Finance Committee

FINANCE COMMUTEE DECEMBER 2, 2015 7:00 PM Aldermanic Chamber ROLL CALL PUBLIC COMMENT COMMUNICATIONS 1. From: Dan Kooken, Purchasing Manager Re: Purchase of 28-4 Gas Meters (Value: $32,101); Department: 152 Fire; Fund: Haz-Mat Grant $29,801; Department: 152 Fire; Fund: Regional Hazmat Fund $2,300 2. From: Dan Kooken, Purchasing Manager Re: Purchase Generator at Nashua Police Department and Emergency Operations Center (Value: $392,817); Department: Nashua Police Department; Fund: Prior Year Escrow $270,500 and Homeland Security (EMPG) Grant $122,317 3. From: Dan Kooken, Purchasing Manager Re: Purchase of One (1) 2016 Ford F150 Emergency Management Vehicle (Value: $31,928) Department: Emergency Management; Fund: Prior Year Escrows $30,000 Department: Emergency Management; Fund: General Fund $1,928 Account Description: 71 Equipment 4. From: Dan Kooken, Purchasing Manager Re: Purchase of Salt for Snow Operations (Value: $232,500); Department: 161 Streets Fund: General; Account Description: 61 Supplies and Materials 5. From: Dan Kooken, Purchasing Manager Re: Tier II SCADA Upgrades at Wet Weather Facility (Value: $17,085); Department: 169, Wastewater; Fund: Wastewater; Account Classification: Other Services 6. From: Dan Kooken, Purchasing Manager Re: Purchase of a Spare Eaton Circuit Breaker/Switch (Value: $22,710); Department: 169, Wastewater, Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements 7. From: Dan Kooken, Purchasing Manager Re: Change Order #2 for the Purchase of Breakers/Transfer Switches (Value: $10,229) Department: 169 Wastewater; Fund: Wastewater; Account Classification: 55 Other Services 8. From: Dan Kooken, Purchasing Manager Re: Purchase of Flowmeter for Wet Weather Facility (Value: $18,385); Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements UNFINISHED BUSINESS - None NEW BUSINESS - None DISCUSSION RECORD OF EXPENDITURES PUBLIC COMMENT POSSIBLE NON-PUBLIC SESSION ADJOURNMENT  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-086 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF 28-4 GAS METERS (VALUE: $32,101) DEPARTMENT: 152 FIRE; FUND: HAZ-MAT GRANT $29,801 DEPARTMENT: 152 FIRE; FUND: REGIONAL HAZMAT FUND $2,300 Please see attached communication from Kevin F. Kerrigan, Deputy Fire Chief to Assistant Chief Rhodes, for information related to this contract The Fire Chief, Assistant Chief, Deputy Fire Chief and the Purchasing Department recommend awarding this contract in the amount of $32,101 to FIrematic Supply Co of Bolton, MA. pan KooKen Purchasing Manager Ce: S Galipeau B Rhodes J Graziano  Nashua Fire Rescue Kevin F. Kerrigan Administrative Office Deputy Fire Chief (603) 594-3645 70 East Ho His Street, Nashua, NH 03060 FAX (603) 594-3654 www.nashuafire.com KerriganK@NashuaNH.gov To: Assistant Chief Rhodes Date: November 3,2015 RE: Haz-Mat Grant / 4 Gas Meters Chief, On September 25th we were awarded a Haz-Mat Grant in the amount of $29,800.50. This is to purchase 28-4 gas meters and accessories for all Nashua Fire apparatus as well as 1 meter for each of the 19 Souhegan Mutual Aid Team communities. We received three quotes as follows: Vendor Location Amount Firematic Supply Co Bolton, MA $32,100.50 Northeast Emergency Apparatus Auburn, ME $40,661.90 MSA Cranberry Township, PA $42,802.00 We wilt be using $2300.00 from the Souhegan Mutual Aid Association Haz-Mat Team account, to make up the difference from the Grant. That account Number is 52.4053 71000. The total from the lowest bidder and local distributor is Firematic $32,100.50 Respectfully Submitted Kevin F, Kerrigan Deputy Fire Chief  FIREMATIC U DATE PAGE SUPPLY CO.. INC. I 9/2/2015 1 QUOTE NUMBER 237 Sugar Road Bolton, MA 01740 QT44180 PRICE FIRM E-Mail: MDube@firematic.com 30 DAYS WebSite: www.firematic.com Quoted DEPUTY KERRIGAN I NASHUA FIRE RESCUE To NASHUA FIRE RESCUE TO I 70 EAST HOLUS STREET 70 EAST HOLUS STREET NASHUA NH 03060 NASHUA NH 03060 CUSTOMER NO. FAX NO. PHONE NO. SALESPERSON BID NO 12181 (603) 8803300 MATT DUBE UNE QTY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE NO. ORDERED 1 M SAAAIT5XDIK0110' ALTIAR 5X W, PID AND BLUETOOTH 2 3,316.50 6 633.00 2 MSA10107602 ALT AIR 4X GAS DETECTOR 2$ 766 50 19 929.00 02.LEL.H2S.C0 3 MSA10128641 GALAXY GX2 TEST STSTEM FOR 1 1.732.00 1.732 00 ALT AIR 4X AGX2B4 OOONOOO i 4 MSAAGX2C4O20N000 GX2 FOR ALTAIR 5X W/ PID 1 3,316.50 3.316 50 5 MSA10045035 GAS CYLINDER 1 305 00 305 00 6 MSA10028038 CYLINDER. 