Joint Special School Building Committee

JOINT SPECIAL SCHOOL BUILDING COMMITTEE TUESDAY, JUNE 14,2011 ALDERMAN1C CHAMBERS A meeting of the Joint Special School Building Committee was held at City Hall on Tuesday, June 14,2011. Alderman Tabacsko called the meeting to order at 7:05 p.m. Mr. Dowd led the prayer and Mr. Ryder led the Pledge of Allegiance. Present: Alderman Chasse, Alderman Cox, Alderman LaRose, Alderman McCarthy, Alderman Melizzi- Golja, Alderman Tabacsko, Alderman Vitale, Alderman Wilshire, Mr. Dowd, Mr. Hallowed, Mr. Mosher, Mr. Ryder Also Present: Mr. Smith Previous Meeting Minutes Approval Alderman McCarthy moved that the previous minutes of the JSSBC meeting held April 21,2011 be accepted and placed on file and the readings be waived. So Voted. Remarks by Chairman Alderman Tabacsko Thank you everyone for coming this evening. The next meeting with probably just be the Construction Projects Committee meeting and we'll skip the JSSBC meeting for July. Committee Reports Alderman McCarthy moved that the minutes of the Construction Projects Committee meeting held on Thursday, April 21,2011 be accepted, placed on file and the readings waived. So Voted. Alderman McCarthy moved to suspend the rules to allow for an oral report of a meeting of the Construction Projects Committee held earlier this evening. So voted. Alderman McCarthy The Construction Projects Committee met earlier this evening and took the following actions: Recommended approval of Amendment IA to the agreement between the owner and construction manager. This is the addition of the Ledge Street School to the scope of the project and increases the amount to $2,964,018 which is the cost of the work at Ledge Street. The committee also approved a number of trade contracts for Ledge Street. First we approved dry wall and soffit work to VPS Dry wall, L.L.C. in the amount of $78,829. I would note that this $12,000 over budget Tor that work, but we were running under budget for the project is about at budget with that bid. JSSBC COMMITTEE MEETING June 14, 2011 We recommended awarding the demolition work for EnviroVantage lor $63,225; the millwork to School Furnishings, Inc. for $56,700; the door, frames and hardware to Lang Door & Hardware for $17,300; the flooring to A&E Flooring for $13,150; the acoustical ceilings, baffles & dry wall panel to Granite State Acoustics, Inc. for $30,589; the visual display boards to School Furnishings for $6,818; the sprinkler work to New Hampshire Fire Protection for $10,430; mechanical work to RTH Mechanical Contractors, Inc. for $1,220,424; and the clectrical work to Liberty Electric, Inc. for $214,000. In all cases, those were the low bidders and bids that met the scope of work in the request. We also recommended the award of a contract to Page Street leasing for 4 storage trailers at 2 schools in the amount of$4,600, and the increase in the hazmat purchase order from $25,000 to $50,000. We have $100,000 budgeted, so we're in good shape with hazmat so far. ALDERMAN MCCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATIONS MADE BY THE CONSTRUCTION PROJECTS COMMITTEE ON JUNE 14,2011. SO VOTED. ALDERMAN McCARTHY MOVED TO APPROVE PAYMENT TO HARVEY CONSTRUCTION IN THE AMOUNT OF $33,545.74; TO TURNER BUILDING SCIENCE IN THE AMOUNT OF $27,376.80; AND TO ENVIROVANTAGE IN THE AMOUNT OF $15,800 FOR A TOTAL OF $76,722.54. SO VOTED. Alderman McCarthy And lastly, we have bids coming in for the remainder of the trades at Ledge Street. And given the issues with scheduling a meeting, I would make the following motion: ALDERMAN McCARTHY MOVED THAT THE JSSBC PRE-AUTHORJZE THE CONSTRUCTION PROJECTS COMMITTEE TO APPROVE THE AWARD OF THOSE LAST TRADE CONTRACTS IN A TOTAL AMOUNT NOT TO EXCEED $250,000. Alderman Vitale What bids are we still expecting? Mr. Niklas We're expecting masonry, miscellaneous metal, metal studs and drywall, roofing and painting. Mr. Hallowell If one of these happens to comc in too high, would you then have to call the JSSBC? Alderman McCarthy I would anticipate that if one o f t h e m comes in too high and the rest don't come in a little low, then we would. But if we can fit it within the budget, we'll just approve them. 2 JSSBC COMMITTEE MEETING June 14, 2011 Voting on Motion: A L D E R M A N MCCARTHY M O V E D T H A T T H E J S S B C PRE-AUTIIORIZE T H E CONSTRUCTION PROJECTS COMMITTEE T O APPROVE T H E A W A R D OF THOSE LAST T R A D E C O N T R A C T S IN A TOTAL A M O U N T NOT TO EXCEED $250,000. SO VOTED. Comments by Members of the Public None. Comments by Committee Members Alderman Co» Are the storage units replacing the need for the little storage totes we were going to get a price on? Or are wc still looking into that? M r . Smith Last month you approved the standard cardboard totes and you asked me to look into plastic ones. They would be ten times what w e ' r e paying for cardboard. And these outside containers are just to get s t u d out of the classrooms. Alderman LaRose moved to adjourn. So voted at 7:17 p.m. Submitted by Jacki Waters 3