Joint Special School Building Committee

JOINT SPECIAL SCHOOL BUILDING COMMITTEE THURSDAY, JANUARY 26,2012 NHS NORTH BOARD ROOM A meeting of the Joint Special School Building Committee was held Nashua High North on Thursday, January 26,2012. Alderman Dowd called the meeting to order at 7:00 p.m. Alderman Tabacsko led the prayer and Mr. Vaughan led the Pledge of Allegiance. Present: Alderman Caron, Alderman Chasse, Alderman Deane. Alderman Donchess, Alderman Dowd, Alderman McCarthy, Alderman Melizzi-Goija, Alderman Moriarty. Alderman Tabacsko. Alderman Vitale. Alderman. Mr. Haas, Mr. Mosher. Ms. Muise, Mr. Ryder. Ms. Van Twuyver, Mr. Vaughan Also Present: Mr. Donovan. Mr. Smith. Mr. Caul field. Channel 99 Videographer Alderman Dowd The next order of business is not on the agenda, but it is to elect a Clerk. ALDERMAN DONCHESS MOVED TO NOMINATE ALDERMAN TABACSKO AS CLERK. Alderman Deane moved to close nominations. So voted. Voting on Motion: ALDERMAN DONCHESS MOVED T O ELECT ALDERMAN TABACSKO AS CLERK. SO VOTED. Previous Meeting Minutes Approval Alderman McCarthy moved that the previous minutes of the JSSBC meeting held January 5,2012 be accepted and placed on file and the readings be waived. So Voted. Alderman Deane Would there be an opportunity at some point to ask questions about that meeting? Mr. Dowd We can either do that at the end with remarks by Board members, or during the committee report. Remarks by Chairman Alderman Dowd t want to thank everyone for being here. I've spoken with Mr. Hallowed and we do want to make a concerted effort to be here for these meetings. I'm hoping at the next meeting we can do an overview of these boiler projects. We've been advised by the telev ision people to make sure your microphone is on when you're speaking and not to turn away from the mike. JSSBC COMMITTEE MEETING January 26, 2012 Remarks by School Administration \ one Committee Reports Alderman McCanhv moved lhat the previous minutes of the Construction Projects Committee meeting held January 5,2012 be accepted and placed on file. So Voted. Alderman McCarthy moved to suspend the rules to allow for an oral report o f a meeting held earlier this evening. So voted. Alderman McCarthy The Construction Projects Committee met earlier this evening and look no actions other than approval of invoices. Fairgrounds is essentially done, except for the demolition of the temporary classrooms in the gymnasium. Ledge is expected to be completed in March. We saw the first estimates for the overall construction at Charlotte Avenue. The construction cost is estimated at $3,019.000 and total costs at $3,752,000. We ha\ e about $2 million remaining in this project and the Elm Street project that can be re-targeted to pay for that. The members of the Committee who are on the BOA will be submitting legislation to cover the other approximately $1.8 million to complete the project. APPROVAL OF INVOICES ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES: $169,706.02 TO HARVEY CONSTRUCTION: $4,560.90 TO TURNER BUILDING SCIENCE; $11.718 TO CX ASSOCIATES: AND $4,700 TO ENVIROVANTAGE, FOR THE LEDGE AND FAIRGROUNDS PROJECT. Alderman Deane I had a question on financial report handout that was given to us by Shawn Smith. Alderman McCarthy stated there would be $2 million remaining once the projects were completed. What's the total of tonight's invoices? Alderman McCarthy If you look at the first page it shows that tonight's invoices total $190,000, and that leaves a remaining balance in the project of $2,812.981. We don't anticipate expenditure of any more of the contingency, the construction manager's contingency or the allowances that were give for some of the trades in the construction manager's project. If you look at the third page, you'll see the $1,315,000 which reflects the contingency number. You'll see $238.204 which is the CM contingency, which is actually carried in the construction costs estimate in the first page, as is the allowances. The other $250.000 will come from the Elm Street project with funds that have been left over from work done there. Alderman Deane The remaining Elm Street fund bond balance is $250.000? Alderman McCarthy Yes. Alderman Deane On the first page, what services did the Jordan Institute supply for these projects? JSSBC COMMITTEE MEETING January 26, 2012 Alderman McCarthy The> did an energy audit and provided some recommendations for things we wound up doing. They did cheek for where the building needed some work. I don't remember all of the recommendations at this point. but there were things like insulating the outside edge of the foundation... they had done the thermal analysis and found substantial leaks in some areas. There were about 5 recommendations that we should do to make the building more energy efficient. And those items were addressed in the construction project. Alderman Peane So they dealt solely with infiltration issues. Alderman McCarthy