100PPM ISOBUTYLENE IN 1 185.00 185.00 AIR 7 FREIGHT IN INCOMING FREIGHT 1 0.00 0.00 TBD - ONE TIME CHARGE DETERMINED AT TIME OF DELIVERY Comments QUOTE PER SPR QUOTE #25005509 Amount 32,100,50 By: MATT DUBE  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24,2015 Memo #16-087 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE GENERATOR AT NASHUA POLICE DEPARTMENT AND EMERGENCY OPERATIONS CENTER (VALUE: $392,817) DEPARTMENT: NASHUA POLICE DEPARTMENT; FUND: PRIOR YEAR ESCROW $270,500 AND HOMELAND SECURITY (EMPG) GRANT $122,317 Please see attached communication from Justin Kates, Emergency Management Director for the information related to this contract award. This is funded partially by a Federal Transit Emergency Management Performance Grant (EMPG) that will reimburse no more than 50% of our costs. The Nashua Police Department, Emergency Management Department and Purchasing Department recommend awarding the contract to Electronic Environments Corporation of Marlborough, MA in an amount of $392,817. Respectfully, an Kooken Purchasing Manager Cc: J Kates J Graziano  City of Nashua Office of Emergency Management Justin Kates, Director 603.722.0288 229 Main Street katesi@nashuanh.aov Nashua, New Hampshire 03060 Re: Generator at Nashua Police Department and Emergency Operations Center This finance request covers the purchase and installation cost of a new Generator at the Nashua Police Department. The installation of this generator will enable the building to be powered during a long term power outage and will replace an existing aging generator at the end of its lifespan. During the Invitation for Bid process, two vendors bid on this project. It was determined that Electronic Environments Corporation presented the most comprehensive proposal that would meet the needs of the entire building while staying within the project budget. Electronic Environments Corporation was also the low bidder for a total price of $392,817.00. This project is funded partially by a Federal Emergency Management Agency Emergency Management Performance Grant (EMPG) which will reimburse no more than 50% of the costs. The local match funding is provided by a Prior-Year Escrow within the Police Department. The Nashua Police Department and this Office recommends the purchase in the amount of $392,817.00 to Electronic Environments Corporation of Marlborough, MA. Thank You, Justin Kates  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-088 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF ONE (1) 2016 FORD F150 EMERGENCY MANAGEMENT VEHICLE (VALUE: $31,928) DEPARTMENT: EMERGENCY MANAGEMENT; FUND: PRIOR YEAR ESCROWS $30 000 DEPARTMENT: EMERGENCY MANAGEMENT; FUND: GENERAL FUND $1,928 ACCOUNT DESCRIPTION: 71 EQUIPMENT Please see attached communication ;from Justin Kates, Émergency Management Director for the information related to this purchase. Pursuant to NRO § 5-84 (A) (3), the vehicle will be purchased through the Plymouth County Commissioners Contract from MHQ. The Fleet Manager, Emergency Management Department and Purchasing Department recommend awarding the purchase to MHQ of Marlborough, MA in an amount of $31,928. Respectfully, Purchasing Manager Cc: J Kates J Stewart J Graz5ano  City of Nashua Office of Emergency Management Justin Kates, Director 603.722.0286 229 Main Street katesi@nashuanh.gov Nashua, New Hampshire 03060 TO: Dan Kooken Purchasing Manager SUBJECT: Purchase of Vehicle For Nashua Office of Emergency Management (Value: $31,928) Fund: Prior-Year Escrows $30,000 Fund: Equipment $1,928 Nashua's Office of Emergency Management currently uses a 2008 Chevrolet Trailblazer with 141,210 miles for incident response, outreach events, and the transportation of equipment trailers. This vehicle was passed down from Nashua Police Department Parking Enforcement and has a number of mechanical issues. The new vehicle will be used for Emergency Management tasks throughout the city - year round. The old vehicle will not be traded in as it obtained a very low trade in value and instead will be auctioned off at a later date. Pursuant to NRO § 5-84 (A)(3), the vehicle will be purchased through the Plymouth County Commissioners Contract Contract #: 15-16-17-18-19 Ford Public Service Vehicles. The items offered under this program have been competitively bid and subsequently awarded under Massachusetts General Laws, Chapters 30B and 7, Section 22B. The new 2016 Ford F150 V% ton Crew Cab pickup basic model comes with all manufacturer's' standard features, including those listed items on the attached M-H-Q quote dated November 9, 2015. The unit is being ordered with the environmentally friendly 3.5L V6 EcoBoost engine that has mileage ratings