Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD AUGUST 20, 2010 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, August 20, 2010. Chairperson Paul Deschenes called the meeting to order, and the Recording Secretary called the roll at approximately 8:30 a.m. with the following responses: Present Absent James Tollner Thomas Monahan Selma Pastor Eric Wilson Paul Deschenes The following persons were also present: Lynn Censabella, Executive Director, Pro Tem; Jim Tarosky, Finance Manager; Scott Costa, Section 8 Program Manager; Cheryl Hobbs, Property Manager; and Lisa Cox, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority's July 16, 2010 regular meeting minutes, to accept them and place them on file. Mr. Monahan made the motion, and Mr. Wilson seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mrs. Pastor made the motion, and Mr. Tollner seconded the motion. The Communications were as follows: Monthly Operational Reports - July 2010 - consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report; Invitation to NHA Summer Outing. The Chairperson asked if there was any discussion. There being no discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR'S REPORT: Ms. Censabella informed the Board the Sullivan Terrace South siding and window project continues to progress slowly with window delivery still unconfirmed. The previous window delivery date of July 24 has now become September 3 with no written confirmation from the manufacturer. Legal counsel has been sought by the contractor in an effort to expedite delivery and determine if any action needs to be taken. One of the mobile lifts on the exterior of the building has been dismantled and removed because of the high cost associated with renting the equipment. The contractor would prefer to keep one hydro- mobile in place to perform window installation. If this is not feasible, the installation of windows will occur from man-lifts/booms. The west side of the building is now re-sided with the exterior canopy work planned over the next couple of weeks. The window delivery issue is very unfortunate. NHA expected this job to be in its final stages at this point in time. Bathroom modernization at Temple Street Manor and 100 Major Drive is moving along. Twelve apartments and three community bathrooms have been completed. Residents are very pleased with their new bathrooms. The exterior porches and doors at Arel Manor were painted, which has given the building a fresh update. Ms. Censabella contacted Citizens Bank regarding remortgaging the 40 East Pearl Street building. Financial information has been forwarded, and she is awaiting their response. NHA staff will be having its annual Summer Outing on August 26 at Pawtuckaway State Park. An invitation to the outing has been included in your packets, and we welcome your attendance. NHA's fee accountant is compiling information for the NHA's fiscal year 2011 Operating Budget. The Operating Budget will be presented to you for consideration at the Board meeting in September. After last month's meeting, Mr. Deschenes brought up the empty wall in the board room. Ms. Censabella asked if the Commissioners have interest in moving forward with his suggestion. If there is interest, she said she would arrange for photos to be taken of each Board member. Her only request is that Mr. Tollner wears his yellow plaid shirt for the photo shoot. Sarah Brisk, Public Housing Program Manager, is in the hospital preparing to give birth to a daughter.  The Chairperson entertained a motion to accept the Executive Director's Report. Mr. Tollner made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there were any questions. The Board wished Sarah well. Mr. Tollner asked who would be responsible for the costs of moving equipment in and out once Sullivan Terrace South windows are delivered. Ms. Censabella answered D. L. King & Associates would be responsible for the costs associated with this. Ms. Censabella said she contacted the manufacturer, Champion Windows. She explained to the Board there is an issue with the extrusions, which are made by a company out of New York, Astro Shapes. Mrs. Pastor asked if the Authority had ever done business with D. L. King & Associates, and Ms. Censabella explained the NHA has worked with this contractor in the past, and they are very good. She said they have been excellent throughout this entire process. There being no further discussions, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 10-2142 BY THE NASHUA HOUSING AUTHORITY RENAMING NH 2-11 FROM TEMPLE STREET MANOR TO GEORGE F. ROBINSON MANOR EFFECTIVE ON OR BEFORE JANUARY 1, 2011 The Chairperson entertained a motion to approve Resolution No. 10-2142. Mr. Tollner made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there was any discussion. Ms. Censabella satisfactorily answered questions asked by the Board. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS James Tollner Thomas Monahan Selma Pastor Eric Wilson Paul Deschenes Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List - check numbers 45618 through 45701 and from the Supplemental Cash Disbursement List - check numbers 45702 through 45762 and from the Park View Apartments Cash Disbursement List - check numbers 4313 through 4326 and to approve the Investments as listed. Mr. Monahan made the motion, and Mr. Tollner seconded it. The Chairperson asked if there was any discussion. Questions asked by the Board were satisfactorily answered. There being no further discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS' COMMENTS: None this month. NONPUBLIC SESSION: The Chairperson entertained a motion to enter Nonpublic Session at 8:45 a.m. to discuss personnel matters. Mr. Monahan made the motion, and Mr. Wilson seconded it. The Recording Secretary called the roll with the following responses: AYES NAYS James Tollner Thomas Monahan Selma Pastor Eric Wilson Paul Deschenes Motion carried unanimously. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Wilson moved to adjourn, and Mr. Monahan seconded the motion. The motion carried. The meeting adjourned at approximately 9:10 a.m. Respectfully submitted,  MINUTES OF THE NONPUBLIC SESSION HELD DURING THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS ON AUGUST 20, 2010 Attendees: Commissioners Paul Deschenes, Eric Wilson, Selma Pastor, Thomas Monahan, James Tollner; and Lynn Censabella, Executive Director, Pro Tem. Ms. Censabella briefly discussed the impact bargaining session held on July 26, 2010 in reference to the reduction in force. Ms. Censabella briefly discussed the binding arbitration held August 11, 2010 in reference to Grievance No. 2006-2/PELRB G-0050-1. Board of Commissioners asked general questions about the arbitration all of which were satisfactorily answered by Ms. Censabella. Board of Commissioners and Ms. Censabella discussed personnel matters. Board of Commissioners asked general questions, which were satisfactorily answered by Ms. Censabella. There were no motions made and no votes taken. Chairperson entertained a motion to rise from Nonpublic Session at approximately 9:10 a.m., Mr. Wilson made the motion, and Mr. Tollner seconded it. The Secretary called the roll with the following responses: AYES NAYS James Tollner Thomas Monahan Selma Pastor Eric Wilson Paul Deschenes Motion carried unanimously. Respectfully submitted, Lynn M. Censabella Secretary