayor Lozeau But I think it went through a process, Alderman Deane, where everybody was asked. I am not sure that was...I think they were trying to get to the bottom of why there was such a difference, if you are getting top soil versus some other kind. Alderman Deane I understand but it’s just a lot of money. Mayor Lozeau I agree that it’s a lot of money plus it’s a local vendor. I prefer to head that way as most of us do but it’s important that this work… Alderman Deane We have to follow the procurement policy, absolutely. I agree with you 100%. You can’t pick and choose how you want to read something, that’s inappropriate, I agree with you. But we can’t table this, we either accept it or reject it and if we reject it then it goes back out to bid. Mayor Lozeau Right and then we lose the window of time to get things planted so that it can serve the purpose we are trying to serve. We could table it; we could have a special meeting. At the same time we are looking at the Charron Avenue/Amherst Street problem so it may make sense to have a special meeting. Alderman Siegel First of all I’d like to apologize if anything I did was un-torrid, I obviously want to follow the procurement process and not jeopardize anything so obviously this is something that we will decide here without any testimony from outside. I made the original motion to accept and place on file contingent on approval on one vendor and I’d like to change my motion. MOTION BY ALDERMAN SIEGEL TO WITHDRAW THE MOTION MOTION CARRIED Mayor Lozeau I have no objection. MOTION BY ALDERMAN SIEGEL TO CHANGE THE VENDOR TO THE LOWEST BIDDER - P&L LANDSCAPING IN THE AMOUNT OF $94,000 INSTEAD OF LEAHY LANDSCAPING INCORPORATED IN THE AMOUNT OF $156,900 ON THE QUESTION Alderman Moriarty Who made the recommendation to go with not the lowest bidder? Mayor Lozeau The Director of Community Development and the Purchasing Manager. Finance – 08/19/15 Page 6 Alderman Moriarty How many approximate pages of content did they get in total from all of the bidders beyond what we have here? Mayor Lozeau I don’t know but the bid is on-line. Alderman Moriarty Were there bids that were submitted with information attached to them that we don’t have here? Mayor Lozeau Yes but we didn’t attach everyone’s individuals bid. Each bid had information submitted with it. What you see here is the number and the differential and the concern on why we didn’t go with that lowest bidder. Alderman Moriarty Okay, well I’m certainly much less informed about this than they are and I agree that there is a valid question of it being a much higher price but they three of them are pretty close compared to the lowest one. The fact that there is a spread; I would be comfortable tabling this so we get the information but Alderman Deane said that we can’t table and I’m confused as to why we can’t table. Mayor Lozeau I’m sure Alderman Deane will correct me if I’m wrong but I think that the conversation on tabling was about a timing issue. We have a certain window that you can plant in and that we have an expectation; it’s supposed to be completed by October 31st and so every week or so that you lose could create a problem with the survival of what we are trying to plant, I believe. Alderman Moriarty In terms of the timing, we have known that we were going to need to plant these trees for a long time, why did we suddenly get the contract now and it’s a rush? Mayor Lozeau It’s not that it’s a rush. I don’t think anybody thought there was going to be a problem. It was actually a huge process to go through putting this together. We waited until conditions were right with the road to be able to have somebody go out, we brought in advisors on where we needed to plant, what kind of trees, how deep, how tall, what mixture; we worked with the UNH Cooperative Extension and others and Superintendent Caggiano worked on it. This was a very lengthy process to define the bid document that went out. They had very specific requests including how the trees were going to be irrigated and how they were going to survive with a one-year warranty on them. I am in the same place as you, I don’t feel as though I have enough information to decide that the recommendation they made was the wrong one. Alderman Siegel