of 18 MPG (city) and 23 MPG (highway). The vehicle will carry standard warranties of 3 year / 36,000 miles bumper to bumper, and 5 year / 60,000 miles powertrain. The department will be outfitting the vehicle separately using FEMA Emergency Management Performance Grant (EMPG) funds using the vehicle cost as an in-kind match. The Fleet Manager and this Office recommend the purchase through Plymouth County Commissioners Contract Contract #: 15-16-17-18-19, in the amount of $31,928 to M-H-Q Municipal Vehicles, Marlborough, MA. Thank You, Justin Kates Director of Emergency Management Ce: J. Stewart J. Graziano Estímate 11/12/2015 3:18:37 PM - M f f l VEHICLES H EQUIPMENT H BEAR MHQ-Headquarters Estímate: QM00000799 401 Elm Street Marlborough MA 01752 Quote Date: 11/9/2015 508-573-2600 Expiration Date: 2/7/2016 Customer: 13715 Contact Salesperson NASHUA, CITY OF a Curtin, Michael CITY HALL 229 MAIN ST 603-325-0995 PO BOX 2019 mcurtin@mhq.com NASHUA NH 03061 USA Quantity Item Unit Price Extended Price 1 _TE EA VEH-15-29-000 - 15-29 F-l 50 Pick-up 4X2 31,928.00 Contract Line Ref Line Desc Unit Price Qty Ext Price PCC2015 VEH-15-29-000 15-29 F-l50 Pick-up 4X2 reg cab Spec 19,300.00 1.00 19,300.00 Vehicle YZ Oxford White 0.00 1.00 0.00 15-29-001 Four Wheel Drive 2,750.00 1.00 2,750.00 15-29-003 SuperCrewCab with 5.5' Bed 4,100.00 1.00 4,100.00 15-29-008 6.5' Pickup Bed for SuperCrew 4x4 1,675.00 1.00 1,675.00 15-29-011 99G 3.5L V-6 EcoBoost V-6 gasoline 1,895.00 1.00 1,895.00 engine 15-29-017 T7C LT245/70Rxl7E BSW ALL 0.00 1.00 0.00 TERRAIN TIRES 15-29-019 66S XL SSV (Special Service Vehicle) 48.00 1.00 48.00 Package 15-29-023 85A POWER EQUIPMENT GROUP: 1,115.00 1.00 1,115.00 POWER DOOR LOCKS, WIND 15-29-042 53A Trailer Tow Package: Hitch and 190.00 1.00 190.00 trans oil cool 15-29-050 67T TRAILER BRAKE 265.00 1.00 265.00 CONTROLLER 15-29-054 91V 110V/400 Watt Power Outlet (1) 190.00 1.00 190.00 15-29-069 52B SYNC VOICE ACTIVATED 400.00 1.00 400.00 COMMUNICATIONS Sale Amount: 31,928.00 Sales Tax: O.OO Total Amount: 31,928.00 MAR01 MHQ-Headquarters Page 1 of 2 mcurtin  City of Nashua Central Purchasing 229 Main Street - Nashua, NH 03060 November 24, 2015 Memo #16-083 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF SALT FOR SNOW OPERATIONS (VALUE: $232,500) DEPARTMENT: 161 STREETS; FUND: GENERAL ACCOUNT DESCRIPTION: 61 SUPPLIES AND MATERIALS Please see attached communication from Eric Ryder, Street Department Superintendent dated September 17, 2015 for the information related to this purchase. The Purchase Order will be for 4,431 tons @ $52.47 per ton. The Street Department Superintendent, Board of Public Works (September 17, 2015) and the Purchasing Department recommend the purchase of this material in the amount of $232,500 from Eastern Minerals of Lowell, MA. Purchasing Manager Ce: E Ryder L Fauteux  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: September 17, 2015 From: Eric Ryder, Superintendent Street Department Re: Winter Road Salt C. Motion: To reduce the amount of the purchase order to Granite State Minerals of Portsmouth NH, to the amount of $232,500 from $465,000 and to approve the purchase of winter road salt from Eastern Minerals, Inc. of Lowell, MA at a cost of $52.47 per estimated 4,431 tons or a budgeted value of $232,500. Funding will be through Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and Materials. Attachment: Eastern Minerals, Inc. Salt Quote Discussion: The City of Nashua has used Granite State Mineral and Eastern Minerals as vendors last year. Granite State Mineral won the NH State Bid. Historically the City has utilized two salt vendors to ensure adequate supply and delivery of salt. Eastern Minerals, Inc. is matching the State of New Hampshire bid price of $52.47 per ton. It is the opinion of the Superintendent of Streets to choose Eastern Minerals as a vendor for 50% of its supply of winter road salt.  