Primarily, yes. Alderman Deanc Thank you. I oling on Motion ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES: 5169,706.02 TO HARVEY CONSTRUCTION; $4,560.90 TO TURNER BUILDING SCIENCE; $11,718 TO CX ASSOCIATES; AND 54,700 TO ENVIROVANTAGE, FOR THE LEDGE AND FAIRGROUNDS PROJECT. SO VOTED. ALDERMAN McCARTHY MOVED TO APPROVE PAYMENT TO TURNER BUILDING SCIENCE IN THE AMOUNT OF $33,750 FOR THE CHARLOTTE AVENUE PROJECT. SO VOTED. COMMENTS BY MEMBERS OF THE PUBLIC Sone COMMENTS B Y COMMITTEE MEMBERS Alderman Deane In your January 5lh meeting, under the Architect's report there was an item raised by Mr. Caulfield... "We're also looking into any rebates we can get on public service for efficiency items we've put in." Do we have an update on those items? Mr. Smith Mr. Caulfield has touched base with PSNH for the electrical rebates. There's not going to be a lot of things because it's a relatively small project. They're expecting about $5,000 per school. He has not yet touched based with National Grid yet for the natural gas fuel efficient boiler, but will in the next few weeks. Alderman Dowd Have vvc taken into account the Jordon Institute recommendations that we took care of? 3 JSSBC COMMITTEE MEETING January 26, 2012 Mr. Smith Thai would have to come from National Grid. Alderman Deane M> point is. if you look at the rebates that are offered through the various utilities, they have itemized spec lists of equipment that qualifies. I guess you would have to look at the overall increase in cost of equipment vs. the depreciation and the reduction in energy plus the rebate over time. And there's quite a list. They can be pretty significant on boilers. When we spec the equipment out, are we looking at this list and trying to comply with what we can get rebates on? Is it cost prohibitive to buy some of these motors? When we go to spec these projects are we taking all this in consideration? Mr. Smith First of all we are aware of that list from PSNH. One thing we haven't looked at closely is the lighting that was installed. There ma) be some additional rebate for that. You spoke about variable frequency drives for the motors, fhe motors have to be a certain size, and we only have two rebates for that. Mr. Caulfield As far as I understand it from PSNH. the rebates for variable frequency drives only start with 5 horsepower motors and up. So that applies to the heating hot water pumps, but we also have those drives on 8 of the 9 air handling fans. So I have submitted those to PSNH to see if there's a rebate. So we have used the most efficient equipment. We're submitting some other rebates, but it doesn't appear that PSNH offers rebates on smaller motors. I'm trying to get money back if it's available. But rest assured, I'm submitting everything that has ever historically been offered rebates on. Alderroan Deane I've been a part of this program and had various frequency motors with 1-1/4 horse. So I think the 5 horse is... Mr. Caulfield I've submitted every thing, but on their list I didn't see anything lower than 5 horsepower at this time. So I don't want to promise you something that doesn't come through. We have submitted for virtually every piece of equipment and will work with the representative to make sure we get every rebate we're entitled to. Alderman Deane So when the project's specified out, are we looking at the list of qualifying components that are going to be part of what the specs are through the rebate process? Mr. Caulfield Yes. F.vcrything we specify will comply with what the rebate program is. Now. a lot of this design was done 3-4 years ago and rebate programs were different then. But we've tried to evolve to what complies with their rebate program. And some of it is interpretation guidelines. Alderman Deane Thank you. Alderman Tabacsko ft was a real pleasure and honor to serve as Chair of this committee the last couple of years. And to those returning, thanks for your cooperating. And to Mr. Haas and Alderman Dowd, I wish them all the best in the coming year. And thank you for allowing me to be the Clerk. Alderman McCarthy Next month we anticipate nothing that requires action except for approving invoice. JSSBC COMMITTEE MEETING January 26, 2012 ALDERMAN McCARTHY MOVED THAT THE JSSBC PRE-AUTHORIZE THE CONSTRUCTION PROJECTS COMMITrEE TO APPROVE INVOICES WITHIN THE BUDGETED AMOUNTS OF THE PROJECT, WHICH WILL ALLOW US NOT TO HAVE A JSSBC MEETING NEXT MONTH. Alderman Deane Aren't we required to meet once a month? Ifthat's the case I don't think we can take the authority of this committee set by RSA's and give it to a sub-committee. Alderman McCarthy I think you're correct that we have to have a monthly meeting. I will rescind the motion. Alderman Dowd The dale of the meeting has changed. It's now February 16^ rather than the 23' d because the BOF, is having a budget workshop on the 23ard. Alderman Chasse moved to adjourn. So voted al 7:25 p.m. Submitted byJacki Waters