One, our local vendor is in the area so he probably has as much as a vested interest in doing the job correctly as anybody. We also have a history with this vendor that they have done quality work so we have no reason to believe that won’t also happen. I disagree that there is a tight spread between the three bids versus P&L because if you look at the high bid, O’Brien Homes, its $233,303 which is even a bigger gap Finance – 08/19/15 Page 7 than the gap between Leahy Landscaping and P&L. There is some differential. I also know that the pricing for these types of bids can vary greatly depending on how you source the material. If you source directly from a nursery versus through intermediaries then you avoid all of that mark-up and with this volume of trees that could explain for quite a lot of the price differential. Again, I have enough confidence in the low vendor who is local to think that they are going to do a reasonable job. It’s just such a large amount of money and it’s hard for me to ignore that. I would urge us to pay attention to that. We are talking about trees here, it’s not life safety. Alderman Deane It appears to me that they met the criteria of what was required for the species and caliber. There are water bags at $20.00 per bag and they are watering them for six months and there’s a one year warranty on it. End of discussion so we sit on them and if they die then they get replaced. It’s just an awful lot of money; I’m going to support the motion to not spend another $60,000 on these trees. I understand what you went through Mayor. When you talk about the topography and the reforestation over there and everything that needs to be done. I am you had to wait until the area was graded and then get in there and they can do this stuff. Mayor Lozeau There’s an additional challenge there too with the railroad because there is certain places where you think you just want to do a straight shot of filling it all in but there are places where we don’t have enough right-of- way where we can put trees and other areas that are owned by the rail. You can only work in certain boundaries and it was a challenge. I don’t disagree with what anybody is saying but I am placing my faith in the director and the purchasing manager that their concern is a legitimate one and clearly we have a difference of opinion on that. MOTION CARRIED Alderman Chasse Did we vote on the motion? Mayor Lozeau We did vote on the motion. Alderman Chasse No, we voted to change it. Mayor Lozeau No, I just accepted his withdrawal of his original motion. He asked if he could withdraw the original motion and change it to P&L and that’s what he did and we accepted that. Alderman Chasse Did we accept it? Alderman Siegel Yes we did. Finance – 08/19/15 Page 8 Alderman Chasse Okay then I goofed up and I’d like to put it on record that I am against and make that a no. Mayor Lozeau You are against P&L? Alderman Chasse I’m for P&L but it says Broad Street Parkway and you know I am going to vote no on it. Mayor Lozeau So then the motion fails. Alderman Siegel No. Alderman Chasse His motion was to amend it to P&L, is that correct? Mayor Lozeau But we accepted that already so the vote that we just had was the final motion of the vendor P&L Landscaping doing the… Alderman Chasse For the Broad Street Parkway. Mayor Lozeau For this work. Alderman Chasse So then my vote is a no but it still passes anyway so it doesn’t matter. Mayor Lozeau No it doesn’t it fails. Alderman Chasse There are two steps to it. The first step is changing it. Alderman Deane No, he withdrew his motion. The motion was withdrawn. Finance – 08/19/15 Page 9 Mayor Lozeau The motion was withdrawn so the original vendor was changed to P&L. Alderman Moriarty Can you make a motion to reconsider? Mayor Lozeau Only if you voted on the prevailing side. Alderman Moriarty Which he did. Mayor Lozeau Would you like to reconsider that motion? Alderman Chasse Yes please. Mayor Lozeau Okay. Alderman Chasse I want to make sure that we get it straight. MOTION BY ALDERMAN CHASSE TO RECONSIDER MOTION CARRIED Mayor Lozeau I’ll recognize Alderman Chasse for discussion before a motion is made. Alderman Chasse The first motion that he made was just to change the vendor. Mayor Lozeau Yes. Alderman