OFFICE: PLANT 1W MIDDLE STREET. SUJTE 310 17 MARGINAL STREET LOWELL, MA 0)852 CHELSEA, MA 02150 TELEPHONE: (978) 4S8-M20 TELEPHONE: (6X7) »64-0017 FAX: Vflt) 2S1-B244 EASTERN MINERALS, INC October 29,2015 Eric M. Ryder, Supt. Of Streets City of Nashua Division of Public Works 9 Riverside Street Nashua, NH 03062 Dear Mr. Ryder: The following quote on Bulk Road Salt is offered for your consideration. I Delivery of Bulk Salt: minimum truckloads of 25 to 30 tons delivered to the City of Nashua, NHftt S52.47 per ton. To arrange for delivery call our salt terminal in Chelsea, Massachusetts: 1-800-331-0131 OR 1-617-884-0027 Payment terms are Net 30 days. Prices quoted will remain firm until June 30,2016, if accepted and acknowledged within 30 days. We would also ask you to provide an estimate of the tonnage you may order to help us plan our inventory accordingly. Please sign and fax back to 978-251-8244 at your earliest convenience. We are pleased to announce our acquisition of Granite State Minerals. We believe this will strengthen our ability to meet your road salt needs. We appreciate your business. Sales Representative Estimated Tonnage: Accepted b y : Date: Eric M Ryder Supt of Streets T0/tB 39Vd Na3lSV3 t>PZ0 IS28Ì6T 81 SI0Z/6B/IT  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-085 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: TIER II SCADA UPGRADES AT WET WEATHER FACILITY (VALUE: $17,085) DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER ACCOUNT CLASSIFICATION: OTHER SERVICES Please see the attached communication from David Simmons, Wastewater Department Superintendent dated November 19, 2015 for the information related to this purchase. The Wastewater Plant Engineer, Board of Public Works (November 19r 2015) and the Purchasing Department recommend the award of this contract in the amount of $17,085 to Woodard & Curran of Andover, MA. Cfan Kooken Purchasing Manager Ce: D Simmons L Fauteux  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19,2015 From: David A. Simmons, Superintendent Wastewater Department Re: Woodard & Curran - Tier II SCADA Upgrades at Wet Weather Facility B. Motion: To approve the contract with Woodard & Curran of Portland, ME to provide Tier II SCAD A upgrades for the Wet Weather Facility at the Nashua Wastewater Treatment Facility in an amount not to exceed $17,085. Funding for this amendment will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. Attachments: Vendor quote Discussion: The wet weather flow treatment facility (WWFTF) came online on 2009 as an alternative to continuing to separate sewer and storm water infrastructure in the City of Nashua. The WWFTF was never fully tested in 2009/2010 due to lack of significant rain. As a result, the operators have had to manually attend to the system since the programming does not allow a combination of auto/manual operation. Woodard & Curran was hired to evaluate the system and engineer improvements in two phases or tiers. Tier 1 improvements were implemented and tested in a wet weather event on September 30lh. All upgrades to the SCAD A programming were successful and as a result, the system has been moderately improved. The real time, onsite testing also included identifying, documenting and compiling a list of Tier 2 improvements. These could only be identified during a significant rain event when the NPDES permit allows flow through the WWFTF, This request for funding is for Tier 2 improvements which include but are not limited to: programming for various control systems such as pressure regulators and chemical flow pacing instrumentation. Proper chemical pacing will ensure the right amount of chemical is delivered to the system. In addition to the previously uncovered issues we also are recommended adding a pressure switch and pump delay to protect the hypo delivering line and flood protection in the basement. In addition, Woodard and Curran will provide advice on evaluation and modifications to improve/simplify the sand addition system. Again, much of the system could not be tested without significant rain which has been almost none since very early in 2015. Woodard & Curran is the preferred consultant to continue this project due to their experience and intimate knowledge of the system from the initial review of the system and their Tier 1 work. They have already evaluated and made changes to the SCADA control for the WWFTF and it is the most economical for the plant for them to continue and finish this work. They have significantly contributed to the improvements at the both the plant and WWFTF and we expect them to do so for the Tier II upgrades.  