Joint Special School Building Committee

JOINT SPECIAL SCHOOL BUILDING COMMITTEE THURSDAY, NOVEMBER 3, 2011 NHS NORTH BOARD ROOM A meeting of the Joint Special School Building Committee was held Nashua High North on Thursday, November 3, 2011. Alderman Tabacsko called the meeting to order at 7:05 p.m. Mr. Dowd led the prayer and Dr. Murotake led the Pledge of Allegiance. Present: Alderman Cox, Alderman McCarthy, Alderman Tabacsko, Alderman Vitale, Mr. Dowd, Mr. Hallowell, Mr. Mosher, Dr. Murotake, Mr. Ryder Also Present: Mr. Donovan, Mr. Smith, Channel 99 Videographer Previous Meeting Minutes Approval Alderman McCarthy moved that the previous minutes of the JSSBC meeting held September 29, 2011 be accepted and placed on file and the readings be waived. So Voted. Remarks by Chairman Alderman Tabacsko Thanks everyone for coming out this evening. I realize it was a tough week for everyone. Remarks by School Administration None. Committee Reports Alderman McCarthy moved that the previous minutes of the Construction Projects Committee meeting held September 29, 2011 be accepted and placed on file and the readings be waived. So Voted. Alderman McCarthy moved to suspend the rules to allow for an oral report of a meeting held earlier this evening. So voted. Alderman McCarthy The Construction Projects Committee met earlier this evening. There were only two actions taken. One was the approval of invoices and the other was a discussion of starting the Charlotte Avenue project as referred by the BOE. We have approximately $1.4 million left in the budget from these 2 projects, and about $4.3 in the School Capital Reserve Funds. There is actually adequate cash to pay for this project. The discussion was around whether we want to tap the School Capital Reserve Fund or bond, which would be a decision made by the BOA. In either case there’s a desire to get the design services under way so we bid the project out over the winter and be ready to go in the spring. JSSBC COMMITTEE MEETING November 3, 2011 As a result of that there was a motion made to approve the authorization of the design work by the architect and construction manager, contingent upon retargeting of funds by the BOA in the amount of approximately $150,000 to sustain that, while we figure out what the long term funding is. ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATIONS MADE BY THE CONSTRUCTION PROJECTS COMMITTEE ON NOVEMBER 3, 2011. Mr. Hallowell If we believe there’s going to be the surplus of $1.3 million, why wouldn’t we make that the motion to the BOA, as opposed to just the $150,000? I mean, that money is clearly going to go to the project. Alderman McCarthy It is, but we may not want to do that if none of the other sources are ultimately available to fund the construction services. I’d rather get the design started and take the overall cost of the project as a single item. Mr. Hallowell Thank you. Alderman Vitale Can we just have a brief discussion of the Charlotte Avenue project? Alderman McCarthy We’re actually of the belief that it’s going to be very similar in scope to the Ledge Street project. There’s a little less HAZMAT issue. All the other costs are very similar. Looking at essentially identical construction costs and putting a contingency costs the total comes out to $3.93 million, which is only a few thousand more than Ledge Street. Alderman Tabacsko And it includes an amount for an assumed inflation factor as well as the contingency. Part of the discussions were also about one of the advantages of doing this 3rd comes from the learning from doing the first 2 schools which will result in some construction savings. Voting on Motion: ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATIONS MADE BY THE CONSTRUCTION PROJECTS COMMITTEE ON NOVEMBER 3, 2011. SO VOTED. APPROVAL OF INVOICES ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES: TO HARVEY CONSTRUCTION FOR $527,626.15; TO TURNER BUILDING SCIENCE FOR $9,121.80; TO CX ASSOCIATES FOR $18,662; TO ENVIROVANTAGE FOR $4,500; AND $380 FOR MISCELLANEOUS EXPENSES. SO VOTED. 2 JSSBC COMMITTEE MEETING November 3, 2011 COMMENTS BY MEMBERS OF THE PUBLIC None. COMMENTS BY COMMITTEE MEMBERS Alderman Tabacsko We did come to agreement that the November JSSBC meeting will not be necessary. So the next meeting will be in December. Mr. Dowd moved to adjourn. So voted at 7:15 p.m. Submitted by Jacki Waters 3