Chasse Okay and then we accepted that? Mayor Lozeau We did. Finance – 08/19/15 Page 10 Alderman Chasse The second motion was for the… Mayor Lozeau I’ll recognize the clerk for a motion so we know what the motion is. MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO P&L LANDSCAPING IN THE AMOUNT OF $94,000. SOURCE OF FUNDING IS DEPARTMENT 181, BROAD STREET PARKWAY, 81, CAPITAL IMPROVEMENTS MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Snow Plowing & Removal Contract – City Parking Lots (Value: $26,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO THE DOTY GROUP IN AN AMOUNT NOT-TO-EXCEED $26,000. FUNDS ARE AVAILABLE IN DEPARTMENT 181, COMMUNITY DEVELOPMENT; PARKING GENERAL FUND, 54, PROPERTY SERVICES ON THE QUESTION Mayor Lozeau I would just let folks know who are accustomed to seeing a contract like this that this year, for the first time we actually added the removal of snow in the contract as well which would have been very helpful last year Alderman Deane What was the process? Was this group just called up and asked to give a price? This is a sole source, is that right, it wasn’t put out to bid? Alderman Siegel It was put out to bid. There was only one bidder. Mayor Lozeau That’s correct. Alderman Deane Okay. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Amherst Street Improvements – Charron Avenue to Diesel Road Contract Award (Value: $1,000,000 Estimate) WITHDRAWN Finance – 08/19/15 Page 11 From: Dan Kooken, Purchasing Manager Re: Pavement Management – Data Collection and Integration (Value: $43,955) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO MDS TECHNOLOGIES, INC., IN THE AMOUNT OF $43,955. FUNDS ARE AVAILABLE IN DEPARTMENT 161 STREET; PRIOR YEAR ESCROWS, IMPLEMENTATION SERVICES ON THE QUESTION Alderman Deane Mayor, was this the same piece of software we were looking at using street paving money to purchase? Mayor Lozeau Not exactly. There are two things, one is that the software is actually Cartegraph that we already bought with the asset management money and then this one is the collection of the data about the streets, the assessment that will go into the Cartegraph software. We had talked about using paving money for it and you made it very clear when we created the trust fund that you didn’t want to see any of the asphalt paving money going towards this so we used other service funds and escrowed it and that’s what we are using. Alderman Deane Thank you. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Purchase of One Tennant Green Machine 636 Sweeper (Value: $102,808) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AUTHORIZE THE PURCHASE FROM STAPLES FACILITY SOLUTIONS IN THE AMOUNT OF $102,808. SOURCE OF FUNDING IS DEPARTMENT 161, STREET, CERF ON THE QUESTION Alderman Siegel I support this, it’s fine but there was a reference made in the documentation that the previously purchased piece of equipment was for warehouse use and was not appropriate so I am wondering why that was originally purchased for warehouse use? Mayor Lozeau I am not aware that it was purchased for only warehouse use. Alderman Siegel Why did we get something that was appropriate only for warehouse use last time? Finance – 08/19/15 Page 12 Alderman Deane That piece of equipment, if you have seen it around looks like something you would see them using at BJ’s. It makes a lot of dust. Mayor Lozeau It was bought in 2000 and I think they have come a long way in 15 years is probably the bottom line answer and that might have been the only thing available. Alderman Siegel Okay, fair enough. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Purchase of Two 2016 Freightliner 108SD Cab & Chassis Trucks (Value: $175,338) Purchase of Two, Six-Wheel Dump Truck Up-Fit Packages (Value: $143,713) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACTS TO FREIGHTLINER OF NEW HAMPSHIRE IN THE AMOUNT OF $175,338 AND H.P. FAIRFIELD IN THE AMOUNT OF $143,713, FOR A COMBINED PURCHASE TOTAL AMOUNT OF $319,051. FUNDS ARE AVAILABLE IN DEPARTMENT 161, STREET; CERF ON THE QUESTION Alderman Deane When are they going to be able and available for use? Mayor Lozeau According to the superintendent if all of the stars align we should have it ready and road worthy and outfitted by the end of December, worst case scenario being mid-January is my understanding. Alderman Deane Thank you. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Purchase of One 2016 Freightliner 10-Wheel Cab & Chassis Truck (Value: $116,954) Purchase of One, Ten-Wheel Dump Truck Up-Fit Package (Value: $75,250) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACTS TO FREIGHTLINER OF NEW HAMPSHIRE IN THE AMOUNT OF $116,954 AND H.P. FAIRFIELD IN THE AMOUNT OF $75,250, FOR A COMBINED PURCHASE TOTAL AMOUNT OF $192,204. FUNDS ARE AVAILABLE IN DEPARTMENT 161, STREET; CERF Finance – 08/19/15 Page 13 ON THE QUESTION Alderman Deane Why are we purchasing only one? When we bought the 10-wheelers we bought them in pairs, did we not? I know the first two we did. Mayor Lozeau We did buy the first two in pairs. This next one I was just told we needed one and that’s what we put in CERF. Alderman Deane It’s just kind of odd but maybe the second two we didn’t buy in pairs. Mayor Lozeau It might be the condition that they are in. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: FY16 Contract for Landfill Gas Management Service (Value: $12,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO SANBORN HEAD AND ASSOCIATES, INC., IN AN ANNUAL AMOUNT OF $12,000. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; SOLID WASTE ENTERPRISE FUND; 53, PROFESSIONAL AND TECHNICAL SERVICES ON THE QUESTION Alderman Moriarty So there was a time when there was a previous contractor and there were a lot of problems with them and then we switched. Has it been that long that it has already run out? Is this the same contract where we had that non-public session and discussion? Mayor Lozeau That’s not the same conversation. This is just the monitoring of the system. We have had Sanborn Head since I’ve been here anyway. This is the required monitoring to report to the DES, it’s not the same as the company that was running the system. Alderman Moriarty So one company runs it and these guys monitor it, got it. MOTION CARRIED Finance – 08/19/15 Page 14 From: Dan Kooken, Purchasing Manager Re: Recycling and Trash Cart Purchases from Toter Inc. (Value: Not To Exceed $145,000) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS APPROVAL, AUTHORIZE THE PURCHASE FROM TOTER, INC. IN AN AMOUNT NOT-TO-EXCEED $145,000. FUNDS ARE AVAILABLE IN DEPARTMENT 168, SOLID WASTE; SOLID WASTE ENTERPRISE FUND; 71, EQUIPMENT ON THE QUESTION Alderman Moriarty It’s been a long time since I’ve had someone ask or make the claim that there are no more totes at the landfill and this is a confirmation that we are buying a lot of them and we will be well stocked for a long time. Mayor Lozeau We are keeping up with the recycling bins. We’ve sold just over 4,600 of them in the last few years that we have been doing it and based on what we are selling per month we are doing a better job of not having a wait list. MOTION CARRIED From: Dan Kooken, Purchasing Manager Re: Combined Sewer Overflow Flow Monitoring Program (Value: $118,500) MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO EST ASSOCIATES IN THE ANNUAL AMOUNT OF $46,500 FOR YEAR ONE AND $36,000 ANNUALLY FOR YEARS TWO AND THREE. FUNDS ARE AVAILABLE DEPARTMENT 169, WASTEWATER; WASTEWATER ENTERPRISE FUND; 53, PROFESSIONAL SERVICES ON THE QUESTION Mayor Lozeau I will point out that we have a new vendor that came in with a much lower bid. The former vendor was about $170,000 so it was nice to see that come in at a lower rate. MOTION CARRIED UNFINISHED BUSINESS – None DISCUSSION Alderman Chasse This is not the first time I’ve voted for the Broad Street Parkway. The first time was when we put the houses back on the market to sell them. Finance – 08/19/15 Page 15 RECORD OF EXPENDITURES MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD JULY 31, 2015, THROUGH AUGUST 13, 2015 MOTION CARRIED PUBLIC COMMENT Mr. Eric Brand I would like to comment as a vendor and clarify a couple of things if that’s appropriate. Mayor Lozeau I think it would be most appropriate for you to provide that to the purchasing manager and we will distribute it to the committee. POSSIBLE NON-PUBLIC SESSION ADJOURNMENT MOTION BY ALDERMAN CHASSE TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:39 p.m. Alderman Ken Siegel . Committee Clerk