I I P « ¡ ¡ ¡ g m PUR Kruger Polymer Row Polymer Make» Wet Weather Wet Weather WW Hypo TSS Sensor SUBTOTAL Acttvflo Pace Control Up System Facility Flood Switch Pressure Switch Evaluation and System Mods SCADA Ethernet Researched SCADA SCADA SCADA Integration Integration Improvements, Integration Integration with Programming for Documentation delay Row vs TSS and Onsite Pacing Verification** W&C SCADA Prag ramming 2,500 425 425 425 3.775 W&C Integration Testing 425 425 1,500 425 425 425 3,625 W&C Operator Training 175 175 350 175 175 175 1,225 Electrical Initiation & Panel See Betow4 W&C Engineering Services and Expenses 7,610 7,610 Walk through for Fiber Pull 650 850 TOTAL 600 5,200 7,610 1,025 1,025 1,025 17,085 Tier Level / Priority Estimate 'Assumes materials and labor by others lo mstal. pull and terminate fiber *" Onsite Verification will be during a wet weather event Tier Level 1 $ 1,200 Tier Level 2 $ 15,885 *** Only pariialy completed from Tier 1 for reasons outside of plant's or Woodard & Curran's control TOTAL * 17,085 Nonfunctioningflowmeter and seal leak  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-090 TO: MAYOR L02EAU FINANCE COMMITTEE SUBJECT: PURCHASE OF A SPARE EATON CIRCUIT BREAKER/SWITCH (VALUE: $22,710) DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER ACCOUNT CLASSIFICATION: 81 CAPITAL OUTLAY/IMPROVEMENTS Please see the attached communication from David Simmons, Wastewater Department Superintendent dated November 19, 2015 for the information related to this purchase. Pursuant to NRO § 5-84 (A) (4), this sole source item will be purchased from the only manufacturer of the product through our distributor, M & M Electrical Supply. The Wastewater Plant Engineer, Board of Public Works (November 19, 2015) and the Purchasing Department recommend the award of this purchase in the amount of $22,710 to M & M Electrical Supply of Nashua, NH. Ce: D Simmons L Fauteux  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19,2015 From: David A. Simmons, Superintendent Wastewater Department Re: Purchase of spare transfer switch/breaker C. Motion: To approve the purchase in the amount of $22,710.20 from M & M Electrical Supply of Nashua, NH to supply one Magnum DS625 Eaton Circuit Breaker (Asset ID: MCC-PS) for the Wet Weather Facility. Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 81 Capital Outlay/Improvements. Attachments: Cost Proposal Discussion: There are three circuit breakers for the wet weather facility. The purpose of each breaker is as follows: Breaker #1: Allows the facility to operate and be powered by the North Emergency Generator during a wet weather event. Breaker #2: Operates raw wastewater pumps #1 and #2 of the wet weather facility. Breaker #3: Operates raw wastewater pumps #3 and #4 of the wet weather facility. We have just recently had to have all three breakers serviced and repaired. If one of these units totally failed beyond repair, it will 4-6 weeks to get a new breaker on site and one full day to have the unit installed. If breaker #1 has a catastrophic failure, we would not be able to operate the facility with generator power. We would have to purchase electricity from Eversource to power the facility for the duration of the rain event. This scenario has a double edge. First of all, there is the cost of electricity to operate the facility and second of all, there is the increase in the "demand charge" that would be added to our electric bill for the entire month, just for operating the facility for a single event. If breaker #2 has a catastrophic failure, the facility will only be able to operate two of the raw wastewater pumps, not four. The same would hold true if breaker #3 had a catastrophic failure. Having a spare breaker on the shelf would assure us that a new breaker would be installed within twenty four to forty eight hours.  ELECTRICAL SUPPLY CO., INC. 17 Lowell Street Nashua, NH 03064 "40 Yea/s of Service to Electrical Industry" Tel (603) 883-4976 Fax (603) 880-0064 11/3/2015 Hi Dave, Here is your Quote for the Spare 2500amp Eaton Circuit Breaker for the WWTP. (1) MDS625 MAGNUM 600Volt 2500amp Breaker $22,710.20 Thanks Chris Miele M+M Electrical Supply Co. 17 Lowell St. Nashua, NH 03064 (603) 883-4976 (Fax) (603) 880-0064  City of Nashua Public Works Division Wastewater Department 9 Riverside Street 2 Sawmill Road, Nashua, NH 03060 Nashua, NH 03062 Fax (603) 594-3474 MEMORANDUM DATE: November 17,2015 TO: Daniel Kooken, Purchasing Manager FROM: David A. Simmons, Superintendent QJ RE: Sole Source purchase order - M & M Electrical Supply This letter is a request for a sole source purchase from M & M Electrical Supply, We recently issued a purchase order to M & M Electric Supply Company to repair and install three breakers manufactured by Eaton. They are the only company that provides repair and maintenance service on these breakers. In addition, they are the only vendor that can provide us with a new breaker. Should you require any additional information feel free to contact me at 589-3562. Administration Street City Parks-Recreation Solid Waste Wastewater Business Office Department Engineer Department Department Treatment Plant (603)589-3140 (603)589-4750 (603)589-3120 (603)589-3370 (603)589-3410 (603) 589-3560  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-091 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CHANGE ORDER #2 FOR THE PURCHASE OF BREAKERS/TRANSFER SWITCHES (VALUE: $10,229) DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER ACCOUNT CLASSIFICATION: 55 OTHER SERVICES Please see the attached communication from David Simmons, Wastewater Department Superintendent dated November 19, 2015 for the information related to this purchase. Pursuant to NRO § 5-84 (A) (4), these sole source items wili be purchased from the oniy manufacturer of the product through our distributor, M & M Electrical Supply. Original PO amount was $8865, Change Order #1 was $3950 and Change Order #2 is $10,229 so the total PO amount is now $23,044. The Wastewater Plant Engineer, Board of Public Works (November 19, 2015) and the Purchasing Department recommend the award of this purchase in the amount of $10,229 to M & M Electrical Supply of Nashua, NH. Respectfully, pan Koo/ken C Purchasing Manager Cc: D Simmons L Fauteux  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19, 2015 From: David A. Simmons, Superintendent Wastewater Department Re: Wet Weather Flow Treatment#3 Breaker repair F. Motion: To approve the change order request in the amount of $ 10,229 to Purchase Order #123147 issued to M & M electrical Supply Co Inc. of Nashua, NH. Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Account Classification: 55 Other Services. Attachments: Vendor Quote Discussion: There are three breakers/transfer switches that transfer emergency power from the North Generator to the Wet Weather Treatment Facility during major rain events. One of these breakers failed in October and the cost of repairing this breaker was $8,865.00 for parts and materials. After this breaker was repaired and re- installed, I asked the vendor to inspect the second and third breakers. It was determined that these both needed to be replaced, as well as the "trip unit" in the third breaker. The vendor offered to repair the second and third breakers and replace the "trip unit" in the third breaker for $10,229.  ELECTRICAL SUPPLY CO., INC. 17 Lowell Street (Of VvziV Nashua, NH 03064 "40 Years of Service to Electrical Industry" Tel (603) 883-4976 Fax (603) 880-0064 October 20,2015 CC: Subject: Magnum Breaker Repair Reference: Eaton Electrical Negotiation Dear Geraldine, Here is the total for the repairs done by Eaton corporation to your 2500amp Circuit Breaker as authorized by the WWTP Staff. Scope of Work: Eaton has performed the following repair and services to the Nashua WWTP Mangum DS625 2500amp breaker. • Performed a Class Hi refurbishment • Replaced the Shunt Trip • Replaced the Main Drive Link Kit i & K I e.COJ M+M Electrical Supply aiso offers to provide the following services via Eaton Electrical as detailed below at the prices and exclusively on the terms and conditions set forth in this offer, including those set forth In the Terms and Conditions dated, 11/01/08. This offer limits acceptance io the terms of this offer. Pricing for Two Eaton Employees io Install: To provide the Installation services as described above M+M would charge: (85400.00) Pricing for One Eaton & One M+M Employee to Install: To provide the installation services as described above M+M would charge: (33950.00) Qualifications: • This proposal is based on aii the equipment to be ready. • This proposal is based on all work being performed during the Standard Workday unless otherwise specified elsewhere in the quotation specifically. Daily s 3 °}5t) " * / 3 H - J JO, 12.1 "  C- P3952 October 20.2015 rates are based on a standard workday of 3-hours, Monday - Friday. Time and a half overtime rates apply after 8-hours. Monday - Friday and the first 8-hours on Saturday. Double time overtime rates apply after 8-hours on Saturday and ail day Sunday and Holidays. • In the event that Eaton Corporation has mobilized and the work is called off. proportional charges will be billed to City of Nashua WWTP. • Sales tax is not included and if required will be added at time of invoice. • Warranty covers only the work we have perionried as stated in this quote for a period established in our selling policy 25-000. Eaton cannot be held responsible for defects we cannot see or a failure caused by something we did not repair. Safety Training of Eaton Corporation Field Personnel All Eaton Corporation field personnel received training to comply with OS HA CFR1910.269 Electrical Safety Standard, which