Joint Special School Building Committee

JOINT SPECIAL SCHOOL BUILDING COMMITTEE THURSDAY, MARCH 22, 2012 NHS NORTH BOARD ROOM A meeting of the Joint Special School Building Committee was held Nashua High North on Thursday, March 22, 2012. Mr. Haas called the meeting to order at 7:14 p.m. Alderman Tabacsko led the prayer and Mr. Hallowell led the Pledge of Allegiance. Present: Alderman Chasse, Alderman Deane, Alderman Donchess, Alderman McCarthy, Alderman Moriarty, Alderman Tabacsko, Alderman Vitale, Mr. Haas, Mr. Hallowell, Mr. Mosher, Ms. Muise, Mr. Ryder, Ms. Van Twuyver, Mr. Vaughan, Mrs. Ziehm Also Present: Mr. Donovan, Mr. Smith, Mr. Caulfield, Mr. Nikias, Channel 99 Videographer Previous Meeting Minutes Approval Alderman McCarthy moved that the previous minutes of the JSSBC meeting held Wednesday, February 15, 2012 be accepted and placed on file and the readings be waived. So Voted. Remarks by Chairman None. Remarks by School Administration None. Committee Reports Alderman McCarthy moved that the previous minutes of the Construction Projects Committee meeting held Wednesday, February 15, 2012 be accepted and placed on file. So Voted. Alderman McCarthy moved to suspend the rules to allow for an oral report of a meeting held earlier this evening. So voted. Alderman McCarthy The Committee met earlier this evening, received updates on the status of the projects. Fairgrounds Elementary is down to the punch list and is essentially complete. Ledge Street is nearly completed and the punch list will be completed soon. The design effort for Charlotte Avenue is complete. The Committee recommended the approval of Amendment 1B between the owner and Construction Manager, which would be the addition of Charlotte Avenue to the project, at a guaranteed maximum price of $3,096,043. At the moment, the funds that are left over from Fairgrounds and Ledge are available, and the remainder of the project is anticipated to be funded by a bond, which is currently before the BOA. We won’t approve any contracts that require money from the bond until the bond is approved. JSSBC COMMITTEE MEETING March 22, 2012 ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDTION OF THE CONSTRUCTION PROJECTS COMMITTEE ON THE APPROVAL OF AMENDMENT 1B. SO VOTED. ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATION OF THE CONSTRUCTION PROJECTS COMMITTEE TO AWARD THE MECHANICAL CONTRACT TO PALMER & SICARD IN THE AMOUNT OF $1,186,000, AND THE ELECTRICAL CONTRACT TO STELLOS ELECTRIC IN THE AMOUNT OF $215,488, AS LOW BIDDERS. SO VOTED. ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATION OF THE CONSTRUCTION PROJECTS COMMITTEE TO APPROVE THE PURCHASE ORDER FOR COMMISSIONING SERVICES FOR CX ASSOCIATES IN THE AMOUNT OF $15,000. SO VOTED. ALDERMAN McCARTHY MOVED THAT THE JSSBC CONCUR WITH THE RECOMMENDATION OF THE CONSTRUCTION PROJECTS COMMITTEE TO APPROVE THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR FAIRGROUNDS ELEMENTARY SCHOOL. SO VOTED. APPROVAL OF INVOICES ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES FOR THE FAIRGROUNDS AND LEDGE STREET PROJECTS: TO HARVEY CONSTRUCTION FOR $194,007.64; TO TURNER BUILDING SCIENCE FOR $2,851.80; TO CX ASSOCIATES FOR $7,378; TO OTHER VENDORS FOR $380, FOR A TOTAL OF $204,617.44. SO VOTED. ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES FOR THE CHARLOTTE AVENUE PROJECT: TO TURNER BUILDING SCIENCE FOR $43,332.32; TO CX ASSOCIATES FOR $2,655; TO PAGE STREET RENTALS FOR $475.00, FOR A TOTAL OF $46,462.32. 2 JSSBC COMMITTEE MEETING March 22, 2012 Alderman Deane Could someone give me clarification on the contract with CX Associates, and what we’re getting for the $15,000? Mr. Smith We had a proposal from CX Associates to do the commissioning for Charlotte Avenue for approximately $45,000. We had set that aside and did not take action. In the meantime, we started working on that project as they’re doing a Peer Review of the HVAC design. We received an invoice for it, so we submitted a purchase order for $15,000 just to get us through until the bonded money is available and we can approve the contract. In my view, perhaps the motion could have read approve the purchase order rather than approve the contract. Alderman Deane And that was a piece of information that we received in January and didn’t take action. And the contract has been approved, so now we can start drawing off… Mr. Smith Well the purchase order has been approved. We’ll have to increase the purchase order at some point to contractor’s amount. Alderman Deane But we’re taking money out to cover the cost as was stated by you earlier. What’s the full amount of the CX Associates contract? Mr. Smith In the vicinity of $45,000… I don’t remember the exact amount. Alderman Deane But the earlier motion was made for $15,000. So we’ll have to vote again to approve the contract with the additional $30,000? Mr. Smith Yes. Voting on Motion: ALDERMAN McCARTHY MOVED TO APPROVE THE FOLLOWING INVOICES FOR THE CHARLOTTE AVENUE PROJECT: TO TURNER BUILDING SCIENCE FOR $43,332.32; TO CX ASSOCIATES FOR $2,655; TO PAGE STREET RENTALS FOR $475.00, FOR A TOTAL OF $46,462.32. SO VOTED. Alderman Moriarty Last month when I was here I asked if it was possible to get a brief overview of these contract works. And I was told to wait until this month because we were going to have an overview. Are we going to get that overview? Mr. Smith I prepared a PowerPoint presentation for Alderman Dowd about a month ago. He does have it, but is not here tonight. I expect he’ll have it at the next meeting. 3 JSSBC COMMITTEE MEETING March 22, 2012 Mr. Hallowell I might suggest that Mr. Dowd just send that presentation to everyone. Then we’ll all know it’s going to be presented at the next meeting. Mr. Haas It sounds like a good idea. Mr. Smith I can’t speak to Mr. Dowd, but I do have the presentation and will be happy to set that up. COMMENTS BY MEMBERS OF THE PUBLIC None. COMMENTS BY COMMITTEE MEMBERS Alderman Deane I found it sort of disturbing to see the size of the flag on the flagpole out in front of the school. Is there any chance that we could get a bigger flag? That would be really nice. Mr. Smith I’ll check into that. The Principals are responsible for putting up the appropriate size flags. I’ll speak to Mr. Ryan about it. I don’t provide those out of Plant Operations. Alderman Deane I don’t even know how they were able to fit that size flag. Thank you. Alderman Chasse moved to adjourn. So voted at 7:40 p.m. Submitted by Jacki Waters 4