sets minimum safety rules and practices for the design, operation, and maintenance of high-voltage systems (over 600 volts). Delays beyond the control of Eaton Corporation and authorized additional work will be charged In accordance with the Eaton Corporation Engineering Services 2015 Service Price List. Additional Work and Replacement Parts Replacement parts and additional labor required affecting any repairs necessary for proper operation of your equipment will be accomplished exclusively at your written direction and authorization. Any delays beyond the scope of work will result in additional charges using our attached T&M rates. This offer Is valid for 30 days from the date of this letter unless otherwise extended, modified or withdrawn in writing by Eaton Corporation. To accept this offer, please forward a written purchase order to the above address during the validity period. We greatly appreciate the opportunity to work with the City of Nashua WWTP. Thanks Chris Miele M+M Electrical Supply Co. 17 Lowall St. Nashua, NH 03064 (603) 8B3-4976 (Fax) (603) 880-0064  i - i Poton Eaton Corporation ! ' udiun 5 Gendron Drive Suits 33 Proposal tewiston. Maine, 04240 Tel. 1.207-330-? 105 Fax: 1-207-330-7159 24-Hour Number: 1-800-49&-267B E-Mail: iohnhlucas@eaton com November 10, 2015 M&M Electrical Supply Company, Inc. 17 Lowell Street Nashua, NH 03064 Attention: Chris Miele CC: Subject: New 1150 Trip Unit for a 25G0amp Magnum Breaker Reference: Eaton Electrical Negotiation #AGK151110-1 Dear Chris Miele: Eaton Corporation hereby offers to provide the services as detailed below at the prices and exclusively on the terms and conditions set forth in this offer, including those set forth In the Terms and Conditions dated, 11/01/08 attached. This offer limits acceptance to the terms of this offer. Scope of Work: • Eaton will supply a new Dlgltrlp 1150 Trip Unit. Pricing: To provide the new 1150 Trip Unit as described above Eaton Corporation would charge: One Thousand Three Hundred and Sixty Four Dollars: .364.00) PJease allow 1-2 days for delivery of the trip unit after reconciliation of written purchase order and order entry. Shipping Included. Qualifications: ® This proposal Is based on all the equipment to be ready. • This proposal is based on all work being performed during the Standard Workday unless otherwise specified elsewhere in the quotation specifically. Daily rates are based on a standard workday of 8-hours, Monday - Friday. Time and a half overtime rates apply after 8-hours, Monday - Friday and the first 8-hours on Saturday. Double time overtime rates apply after 8-hours on Saturday and ail day Sunday and Holidays. • In the event that Eaton Corporation has mobilized and the work Is called off, proportional charges will be billed to M&M. •O. Eaton Corp.. 2004 This submittal contains material which Is Proprietaiy and Confidential to Eaton Corp. It may only be used to evaluate and respond to this proposal. Unauthorized use and/or disclosure is strictly prohibited.  Eaton Corporation Fili 2 * Sales tax is not included and if required will be added at time of invoice. ° Warranty covers only the work we have performed as stated in this quote for a period established in our selling policy 25-000. Eaton cannot be held responsible for defects we cannot see or a failure caused by something we did not repair. Safety Training of Eaton Corporation Field Personnel All Eaton Corporation field personnel received training to comply with OSHA CFR1910.269 Electrical Safety Standard, which sets minimum safety rules and practices for the design, operation, and maintenance of high-voltage systems (over 600 volts). Delays beyond the control of Eaton Corporation and authorized additional work will be charged in accordance with the Eaton Corporation Engineering Services 2015 Service Price List Additional Work and Replacement Parts Replacement parts and additional labor required affecting any repairs necessary for proper operation of your equipment will be accomplished exclusively at your written direction and authorization. Any delays beyond the scope of work wili resuit in additional charges using our attached T&M rates. This offer is valid for 30 days from the date of this letter unless otherwise extended, modified or withdrawn in writing by Eaton Corporation. To accept this offer, please forward a written purchase order to tine above address during the validity period. We greatly appreciate the opportunity to work with M&M. If you have questions or require additional Information, please feel free to contact me at (207) 330-7105, Regards, Jofin Lucas Sales Engineer Eaton Coi'DOfe-tldi EATOH Engineering Services & Systems Division Voice: (207) 330-7105 Fax: (207)330-7199 Email: tohnhlucas@eaton.com •!', Eaton Corp.. 2004 This submittal contains malarial which ts Proprietary and Confidential to Eaton Corp. It may only be used to evaluate and respond to this proposal Unauthorized use and/or disclosure Is strictly prohibited.  City of Nashua Centra! Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 November 24, 2015 Memo #16-092 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF FLOWMETER FOR WET WEATHER FACILITY {VALUE: $18,385) DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER ACCOUNT CLASSIFICATION: 81 CAPITAL OUTLAY/IMPROVEMENTS Please see the attached communication from David Simmons, Wastewater Department Superintendent dated November 19, 2015 for the Information related to this purchase. Pursuant to NRO § 5-84 (A) (4), these sole source items will be purchased from the only manufacturer of the product through our distributor, Ritec Environmental, LLC. The Wastewater Plant Engineer, Board of Public Works (November 19, 2015) and the Purchasing Department recommend the award of this purchase in the amount of $18,385 to Ritec Environmental of East Boothbay, ME. uan Kookén Purchasing Manager Ce: D Simmons L Fauteux  City of Nashua, Public Works Division To: Board of Public Works Meeting Date: November 19. 2015 From: David A. Simmons. Superintendent Wastewater Department Re: Purchase of Flowmeter for Wet Weather Facility from Ritec Environmental Attachment: Cost Proposal D. Motion: To approve the purchase in the amount of SI 8,385 from Ritec Environmental of East Boothbay, ME to supply one Siemens mag flowmeter (Asset ID: WW-INST) for the Wet Weather Facility. Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81 Capital Out lay/Improvements. Discussion: The wet weather facility at the Nashua Wastewater Treatment Facility is put into operation during larger storm flow conditions when the combined capacity of secondary treatment and primary bypass is exceeded. On September 30 the wet weather plant became operational during a storm with over 2-inches of rainfall. It was determined during that event the flow meter was not providing the correct flow data. Further investigation determined that flow meter relay box and electrodes inside the pipe flange had become corroded and was not operational. The flowmeter consist of a top instrument unit attached to a 36-inch pipe flange that connects to the 36-inch steel pipe conveying wastewater thru the wet weather facility. The flow meter and flange unit must fit exactly in same space as the existing one hence an identical Siemens mag flowmeter will be needed. I  Ritec Environmental, LLC. P r2o7) 633-3111 A-Ritec nnd Sullivan Associates Coinpitiiv . F ä#><> TON c (207) 633 7694A Lunco^st. ' Quotation " ' 0 Box 514 East Boothbay. ME 01544 To: John Adie Phone: Company: Nashua WPCF Fax: From: Chris Williams Date: October 19. 20 i 5 E-Mail: No. of Pages: Subject: Siemens MAG 5100W Quote Quote No.: ?k»ise i d v i t i i f hoi nil p^gei were receive! Dear John. I'm pleased to provide you with a quote for an Siemens MAG5100W. Please give me a call if you have any questions. Item Qty Description Price I I Siemens MAG5100W Magnetic Flowmeter, 36" DIA, AWWA Flanges, S17,285.00 Ebonite Hard Rubber Liner, Hasteloy C Electrodes, iP68 Potting Kit. FM TOTAL Class I DIVII Rated, with MAG5000 Remote Mounted Signal Converter, j 110VAC, 4-20mA output, Totalizer, Display, NEMA4X. Part Number: 7ME6580-7ML14-2AA2 / 7ME691O-1AA10-1AA0 Laying Length: 35.4" Delivery: 3 Weeks ARO Terms: Net 30 days ^ P FOB: Shipping point Start-Up Services: S600.00 ^ Freight: Freight (S500.00 est.) ' ?/ 5 f&- Please review materials of construction, conditions of service, and all details and specifications stated herein or on attachments to verify our understanding of your requirements. If you wish to place an order, please enter in the name of: Sullivan Associates P 0 Box 514 East Boothbay ME 04544. Please fax orders to (207) 633-7694. Best regards, Chris Williams Ritec Environmental, LLC & Sullivan Associates Ciardeili, Geraidine UIIMWl— : rom: Keating, Wiliiam Sent: Monday, November 09,2015 12:33 PM To: Ciardelii, Geraidine Subject: quote for RITEC Attachments: Nashua Mag Primary quote.doc Need to add 1100 to their quote for the shipping and startup costs as stated in the quote William Keating, P.E. City of Nashua Wastewater Department 2Sawmiii Road Nashua, NH 03062 (603) 589-3588 (603) 966-7513 (ceil)